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7ExcelFunctionsYouMustKnowtoWorkSmarter

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6Comments

Everwonderedhowyourcolleaguequicklygeneratedthepivottables,graphs,orused
text/stringrelatedfunctionsinexcel?
Itseasy,itsjustamatterofknowinghowitworks.
Iwillwalkyouthroughextremelyusefulexcelfunctionsrequiredquitefrequentlywhileworking
onexceldata.Andthesearemustknowfunctionsforeveryengineer.

byDNSUnlocker

Inthispost,Iwillcoverstringortextrelatedexcelfunctions.Ihavegroupedrelatedfunctions
andhencewillbeeasiertounderstand.
Tableofcontents:
1.Trim
2.Len
3.Left,Right,Mid
4.CaseUpper,Lower,Proper
5.Replace,Substitute
6.Search,Find
7.Concatenate

Pleasenote,allthesefunctionsarenotcasesensitive.
eglen(text)andLen(text)orevenLEN(text)allwillfunction
same.
Letsstartwithbasictextfunctionsnow

1.Trim:
Functionality:Thisfunctionremovesleadingandtrailing
spacesfromthetext.

Piping engineering

Syntaxtrim(text)
HowtoIfyouwanttogetridoftheleadingandtrailingspacesinstringexample,youcan
usetrimfunction.
(Notespacesinthebeginningandendofstring).

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Asshownabove,trimfunctionreturnsastringwithoutthespacesatthebeginningandendof
thestring.
Note:Itwillnotremovethespaceswithinthewords.
http://www.pipingengineering.com/7excelfunctionsyoumustknowtoworksmarter.html

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7ExcelFunctionsYouMustKnowtoWorkSmarter

egtrim(helloworld)willNOTreturnhelloworld

2.Len:
Quitehandyfunction!Ifyouknowthisfunction,youcanuseitinconjunctionwithother
functionsaswell,whichIwillexplainlaterhere.
FunctionalityThisfunctionreturnsthelengthofthestringienumberofcharactersinthe
string.
Syntaxlen(String)
HowtoIfyouwantto CHECK thelengthoftextexampleincellA2asshowninbelow,use
thefunctionLen.

Note:Ifyourstringhasspaceinthebeginningand/orattheendofthestring,itwillbecountedin
totallength.

Excel
ExcelLookupRelatedFunctions:
Lookup
VLOOKUP,HLOOKUP,MATCH,Have
yougotstuckwiththelookuprelated
functionsin
Stretch/TrimFunctionsinPDMS
EquipmentModellingStretch/Trim
FunctionsinPDMSEquipmentModelling
Oneoftheimportant
PipingOffshore:MainComponentsof
DrillingDrillingoperationinoffshorepipingis
acomplexprocesswith

Orreachmeonaj@pipingengineering.com

eglen(example)=10becausethereisaspaceinbeginningandendofthestring.
Popular
Howtogetridofthisproblemifyoualreadyhavesuchspacesinstring?Letsusethetrim
functionwelearntjustnow.

Recent

Comments

NozzleOrientationDrawing
May15,2015

PipingLayoutDrawingsAbbreviationsand
Legends
May14,2015

7ExcelFunctionsYouMustKnow
toWorkSmarter

Awesome,ittrimmedthestringfirstandthencalculatedthelengthofthestring.
Alwaysremember,innerfunctionsareexecutedfirstandthenouterfunctions.
Inthiscase,trim(A2)getsexecutedandthenLenfunctiongetsexecuted.

3.Left,Right,Mid:
Thesefunctionsareusedifyouwanttoextractcertainnumberofcharactersfromthetextin
excelcells.

May15,2015

Tankfarm:Types,DesignConsiderations,
PlotPlanArrangement,DykeEnclosurePart
1
May15,2015

TypesofPipeFlangesUsedinPiping
Systems
May14,2015

Left:

Functionality:Leftfunctionreturnsmentionednumbercharactersfromleftsideofthetext.
Syntaxleft(text,num_chars)

Google+

Howto:

Right:

Functionality:Rightfunctionreturnsmentionednumberofcharactersfromrightsideofthe
string
Syntaxright(text,num_chars)
Howto:

Mid:

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Functionality:midfunctionreturnsaspecificnumberofcharactersfromatextstring,starting
atthepositionyouspecify,basedonthenumberofcharactersyouspecify.
Syntax:mid(text,start_num,num_chars)
Howto:

4.Upper,Lower,ProperCase:
Thesefunctionschangethecaseofthetext.
Upper:

Functionality:Upperfunctionconvertsthetextinuppercase
Syntax:upper(text)
Howto:

