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Student Logbook Manual

Student Logbook Manual

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FINAL YEAR PROJECT (EMT 4752/EMT4754) LOGBOOK

Objective:

The main objective of using this project log book is to identify and develop student

learning processes, and to keep a record of his/her effort and results related to the final

year project (FYP) planning and tasks undertaken. The information in which student

include into the log book should reflect the objectives of the FYP, i.e. this log book is not

solely a record but is a means of securing action and planning forward.

Logbook Preparation:

i. Each student doing final year project is required to have and to use a dark color hard

cover type book of minimum size of 30 x 20cm. There is no limitation on the number of

pages but it is advised that a 200-400 pages notebook should be suffice to cover both

FYP I and FYP II.

ii. On the front cover of the logbook, student are required to paste a standard FYP Cover

Form (refer Form A). Students are encouraged to use a plastic laminate/film to protect

their logbook front and back cover.

iii. Paste Form B at the backside of the logbook front cover. Paste Form C to Form F

and FYP Flowchart(s) to the subsequent pages of the logbook. Leave a blank page after

FYP I Flowchart iStudents are encouraged to paste the 2010-2011 Calendar and FYP

Monthly Planner(s) in their respective logbook. This will help them in terms of

organizing their FYP (I and II) tasks.

iv. Students are required to fill Form G1-G14 (compulsory) for every weekly meeting

with their respective FYP supervisor(s). Failure to comply will leads to Logbook marks

reduction. Each Form G(s) should be endorsed according to allocated week. For

example; Form G1 must be endorsed by the supervisor within Week 1 of the academic

semester. It is advised that the students paste the Form G immediately after obtaining the

supervisor¶s signature to avoid any inconveniences (lost form, conflict of information

jotted in the following weeks, etc).

v. At the end of FYP I Week 8 and Week 16, students must submit the required Progress

Report(s) to their respective supervisor in the given format (refer Form H1 and H2). For

FYP II Week 7 and Week 14, students must submit the required Progress Report to their

respective supervisor in the given format (refer Form I1 and I2).

vi. Students are also required to present their logbook to the examiners during FYP

seminar. Failure to comply will lead to further Logbook & Examiner(s) marks reduction

General Expectations:

i. Students are encouraged to jot down at least 5-6 pages of thoughtful entries per week in

support of a quality design/work process.

ii. A project log book is a complete record of everything that a student has done for

his/her project which includes:

Sketches/doodling Problem needs/requirements Design process

Class notes

Project objectives

Rationale for decisions

Meeting notes

Action Items

Project reflections

Half-baked Ideas

Math calculations

Professional development

Work-in-progress Design alternatives

etc, whatever«««.

Vendor notes

Research findings

Sources of ideas

Evaluation of data/results

Design reviews

Decision criteria

Basic Logbook Writing Procedures:

y Record the date on each page. Start each day on a new page. Keep a record of the

time you spend on each step of your project. One easy way to do this is to note the

time you started and the time you finished each activity in your log book.

y Label each entry and record this in a table of contents (reserve 3-4 pages at start).

y Use ink. Do not erase. Delete an entry by neatly drawing a single line through it.

y Do not remove pages, and do not skip pages.

y

Avoid backfilling. If you realize later that you left something out, or just want to

summarize something, go ahead and write it in, noting that it¶s after-the-fact.

y

Include everything that contributes to the progress of the FYP tasks« good, bad,

and ugly.

y If new information/source are in the form of loose sheets/paper/notes, paste them

inside the logbook and record the date properly on the pages. If the source is

larger, fold and paste neatly into the logbook page.

Tips for FYP logbook entry:

If you just finished«

Ask yourself«

A meeting,

y What were the main outcomes of the meeting?

y Was the meeting productive, and why?

y What are your personal action items before the next

meeting?

y Is the project heading in the right direction?

Brainstorming,

y Which ideas seem most feasible, and why?

y Are there enough good ideas?

y How could better ideas be developed based on this

session?

