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Excel 2016 Shortcuts

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This is a major rework compared to previous versions. This should be one of the most complete Shortcut References for Excel updated to the latest versions. Most all shortcuts are most likely to work exactly the same on previous versions. Overall if you are a legacy Excel user, try to get used to the Ribbon Shortcuts; they seem cumbersome at first; but worth the effort learning.

1.

Navigate Worksheets

 

Arrow Keys

 

Navigate by one cell at a time in any direction

Page Down / Page Up
Page Down
/
Page Up

Move one screen down / up

Alt + Page Down / Page Up
Alt
+
Page Down
/
Page Up

Move one screen right / left

Tab / Shift + Tab
Tab
/
Shift
+
Tab

Move one cell to the right/ to the left in a worksheet

Ctrl + Arrow Keys
Ctrl
+
Arrow Keys

Move to the edge of next data region (cells that contains data)

Home
Home
 

Move to the beginning of row

Ctrl + Home
Ctrl
+
Home
 

Move to the beginning of worksheet

Ctrl
Ctrl

+

End
End
 

Move to the last cell with content of worksheet

Ctrl + G
Ctrl
+
G
 

Display the

G
G

o To dialog box

Ctrl + G
Ctrl
+
G

then type e.g. A50

Go to line 50, Column A

Ctrl + G
Ctrl
+
G

then type e.g. G1

Go to column G, Line 1

2.

Select Cells

 

Basic Selects

 
Shift + Arrow Keys
Shift
+
Arrow Keys
 

Extend selection by one cell

Shift + Page Down / Page Up
Shift
+
Page Down
/
Page Up

Extend selection one screen down/ up

Ctrl + Shift
Ctrl
+
Shift

+

Arrow Keys

 

Extend selection to next non-blank cell

Shift + Home
Shift
+
Home
 

Extend selection to beginning of the row (unfortunately, there is

no

Shift

+

End

equivalent)

Ctrl

+

A

with no data nearby current

 
a
a
 

cell

Select

ll

Page 2 of 14

Ctrl + A
Ctrl
+
A

with data nearby current cell

Select

a

ll cells in data-containing area. Press twice to select

 

everything

 
Ctrl + Shift + Home
Ctrl
+
Shift
+
Home
 

Extend selection to first cell of the worksheet

 
Ctrl + Shift + End
Ctrl
+
Shift
+
End
 

Extend selection to last used cell on the worksheet (lower-right corner)

Shift + F8
Shift
+
F8
 

Lock Selection Extend Mode - Select Cell Range, press

Shift

+

F8

,

move around, add to selection with

Shift

+

Arrow Keys

, etc.

 
 

Manual selection by row/ column via

G

o To menu.

 
Ctrl + G
Ctrl
+
G
 

A:B selects column A thru C, 1:3 selects row 1 thru 3 , A1:B3 select cells A1 thru B3, etc.

 

Column and Row Selection

 
Shift + Space
Shift
+
Space
 

Select current row

 

Shift

+

Space

,

then

Select current row, then expand selection by one row down/ up

 

Shift

+

Arrow Down

/

Arrow Up

 

Shift

+

Space

,

then

   

Shift

+

Page Down

/

Page Up

 

Select current row, then expand selection by one page down/ up

Ctrl + Space
Ctrl
+
Space
 

Select current column

 

Shift

+

Space

,

then

Select current column, then expand selection by one column right/ left

Shift

+

Arrow Right

/

Arrow Left

 

Shift

+

Space

,

then

 

Shift

+

Alt

+

Page Down

/

Page Up

 

Select current column, then expand selection by one screen right/ left

3. Juggle Rows, Columns, and Cells

 
Shift + Space
Shift
+
Space

,

then

Ctrl + -
Ctrl
+
-
 

Select single row; then delete

Shift + Space , Shift + Arrow Up / Arrow Down
Shift
+
Space
,
Shift
+
Arrow Up
/
Arrow Down

