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Grant MacEwan University

Project Implementation Plan

Anthony Guitard
Student # 3027552
Integrated Project Management AGAD 223
Jennifer Pascoe
April 17, 2016

PROJECT IMPLEMENTATION
PLAN
Community Clay Oven
Spring – Fall 2016
Project Objective:
 The Community Clay Oven Project is to build and install a traditional 18 th
century Acadian clay oven in a location that is readily available to the general
public (Sugarloaf Provincial Park) for the use of exploring traditional cooking
techniques.
Project Team
Project
Sponsor:
Project
Manager:
Team Members:

Volunteers:

Sugarloaf Provincial Park
Anthony Guitard
Project Responsible – Michel
Guitard
Historic Advisor – Michel
Goudreau
Volunteer Lead – Doris
Cameron
Crew – Janice Guitard
Crew – Clarence Huard
TBA

Project Approach
Project Team meeting schedule
 The Clay Oven Project team will meet in person once a month at the
Campbellton Centennial Library the second Wednesday of every month,
unless an incident arises that requires immediate attention, in which case an
emergency meeting will be called by the Project Manager.
Team Meetings
Team meetings will be head in order to discuss:
 The assessment of recently completed project objectives.
 The status of current project tasks.
 The assignment of new project tasks.
 Consultations on any issues requiring immediate attention.
Tasks Delegation

Tasks will be assigned by the Project Manager or the Project Responsible so as
to meet the project deliverables and project schedule.
 Tasks will be delegated to members of the project team so as to best use
their unique skills and knowledge.
 When a task is assigned it will be assigned a done by date, in order to
guarantee compliance to the project timeline.
 No task will be assigned in a manner that violates the chain of
communication.
Communications Strategy
Chain of communication
 All issues arising during the project timeline will be addressed by the Project
Manager.
 Any issue raised by the Project Team will be directed toward the Project
Manager who will in turn report to the HVRLH Board of Directors and
Sugarloaf Provincial Park.
 Any issue raised by the HVRLH Board of Directors and Sugarloaf Provincial
Park will be directed toward the Project Manager who will in turn report to the
Project Team.
 Issues will be seen to promptly via email, telephone and meetings in person
dependent on the severity or urgency.
 Communication between the Project Manager and Project Sponsor will be as
needed, in the case of an emergency or scheduled reporting periods as
outlined in the project timeline.
Contact information
CB

Role
Project
Sponsor
Project
Manager
Team
Members

Org Position
Sugarloaf Provincial
Park

Name
Mark Ramsey
Anthony
Guitard

Project Responsible

Michel Guitard

Historic Advisor

Michel
Goudreau
Doris
Cameron
Janice Guitard

Volunteer Lead
Crew
Crew

Clarence
Huard

Phone
506-7892366
506-7535805

E-mail
mark.ramsay@gnb.ca

506-7538505
NA

NA

506-0000000
506-7535805
NA

blackbrookforge@gmail
.com

miclevert@globetrotter.
net
pico.gismo@gmail.com
janmguitard@gmail.co
m
NA

Volunteers
TBA

NOTE: Contact is limited to those sharing your color bracket (CB).
Risk Assessment Strategy
In order to mediate the risks to this project the areas listed below will be monitored.
Areas where risks can occur during the course of this project are, but not limited to
the list below.

Financial Risk – Overall Risk (low)
 Funding risk is minimal as the Project cost is low. Cost of materials is an
estimated $850, Labour an estimated $1800.
 Material cost will be subsidized through donations from local business, Labour
cost will be subsidised by using volunteers.
 In order to avoid any insurance hike the insurance application will include
additional security/safety measures.
Human Resource – Overall Risk (low)
 Specific volunteers will cover technical tasks such as carpentry planning and
management.
 The oven will be built on site during the 2016 living history encampment
providing an excess of volunteers.
 The public will be invited to participate in the construction of the oven,
providing a surplus of manpower.
Quality Risk – Overall Risk (low)
 Construction will be overseeing by skilled Tradesman, and volunteers with the
experience of building Clay Ovens.
 Adherence to the project deliverables as outlined in the project charter will
guarantee specific project results.
 Details construction plans will be provided during the oven construction
phase.
Supply Risk – Overall Risk (Medium)
 Supplies are to be gathered from many different sources so as not to exhaust
the “good nature” of our donators.
o Clay and sand from gravel pits.
o Timber for the base and rafters from one local Timber Supply.
o Planks, shingles and fasteners from another Timber Supply or hardware
store.
Scheduling Risk – Overall Risk (High)
 With the ovens construction taking place during the 2016 living history
encampment many of the leading members and volunteer staff will be busy
seeing to the needs of that event. In order to guarantee the successful
construction of the oven the Project Manager will assign specific tacks
detailing; including but not limited to:
o Volunteer task assignment
o Hospitality / food and drink preparation
o Agreement / waiver signing
o Costume and attire
Quality Control and Assurance
Careful monitoring will take place in the areas outlined above in the Risk
Assessment Strategy section in order to control the outcomes of the project of the
Clay Oven Project. The monitoring process will be an integral part of the team
meeting; and form the foundation for the Progress reports that will be delivered to

