PARAMJIT SHARMA

Rules of Procedure
Meetings Rules may specify
•Length of Notice to call a meeting •Who is authorized to call •Who are authorized to attend •The venue •Time •Agenda :form & style •Chairman & his role •Language
PARAMJIT SHARMA

Specific Rules

1 QUORUMS A quorum is the smallest number of members who Shall be present at a meeting when business is being Transacted. AT SOME MEETINGS IMPORTANT DECISIONS CANOT BE TAKEN WITHOUT A REPRESENTATIVE NUMBER OF THOSE INVOLVED ; SAY 50%,25%,20%....
PARAMJIT SHARMA

Specific Rules

2 MOTIONS
It is simply form of WORDS INTENDED TO STAND ON RECORD,USED: •To start a discussion •After D… Summarize and agreed action
Particular care is needed in the wording of motions:

This must be clear, positive and Unambiguous
PARAMJIT SHARMA

Specific Rules
3 AMENDMENTS These add or subtract from a motion or change it in some way. Formal meetings may need amendments proposing and seconding. These are of two types. •Constructive- addition only •Wrecking- designed to change whole base Both be resolved before original Motion is PARAMJIT SHARMA Adopted or Rejected

Specific Rules

4 VOTING
WETHER THIS INVOLVE SHOW OF HANDS OR CONFIDENTIAL VOTE THE PROCEDURE SHOULD BE •Clear •Agreed & •Recorded

PARAMJIT SHARMA

Specific Rules
5 POINT OF ORDER / INFORMATION These are interjections to the formal proceedings of the meeting • to indicate breach to agreed rules (POO) • to correct something said but factually incorrect

PARAMJIT SHARMA

Roberts’ Rules Of Order
1 Any motion should be proposed & seconded before

discussion starts 2 Chairman –restate the motion after proposal to make it ruled in order 3 Only one motion can be considered at a time 4 A main motion can be disposed of by a subsidiary motion

5 A privileged motion is one that calls for immediate
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action

contd…..

Roberts’ Rules Of Order
1 A motion to consider a previous vote must be made by some one on winning side 7 When some one calls for previous question, it is a suggestion to end discussion & vote 8 if some one objects ,you must keep the discussion on Do not draft any resolution against the constitution without expert advise

PARAMJIT SHARMA

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