, then

Ctrl + -
Ctrl
+
-

Select multiple rows; then delete

Shift + Space , Ctrl + Shift + +
Shift
+
Space
,
Ctrl
+
Shift
+
+
 

Select single row; then insert one row above

Shift

+

Space

 

,

Shift

+

Arrow Up

/

Arrow Down

,

Select multiple rows; then insert the same number rows below

then

Ctrl

+

Shift

+

+

 
Ctrl + Space
Ctrl
+
Space

, then

Ctrl + -
Ctrl
+
-
 

Select single (or multiple) columns, then delete

 

Select single row, then insert row below.

Ctrl + Space
Ctrl
+
Space

, then

Ctrl + Shift + +
Ctrl
+
Shift
+
+
 

Select multiple rows to insert multiple rows

Page 3 of 14

Ctrl + Shift + +
Ctrl
+
Shift
+
+

with row(s) in clipboard and a row selected

Paste Insert - paste row(s) from clipboard and shift existing content downward

Ctrl + Shift + +
Ctrl
+
Shift
+
+

with column(s) in clipboard and column selected

Paste Insert - paste column(s) from clipboard and shift existing content to the right

Ctrl + Shift + +
Ctrl
+
Shift
+
+

With cells that are not complete rows/columns - Open insert cell/ row/ column menu

Ctrl + -
Ctrl
+
-

With cells that are not complete rows/columns - Open delete cell/ row/ column menu

Shift + Arrow Down , F2
Shift
+
Arrow Down
,
F2

, then

Ctrl + Enter
Ctrl
+
Enter

Fill single cell content down to all cells

selected with

Shift

+

Arrow Down

 
Shift + Arrow Up , F2
Shift
+
Arrow Up
,
F2

, then

Ctrl + Enter
Ctrl
+
Enter

Fill single cell content up to all cells

 

selected with

Shift

+

Arrow Down

4. Edit Cell Content

 

These assume you are inside a cell.

 
F2
F2

Edit cell. Press

Escape
Escape

to cancel

Home / End
Home
/
End
 

Jump to beginning/ end of cell

Arrow Keys

   

Navigate by one character left/ right or one line up/ down

Ctrl + Arrow Left / Arrow Right
Ctrl
+
Arrow Left
/
Arrow Right

Navigate by one word left/ right

Shift + Arrow Keys
Shift
+
Arrow Keys
 

Select one character to the left/ right (or one line up/down)

Shift + Home / End
Shift
+
Home
/
End
 

Select from the insertion point to beginning/ end of cell

Ctrl

+

 

Shift

+

 

Arrow Left

/

Arrow

 

Right

   

Select or unselect one word to the left/ right

Delete / Backspace
Delete
/
Backspace
 

Delete one character to the right/ left of cursor

Ctrl + Delete
Ctrl
+
Delete
 

Delete from cursor to end of cell

Alt + Enter
Alt
+
Enter
 

Start a new line inside cell

 
Enter
Enter
/ Shift
/
Shift

+

Enter
Enter

Complete cell entry and move one cell down/ up

Tab / Shift + Tab
Tab
/
Shift
+
Tab
 

Complete cell entry and move one cell right/ left

Ctrl + Enter
Ctrl
+
Enter
 

Complete cell entry and don't move selection

Page 4 of 14

Ctrl + '
Ctrl
+
'

Duplicate value from Cell above into current cell at cursor position

Ctrl + ;
Ctrl
+
;

Insert current date at cursor position

Ctrl + Shift +
Ctrl
+
Shift
+

;

Insert current time at cursor position

5.

Duplicate Cells, Rows, and Columns

 
Ctrl + D
Ctrl
+
D
 

Fill

D
D

own from cell(s) above into current cell(s)

Ctrl + D
Ctrl
+
D

with a row selected

Duplicate row via fill down - Fill current row with content from row above.