Engineering Analysis,

y What were the governing equations?

y What were the most important findings?

y What do the results mean and how should they be

applied?

Visualization,

(by hand or in

CAD/CAE or from

visual source)

y What are the major features/discoveries and why are

these significant?

y What was learned about the problem or solution

possibilities?

y What problems were resolved and what still needs to

be addressed?

y How does this piece integrate with the whole?

An internet search

y What key information did I find? How does it help

achieve the project objectives?

y Are there other sources that should be pursued?

y What new questions were generated?

FINAL YEAR PROJECT

LOGBOOK EMT 4752/EMT4754

DEPARTMENT OF MECHANICAL ENGINEERING, UPNM

Student

: Mohd Hazwan bin Burhanuddin

Supervisor(s)

: Zulkiffli bin Abd. Kadir

Project Title

: Chassis System for Formula Varsity Racing Car

-FORM A-

Student Logbook

This final year project (FYP) logbook will record the progress of the

student, from the commencement of research until completion of the

project.

The supervisor and student are required to retain logbooks and record

each meeting regarding the progress of research.

The logbook is an official record of contacts between the student and the

supervisor(s). It must be produced at end of each seminar presentations as

proof of work done and must be available for review at any stage during

the year as appropriate.

FYP commencement date

:

______________________________

FYP completion date

:

__________________________________________

Student contact number

:

013-3090063

Student e-mail address

:

hazwan.burhanuddin@yahoo.com

Supervisor(s) contact number(s): 019-6571988

WORKING TITLES OF FINAL YEAR PROJECT

Title (1): ___________________________________________________________________________________

_______________________________________________________

Date: _______________________

Title (2): ___________________________________________________________________________________

_______________________________________________________

Date: _______________________

Title (3): ___________________________________________________________________________________

_______________________________________________________

Date: _______________________

Title (4): ___________________________________________________________________________________

_______________________________________________________

Date: _______________________

Title (5): ___________________________________________________________________________________

_______________________________________________________

Date: _______________________

Final Title: ________________________________________________________________________________

________________________________________________________________________________________________

________________________________________________________________________________________________

________________________________________________________________________________________________

-FORM C-

FINAL YEAR PROJECT GANTT CHART

(PROJECT TITLE)

Year

SEMESTER 1 2010/2011

Project Activities/Objectives

W1 W2 W3 W4 W5 W6 W7 W8 W9 W10 W11 W12 W13 W14 W15 W16 W17 W18

1

2

3

4

5

Example of Gantt Chart of FYP Activities (Please modify according to your own preferences)

6

-FORM D-

(Please modify according to your own preferences)

No. Planned Milestone

Planned

Milestone

Date

Achieved

*(Yes/No)

Actual

Completion

Date

(month/year)

M1

M2

M3

M4

M5

No. Planned Milestone

Planned

Milestone

Date

Achieved

*(Yes/No)

Actual

Completion

Date

(month/year)

M1

M2

M3

M4

M5

FYP Milestones

Date:

Revised FYP Milestones

Date:

-FORM E-

(Please modify according to your own preferences)

Literature Review

Focused Group Interview

Development of

Instruments

y Questionnaire

y Literacy Tests

y Numeracy Test

Review of Instruments

Assess Content & Construct Validity of Instruments

Pilot Study

Sampling

Data Analysis

Assess Reliability & Construct Validity of Instruments

Revision of Items

(Tests and Questionnaire)