the project sponsor. All progress reports will be delivered at the end of key
milestones.
 1st Report – April – will cover the end of project preparations and finalization
of the project charter.
 2nd Report – July –will focus on funds raised and Donations received for the
Clay Oven Project.
 3rd Report – September – cover the end of the build and the community
interaction during the HVRLH Summer Encampment.
 4th Report – November – The 4th Report will cover the end of training and the
first public focused gatherings with the Clay Oven.
Note:
Any major modification to the project’s scope, timeline or cost will be brought to the
attention of the project sponsor for approval.
Performance Measures
In order to guarantee the successful completion of the Clay Oven Project as outlined
by the Project Charter, the project will be assets as to how well it met the project
deliverables and tasks listed below. Was the project completed on time, on budget,
and within scope? A careful internal evaluation performed by the project team will
form the basis of the Summary evaluation.

Summary Evaluation – November – The Summary Evaluation will review the
impact of the project with regards to its finances, public involvement, future
applications and adherence to the project deliverables and timeline.

Deliverables:
 Culturally significant artifact – Clay Oven
 Hands-on interaction with the public – HVRLH and Sugarloaf Park
Programming
 Interactive learning opportunities – Oven Build and Interpretation
 Local attraction – Boost in tourism and local cultural economy
Time Line / Schedule:
Community Clay Oven Project
Jan Fe
Mar.
.
b.
Preparation
Charter/Proposal
Budget Approval
Design
Finalization
Fundraising
Fabrication
Material
gathering
Base
Oven
Roof
Implementatio

Apr.

Ma
y

June

July

Aug

Sep
t.

Oct.

Nov.

Dec
.

n
Training
Weekly
Presentation
HVRLH
Encampment
Evaluation
Preparation
Fabrication
Implementation
Milestone 1
Milestone 2
Milestone 3
Milestone 4
Milestone 5
Milestone 6
Preparation
January
Charter preparation – To create an outline for the Clay Oven Project that
ensures proper alignment and clearly defines the project’s deliverables.
February
Charter proposal – Present the Project to the HVRLH governing board for
approval.
March
Budget approval – Present the budget for the Clay Oven Project to the HVRLH
governing Board for approval.
Design finalization – Present the Final Design of the Clay Oven to be built.
Project Sponsor – Present a proposal to the Sugarloaf Provincial Park for the
Clay Oven Project and their role as project sponsor.
April
Project Sponsor Approval – Receive official approval from the project sponsor.
Fundraising Preparation – Prepare a list of potential donors, listed in order of
importance. Prepare Fundraising “letters of request”. Prepare a list of
“specifics” to be requested from optimal donors.
1st Report – will cover the end of project preparations and finalization of the
project charter.
May
Fundraising Canvasing – Visit Donors with specific requests
June
Fundraising Canvasing cont. – Visit Donors with General Requests
Thanks – Deliver a letter of thanks to those who have given donation in
support of the Clay Oven Project
Fabrication
July/August
Material Gathering – collect donations of building supplies that are easily
transported for storage at Rout 17, Glencoe Location, and arrange for delivery
of clay, sand, gravel, brick and large building supplies directly to the site at
sugarloaf Park July 28th.

Build Base – prepare the foundation and assemble the base July 29 th-30th.
Build Clay Oven – Prep oven form and apply cob mixture. July 31 st- August 1st.
Build Roof – assemble roof and finish construction tasks. August 2 nd-4th.
2nd Report – will focus on funds raised and Donations received for the Clay
Oven Project.
Implementation
September
Traning – Provided traning sessions to HVRLH Member, Sugarloaf Provincial
Park Staff and other community minded organizations. Training lasts 1 day, 9
am till 3:00 pm. And includes cleaning the oven, prepping the fire, fire safety,
monitoring temperature, preparing the coals, for hot cooking or prepping the
oven for low temperature cooking, and closing prosedures.
3rd Report – cover the end of the build and the community interaction during
the HVRLH Summer Encampment.
October
Presentation – proving public demonstrations that that cover similar training
to that listed above, as well as allowing the public to cook food they have
brought.
November
4th Report – The 4th Report will cover the end of training and the first public
focused gatherings with the Clay Oven.
Summary Evaluation – The Summary Evaluation will review the impact of the
project with regards to its finances, public involvement and future
applications.
December
Project end.
Final Thoughts and Project Status
The current status of the project is good. We are coming to a close on the first
portion of the preparatory phase of the project. And are simply waiting on the final
acceptance and official go ahead from the Project Sponsor. Once the green light is
given the fundraising portion of the project will start.