18 - 12 Months

Start Date: Wedding Date:
Bride Both Groom Other Name NA Done

1

Wedding date - Choose a preferred/Tentative wedding date Vacation - Book and confirm your vacation days at your place of work Wedding Consultant - Meet/Discuss services/Get quote Announcement - Contact family & friends about wedding plans & dates

2

3

4

5

6

7

8

Wedding Ideas - Decide/Consider your wedding theme, style and colors Wedding Guests - Determine guest count and compile names Wedding Party - Choose who you would like in your wedding party Emcee - Choose your Master of Ceremonies for your reception Budget - Complete a preliminary budget & determine maximum Budget - Determine/Discuss who will pay what expenses Financing - Determine if you will require any funds for your wedding

9

10

11

12

13

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15

16

17

18

19

20

21

22

23

24

Wedding Rings/Jewelry - Shop/Browse Wedding Gown - Shop/Browse Matron/Maid of Honor’s Dresses - Shop/Browse Bridesmaid’s Dresses - Shop/Browse Groom’s Formalwear - Shop/Browse Best Man/Groomsmen/Ushers Formalwear - Shop/Browse Residence - Discuss plans/Moves or residence changes Legal - Discuss prenuptial agreement if required Budget - Update your WhiteWeddingPlanner Budget

25

26

27

28

29

30

31

32

33

12 Months
Start Date: Wedding Date:
Bride Both Groom Other Name NA Done

1

Stationary Supplier - Select/Get quote/Order/Pay deposit Announcement - Place announcement in local paper(s) Wedding Consultant - Hire? If so, sign contract/Pay deposit

2

3

4

5

6

7

Ceremony Location - Confirm date/Visit/Get quote/Pay deposit Reception Location - Confirm date/Visit/Get quote/Pay deposit Caterer - Confirm date/Visit/Get quote/Pay deposit Cake/Baker - Confirm date/Visit/Get quote/Pay deposit Officiant - Confirm date/Visit/Get quote/Pay deposit Equipment Rentals - Confirm date/Visit/Get quote/Pay deposit Videographer - Confirm date/Visit/Get quote/Pay deposit Photographer - Confirm date/Visit/Get quote/Pay deposit Transportation - Confirm date/Visit/Get quote/Pay deposit Hair & Beauty Salon - Confirm date/Visit/Get quote/Pay deposit Florist - Confirm date/Visit/Get quote/Pay deposit Disc Jockey - Confirm date/Visit/Get quote/Pay deposit Musician(s) - Confirm date/Visit/Get quote/Pay deposit Entertainer(s) - Confirm date/Visit/Get quote/Pay deposit Accommodations - Reserve dates/Block of rooms/Several places & prices Accommodations - Reserve wedding Suite Honeymoon - Apply for passports or visas if traveling abroad

8

9

10

11

12

13

14

15

16

17

18

19

20

21

22

23

24

25

26

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28

29

30

31

32

Premarital Counselling - Discuss if required Budget - Update your expenses every week

33

11 Months
Start Date: Wedding Date:
Bride Both Groom Other Name NA Done

1

Invitations & Stationary - Pick-up/Receive order/Make final payment Mail - Fill in Save-the-Date cards/Add postage

2

3

4

5

6

7

8

9

10

11

12

13

14

15

16

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18

19

20

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22

23

24

Wedding Rings/Jewelry - Shop/Browse Wedding Gown - Model & Select gown/Book fitting dates/Pay deposit Matron/Maid Dresses - Model & Select/Book fitting dates/Pay deposit Bridesmaid Dresses - Model & Select/Book fitting dates/Pay deposit Groom’s Formalwear - Model & Select/Book fitting dates/Pay deposit Best Man’s Formalwear - Model & Select/Book fitting dates/Pay deposit Groomsmen’s Formalwear - Model & Select/Book fitting dates/Pay deposit Usher’s Formalwear - Model & Select/Book fitting dates/Pay deposit Budget - Update your expenses in your budget

25

26

27

28

29

30

31

32

33

10 Months
Start Date: Wedding Date:
Bride Both Groom Other Name NA Done

1

Mail - Send out Save-the-Date cards

2

3

4

5

6

7

Ceremony Location - Discuss options/Requirements/Number of guests Reception Location - Discuss options/Layout/Number of guests Caterer - Discuss options/Menu/Number of guests Cake/Baker - Discuss options/Size/Number of guests Officiant - Discuss services/Vows/Requirements Equipment Rental - Discuss options/Needs/Pricing Videographer - Discuss options/Packages Photographer - Discuss options/Packages Transportation - Discuss options/Number of passengers Hair & Beauty Salon - Discuss options/Services Florist - Discuss selections/Numbers & pricing Disc Jockey - Discuss music selections/Options & pricing Musician(s) - Discuss music selections/Performance & pricing Entertainer(s) - Discuss options/Performance