Main Study

Data Analysis

Report Writing & Dissemination of Findings

FLOW CHART OF FINAL YEAR PROJECT I ACTIVITIES

Coordination

Meeting for

Literature Review

& Questionnaire

Development

Coordination with

CDC & Test Item

Writers

Coordination Meeting for

Sampling & Logistics

Pertaining to Pilot Study

Coordination Meeting for

Revision of Instruments,

Conduct of Main Study,

and Data Analysis

Coordination Meeting

for Reporting of

Results &

Dissemination of

Findings

-FORM F-

WORKING CALENDER 2010-2011

YEAR 2010

S M T W T F S S M T W T F S S M T W T F S S M T W T F S

JANUARY

1 2

FEBRUARY

MARCH

APRIL

3 4 5 6 7 8 9

1 2 3 4 5 6

1 2 3 4 5 6

1 2 3

10 11 12 13 14 15 16

7 8 9 10 11 12 13

7 8 9 10 11 12 13

4 5 6 7 8 9 10

17 18 19 20 21 22 23

14 15 16 17 18 19 20

14 15 16 17 18 19 20

11 12 13 14 15 16 17

24 25 26 27 28 29 30

21 22 23 24 25 26 27

21 22 23 24 25 26 27

18 19 20 21 22 23 24

31

28

28 29 30 31

25 26 27 28 29 30

MAY

1

JUNE

JULY

AUGUST

2 3 4 5 6 7 8

1 2 3 4 5

1 2 3

1 2 3 4 5 6 7

9 10 11 12 13 14 15

6 7 8 9 10 11 12

4 5 6 7 8 9 10

8 9 10 11 12 13 14

16 17 18 19 20 21 22

13 14 15 16 17 18 19

11 12 13 14 15 16 17

15 16 17 18 19 20 21

23 24 25 26 27 28 29

20 21 22 23 24 25 26

18 19 20 21 22 23 24

22 23 24 25 26 27 28

30 31

27 28 29 30

25 26 27 28 29 30 31

29 30 31

SEPTEMBER

OCTOBER

1 2

NOVEMBER

DECEMBER

1 2 3 4

3 4 5 6 7 8 9

1 2 3 4 5 6

1 2 3 4

5 6 7 8 9 10 11

10 11 12 13 14 15 16

7 8 9 10 11 12 13

5 6 7 8 9 10 11

12 13 14 15 16 17 18

17 18 19 20 21 22 23

14 15 16 17 18 19 20

12 13 14 15 16 17 18

19 20 21 22 23 24 25

24 25 26 27 28 29 30

21 22 23 24 25 26 27

19 20 21 22 23 24 25

26 27 28 29 30

31

28 29 30

26 27 28 29 30 31

YEAR 2011

S M T W T F S S M T W T F S S M T W T F S S M T W T F S

JANUARY

1

FEBRUARY

MARCH

APRIL

2 3 4 5 6 7 8

1 2 3 4 5

1 2 3 4 5

1 2

9 10 11 12 13 14 15

6 7 8 9 10 11 12

6 7 8 9 10 11 12

3 4 5 6 7 8 9

16 17 18 19 20 21 22

13 14 15 16 17 18 19

13 14 15 16 17 18 19

10 11 12 13 14 15 16

23 24 25 26 27 28 29

20 21 22 23 24 25 26

20 21 22 23 24 25 26

17 18 19 20 21 22 23

30 31

27 28

27 28 29 30 31

24 25 26 27 28 29 30

MAY

JUNE

JULY

1 2

AUGUST

1 2 3 4 5 6 7

1 2 3 4 3 4 5 6 7 8 9

1 2 3 4 5 6

8 9 10 11 12 13 14 5 6 7 8 9 10 11 10 11 12 13 14 15 16 7 8 9 10 11 12 13

15 16 17 18 19 20 21 12 13 14 15 16 17 18 17 18 19 20 21 22 23 14 15 16 17 18 19 20

22 23 24 25 26 27 28 19 20 21 22 23 24 25 24 25 26 27 28 29 30 21 22 23 24 25 26 27

29 30 31

26 27 28 29 30

31

28 29 30 31

SEPTEMBER

OCTOBER

1

NOVEMBER

DECEMBER

1 2 3

2 3 4 5 6 7 8

1 2 3 4 5

1 2 3

4 5 6 7 8 9 10

9 10 11 12 13 14 15

6 7 8 9 10 11 12

4 5 6 7 8 9 10

11 12 13 14 15 16 17

16 17 18 19 20 21 22

13 14 15 16 17 18 19

11 12 13 14 15 16 17

18 19 20 21 22 23 24

23 24 25 26 27 28 29

20 21 22 23 24 25 26

18 19 20 21 22 23 24

25 26 27 28 29 30

30 31

27 28 29 30

25 26 27 28 29 30 31

-CALENDER-

EMT 4752 FYP I FLOWCHART

-FYP FLOWCHART-

W

16

¡

tudent submit ¢

inal¢

£

¤

1 ¥

eport

¦

¤

2 to ¡

upervisor.

