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Steps to Writing a Grant Proposal
University of Phoenix HSM 270
After the summary and the table of contents should be the organization’s background and detailed needs and problem statements. you can outline the approach you will take in your response. goal statement and outcome prediction. There exists a need for ongoing funding for music instruction as this funding benefits the whole of society by the increased academic engagement . your organization’s goals and expected outcomes that will result from provision of services. This outline should include your target population. The table of contents should follow the flow dictated in the RFP and be easy to read. The Youth Symphony’s aim is stated in its background information. For instance. This will be a ready reference for all of the proposal elements and can serve as a working outline as you prepare the document. based on this outline. A table of contents should then be included. This instruction is important in the academic development of young students and gives them a better chance of pursuing a career in music more successfully. These two components are summarized into an abstract statement. By reviewing the RFP. The abstract gives the grantor the immediate information to determine that the organization’s goal is to provide a stable and productive environment for children to pursue a career in music. the Youth Symphony proposal could include the following text: Funds are not available in public schools for instruction in music theory and application.Steps to Writing a Grant Proposal 2 The first step required in any grant proposal is the research to find the request for proposal (RFP). It also includes a problem statement. Here the text should clearly state that the program was developed to provide school aged children with the opportunity to pursue musical education that may lead to a successful career in music. Demographics and target population statistics should be included in the abstract. The significance of providing this type of instruction should be included in this section. A synopsis of goals and activities would be included in a Youth Symphony proposal.
The objectives show what tasks will be accomplished to meet these goals. These goals should be viable and practical. the overarching goal is to give aspiring musicians the necessary skills to successfully pursue their musical careers. Specific timelines. The goals and objectives should be called out first and then the activities can be shown to be applicable to these goals. 1990). .” The problem expressed in the Youth Symphony’s statement is that there is insufficient funding to provide proper musical instruction to young children. The next section will be the approaches and methods section. attempts to explain why it is happening. “The needs/problem statement examines what is happening that requires attention. Both long and short term goals should be included for the symphony project. Coley and Scheinberg explain the problem and needs statement. This will be a statement of detailed interventions that will be applied.Steps to Writing a Grant Proposal 3 and better life skills that are demonstrated by students who have a background in music and the arts. The related objectives would be providing discrete bodies of students with specific tasks that increase their instruction in and performance of music.” (Coley and Scheinberg. objectives and activities should be called out in this section. It will be supported by best practices methodology discussions and references. goals. This section shows how the larger population of the community will be served and the children and age groups for who services will be directly provided. and discusses what currently is being done to address it. The target population should be defined next. In this case. The need is that these children require such instruction to thrive and become productive in all walks of life.
complimentary assessment tools should be employed for a well-rounded representation of the programs benefits and shortfalls. The long term reputation of the organization also plays a great part in whether this proposal will be awarded or not. For instance. The expected outcomes of this program are increased community participation in early childhood education. the desired outcomes and the impact of instruction and performances. The long term ability of an organization to meet and adjust to evaluation findings has a great impact on its standing reputation in the funding community. . Fund raising has its own sets of goals and objectives. It gives an outlet for the students’ educational progress and it provides a connection to the community that garners further support. Several. Ongoing evaluation helps the program staff assess their progress and it also helps the supporters of the program see how effectively their funds are being utilized and encourages the community to stay involved in the program. A formal calendar of events for all performances and fund raisers would be included as part of the proposed time line. This helps the proposal to gain greater weight in the grantor’s evaluation for funding. The expected outcome of ongoing funding is to increase the awareness and application of music education. a specific number of public performances and teaching sessions should be included in the proposal. Program evaluation methods must also be included in the proposal. Plans for financial support and expenditures should be included next. as should a representation of the project personnel and management. Activity planning and sample scheduling should be provided. The capacity of the organization should be included. The goal of the performances is two-fold.Steps to Writing a Grant Proposal 4 Objectives address the process.
These performances will also engender additional ongoing community support. It is also a means of engendering team work in all settings. They feel that musical instruction makes for a better rounded. Justifications are required for budget line items. The community as a whole is concerned about the effects of this loss of education and has indicated their support for a musical instruction organization. including all sources of income and planned expenditures should be included. . They also see it as a means of leadership training that is invaluable as a student progresses through life. Needs and Problem Statement for the Santa Rosa scenario: Students in the Santa Rosa School District (Kindergarten through High School) do not receive any musical instruction due to budget shortfalls. This program can be funded in part by for fee performances in the community and eventually in a broader range of venues. This community has a history of musical appreciation and would be supportive of programs that increase their own children’s background in music instruction. Budgets must include information for all types of expenses and identify the restricted or unrestricted nature of funds that are received.Steps to Writing a Grant Proposal 5 Detailed budgets. Budget planning is very important to let the grantor know that proper consideration has been given to creating a viable. For fee exhibitions and screenings of visual. realistic budget for the organization. more involved citizen and understand that research supports their own view that students who are exposed to musical and artistic instruction at an early age are more likely to thrive in academic and social skills. literary and performing arts can all provide income to support this program. Their appreciation for the finer aspects of music and its positive effects on the spirit and academic levels of the community is a matter near to their own hearts.
This program offers a positive set of activities for children who may otherwise not have safe. healthy and productive activities available to them. At least one professional. the organization will hold a minimum of three touring company and artist exhibitions annually. utilities. Fees will be charged for these exhibitions. To meet the requirements of this grant. team work skills and professionalism. therefore funding will be sought from the local community as well as from outside sources. of which music is one. Instruction at early ages is very important in all core skills. . Local presentations will be held. paid staff member will administer the organization. a professional level and the level of community pride. Losing musical instruction in this community completely would be devastating on both an academic level.Steps to Writing a Grant Proposal 6 No group within the area currently provides this type of instruction. Immediate funds would be needed for site lease. equipment and staff. The community can benefit immediately from their children’s involvement in the program as it starts up. The skills that will be engendered in this program include an improved work ethic. since the community has been built on these concepts from its inception. The immediate need for funds is to support the organization during its 2 year start up period so that it can qualify for future grants. The organization must be 2 years old to apply for this grant. The community has evidenced a long term interest in supporting the organization. The youth enrichment provided by this program to the Santa Rosa community will benefit all of its members.
Yuen/Terao .Steps to Writing a Grant Proposal 7 References Practical Grant Writing and Program Evaluation.© 2003 Brooks/Cole .
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