Ctrl

+

D

with multiple empty cells

Duplicate content of first cell(s) in first row to all cells in selection downward.

selected

Ctrl + R
Ctrl
+
R
 

Fill

R
R

right from cell(s) on the left into current cell(s)

Ctrl + R
Ctrl
+
R

with a column selected

Duplicate column via fill right - Fill current column with content from column on the left.

Ctrl

+

D

with multiple empty cells

Duplicate content first cell(s) in first column to all cells in selection to the right.

selected

Ctrl + '
Ctrl
+
'
 

Duplicate formula from cell above

6.

Undo, Redo, and Repeat Action

 

With Excel 2016 'redo' (undo an undo) and 'repeat' (repeat last action) became a bit confused. repeat if no undo is present.

Ctrl

+

Y

is a

 
Ctrl + Z
Ctrl
+
Z

Undo

Ctrl + Y
Ctrl
+
Y

Redo (after undo) or Repeat (e.g. when applying formats)

 
Alt + 2
Alt
+
2

Undo list (via quick access). Use

Arrow Down

to extend undo range.

Alt + 3
Alt
+
3

Redo list (via quick access). Use

Arrow Down

to extend redo range.

 

Repeat last action. E.g. try to set a cell bold with

Ctrl

+

B

, then go to

Alt + Enter
Alt
+
Enter

outside edit cell mode

a different cell and press across multiple cells

Alt + Enter
Alt
+
Enter

; great to cascade formatting

7.

Cut, Copy, Paste, and Paste Special

Ctrl + X
Ctrl
+
X

Cut cell(s) to clipboard

Ctrl + C
Ctrl
+
C

Copy cell(s) to clipboard

Page 5 of 14

Ctrl + V
Ctrl
+
V

Paste cell(s) from clipboard

Ctrl + +
Ctrl
+
+

Insert Paste - Paste cell and push content downward or rightward. Works great for entire rows and columns.

Ctrl + Alt + V
Ctrl
+
Alt
+
V

Open Paste Special Menu (requires a prior copy to Clipboard)

Ctrl + Alt + V ,
Ctrl
+
Alt
+
V
,

then

V , Enter
V
,
Enter

Paste

V
V

alues

Ctrl + Alt + V ,
Ctrl
+
Alt
+
V
,

then

T , Enter
T
,
Enter

Paste Forma

t s
t
s
 
Ctrl + Alt + V ,
Ctrl
+
Alt
+
V
,

then

E , Enter
E
,
Enter

Paste Transpos

e
e

d

Ctrl + Alt + V ,
Ctrl
+
Alt
+
V
,

then

W , Enter
W
,
Enter

Paste Column

W
W

idth

 
Ctrl + Alt + V ,
Ctrl
+
Alt
+
V
,

then

U , Enter
U
,
Enter

Paste Values and N

u
u

mber Formats

F3
F3

Paste a defined name into a formula

8. Format Cells

General Cell Format

 
Ctrl + Alt + V ,
Ctrl
+
Alt
+
V
,

then

T
T

and

Enter
Enter
 

Copy a cell via

Ctrl

+

C

, then via Paste Special, paste forma

t

of that

cell to current cell

 
Alt + Enter
Alt
+
Enter
 

Repeat a previous cell format action on current cell

 
Ctrl + 1
Ctrl
+
1
 

Open Format Cells dialog with last selection active

 
Ctrl + Shift + F
Ctrl
+
Shift
+
F
 

Open Format Cells dialog with

F
F

ont Tab active

 

Font Face, Font Decoration, and Cell Color

 
Ctrl + B
Ctrl
+
B
 

Apply/ remove

b
b

old format

 
Ctrl + I
Ctrl
+
I
 

Apply/ remove

i
i

talic format

 
Ctrl + U
Ctrl
+
U
 

Apply/ remove

u
u

nderline format

 
Ctrl + 5
Ctrl
+
5
 

Apply/ remove strikethrough formatting

 
Alt + H , FF
Alt
+
H
,
FF
   

H

ome select

F

ont

F

ace; type font name supported by auto-

complete, or use

 

Arrow Down

to select.

