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Work Instruction SAP systems: HHS PRD

Project Tracking re-class entry


INTRODUCTION

BUSINESS PROCESS INFORMATION:


ROLES AND RESPONSIBILITIES:
TIMELINE:
PREREQUISITES:
PURPOSE:
LINKS:

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WORK INSTRUCTION DESCRIPTION:

INPUT:
VARIANT :
INTERCOMPANY TRANSFER OF PROJECT EXPENSES.
STEP 1: CONTINUE
STEP 3: PREPARE JE WITH CONSIDERING POCA.
RE-CLASS THE PROJECT TRACKING EXPENSES FROM 6681853 TO 8050803

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VERSION CONTROL:

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Work Instruction SAP systems: HHS PRD

Introduction
Business Process Information:
All interdepartmental project transfer balances to re-class before Month end (complete the transfer of inter
company project activity) also same should be re-class to GL-8050803.

Roles and Responsibilities:


GL Accounting Associate

Timeline:
This entry should be prepared and posted in MEC day 1.

Prerequisites:
Authorization to SAP transaction: GR55, FB50.

Purpose:
Reclass the project expenditures.

Links:

Work Instruction SAP systems: HHS PRD

Work Instruction Description:


This activity is applicable only for the below listed ORUs
Company
Code
RIUS
RIGA
RIWA

ORU
164728
165692
165670

RICA
RIMA
RILS
RIBN

165676
165679
165691
165674

Company Name
Respironics Inc. USA
Respironics Georgia
Pro-Tech Srv Inc.
Respironics California,
Inc.
ChMV
Resp Logistic Srv
Mini-Mitter Co Inc.

Input:
Prepared and posted the Reclass Journal entry as per account balance of GL A/C# 6681853.

Variant :
No

Work Instruction SAP systems: HHS PRD

Intercompany transfer of project expenses.


Step 1: Access to T Code- GR55 for project cost balances of different CC.
Shortcut: GR55

2. Put the Report group as


C012.

Work Instruction SAP systems: HHS PRD

Step 1: Continue

2. Put the fiscal Year in fiscal


year tab.
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3. From period and To period


must be current period.
4. Put the cost element
group value as GL- 6681853

Work Instruction SAP systems: HHS PRD

Step 1: Continue

5. Report is looks like this.


6. We have to consider only
where description mentioned
project Transfers.
Consider only actual amount
of particular cost center.

Notes: This screen shot is


related to may12 so amount
will not match with JE
amount. JE amount is related
to Jul12.

Work Instruction SAP systems: HHS PRD

Step 1: Continue

7. Down load the report in


excel format.
8. Report will Looks like this.
This report will help you to
prepare reclass JE
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Work Instruction SAP systems: HHS PRD

9. Match the cost center of


SAP GR55 balance report with
this attached POCA
10. Find the GL account
against selected cost center for
JE.

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Work Instruction SAP systems: HHS PRD

Step 3: Prepare JE with considering POCA.

11. Prepare the JE as per


GR55 report with followed by
above steps.
Notes: Post the JE through T
Code FB50 as reclass JE.

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Posted JE Doc# 109338632

Notes: please find the excel JE with backup details.

6681853-proj
tracking rcls J uly 2012.xlsx

Work Instruction SAP systems: HHS PRD

Re-class the project tracking expenses from 6681853 to 8050803


Follow the same GR 55 downloaded report to prepare re-class entries.
12. Prepare the reclass JE as
per GR55 report which is
downloaded as per above
steps.
In this reclass JE debit to
6681853 and credit to sales
GL-8050803 with using trading
partner as per company code
listed in POCA.
The sales
Profit center would be on the
company code receiving the
credit.

Posted JE is looks like this.

Find the JE format which is used for Aug12 MEC


project Transfers
AUG'12.xlsx

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Work Instruction SAP systems: HHS PRD

Version control:
Version
0.1

Issue date
29th Aug2012

Issued by
Somanath Rath

Approved by

Description of changes

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