MONTPELIER COMMUNITY ASSOCIATION, INC.

Board of Trustees Meeting Minutes
Deerfield Community Center
December 8, 2015
Trustees  in  Attendance:    Bob  Derrick,  Patricia  Douville,  Brad  Gimbert,  Jack  Keating,  Richard  Mason  and  Jean  Sorrentino.  
Trustees  Absent  with  Cause:    Paul  Buehler,  Lillian  Fazio,  Tim  Jacobs.  
Community  Members  Present:    Mary  Derrick  and  Mary  Hughes.  
 

President  Bob  Derrick  called  the  meeting  to  order  at  7:07  PM.    There  was  a  quorum  to  conduct  business.      
 

Secretary’s  Report:    Tricia  Douville    
• The  minutes  of  the  November  2015  board  meeting  were  reviewed.    Trustee  Keating  made  a  motion  to  accept  the  
minutes.    Trustee  Sorrentino  seconded  the  motion  and  it  passed  unanimously.      
 

Treasurer’s  Report:    Lillian  Fazio  (absent)    
• Trustee  Fazio  prepared  the  monthly  statements,  which  were  distributed.      
• The  assessment  and  budget  for  2016  was  discussed.    Trustee  Keating  requested  that  the  treasurer  provide  the  board  
with  the  total  expenditures  for  2015,  when  it  able  to  be  produced.    With  the  expense  of  white  coating  of  the  pool  
looming,  Trustee  Keating  made  a  motion  to  increase  the  assessment  to  $315  for  2016.    Trustee  Douville  seconded  the  
motion  and  it  passed  unanimously.      
• Trustee  Keating  made  a  motion  to  accept  the  budget  for  2016.    Trustee  Sorrentino  seconded  the  motion  and  it  passed  
unanimously.      
 

ACC  Committee:    Jack  Keating,  Chairperson  
• Trustee  Keating  reported  on  the  December  ACCC  meeting.      
• New  tenants  stored  a  large  trailer  in  a  driveway  after  November  1.    The  property  manager  and  homeowners  were  
notified  and  the  trailer  was  removed.      
• The  guidelines  and  approval  form  are  under  review.    One  small  change  was  suggested  to  the  approval  form.    Once  the  
committee  has  finished  their  review,  they  will  be  submitted  to  the  Board.      
 
Communications  Committee:    Sean  Beaver,  Chairperson  (absent)  
• Mr.  Beaver  expects  to  have  the  rating  system  ready  by  the  next  meeting.    The  MCA  attorney  will  be  consulted  
concerning  the  possibility  of  MCA  incurring  any  liability  for  negative  reviews  that  might  get  posted  to  our  site.  
 
Facilities  Committee:    Paul  Buehler  (absent)  and  Brad  Gimbert,  Co-­‐Chairs  
• Trustee  Gimbert  installed  a  trashcan  near  the  baseball  backstop.    He  was  asked  to  get  another  one  for  the  basketball  
court  area.      
• The  dumpster,  that  has  limited  use  during  the  winter,  might  need  to  be  emptied  before  March.      
• Trustee  Gimbert  will  speak  to  D.  Buehler  to  make  sure  that  C.  Heidel  has  been  shown  the  route.    He  will  be  asked  to  
add  emptying  the  new  cans  to  his  route  as  well.      
• Fence  repair  will  be  done  for  free  when  the  company  has  some  left-­‐over  fencing  from  other  projects.  
 
Pool  Committee:    Mary  Derrick,  Chairperson    
• Replacing  the  sand  in  the  filters  is  past  due  (over  five  years).    Lighthouse  estimates  the  cost  at  $4,500  and  it  can  be  
done  at  any  time.    Trustee  Keating  made  a  motion  for  our  pool  management  company,  Lighthouse,  to  replace  the  
sand  in  the  filters  for  approximately  $4,500.    Trustee  Gimbert  seconded  the  motion  and  it  passed  unanimously.      
 
