Page 1 of5

Bergman, Barbara

From:

Sent:

To:

Cc:

Subject:

Hershberger, William

Fnday, May 14, 2010323 PM Bergman, Barbara

Dolan, Harry; Sughrue, Jim FW: FOI Request

Attachments: scan0002.jpg; Dolan P-<:ard 07 -01-09 thru 04-30-10.xls; scanOOO1.jpg Barbara

The attached art<:hief Dolan's 1 day travej authorizations and his credit card transaction for the requested penod

let me know If you have any questions or need further.

Thanks Bill

Detective Bill Hershberger Office of the Chief Raleigh Police Department 6716 Six Forks Rd. Raleigh. NC 27615

(0) 919-996-1411

(c) 919-889-2893

(f) 919-870-2838

(e) William. hershberger@raleighnc.gov

From: Green, Jennifer

Sent: Thursday, May 13, 20109: 14 AM

To: Hershberger, William; Calzarelta, Joanne Cc: Sughrue, Jim

Subject: fOJ Request

Bill,

Below are the expense reports/travel authorizations in PeopleSoft from July 1, 2009 to the Present for Chief Dolan. Joanne will know about one day travel for the Chief. One day travel would not appear in PeopleSoft. Do you have all the Bank of America bank statements for the Chief?

5/18/2010

Manager

SUpplier Contracts Vendors

Purchasing eProcurement

SeNices Procurement Lease Administration Travel and Expenses

t, Nlllr_ Transactions [, Manalle Employee Inlormallon

" process Expenses e- ~ Review Payments

- Employ •• Expense I

Hlstol)' I

-Car,,:;allrM Autfmfltatitms

il Mansij" Accounting

- Trawl ilr~ ~OS~ C.ptjlf T ;Wd E ~il01,mstr3bon ~

" AccOunts Payable

~ Ass&t Manall'lment D Commitment Control D General Ledll'lf

l) SCM Integrations

D Set Up FlnandalslSupply

Chain

l> Enterprise Components ~Worldlsl

D Tree Manall&r

D Reporting Tools D PeopleToOls

- Ti13Conlel

""Mr Eersorh'ilizaitgfls - Myfl'£!!OnaN

Page 2 of 5

Employee Expense History Harry Dolan

Expense Dates

From Date:

'0710112009 I,V '05l1312010·ii

Throuoh Date:

Transaction Type:

Search

IAII

I : 1lt!!:2!!9!J I Sut", .. lted I

~ lID l~liI1ll2!!,~ ~'l1I!JQ I~'

Expense Report OOt)OOOO§8(l ~=~n ClSO Pald~ 1012012009 10l20l2009 80$ USO

Chiefr,ed

Expense Report 0900001759 Heineman'$ Paid-'l! 0312512010 0312612010 284,43 USD

funeral

Travel AUthOriZaUon

j;l.. Return to search]· [}lJ tictify )

5118/2010

Page 3 of 5

Menu 1:1

r, My Favorites

~ City of Raleigh

c' Employee Se~·5eMce ~ Manager SeIf.SefVice D SUppDer Contracts

~ Vendors

~ PurchaSIng

~ eProcuremenl

~ SeMces Procurement !> lease AdmInlstralion v- Travel 3m1 EltlIenses

t, ApPTOYe Transactions t, Manage Employee InlOmtallon

'" Process EltlIenses ~ Review Payments

- Employee Expen~e I

HtSlory

Centir

t Accounts Parable

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~ SCM Integrations

~ Set Up FinandalslSupp!y

Chain

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C Tree Manager

~ Reporting TOOlS ~ PeopieToOIS

Tax Center

.., f;jlv FefSqn;!1iAAtfooS , MyOIWI)n3N

0) View Expense Report Expense Report Detail Harry Dolan

User Defayfts

Report 10: 0000000580

Genera! 101orm31100

Description: umeneen CISD Program Comment Reimbursing for a luncheon to
Bu&lness Purpose: OFF SITE MEETINGS discuss the CISD ProQram
Status: Paid Ref""""",:
Default lOCl!lion: Ralelgh,NC lost Updllted: 1012112009 By: CRAVENTH
Post State: Posted 8027 USD 0.00 USD 0.00 USD 0.00 USD 0.00 USD 0.00 USC