 
Alt + H , FS
Alt
+
H
,
FS
   

H

ome select

F

ont

S

ize; use

Arrow Key

, then

Enter

to change

size

Page 6 of 14

 

Assign current font color to selection via

H

ome

F

ont

C

olor. While

Alt + H , FC , Escape , Enter
Alt
+
H
,
FC , Escape
,
Enter

escaping the font-color drop-down, the focus stays on the icon; simply

press

Enter

to assign the current color.

 
 

Assign current fill color to selected cell color via

H

ome

H

iglight Cell.

Alt + HH , Escape , Enter
Alt
+
HH
,
Escape
,
Enter

While escaping the highlight drop-down, the focus stays on the icon;

simply press

Enter

to assign the current color.

 
Alt
Alt

+

HH
HH

, then

N
N

Set to

N
N

o fill color

 

Number Formats

 
Ctrl + Shift + ~
Ctrl
+
Shift
+
~
 

Apply the general number format (e.g. 1000)

 
Ctrl + Shift + 1
Ctrl
+
Shift
+
1
 

Apply the number format with two decimal places, thousands separator (e.g. 1,000.00)

Ctrl + Shift + 2
Ctrl
+
Shift
+
2
 

Apply the time format with the hour and minute, and indicate AM or PM

Ctrl + Shift + 3
Ctrl
+
Shift
+
3
 

Apply the date format with the day, month, and year

 
Ctrl + Shift + 4
Ctrl
+
Shift
+
4
 

Apply the currency format with two decimal places (e.g. $1,000.00)

Ctrl + Shift + 5
Ctrl
+
Shift
+
5
 

Apply the percentage format with no decimal places (e.g. 10%)

Ctrl + Shift + 6
Ctrl
+
Shift
+
6
 

Apply the scientific number format

 

Alignments

 
Alt + H , AL
Alt
+
H
,
AL
 
A
A

lign

L
L

eft

Alt + H , AR
Alt
+
H
,
AR
 
A
A

lign

R
R

ight

 
Alt + H , AC
Alt
+
H
,
AC
 
A
A

lign

C
C

ight

 
Alt + H , AT
Alt
+
H
,
AT
 
A
A

lign

T
T

op

Alt + H , AM
Alt
+
H
,
AM
 
A
A

lign

M
M

iddle

 
Alt + H , AB
Alt
+
H
,
AB
 
A
A

lign

B
B

ottom

 

Wrap and Merge

 
Alt + H , W
Alt
+
H
,
W
 

Wrap or unwrap text (

H
H

ome -

W
W

rap Text)

 
Alt + H , MM
Alt
+
H
,
MM
 
M
M

erge cells -

M
M

erge

 
Alt + H , MU
Alt
+
H
,
MU
 
M
M

erge -

U
U

nmerge

 

Page 7 of 14

Alt + H , MC
Alt
+
H
,
MC

erge andAlt + H , MC C enter  

C
C

enter

 
Alt + H , MA
Alt
+
H
,
MA

ergeA

A
A

cross (merge all columns, but not rows in selection)

Border Shortcuts

 

There are only two direct shortcuts which apply or remove the complete outline. It seems the easiest to enter the border menu, and then apply the shortcuts in the border menu.

Alt + H , BM
Alt
+
H
,
BM
H
H

ome -

B
B

order -

M
M

enu; technically it says 'more'.