8

9

10

11

12

13

14

15

16

17

18

19

20

21

22

23

Honeymoon - Decide on destination Wedding Rings - Discuss options/Selections/Pricing

24

25

26

27

28

29

30

31

32

33

Budget - Update your expenses

8 Months
Start Date: Wedding Date:
Bride Both Groom Other Name NA Done

1

Guest List - Update your guest list and headcount Parents - Ask/Remind parents to shop for their dresses & formalwear

2

3

4

5

6

Engagement Party - Choose a date to celebrate engagement Engagement Party - Host party & introduce both families to each other

7

8

9

10

11

12

13

14

15

16

17

18

19

20

21

Accommodations - Confirm group rate/Block of rooms guests Accommodations - Confirm your wedding night suite Honeymoon - Finalize destination/Visit travel agent/Book trip on-line Wedding Rings - Make selections/Size/Pay deposit

22

23

24

25

26

27

28

Bridal Registy - Register at your favorite stores/Register by internet Bridal Register - Compile Bride & Groom wish list Medical Tests - Book any if required Legal - Obtain any legal documents/Marriage license Budget - Update your budget to keep on track

29

30

31

32

33

6 Months
Start Date: Wedding Date:
Bride Both Groom Other Name NA Done

1

Map - Create/Scan/Photocopy/Email local map/Add hotel and rate info

2

3

4

5

6

Bridesmaid’s Luncheon - Make reservations and host it Bachelor Party - Confirm date Bachelorette Party - Confirm date

7

8

9

10

11

12

13

14

15

16

17

18

19

20

21

22

23

24

Wedding Rings - Arrange fitting/Size/Adjustments

25

26

27

28

29

30

31

Residence - Confirm moving plans & dates Budget - Update your budget to keep on track

32

33

4 Months
Start Date: Wedding Date:
Bride Both Groom Other Name NA Done

1

Invitations - Fill out Invitations Invitations - Enclose detailed map/Add hotel/Motel info with group rate Invitations - Address and add postage to invitation envelopes/Fill & seal

2

3

4

5

6

Bridesmaid Luncheon - Take the girls to lunch! Bridesmaid Luncheon - Keep track of your gifts

7

8

9

10

11

12

13

14

15

16

17

18

19

20

21

22

23

24

Passport(s) - Last chance to apply!

25

26

27

28

29

30

31

32

Gift List - Update your gift records Budget - Update your budget to keep on track

33

3 Months
Start Date: Wedding Date:
Bride Both Groom Other Name NA Done

1

Invitations - Mail out all invitations Cards - Update gift list and start writing “Thank You” notes

2

3

4

5

6

Rehearsal - Discuss rehearsal and dinner plans Ceremony - Finalize all service details & schedule Reception - Finalize all service and reception plans Caterer - Finalize all menu selections, services and reception plans Cake/Bakery - Confirm products and schedule Equipment Rentals - Confirm rentals and schedule Decorations - Confirm rentals/Purchases/Prices Photographer - Confirm locations for both good & bad weather pictures Photographer - Arrange for formal portrait Transportation - Confirm vehicles, passenger list & schedule Hair & Beauty Salon - Confirm dates & appointment times Disc Jockey - Finalize music selections/technical details and schedule Musician(s) - Finalize music selections/technical details and schedule Entertainer(s) - Finalize performance and schedule

7

8

9

10

11

12

13

14

15

16

17

18

19

20

21

22

23

24

25

26

27

28

29

Gift - Groom purchases gift for Bride Gift - Bride purchases gift for Groom Gifts - Purchase gifts for wedding party/Special gifts Budget - Update your budget to keep on track

30

31

32

33

2 Months
Start Date: Wedding Date:
Bride Both Groom Other Name NA Done

1

Announcements - Prepare announcements for web or publishing Haircuts - Book appointment(s) for Groom, Groomsmen & Ushers Haircuts - Book appointment(s) for Bride, Maid/Matron & Bridesmaids Gift Registry - Update & Review Rehearsal Dinner - Send out invitations Ceremony - Complete vows/Start rehearsing Security - Arrange/Select someone to act as gift security at the reception

2

3

4

5

6

7

8

9

10

11

Personal - Contact institutions regarding name/Insurance/Banking changes

12

13

14

15

16

17

18

19

20

21

22

23

24

Wedding Rings - Pick up/Make final payment

25

26

27

28

29

30

Residence - Confirm any moving plans/Change of address notices License - Confirm you have the marriage license Legal - Ensure all legal and business affairs are completed Budget - Make any wedding payments required

