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DOCUMENT DELIVERY FAIR A SUCCESS by Betty Bortz Over 100 people, including corporate, public, and academ librarians and sta, library sehool students, and representatives from document delivery services, gathered at Diablo Valley College wo attend BayNet’s day-long Document Delivery Fair on February 25 AAs the opening speaker, Rose Falanga of the Exploratorium Library set the pace fr the day by defining document delivery services as “providing documents, published or Unpublished, in electronic, paper copy oor microform at an established cost upon request”. She explained the differences between ful tex files, files such as Dialog databases which are composed of the words or text of the document only (no charts, pictures, etc), and fall source files Full text files are machine-readable, ‘can be downloaded into word processing, andthe text can be searched and manipulated. Full image or full source files, on the other hand, are scanned images and represent an exact replica of the original and include all the grapes in the original article. But as scanned images, where the words ae seen as pictures, full image files are not searchable, nor can you manipulate the text. ‘Tom Moritz of the Academy of Sciences Library in San spoke of the “ersis in esource distribution” — that no one library can have everything. He emphasized Bay Area Library and Information Network that access, rather than acquisition, is becoming the key word in library services and is the “fundamental concept underlying what we're talking about today”. Tom spoke of the tremendous explosion of data- bases and bibliographic utilities now available and the developments in telecommunications, such as E-mail and the Internet, which provide for rapid access ofthe bibliographic data ‘The development of facsimile technology allows us to produce actual replicas of documents and allows transmission of these docu- ‘ments. Document delivery was beginning to sound a lot ike interlibrary loan of the 90°s! ‘The next speaker, Barbara Ingram of the Lawrence Livermore National Laboratory Library, tackled some of the copyright issues head on, She left no doubs that libraries need to pay much more strict attention to copyright laws. Be cautious about resource sharing, she warned; the law specifically says that “a library ma ‘not make an agreement to carry number of titles and provide copies to another library who will carry “y" number of titles”. ‘Texaco found themselves involved in a lawsuit because they made copies of one of their journals for all oftheir branch libraries. The judge came down on the side of the publisher; each library should be paying for a subscription, Of interest to many of us as borrow- ing libraries is the copyright law which states that a library may not borrow more than 6 articles in a5. year period from one specific journal, and it is up to the borrowing library to keep track of its requests. Libraries ccan, however, by using document delivery services that pay copyright costs, borrow unlimited numbers of articles. John Wold from the Information Store emphasized that “publishers clearly are concerned about what they ‘view as a substantial change/shift in the behavior (of libraries) from rather passive ILL book sharing to ILL means photocopy”. They are con- ‘cerned about resource sharing as well as budget cuts that may reduce subscriptions. Copyright fees are easing and some can exceed $40, Is the law appropriate for the elee- tronic format and electronic storage? fan article is pulled off the Internet, how do you keep track of these for ‘copyright compliance? ‘ Continued on page S In This Issue: President's Message p. 2 Inter Alia Internet Electronic Mailing Lists p.3 Electronically Distributed Publications and ILL p. 5 BayNet Intemet Message Center p.6 BayNet Newsletter 1 PRESIDENT'S MESSAGE by Deborah Hunt thas been a busy but productive Spring for BayNet. The Document Delivery Fair at Diablo Valley College in February was an informative and stimulating event with some 100 people in attendance. Special thanks {20 to Betty Bortz (DVC) and Rose Falanga (Exploratorium) for their outstanding efforts to bring this ‘event to its suecessful fruition, On April 1, our Newspaper Librarians’ workshop was really an eye-opener as we Tearmed what itis that newspaper librarians really do and all about the environment in which they work. Our ‘outstanding panelists taught us a lot. It is amazing what ‘goes on in a newspaper library and the newsroom. New technologies are being used to keep newspapers