Alt + T
Alt
+
T

(in border menu)

Toggle

T
T

op border

 
Alt + B
Alt
+
B

Toggle

B
B

ottom border

 
Alt + R
Alt
+
R

Toggle

R
R

ight border

 
Alt + L
Alt
+
L

Toggle

L
L

eft border

 
Alt + H
Alt
+
H

Toggle

H
H

orizontal interior border

Alt + V
Alt
+
V

Toggle

V
V

ertical interior border

Alt + U
Alt
+
U

Toggle

U
U

pwards diagonal border

Alt + D
Alt
+
D

Toggle

D
D

ownwards diagonal border

Ctrl + Shift + &
Ctrl
+
Shift
+
&

Add outline borders from cell or selection

Ctrl + Shift + -
Ctrl
+
Shift
+
-

Remove outline borders from cell or selection

9. Find and Replace

 
Ctrl + F
Ctrl
+
F
 

Display the

F
F

ind and Replace dialog box (with find selected)

Ctrl + H
Ctrl
+
H
 

Display the find and replace dialog box (with replace selected)

Escape
Escape
 

Close the find and replace dialog Box (with focus on dialog box)

Shift + F4
Shift
+
F4
 

Find bext (with search box closed)

Ctrl + Shift + F4
Ctrl
+
Shift
+
F4
 

Find previous (with search box closed)

Alt

+

Tab

, or

Ctrl

+

F

/

H

when

Toggle focus between find/ replace dialog box and worksheet

losing focus

 
Alt + F
Alt
+
F
 
F
F

ind next with find dialog box active

Page 8 of 14

Alt + I
Alt
+
I
F i
F
i

nd all with find dialog box active

 

* in search option

Use as asterix for searching multiple characters

 

? in search options

Use as wildcard for searching any single character, Use '~' before '?' when searching special characters. ~* searches for * ~~ searches for ~ ~? searches for ?

10. Formulas

Basics

=
=

Start a formula

Alt + =
Alt
+
=

Insert the AutoSum formula

 
Ctrl + A
Ctrl
+
A

with formula present

Edit formula in formula B

a r
a
r
Ctrl + Shift + U
Ctrl
+
Shift
+
U

Expand/ collapse formula bar

 
F4
F4

After typing cell reference (e.g. =E4) makes reference absolute (=$E$4). Repeat if you want to toggle from absolute reference to partial or complete removal ($E$4 -> E$4 -> $E4 -> returning to E4.

Shift + F3
Shift
+
F3

with empty cell

Display the 'insert function; dialog box

 
Shift + F3
Shift
+
F3

with formula present

Edit arguments of formula at cursor position

 
Alt + H , FD , U
Alt
+
H
,
FD
,
U

Select all Formulas (

H
H

ome -

F
F

in

d
d

- Form

u
u

las

 

Enter a formula as an array formula. Formula bar will show this as e.g. {=SUM(A1:A3*B1:B3)} which is the sum of A1*B2+A2*B2+A3+B3. This

Ctrl + Shift + Enter
Ctrl
+
Shift
+
Enter

with array

is an easy and concise method. Remember that each time editing the

formula

formula will require the

Ctrl
Ctrl

+

Shift

+

Enter

. Some keyboards seem to

distinguish between left and right

 

Shift

key

Ctrl + ~
Ctrl
+
~

Show/ hide all formulas. This will automatically extend all column widths which reverses when pressed again

Ctrl + '
Ctrl
+
'

Duplicate formula from cell above

 
F3
F3

Paste named range in formula

 
Ctrl + Backspace
Ctrl
+
Backspace

When navigated away while editing formula; jump back to active cell while keeping formula intact.

Trace Dependents and Precedents

 

Page 9 of 14

Ctrl + [
Ctrl
+
[
 

Select direct precedents

Ctrl + Shift + [
Ctrl
+
Shift
+
[

Select all precedents

Ctrl + ]
Ctrl
+
]
 

Select direct dependents

Ctrl + Shift + ]
Ctrl
+
Shift
+
]

Select all dependents

Manual Calculation

 
F9
F9

Calculate all worksheets in all open workbooks

Shift + F9
Shift
+
F9
 

Calculate the active worksheet

Ctrl
Ctrl

+

Alt
Alt

+

F9
F9

Calculate all worksheets in all open workbooks, regardless of whether they have changed since the last calculation