31

32

33

1 Month
Start Date: Wedding Date:
Bride Both Groom Other Name NA Done

1

Guests - Call any guests that have not responded with RSVP cards Emcee - Contact your Emcee to discuss reception plans & schedule Emcee or Disc Jockey - Prepare wedding party introductions & music

2

3

4

5

6

7

Ceremony - Finalize schedule/Readings/Music/Special traditions Reception - Confirm final guest count/Finalize seat and table layout Caterer - Update caterer on number of guests attending Reception - Finalize the seating arrangements Reception - Finalize where your receiving line will be located Bachelor Party - Attend Bachelorette Party - Attend

8

9

10

11

12

13

14

15

16

17

18

19

20

Accommodations - Release block of rooms/Confirm numbers Honeymoon - Confirm all you travel reservations

21

22

23

24

25

Wedding Gown - Attend final fitting/Make final payment

26

27

28

29

30

31

Gift List - Update your gift records Payment - Make any final payments ahead of time Budget - Check your expenses/stay on budget

32

33

One Week Before
Start Date: Wedding Date:
Bride Both Groom Other Name NA Done

1

Wedding Program - Print copies Bride & Groom Attire - Pick up your wedding attire Groom’s Speech - Start preparing your wedding speech Bride’s Speech - Start preparing your wedding speech Gifts - Wrap any gifts for the wedding party Wedding Party - Assign & explain duties to Groomsmen & Ushers Caterer - Update caterer on number of guests attending

2

3

4

5

6

7

8

9

10

11

12

Equipment Rentals - Call and confirm order/Date & times

13

14

15

16

17

18

19

20

21

22

23

Honeymoon - Pick up or print your travel tickets Honeymoon - Ensure you have cash & credit cards for your trip Honeymoon - Pack your passport/Visa Honeymoon - Begin packing your suitcases

24

25

26

27

28

29

30

31

32

Suppliers - Make any final payments or arrangements for payment Budget - Check your expenses/Stay on budget

33

Day Before
Start Date: Wedding Date:
Bride Both Groom Other Name NA Done

1

Payments/Tips - Place cheques or Cash into envelopes/Label appropriately Wedding Party - Go over last minute details with your wedding party

2

3

4

Rehearsal - Attend the rehearsal Rehearsal - Attend the rehearsal dinner

5

6

7

8

9

10

11

12

13

14

15

16

17

Transportation - Confirm locations and times with drivers(s)

18

19

20

21

22

23

24

25

26

27

28

29

30

31

32

33

Bride & Groom - Go to bed at a reasonable time/Don’t over-do it!

Wedding Day!
Start Date: Wedding Date:
Bride Both Groom Other Name NA Done

1

Breakfast - Have your typical breakfast Bridal Attire - Allow ample time for dressing and makeup Hair & Beauty Salon - Attend your appointment Photography - Be ready two hours prior to the ceremony for photos Payments - Give Best Man any payment envelopes/Clearly labeled Wedding Rings - Ensure the rings are given to the proper individual Ceremony - Groom arrives at Ceremony location at least 30 min. before

2

3

4

5

6

7

8

9

10

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33

******** ENJOY YOUR SPECIAL DAY! ********

Day After Wedding
ITEM
Gift Opening - Attend your gift opening gathering Gift List - Update your gift records Formalwear - Return or arrange for the return of all formalwear Equipment Rentals - Return or arrange for the return of all rentals Honeymoon - Load & Go! It’s time to chill!
Bride Both Groom Other Name NA Done

After Honeymoon
ITEM
Cards - Send “thank you” cards to all wedding guests/Note their gifts Cards - Send “thank you” to your parents/Note their gifts Photographer - Follow up to see when photos will be ready Videographer - Follow up to see when videos will be ready Wedding Gown - Have it drycleaned and preserved Bouquet - Have it preserved Gifts - Check and finalize your gift registries Residence - Arrange professional or friendly help/Move! Personal - Update all changes to personal information/Insurance/Address Personal - Update insurance/Will/Health benefits info
Bride Both Groom Other Name NA Done