Social  Committee:    Patricia  Douville,  Chairperson      
• Caroling  for  Cans  is  being  organized  for  December  18,  7  -­‐  9  PM.    At  this  point,  five  residents  want  carolers  to  visit  their  
home.      
• The  Holiday  Lights  judging  will  be  December  20,  6  -­‐  8  PM.    Gift  cards  will  be  awarded  to  winners.    Pictures  will  be  
posted  on  the  website  and  winners  announced  on  the  list  serve  and  Nextdoor.      
 
Security  Committee:    Richard  Mason,  Chairperson    
• Trustee  Mason  reported  no  crimes  for  this  month,  but  solicitors  are  still  a  problem.    The  MCA  board  does  not  give  
permission  to  companies  to  solicit  in  the  neighborhood.      
     



Trustee  Mason  received  a  scam  Facebook  message  after  a  friend’s  account  was  hacked.    If  you  received  emails  or  
messages  with  offers  too  good  to  be  true,  don’t  believe  them.      
Trustee  Mason  and  the  local  police  were  impressed  with  the  quality  of  Ring  Video  Doorbell,  a  device  that  enables  one  
to  see  someone  at  your  door  remotely  through  your  phone  or  tablet.  
Prince  George’s  County  Police  have  reported  a  50%  reduction  in  crime.    It  you  report  an  incident  to  911  and  you  would  
like  to  know  what  the  police  have  done,  tell  the  911  operator  that  you  would  like  feedback  from  the  officers.      

 
Traffic  Committee:    Richard  Mason,  Chairperson  
• According  to  the  latest  County  plan  Eastgate  Lane  will  be  totally  repaved  in  2016.      
• Trustee  Mason  called  the  school  bus  dispatcher  to  complain  about  school  busses  speeding  in  the  neighborhood.    
Trustee  Keating  felt  that  the  busses  have  slowed  down  and  thanked  him.      
• There  has  been  nothing  new  about  the  Montpelier  Drive  Traffic  Calming  Project  update  meeting.      
• WSSC  is  currently  working  on  Montpelier  Drive.    Trustee  Keating  reported  that  the  WSSC  workers  are  very  polite  and  
willing  to  accommodate  residents  impacted  by  their  work.      
 
OLD  BUSINESS:      
• Trustee  Keating  discussed  the  security  camera  project  for  the  common  grounds.    He  has  one  quote  and  Trustee  
Gimbert  was  asked  to  try  to  get  one  if  his  company  would  be  interested  in  this  type  of  installation.    Three  quotes  will  be  
obtained.  
• Trustee  Keating  discussed  the  Eagle  Scout  Project  to  install  engraved  benches  and  a  picnic  table  on  the  common  
grounds.    The  cost  of  a  bench  has  increased  to  $870  and  he  will  donate  another  $200  and  asked  that  the  board  
authorize  the  additional  $170  needed  to  have  an  engrave  bench  installed.    Trustee  Douville  made  a  motion  to  donate  
th
$170  to  the  project  to  engrave  a  bench,  which  would  commemorate  the  50  anniversary  of  the  Montpelier  Community  
in  2016.    Trustee  Sorrentino  seconded  the  motion  and  it  passed  with  Trustee  Keating  abstaining.  
 
NEW  BUSINESS:      
• The  contract  with  the  administrative  assistant  should  be  submitted  next  month  for  review  and  approval.  
• The  draft  minutes  of  the  annual  meeting  were  distributed.    Board  members  will  review  them  and  discuss  any  changes  
needed.      
 
The  next  board  meeting  will  be  held  on  Tuesday,  January  12,  2015  at  7:00  PM  at  Deerfield  Recreation  Center,  preschool  
room.    The  motion  was  made  and  seconded  to  adjourn  at  8:17  pm.    The  motion  passed  unanimously.    

12/08/15  
 

 

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