[)ue Empklyee: 80.27 USC

[)ue Vendor. 0.00 USD

Employee E Kpenses:

Non-ReimbUfsable expenses:

Prepaid Expenses:

ElllIlIoYee Credits:

Vendor Credits:

Cash Advances Applied:

1012112009 1:2&:32PM

Retum to Re-dew History'

5118/2010

Page 4 of5

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~ My Fa-arites

~ City of Raleigh

t, Employee Self-s8lVtte ~ Manaller Sell-SeMce D SUppMer Contracts

C Vendors

e PurChasing

]) eProCIJrement

C SeNiess PrOClJ,emeni D Lease AdministratiOn v'Travel and Expenses

I' Approve Transactions I' Manage Employee Information

n prooollS Expenses n Review Payments

_..., Employee Expen:;e HIstory

- Cancan ravel J\1.rthotIzatttm$

D Manage Accounting

rl T'ml and i;xIWQse Center T andEAdmimstratctt Center

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]) Tree Manager

]) Reporting Tools l> PeoPleToots -~

% My PgrsQnalllaliOtls ~ My DldUll'I1l1Y

5118/2010

View Expense Report

expense Report Detail Harry Dolan

User Defaults

Report 10: 0000001759

Description:

Business PUrpoSe:

StotlHl:

Default locatlon:

Post Stote:

Chief Fred HeIneman's Funeral

COIlIIMIlI: GOinQto Staten lstano. NY for cmer • Fred Helnarnan's Funeral. Deoarted 3125110 @ 0700 and

GENERoIL TRAVEL AND EXPENSE Paid

Manhattan (indudes 111 .. bor,NY Posted

Relerence:

last Updated: 0313012010 By: CR"VE~nH

Empk>y .... Expenses: tIon-Reimbursable E_:

Prepak1 expenses:

Employee Credits:

Vendor Credits:

Cash AdVances ApplIed:

Due Employee:

DueVenCIor.

8700 USD 000 USD

284.43 USD 0.00 USD

197.43 lJSD 0.00 USD 0.00 lJSD 0.00 USD

AdminIStration ano Eltpenses

t- ApPlove Transactions [. Manage Employee

InlOrmalion

'7 Process Expenses ,,, Review Payments

- Employee Expense HtstOtY

Page 5 of 5

Harry Dolan

AuthoriIll1ionlO: 0000001017

User Defaults

0312512010

Date To: 0312612010

General ",formaUoo

Comment

Going to Staten Island. NY lor Chlel Fred Heineman's Funeral

Chief Fred Heineman's Funeral

Business Purpose: GENERAL TRAVEL AND EXPENSE

Closed

Status:

Default Locatioo: 'DateFmm:

Last Updated: 0312312010

By: GREENJ

Manhattan (includes the oor.NY

Authorized Amount less Non-Approyed:

273.43 USC 0.00 USD

Due Employee:

273.43 USD

0312312010 4:39'19PM

Return to Rel1evi History'

fA Return to Search I C2l Notify I

Jennifer

Jennifer Green Fiscal Manager

Raleigh Police Department 6716 Sb: Forks Road Raleigh, NC 27615

Office: (919) 996·1151 Cell: (919) 723·5235 RightFa)(: (919) 996·7012

Email: Jennifer. Green(iiJralejglwc. gov

On May 12.2010, at 3:12 PM, Kirkpatrick, Jayne wrote:

The Raleigh Public Record is requesting copies of any your expense reports, requests for reimbursements, credit card statements and any and all documentation - electronic or hard copy of expenses for the current fiscal year (July 1, 2009 - present).