Introduction
The White Wedding Planner is the world’s first interactive, fillable and customizable PDF wedding planner that’s ready to go the moment you open it. With over 100 interactive documents, you can organize your wedding from ceremony to honeymoon, from guests to gifts, costs to suppliers, keeping it on schedule and on budget. Print versions of each section are available too!
ONE PORTFOLIO... OVER 100 DOCUMENTS! Open the White Wedding Planner using Adobe Reader. Adobe Reader is a free download available at adobe.com and available on most computers. For best results and functionality, download Adobe Reader 9. Why? Because Reader 9 allows you to open the portfolio, instantly add information into the documents, filling in form fields, checking off the appropriate boxes, and adding amounts and quantities into the budget lines. FILL IT IN Click on any blank field, and you can begin typing in information immediately. Add an amount into a budget sheet, and costs will be calculated for you automatically. Question and Answer sections include the most common wedding suppliers, the key questions, and space provided to add notes. Click on the check boxes to answer questions or fill out lists in an efficient manner. Print the document anytime. All sections were made for printing and sharing with your suppliers, family and friends. Start any document now, save it, and finish it later. SAVE & SEND When you are finished adding information into a document, simply save the PDF using the “Save Portfolio” option. Open, update and resave anytime. When required, you can “Save File from Portfolio” and attach the PDF to an email. Send it to a family member, friend or a supplier. They can open it, add information and send it back. It’s that portable! ORGANIZE For some documents, like the “Guest & Gift Records”, renaming the file with the person’s name will help sort them alphabetically. This will help you find your document more quickly the next time you need it. For example, each “Guests & Gift” document should be saved using “Save File from Portfolio option. Write your guest’s last name as the file name and save. i.e. Carlson Jane & John, MacDonald Bob & Samantha, etc. TO PRINT OR NOT TO PRINT? Print what you want, when you want, as many times as you want, or don’t print at all! The WhiteWeddingPlanner was designed to be used with flexibility in mind. If you are meeting a potential supplier, you can fill it in on a laptop! If you prefer a paper copy, just print what you need and go! 100% AD FREE! The White Wedding Planner is 100% advertisment free. This is your planner, your keepsake; not an advertisers forum. Enjoy!

Over 100 interactive and print-ready documents designed to help you plan, budget and organize your wedding!
Includes a comprehensive and interactive Wedding Budget, Announcements, Ceremony & Reception Planning, Music Selections, Disc Jockey Planning, Guest & Gift Records, 18-Honeymoon To-Do Checklist, Party Planners, Cake & Catering Suppliers, Floor Plans, Master of Ceremony Planner, Wedding Schedules, Photographer & Videographer Quotes, ...etc.

whiteweddingplanner.com & whiteweddingplanner.ca

COPYRIGHTS & CREDITS

WJ van Asperen Layout & Design, Interactivity, Writing and Research, Logo, Product Design
Based off WJ van Asperen’s original planner “The Bride & Groom’s Wedding Planner & Keepsake” Copyright 1998 Canadian Intellectual Property Office Registration No. 465746

Michael East Digital Photography Artist Patrica van Asperen Artistic Consultant Greg van Asperen Technical Consultant Photography & Graphics Additional photography and graphics provided by license agreement.
END-USERS LICENSE AGREEMENT
Your use of this planner is subject to the terms of this legal agreement between you and the copyright holder, which covers the use of this document or any other WhiteWeddingPlanner documents. By downloading or using this document, you are accepting all of the terms and conditions of this agreement. COPYRIGHT This document is protected by copyright laws, as well as intellectual property laws and international treaties. Each White Wedding Planner document is licensed to be used; not sold. Any use other than personal wedding planning is strictly prohibited. All documents are copyright 2010 WJ van Asperen. RIGHTS GRANTED This EULA grants you these specific rights. Once downloaded this document shall be used for non-commercial personal use only. You may fill in the document with personal information and make use of the built-in functionality. You may not alter the logo, terms of use, disclaimers or copyrights within the document. You may not resell, lend, rent or lease. You may not place this document on a public server. You may not share copies freely or for value without express written permission of the copyright holder. If you know of anyone selling or using these documents illegally please contact the copyright holder immediately. If such notice leads to a conviction or successful lawsuit, you may be subject to an honorarium or reward as deemed fit by the copyright holder or representative. TERMINATION Without prejudice to any rights, the copyright holder may end or terminate this EULA if you fail to adhere to these conditions. In that event, you must delete or dispose of all document(s) or copies. YOUR USE OF DOCUMENTS WJ van Asperen makes no representations about the functionality or suitability of these documents for any purpose. Documents are created and provided “as is” without warranty of any kind. Because computers operate at a myriad of different speeds, hardware setup, memory size, and can include various software versions, we cannot guarantee how well the interactive elements will perform. If functionality of any document is impaired, WJ van Asperen hereby disclaims all warranties and conditions with regard to any documents. In no event shall the copyright holder be liable for any indirect or consequential damages whatsoever resulting from inaccuracy, loss of data, programming error, profit or use. You also agree to indemnify, defend and hold harmless the copyright holder against any claim or liability arising out of any content you save or share with a third party. If you would like to help improve our documents, please send your suggestions or comments to thewhiteweddingplanner@gmail.com.

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