DOCUMENT DELIVERY
FAIR A SUCCESS
by Betty Bortz
Over 100 people, including
corporate, public, and academ
librarians and sta, library sehool
students, and representatives from
document delivery services, gathered
at Diablo Valley College wo attend
BayNet’s day-long Document
Delivery Fair on February 25
AAs the opening speaker, Rose
Falanga of the Exploratorium Library
set the pace fr the day by defining
document delivery services as
“providing documents, published or
Unpublished, in electronic, paper copy
oor microform at an established cost
upon request”. She explained the
differences between ful tex files,
files such as Dialog databases which
are composed of the words or text of
the document only (no charts,
pictures, etc), and fall source files
Full text files are machine-readable,
‘can be downloaded into word
processing, andthe text can be
searched and manipulated. Full
image or full source files, on the other
hand, are scanned images and
represent an exact replica of the
original and include all the grapes in
the original article. But as scanned
images, where the words ae seen as
pictures, full image files are not
searchable, nor can you manipulate
the text.
‘Tom Moritz of the Academy of
Sciences Library in San
spoke of the “ersis in esource
distribution” — that no one library
can have everything. He emphasized
Bay Area Library and Information Network
that access, rather than acquisition, is
becoming the key word in library
services and is the “fundamental
concept underlying what we're
talking about today”. Tom spoke of
the tremendous explosion of data-
bases and bibliographic utilities now
available and the developments in
telecommunications, such as E-mail
and the Internet, which provide for
rapid access ofthe bibliographic data
‘The development of facsimile
technology allows us to produce
actual replicas of documents and
allows transmission of these docu-
‘ments. Document delivery was
beginning to sound a lot ike
interlibrary loan of the 90°s!
‘The next speaker, Barbara
Ingram of the Lawrence Livermore
National Laboratory Library, tackled
some of the copyright issues head on,
She left no doubs that libraries need to
pay much more strict attention to
copyright laws. Be cautious about
resource sharing, she warned; the law
specifically says that “a library ma
‘not make an agreement to carry
number of titles and provide copies to
another library who will carry “y"
number of titles”. ‘Texaco found
themselves involved in a lawsuit
because they made copies of one of
their journals for all oftheir branch
libraries. The judge came down on
the side of the publisher; each library
should be paying for a subscription,
Of interest to many of us as borrow-
ing libraries is the copyright law
which states that a library may not
borrow more than 6 articles in a5.
year period from one specific journal,
and it is up to the borrowing library to
keep track of its requests. Libraries
ccan, however, by using document
delivery services that pay copyright
costs, borrow unlimited numbers of
articles.
John Wold from the Information
Store emphasized that “publishers
clearly are concerned about what they
‘view as a substantial change/shift in
the behavior (of libraries) from rather
passive ILL book sharing to ILL
means photocopy”. They are con-
‘cerned about resource sharing as well
as budget cuts that may reduce
subscriptions. Copyright fees are
easing and some can exceed $40,
Is the law appropriate for the elee-
tronic format and electronic storage?
fan article is pulled off the Internet,
how do you keep track of these for
‘copyright compliance? ‘
Continued on page S
In This Issue:
President's Message p. 2
Inter Alia
Internet Electronic
Mailing Lists p.3
Electronically Distributed
Publications and ILL p. 5
BayNet Intemet
Message Center p.6
BayNet Newsletter 1 PRESIDENT'S MESSAGE
by Deborah Hunt
thas been a busy but productive Spring for
BayNet. The Document Delivery Fair at Diablo Valley
College in February was an informative and stimulating
event with some 100 people in attendance. Special thanks
{20 to Betty Bortz (DVC) and Rose Falanga
(Exploratorium) for their outstanding efforts to bring this
‘event to its suecessful fruition, On April 1, our Newspaper
Librarians’ workshop was really an eye-opener as we
Tearmed what itis that newspaper librarians really do and
all about the environment in which they work. Our
‘outstanding panelists taught us a lot. It is amazing what
‘goes on in a newspaper library and the newsroom. New
technologies are being used to keep newspapers alive in
this era of competing news media. Look for future
columns in this newsletter from some of our Bay Area
‘newspaper librarians featuring services we can all benefit,
from as we serve our own clientele. Kudos to Carol
‘Castagnozzi (CSUH) and Judy Canter (S.F. Examiner) for
their efforts to organize this workshop.
