Unit 1: Introduction

SAP-ERP
Accounts Payable
Version 1.0

Unit 1: Introduction

FI: Accounts Payable

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Unit 1: Introduction

Course Agenda
Unit 1: Introduction Unit 2: Master Data Unit 3: Invoice and Credit Note Processing Unit 4: Payments Unit 5: Inquiries Unit 6: Reporting

FI: Accounts Payable

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Unit 1: Introduction

Course Objectives
At the completion of this course, you will be able to: 

Understand the Accounts Payable structure within SAP R/3 Understand the Key Concepts and Functionality within the Accounts Payable module View Vendor Master Records  

FI: Accounts Payable

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Unit 1: Introduction

Course Objectives (cont.)
At the completion of this course, you will be able to: 
  

Process Vendor Invoices and Credit Notes Process Vendor Payments Perform Vendor Inquiries Reporting Capabilities

FI: Accounts Payable

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Unit 1: Introduction

Accounts Payable Easy Access Screen

Different SAP R/3 Modules ± AP module highlighted Non-purchase order invoice processing

FI: Accounts Payable

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Unit 1: Introduction

Materials Management Module
Purchase Orders and Goods Received are all processed on SAP R/3 through the Material Management module within Logistics

Purchase orders are created in Purchasing Good Receipts are created in Inventory Management

PO related invoices are processed in Logistic Invoice Verification
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Unit 1: Introduction

Key Terms 
     

Company Code Purchasing Organization Plant Document Types Document Structure Document Flow SAP R/3 modules

FI: Accounts Payable

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Unit 1: Introduction

A/P Module ± Document Types 

Document Types: Different document types exist in SAP R/3 to cover different business transactions. In Financial Accounting, there are different document types for the different transactions executed in each module: 
   

Accounts Payable Accounts Receivable General Ledger Asset Accounting

FI: Accounts Payable

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Unit 1: Introduction

A/P Module ± Document Types (cont.) 

In Materials Management, there are different document types for the different transactions executed for: 
 

Goods Received Goods Shipped to customers Purchase order related invoices processed

FI: Accounts Payable

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Unit 1: Introduction

Standard Document Types for AP

AP Document Types

FI: Accounts Payable

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Unit 1: Introduction

Document Structure 

Documents share a data structure consisting of: 
 

Overview Header Items

Overview Data Header Data Item Data Item Data

FI: Accounts Payable

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Unit 1: Introduction

Financial Document Overview

Overview Data

Header Data

Line Item Data

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Unit 1: Introduction

Key Concept Process
Three way match concept
1. Purchase Order 2. Goods Receipt 3. Invoice Receipt 4. Payment

3 FI documents created to record Dr and Cr entries

Two way match concept
1. Purchase Order 2. Invoice Receipt 3. Approval obtained 4. Payment

2 FI documents created to record Dr and Cr entries

Represents a process within LIMS

FI: Accounts Payable
Represents a manual process outside of LIMS

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Unit 1: Introduction

Accounts Payable SAP R/3 Functionality 

Summary of: 
  

Vendor Master Data Transaction Functionality Inquiries Reporting

FI: Accounts Payable

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Unit 1: Introduction

Vendor Master Data 

A Vendor Account on SAP R/3 is known as a Vendor Master Data Record. The Vendor Master Record stores all purchasing and finance data for vendor. A Vendor Master Record must exist on SAP R/3 for a vendor before any business activity can occur for Wyeth.  

FI: Accounts Payable

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Unit 1: Introduction

Vendor Master Data (cont.) 

A Vendor Master Record has three views:  

A General Data view which provides information on vendor address, telephone number, etc. A Company Data view which provides details for vendor payments. A Purchasing Organization Data view which provides details for creating and managing purchase orders. 

FI: Accounts Payable

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Unit 1: Introduction

SAP R/3 Menu Path for Vendor Master Records

Vendor Master Records

Transaction for both company code and purchasing views

FI: Accounts Payable

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Unit 1: Introduction

Initial Vendor Master Record Screen (FK03)

FI: Accounts Payable

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Unit 1: Introduction

Vendor Inquiries and Vendor Account Management
SAP R/3 provides multiple transactions for performing vendor account inquiries. You can display: 


Vendor Balances Vendor Line Items

FI: Accounts Payable

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Unit 1: Introduction

A/C Inquiries and Management Transactions

Display Line Items and Balances

FI: Accounts Payable

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Unit 1: Introduction

Reporting Functionality
SAP R/3 provides multiple standard Accounts Payable Reports.

SAP R/3 Standard Reports

FI: Accounts Payable

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Unit 1: Introduction

Reporting Functionality

Additional Wyeth custom reports

FI: Accounts Payable

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Unit 1: Introduction

Questions and Answers

FI: Accounts Payable

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