Ctrl + Alt + Shift + F9
Ctrl
+
Alt
+
Shift
+
F9

Recheck dependent formulas, and then calculates all cells in all open workbooks, including cells not marked as needing to be calculated

11. Manage Workbooks

Open and Save Workbooks

Ctrl + O
Ctrl
+
O
O
O

pen file via standard open dialog box

Alt + F , O
Alt
+
F
,
O
F
F

ile

O
O

pen via Excel file manager

Alt + F , O + 1 9
Alt
+
F
,
O
+
1
9

Open recent file (1 thru 9)

 
Alt + F , O , Y , 1 Z
Alt
+
F
,
O
,
Y
,
1
Z

Open recent file (10 upwards)

 
Alt + F , O , K
Alt
+
F
,
O
,
K
F
F

ile

O
O

pen from OneDrive Lin

k
k
Ctrl + S
Ctrl
+
S
S
S

ave File with current file name

F12
F12

Save file as via standard save dialog box

Alt + F , A
Alt
+
F
,
A
F
F

ile S

ve as via Excel file managerile S

Alt + F , A , K
Alt
+
F
,
A
,
K
F
F

ile S

ve to OneDrive Linile S k

k
k
Escape
Escape

Exit open/ save menu

 

Print Workbooks

Ctrl + P
Ctrl
+
P

Print. This won't offer Key Tips/ Options. To continue with shortcuts, use the new Key Options below.

Page 10 of 14

Alt + F ,
Alt
+
F
,

P

Open

F
F

ile

P
P

rint menu

I
I

in Print Menu

Select pr

i
i

nter

 
Alt + P
Alt
+
P

if Key Tips disappear

Return

P
P

rint key tips/ options

V
V

in Print Menu

Focus on

V

 

iew pane; use arrow keys to forward/ backward preview

pages

G
G

in Print Menu

Pa

g
g

e setup

 
N
N

in Print Menu

Set

N
N

umber of copies

12.

Manage Worksheet Tabs

Ctrl + Page Down / Page Up
Ctrl
+
Page Down
/
Page Up

Move to the next/ previous worksheet in current workbook

 
Alt + H , IS
Alt
+
H
,
IS

Insert worksheet (

H
H

ome -

I
I

nsert

S
S

heet)

Alt + H , DS
Alt
+
H
,
DS

Delete worksheet

H
H

ome -

D
D

elete

S
S

heet

Alt + H , OR
Alt
+
H
,
OR

Rename worksheet (

H
H

ome - F

o
o

rmat -

R
R

ename worksheet)

 
Alt + H , OM
Alt
+
H
,
OM

Move worksheet (

H
H

ome - F

o
o

rmat -

M
M

ove worksheet)

Alt + H , OT
Alt
+
H
,
OT

Worksheet tab color, continue with mouse or arrow keys (

H

ome -

F

o

rmat -

T

ab color)

13.

Freeze, Split, and Hide

 
Alt
Alt

+

W
W

+

FF
FF

Vie

w
w
F
F

- reeze or un

f
f

reeze; unfreeze works for any Freeze Setting

Alt
Alt

+

W
W

+

R
R

Vie

w
w
F
F

- reeze first visible

R
R

ow on screen

 
Alt
Alt

+

W
W

+

C
C

Vie

w
w
F
F

- reeze first

C
C

olumn on screen

 
Ctrl + 9
Ctrl
+
9
 

Hide selected rows

 
Ctrl + Shift + 9
Ctrl
+
Shift
+
9
 

Unhide hidden rows within the selection

 
Ctrl + 0
Ctrl
+
0
 

Hide selected columns

 
Shift + F10
Shift
+
F10

, then

U
U

U

nhide selected columns (

Ctrl

+

Shift

+

0

not working in Excel

2010, 2013, or 2016)

 
Alt
Alt

+

WS
WS
 
S
S

plit or unsplit Worksheet at current position

 

Page 11 of 14

14.