Please send these records to Barbara Bergman in Public Affairs. In accordance with the law, please try to fulfill this request as quickly as you can. Thank you, Jayne

5118/2010

r \

CITY OF RALEIGH TRAVEL AUTHORIZATION AND CASH ADVANCE FORM 103-5A

. t?_~'_'i_k .... .

Date form completed

TO: DEPARTMENT HEAD/CITY MANAGER

Permission is hereby requested for .WA ~(fM ~bt;\1._~ .. _ \)CTE"c .. :r.t:yC-

(NAME) (TITLE)

make a necessary trip out of the City of Raleigh in City equipment_~ "IS: and/or at City expense _

H.z: (,-'14 Per .s:..'~t" 't-l c.. (CHECk) (CHECK)

(OESTINAT ION)

to

to

Purpose of trip

._ .. ~ . .!_L~:i119 __

(DAY AND DATE)

I plan to leave Raleigh at I'L.(;,,, .. ~./QJ)jI. on (INDICATE)

.5:_l!_f2. ~i~on ---P 'it; :ldtoAT-E-)--

.. _._ and return to Raleigh at

I expect to be accompanied on this trip by the following non-City employees:

Estimated cost of trip:

Meals

Lodging Transportation Registrations Other

TOTAL

Amount

$ ... __ ._ ..... _ ( meals)

( __ nights @ ,, __ ._ ... _ .. ..... single rate' per day)

$===

L I

The following advance checks will be requested:

Amount $_ ...

Personal advance Registration

Air Fare

Other

$.===

Signed

Approved:

/' we

(Person requestin

First Class travel is requested: __ . __ . ._ .. __

First Class travel is approved:

NOTE:

(City Manager or Agent)

Use the form on the reverse side of this sheet to report expenses after trip. Expense report and settlement are due within five (5) working days after your return in order 10 be eligible for City reimbursement.

'The City will reimburse at Single rate per day unless two City employees occupy the same room. The City does not reimburse the cost of double rale if the spouse travels with the employee.

ACCOUNTING COPY - WHITE

DEPARTMENTAL COPY-CANARY

00000000000000000000000000 00000000000000000000000000

_00000000000000000000000000 ~~~~~~~~~~~~~~~~~~~~~~~~~~~

~ o

o U :2

'5> i:5

..q _00000000000000000000000000 OO~~~~~~~~~~~~~~~~~~~~~~~~~~ jOOOOOOOOOOOOOOOOO~OOOOOOOO

..

. -

]IY OF RALEIGH TRAVEL AUTHORIZATION A ~D CASH ADVANCE FORM 103-5A

-- --:)j~~-------

Date form completed

Permission is hereby requested for

________ .. 10

make a ne.cess;ry t~l~ out of the City 01_A3IeiQh in City equipment

._ L; .. LJJ .. lbt £. 7Dlt~ A G _

NA\ IO~'1

and return to Raleigh at

___ a.m.zp.m. on . __

(INDICATE) (DAY AND DATE)

I expect to be accompanied On this trip by the following non-City employees:

Amount

//

~:-d. $ single rate' per day)

,/

Estimated cost of trip:

Meals

Lodging Transportation Registrations Other

TOTAL

The following advance checks will be requested:

AmQunt

Personal advance Registration.

Air Fare

Other

$====

Approved:

NOTE;

Firs! Class travel is requested

(Department Head)

First Class travel is approved

(City Manager or Agent)

(City Manager or his agent)

Use the form on the reverse side of this sheet 10 report expenses after trip. Expense report and settlement are due within five (5) working days after your return in order to be eligible for City reimbursement.

'The City will reimburse at Single rate per day unless two City employees occupy the same room. The City does not reimburse the cost of double rate if the spouse travels with the employee.

ACCOUNTING COpy - WHITE

DEPARTMENTALCOPY-CANARY