Lower:

Functionality:Lowerfunctionconvertsthetextinlowercase
Syntax:lower(text)
Howto:

Proper:

Functionality:Properfunctionconvertsfirstletterofeachwordintextincapitalletter.
Syntax:proper(text)
Howto:

5.ReplaceandSubstitute:
Thesefunctionsareusedtochangecertainpartsofthetext.
Replace:
Functionality:Replacefunctionreplacespartofatextstringbasedonthenumberof
charactersyouspecify,withadifferenttextstring.
Syntax:replace(old_text,start_num,num_chars,new_text)
Howto:

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7ExcelFunctionsYouMustKnowtoWorkSmarter

Tousethisfunction,youneedtopreciselyknowstartingnumberofcharacterstobereplaced.
Buttoreplacethevalueintextwithoutknowingthestartingnumber,substitutefunctioncanbe
used.
Substitute:
Functionality:Thisfunctionisusedtosubstitutespartoftheoldtexttonewtextmentioned.
Syntax:substitute(text,old_text,new_text,instance_num)
Howto:

Search,Find:
Theseareusedtosearchpositionofsubstringinthetext.
Search:
Functionality:Findsonetextvaluewithinanother(notcasesensitive)

Syntax:search(find_text,within_text,[start_num])
Start_numisoptional.
Howto:

Youcanusethewildcardcharactersthequestionmark(?)andasterisk(*)inthe
find_textargument.Aquestionmarkmatchesanysinglecharacter
anasteriskmatchesanysequenceofcharacters.
Ifyouwanttofindanactualquestionmarkorasterisk,typeatilde(~)beforethecharacter.

Ifthevalueoffind_textisnotfound,the#VALUE!errorvalueisreturned.
Find:
Functionality:Findsonetextvaluewithinanother(casesensitive)
Syntax:FIND(find_text,within_text,start_num)
Howto:

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7ExcelFunctionsYouMustKnowtoWorkSmarter

FINDiscasesensitiveanddontallowwildcardcharacters.Ifyoudontwanttodoacase
sensitivesearchorusewildcardcharacters,youcanuseSEARCH.
Iffind_textis(emptytext),FINDmatchesthefirstcharacterinthesearchstring(thatis,
thecharacternumberedstart_numor1).
Find_textcannotcontainanywildcardcharacters.

Tweet

7.Concatenate:
Functionality:Anothersimpletextfunctiontojoinseveraltextitemsintoonetextitem
Syntax:concatenate(text1,[text2],)
Howto

Smalltrickssavetimeandimproveperformance!
Enjoyexcelling.
Staytunedtolearnthepivottables,graphsinmyfollowingpost.
Ifyouarestrugglingwithanyofthesefunctions,dosendmeanemail,Illgetbacktoyouand
helptosolveit.
RelatedPosts:

ExcelLookupRelatedFunctions:VLOOKUP,HLOOKUP,MATCH,Haveyougotstuck
withthelookuprelatedfunctionsin
Stretch/TrimFunctionsinPDMSEquipmentModellingStretch/TrimFunctionsinPDMS
EquipmentModellingOneoftheimportant
PipingOffshore:MainComponentsofDrillingDrillingoperationinoffshorepipingisa
complexprocesswith
PDMSExampleofStretch/TrimusingIDPPointInthepreviouspostwesawhow
Stretch/TrimFunctionsin
ClassificationofPipeSupportsBasedonDetails,ClassificationofPipeSupportsBroadly
thepipesupportsareclassified
SharethisonWhatsApp

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7ExcelFunctionsYouMustKnowtoWorkSmarter

6 COMMENTS
suneblase
August17,2014at2:31pm

8.VLOOKUP:
veryusefullfunction
Reply

Pipingengineering
May7,2015at11:00am

Hi,Ihavepostedthisvlookupfunctionaswellalongwithvideotutorial
BelowpostcoversVLOOKUP,HLOOKUP,MATCH,INDEX
http://www.pipingengineering.com/excellookuprelatedfunctionsvlookup
hlookupmatchindexvideo.html
AJ
Reply

Arul
June16,2015at3:15am

Manythanksveryuseful
Reply

Noam
August1,2015at10:34am

Exactlywhatimusingforpiping,veryhelpful!
Thanks
Reply

Sikhi
September1,2015at11:27am

Veryverrrrryusefultricks.Itmayleadmegoingfarawaytoholidayuntilanewshortcut
willfind.
Itendtousethesefunctionsinallofmybrilliantlife.Itwillwork!
Reply

Mehranrm7
January7,2016at9:03am

Veryusefultricksthanksalot
Reply

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