Auto Filter

Ctrl + Shift + L
Ctrl
+
Shift
+
L
 

Turn Autofi

l

ter on or off. Select table as necessary but many times

Excel figures out what you want.

 
Alt + Arrow Down
Alt
+
Arrow Down
 

On the field with column head, display the AutoFilter list for the

current column. Press

Escape

to cancel

Arrow Down / Arrow Up
Arrow Down
/
Arrow Up

and

S
S

ace

Select the next/ previous item in the AutoFilter list

Alt + Arrow Up
Alt
+
Arrow Up
 

Close the AutoFilter list for the current column

Home / End
Home
/
End
 

Select the first item/ last item in the AutoFilter list

15.

Column Width and Row Height

 

It takes only a little bit patience to get used to set row-height and column-width using the pixels instead of the mouse; but only after a short while getting used to the keyboard shortcuts, you won't go back. It can't get any easier to exactly double or triple the row height by working with the values given.

Alt
Alt

+

HO
HO
H
H

ome - F

o
o

rmat Worksheet

H
H

(in Format Worksheet Menu)

Set row

H
H

eight

A
A
A
A

utofit row height

W
W
 

Set column

W
W

idth

I
I
 

Autof

i

t column width (Based on current cell; mark column if you

want to auto fit column based on widest cell)

D
D

Set

D
D

efault width (for all columns that haven't been changed yet)

16.

Navigate Multi-Cell Selections

 

All these shortcuts assume multiple cells have been selected. Try with at least 2-3 columns and rows.

Tab / Shift + Tab
Tab
/
Shift
+
Tab

Move active cell right/ left in selection

Enter
Enter
/ Shift
/
Shift

+

Enter
Enter

Move active cell down/ up in selection

Shift + Backspace
Shift
+
Backspace

Select only the active cell when multiple cells are selected

Ctrl + Backspace
Ctrl
+
Backspace

Show active cell within selection; helps with large selections when active cell is off screen

Ctrl + .
Ctrl
+
.
 

Move clockwise between the four corners of a selection

Page 12 of 14

Ctrl + Alt + Arrow Right / Arrow Left Move to the right/ to the
Ctrl
+
Alt
+
Arrow Right
/
Arrow Left
Move to the right/ to the left between non-adjacent selections (with
multiple ranges selected)
Arrow Keys
with active Selection
Cancel Selection

17.

Comments and Hyperlinks

 
Ctrl + K
Ctrl
+
K
 

Insert or edit hyperlin

K
K

(for complete cell only)

Shift + F10
Shift
+
F10

, then

R
R
R
R

emove one or multiple hyperlink(s)

Shift + F10
Shift
+
F10

, then 2x

O
O

, then

Enter
Enter

O

pen hyperlink (In the Excel 2016 Context menu, 'O' is double-

assigned which require the extra keys)

Shift + F2
Shift
+
F2
 

Insert/ edit a cell comment

 

1x

Escape

when in Comment,

   

then

Arrow Keys

 

Move comment

2x

Escape
Escape

when in Comment

 

Escape comment editing and return to cell

Ctrl + Shift + O
Ctrl
+
Shift
+
O
 

Select all cells with c

o
o

mments

Shift + F10 ,
Shift
+
F10
,

then

M
M
 

Delete single co

m

ment (or multiple with multiple comments

selected)

 

18.

Pivot Tables

 

Creating Pivot Tables with Shortcuts only seems to be nearly impossible; managing existing tables is doable.

