Courtney and Jaymees Wedding

July 15th 2017

VENUES
CONTACTS
BRIDE A
BRIDE B
MOTHER OF
BRIDE A
FATHER OF BRIDE
A
MOTHER OF
BRIDE B
FATHER OF BRIDE
B
BRIDESMAID
BRIDESMAID

SERVICE:
Xx address xx
Courtney Audette
Jaymee Gentile
Ellen Audette
Ken Audette
Lurie
Ben
Kalya Lambert
Cyn Cheek

RECEPTION:
Xx address xx
Mob:
Email:
Mob:
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Mob:
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Mob:
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Mob:
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USHERS

xxxx

Mob:
Email:

xxxx
xxxx

VICAR

xxxx

ORGANIST

xxxx

PHOTOGRAPHER

xxxx

MARQUEE
SUPPLIER
GENERATOR
SUPPLIER
CATERER

xxxx

TABLE CLOTH
HIRE
FLORIST

Xxxx

DJ

Xxxx

LIGHTING

Xxxx

PA SUPPLIER

Xxxx

BAND

Xxxx

HAIRDRESSER

Xxxx

MAKE UP
ARTIST
HOTELS

Xxxx

LOCAL TAXIS

Xxxx

Mob:
Email:
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Xxxx

Courtney and Jaymees Wedding

July 15th 2017
PRE WEDDING
TIME

DETAIL

RESPONSIBLE

DETAIL

RESPONSIBLE

XXDATEXX
TIME
All day
PM

Marquee construction continues

Marquee construction completed
Including:
- Carpet
- Tables and chairs
- Dance floor
- Stage
- Bar
- Cake table
- Heaters/AC if required
- Bar furniture
Call to confirm:
- cocktail guy
- magician
- band
- DJ

XX DATE TWO DAYS BEFORE

TIME

DETAIL

RESPONSIBLE

Marquee decoration commences

Finalise seating plan
Bride: Hair Appointment
Bride: Beautician Appointment
Groom to collect suits
Prepare guest book
Seating plan printed and set up
Bar delivered and set up

XX DATE - DAY BEFORE THE WEDDING

Courtney and Jaymees Wedding

July 15th 2017
TIME

DETAIL

RESPONSIBLE

Final decoration
Photographers arrive to recce and deliver equipment
- Set up space in marquee for guest entrance shots
- Photos of set up flowers, tables, detail etc.
Florist set up (and deliver bouquets)
Placement cards arranged
PA system installed for band and DJ
Check place cards against list
Florist to arrive & install in the Church
Rehearsal
Give rings to Best Man
DJ set up

XX DATE WEDDING DAY

TIME

DETAIL

RESPONSIBLE

Hairdresser arrives
Photographer arrives
Ensure gifts (for wedding party) in marquee (under cake table)
Band arrive to set up
Ushers to arrive at church:
- Seating (bride/groom)
- Reserved pews
- Hand out order of service
Organist arrives at chapel
Groom and best men arrive at church
- Check have rings!
Bride, parents and bridesmaids depart for church
Bride arrives at church
Wedding Ceremony Begins
Confetti outside the Church (handed out by bridesmaids)
Photography at the Church
All guests to depart for reception (Ushers to encourage)
Magician
Catering
Cocktails
(Ready at reception for arrival)
Bride & Groom photos at the Church
Guests arrive at reception
Cocktails, Champagne and Canaps served on arrival (1.5 hr service)
Bride and Groom arrive at reception
Photographs taken at reception
Entertainment - magician
DJ starts playing background music in marquee
Guest call to be seated xxxx
Bride and groom to remain outside marquee (to be collected by
Bridesmaid once all seated)
All seated

Courtney and Jaymees Wedding

July 15th 2017
Bride and Groom Entrance into Marquee
Announced by Toast Master xxxx
Entrance of bride and groom
Starter served
Caterer clear starter
Main Course Served
Caterer clear main
Desert served
Speeches
Cheese, Coffee and chocolates served
Bar open
DJ Commences
Evening guests arrive bride and groom to welcome
Magician to entertain new arrivals
First Dance
Band
DJ (rest of eve)
Taxis available
Evening munchies served
Lantern Launch (Bridesmaids to hand out)
Bride and Groom depart

VENUE SET UP
Requirements, floor plans etc.
AV / PRODUCTION
DJ and Band requirements...
CATERING
Details, menu, veggies, numbers etc.
ITEMS TO TAKE/REMEMBER

DUTIES

Courtney and Jaymees Wedding

July 15th 2017
Best man:
- Ring
- Get the Groom to Church on time!
- Speech
Ushers:
- Hand out order of service.
- Car parking.
- Find out where the toilets facilities are, in case guests ask
- Have the buttonholes ready to hand out at the entrance to the church or venue for each of the
relevant guests.
- Greet all guests as they arrive and direct to their seats.
- Ensure all family members are seated close to the front (reserved seating).
- Ensure the brides mother is escorted to her seat.
- Seat any elderly guests and mothers with babies or very young children at the end of each aisle
to allow easy access to the entrance.
- If guests ask photographs allowed in the church and confetti (only bio-degradable) allowed
outside the church.
- Before the bride and her father arrive ushers should take their seats.
- Direct any late guests to the nearest seat.
- After the ceremony ensure all guests have left to go to the reception and have not forgotten any
of their property, before leaving yourself.
- Taxi lists keep numbers for guests if they ask
Bridesmaids:
- Guest book
- Hand out lanterns and lighters
- Assist photographer for family group shots

MAPS & DIRECTIONS:

HOTEL ACCOMMODATION CONFIRMATION:
XX POST WEDDING XX
TIME

DETAIL

RESPONSIBLE

Courtney and Jaymees Wedding

July 15th 2017

LIST OF PHOTOS TO BE TAKEN.

Bride Getting ready: x2
Bride and bridesmaids dressing for ceremony
Bride with each bridesmaid - individual
Bride, full-length solo
Bride with parents (Jaymees parents individual)
Courtney with Brother
Brides with grandparents
Brides with bridesmaids
Both Brides Parents together
Service:
Exterior of wedding location
Brides and Bridesmaids
Attendants arriving on the beach
Brides and father walking down aisle
Bridesmaids walking down aisle
Exchanging of vows
Readers
Ring giving
Kissing ceremony
Brides walking back down aisle (married)
Various random guest shots through out
Service:
Brides with ALL guests on beach taken from hotel above
Formal brides together x few locations (official photos)
Reception:
Brides arrive - guests with confetti
Brides with all bridal party
Brides with all bridesmaids
Brides with grandparents
Brides with both sets of parents
Brides with both immediate familys
Brides with all immediate family in one shot
Newlyweds with ALL guests taken from above
Close up of rings
As many couple / guest shots as possible - must get at least one of every guest.
Entertainment shot
Brides mother and father together
Reception Evening:
Each individual table - with guests
Newlyweds first dance
Father's dance with daughter
Mother and fathers dancing with bride and groom
Wedding Cake
Cutting of Cake
Best men toasting newlyweds and speeches
Musicians/DJ

Courtney and Jaymees Wedding

July 15th 2017
Bridesmaids dancing with Best men
Guest Dancing
Wedding party dancing
Photo of band
Later in the evening:
Bride tossing bouquet/catch
Sweet and cheese tables
Lighting of lanterns - and bridesmaids handing them out
Newlyweds getting in car and departing shot