alive in this era of competing news media. Look for future columns in this newsletter from some of our Bay Area ‘newspaper librarians featuring services we can all benefit, from as we serve our own clientele. Kudos to Carol ‘Castagnozzi (CSUH) and Judy Canter (S.F. Examiner) for their efforts to organize this workshop. ‘The joint program sponsored by BayNet, CARL, ‘and CLA entitled “Survivors of Downsizing: Striving to Maintain Morale in a Time of Turmoil” was held at Mills Collge on April 29. This isthe first time BayNet has jointly sponsored a program. (Hopefully, it will not be the last.) Our last event of the Spring will be the Annual Meeting to be held on May 19, at 10am at the Exploratorium, Our speaker will be Nancy VanHouse, ‘Acting Dean of the UCB School of Library and Informa- ‘THE BAYNET NEWSLETTER is published | 3 times a year. The newsletter is free to BayNet members. Submissions from members are welcome. Please contact the Editor: | Donna Swing, Technical Librarian | American President Lines | 1111 Broadway, Oakland, CA 94607 (510) 272-8816, fax (510) 272-8634 Membership is open to any library in the Bay Area. For further information, contact the Membership Chair, Lone Beeson, at World Affairs Council of Northern California, (415) 982-0430. 2 BayNet Newsletter tion Studies. She will address the challenges the School is now facing. We will also have a very short business meeting and a tour ofthe Exploratorium Library and the Exploratorium itself. This meeting is open to all librarians in the Bay Area. Please spread the word. Look in the mai for a flyer soon. ‘The end ofthe BayNet year (une 30) is fast approaching. It's time for elections for several Board positions. The Nominating Committee has an excellent slate of candidates for office. Ballots will be mailed out in the middle of April, Be sure to vote and return your ballot promptly ‘This is my last column as President. can honestly say it has been a pleasurable and exciting year. ‘The BayNet Boar is unique in that it is composed of librarians from such different libraries. Ihave leamed ‘much that wil stay with me throughout my professional life. Ihave leaned heavily on the Board as we shifted into high gear to produce the most programs and events ever in ‘single year, can uly say they have not failed me nor BayNet once. I have established cherished friendships and will always be grateful for their support. I wish the new Board members well and rather envy Barbara Kornstein as she takes over the reins forthe coming year. I know she andthe Board will continue the momentum that makes, BayNet such a grea organization. © New Books Explain the Internet ‘Three new books about the Internet for bey users are now availabe: nning The Internet Companion: A Beginner's Guide to Global Networking Tracy LaQuey with Jeanne C. Ryer. Addison-Wesley Publishing Company, 1993, ISBN 0-201-62224-6. $10.95. Internet: Getting Started. April Marine, Susan Kirkpatrick, Vivan Neou, Carol Ward. PTR Prentice Hall, Englewood Cliffs, New Jersey, 1993, ISBN 0-13-327933-2. $28.00. Zen and the Art of the Internet: A Beginner's Guide, Brendan P. Kehoe. PTR Prentice Hall, Englewood Cliffs, NJ, 1993. ISBN 0-13-010778-6, $22.00, ‘Once current users log onto the Internet, what do they do? According to the San Jose Mercury News (April 18, 1993, IE), 30% of users” time is spent downloading ‘computer files from remote machines; 12% of users’ time is used for logging on to a remote computer; and about 74% of the use is e-mail. INTER ALIA by Rose Falanga & Peter Farris ‘Once you are on the Internet, navigating its waters can be a daunting task, There is so much information flowing ‘out there in so many directions that it's hard to know Where to begin. Imagine coming from a small town in the Midwest and one night finding yourself in the middle of ‘Times Square - there's a lotto see, but you need a map to guide you. Fortunately, for librarians and other informa tion professionals, there are guides to help us make our way through the Internet; the difficult task is finding them, This article introduces you to one kind of guide - the electronic mailing list. In order to access an e-mail list, ‘you will need to have an Internet account. It's best that ‘you have your own account and not have to share it with others in your library... Once you have accomplished this, -you will be able to join any of several electronic confer- ences for librarians (as well as conferences in literally hundreds of other areas, from lists dedicated to the rock band REM to discussions of Jacques Derrida and