   

I

n

sert Pi

v

 

otTable after selecting data range. Follow up

 
Alt
Alt

+

NV
NV

with

Alt

+

E

for

e
e

xisting worksheet if desired,

Tab
Tab

, and type the

 

cell reference where it should go (e.g. C1)

F10 + R
F10
+
R
   
R
R

efresh PivotTable

 
Ctrl + -
Ctrl
+
-
   

Hide selected item

 
Alt + Arrow Down
Alt
+
Arrow Down
   

Unhide item(s) by opening header drop-down and using

Arrow

 

in header

Keys

and

Space

to unhide item

 

Type over any field with the value hidden

 

Unhide item(s) (assume you have two fields 'color', and 'size' and you hid 'color'. Go into 'size' field and type 'color' - this will unhide the 'color' field

Type over any field with another field in same table

 

Flip current field value with the value typed

 
Ctrl + Shift + *
Ctrl
+
Shift
+
*
   

Select the entire PivotTable report

 

Page 13 of 14

Alt + Shift + Arrow Right
Alt
+
Shift
+
Arrow Right

Group selected PivotTable items

Alt + Shift
Alt
+
Shift

+

Arrow Left

Ungroup selected PivotTable items when on group header

ALT
ALT

+

JTX
JTX

E

x
x

and all fields

ALT
ALT

+

JTP
JTP

Colla

p
p

se all fields

Ctrl + Shift + +
Ctrl
+
Shift
+
+

Insert pivot formula/ calculated field

Alt
Alt

+

F1
F1

Create Pivot Chart in same Worksheet

F1
F1

Create Pivot Chart in new Worksheet

19.

Excel Auto Tables and Data Forms

 

Auto Tables

 
Ctrl + T
Ctrl
+
T
 

Create auto

T
T

able from selection

Shift + Space
Shift
+
Space
 

Select table column

 
Ctrl + Space
Ctrl
+
Space
 

Select table row

 

Data Forms

 
Tab / Shift + Tab
Tab
/
Shift
+
Tab

Move to the next/ previous field which can be edited

Enter
Enter
/ Shift
/
Shift

+

Enter
Enter

Move to the first field in the next/ previous record

Page Down / Page Up
Page Down
/
Page Up

Move to the same field 10 records forward/ back

Ctrl + Page Down
Ctrl
+
Page Down

Move to a new record

Ctrl + Page Up
Ctrl
+
Page Up
 

Move to the first record

Home / End
Home
/
End
 

Move to the beginning/ end of a field

20.

Group Rows and Columns

 
Alt + Shift + Arrow Right
Alt
+
Shift
+
Arrow Right
 

Group rows or columns

Alt + Shift
Alt
+
Shift

+

Arrow Left

Ungroup rows or columns

Alt
Alt

+

AH
AH

D

a
a

ta

H
H

ide detail

Page 14 of 14

Alt
Alt
 
AJ
AJ

D

a

ta Show Detail (

j

is next to

h

on keyboard that’s probably why

+

they picked 'J' instead of something else)

Ctrl + 8
Ctrl
+
8
 

Display or hides the outline symbols

 
Alt
Alt

+ASCII Code

Enter ASCII code, e.g.

Alt
Alt

+0169 inserts © Symbol

21. The Rest

 
Ctrl + F1
Ctrl
+
F1
 

Minimize/ restore Excel ribbons

Ctrl

 

after selecting at least 2 rows and

Display format, chart, totals, tables, and spark lines menus

2 columns

 
Shift + F7
Shift
+
F7

Display the thesaurus dialog box

F7
F7

Display the spelling dialog box

Alt + F , IE
Alt
+
F
,
IE

Enable Editing for protected view (

F
F

ile

I
I

nfo

E
E

nable Editing)

Alt
Alt

+

 
F4
F4

Close Excel

F1
F1

Help

Alt + '
Alt
+
'
 

Style dialog box

Ctrl + F3
Ctrl
+
F3
 

Define a name or dialog

Ctrl + Shift + F3
Ctrl
+
Shift
+
F3

Create names from row and column labels

 
   
F1
F1

Create and insert chart with data in current range as embedded Chart

Alt
Alt

+

Object

F11
F11
 

Create and insert chart with data in current range in a separate Chart

Sheet

Alt
Alt

+

F11
F11

Open VBA editor window

Ctrl + F6
Ctrl
+
F6
 

Scroll between open workbooks

Alt
Alt

+

 
F8
F8

Display macro dialog box