‘The joint program sponsored by BayNet, CARL,
‘and CLA entitled “Survivors of Downsizing: Striving to
Maintain Morale in a Time of Turmoil” was held at Mills
Collge on April 29. This isthe first time BayNet has
jointly sponsored a program. (Hopefully, it will not be the
last.) Our last event of the Spring will be the Annual
Meeting to be held on May 19, at 10am at the
Exploratorium, Our speaker will be Nancy VanHouse,
‘Acting Dean of the UCB School of Library and Informa-
‘THE BAYNET NEWSLETTER is published |
3 times a year.
The newsletter is free to BayNet members.
Submissions from members are welcome.
Please contact the Editor:
|
Donna Swing, Technical Librarian |
American President Lines |
1111 Broadway, Oakland, CA 94607
(510) 272-8816, fax (510) 272-8634
Membership is open to any library in the Bay
Area. For further information, contact the
Membership Chair, Lone Beeson, at World
Affairs Council of Northern California, (415)
982-0430.
2 BayNet Newsletter
tion Studies. She will address the challenges the School is
now facing. We will also have a very short business
meeting and a tour ofthe Exploratorium Library and the
Exploratorium itself. This meeting is open to all librarians
in the Bay Area. Please spread the word. Look in the mai
for a flyer soon.
‘The end ofthe BayNet year (une 30) is fast
approaching. It's time for elections for several Board
positions. The Nominating Committee has an excellent
slate of candidates for office. Ballots will be mailed out in
the middle of April, Be sure to vote and return your ballot
promptly
‘This is my last column as President. can
honestly say it has been a pleasurable and exciting year.
‘The BayNet Boar is unique in that it is composed of
librarians from such different libraries. Ihave leamed
‘much that wil stay with me throughout my professional
life. Ihave leaned heavily on the Board as we shifted into
high gear to produce the most programs and events ever in
‘single year, can uly say they have not failed me nor
BayNet once. I have established cherished friendships and
will always be grateful for their support. I wish the new
Board members well and rather envy Barbara Kornstein as
she takes over the reins forthe coming year. I know she
andthe Board will continue the momentum that makes,
BayNet such a grea organization. ©
New Books Explain the Internet
‘Three new books about the Internet for bey
users are now availabe:
nning
The Internet Companion: A Beginner's Guide to
Global Networking Tracy LaQuey with Jeanne
C. Ryer. Addison-Wesley Publishing Company,
1993, ISBN 0-201-62224-6. $10.95.
Internet: Getting Started. April Marine, Susan
Kirkpatrick, Vivan Neou, Carol Ward. PTR
Prentice Hall, Englewood Cliffs, New Jersey,
1993, ISBN 0-13-327933-2. $28.00.
Zen and the Art of the Internet: A Beginner's
Guide, Brendan P. Kehoe. PTR Prentice Hall,
Englewood Cliffs, NJ, 1993. ISBN 0-13-010778-6,
$22.00,
‘Once current users log onto the Internet, what do they
do? According to the San Jose Mercury News (April 18,
1993, IE), 30% of users” time is spent downloading
‘computer files from remote machines; 12% of users’ time
is used for logging on to a remote computer; and about 74%
of the use is e-mail. INTER ALIA
by Rose Falanga & Peter Farris
‘Once you are on the Internet, navigating its waters can
be a daunting task, There is so much information flowing
‘out there in so many directions that it's hard to know
Where to begin. Imagine coming from a small town in the
Midwest and one night finding yourself in the middle of
‘Times Square - there's a lotto see, but you need a map to
guide you. Fortunately, for librarians and other informa
tion professionals, there are guides to help us make our
way through the Internet; the difficult task is finding them,
This article introduces you to one kind of guide - the
electronic mailing list. In order to access an e-mail list,
‘you will need to have an Internet account. It's best that
‘you have your own account and not have to share it with
others in your library... Once you have accomplished this,
-you will be able to join any of several electronic confer-
ences for librarians (as well as conferences in literally
hundreds of other areas, from lists dedicated to the rock
band REM to discussions of Jacques Derrida and