¡

tudent submit ¢

inal ¥

eport to¢

£

¤

§

xaminers

W

14 to W

16

¡

tudent submit to

¡

upervisor¢

£

¤

1 ¥

eport

dra¨

t

W

11 to W

17

¡

tudent start ¤

reliminary

¥

esults/©

ata

ork ¦

Update ¤

roposal

W

8

¡

tudent submit

omplete

¤

roposal to ¡

upervisor ¦

¤

1

W

1 to W

8

¡

tudent prepare ¤

roposal

dra¨

t to ¡

upervisor

tartFYP 1

W

11

¡

upervisor submit 20%

marks to¢

£

¤

©

W

9 to W

12

¡

upervisor assess proposal

¦

¤

1. §

valuate 20%

arks

W

14 to W

15

¡

upervisor to approve

student¢

£

¤

¡

eminar

eligibility to¢

£

¤

W

10 to W

12

¡

upervisor return

corrected proposal and

declare marks to student

W

14 to W

15

¢

£

¤

©

present ¡

tudents

¤

1 marks ¦

¢

£

¤

1 §

xaminer

ist + ¡

chedule to¢

£

¤

W

15 to W

16

¢

£

¤

©

publish¢

£

¤

1

§

xaminers

ist ¦

¡

chedule

to ¡

tudent

W

17 to W

21

¢

£

¤

1 ¡

eminar

W

17 to W

21

¡

upervisor (60%) and

§

xaminers (40%) submit¢

£

¤

1

marks to¢

£

¤

©

W

18 to W

21

¢

£

¤

©

present student

100% marks to¢

£

¤

.

oderation o¨

marks

W

21 to W

22

¢

£

¤

©

submit¢

£

¤

1 marks

to¡

§

¥

§

©

IT/¢

aculty

E

FYP 1

W

1 to W

2

¡

tudent¢

£

¤

1

rie¨

ing

by¢

£

¤

©

A

reviatio

s:

FYP CO!

- Fi

al Year Project Coor

i

ator W

- Week

FYP COMM - Fi

al Year ProjectCommittees

P.R - Progress Re"

ort

EMT 4754 FYP II FLOWCHART

-FYP FLOWCHART-

WK 14

Student submit FinalFYP II Report

&P.R 2 to Supervisor.

Student submit FinalFYP II Report

toFYP Examiners

WK 10 to WK 13

Student submit to

SupervisorFYP II Full

Report draft

WK 8 to WK 14

Student finalizingFYP II

work (obtain result, analyze,

interpret & conclude)

WK 7

Student submitP.R 1

to Supervisor

WK 1 to WK 7

Student continues/perform task according

to stated methodologies & start

FYP II Report writing according to given

format

StartFYP II

WK 11

Supervisor submit 20#

marks toFYP COD

WK 8 to WK 10

Supervisor assessP.R 1.

Evaluate 20#

Marks

WK 12 to WK 13

Supervisor to approve

studentFYP II Seminar

eligibility toFYP COMM

WK 11

Supervisor declare

marks to student

WK 12 to WK 13

FYP COD present Students

P.R 1 marks &FYP 1 Examiner

List $

Schedule toFYP COMM

WK 14

FYP COD publishFYP II

Examiners List & Schedule

to Student

WK 15 to WK 19

FYP II Seminar

WK 15 to WK 19

Supervisor (60#

) and

Examiners (40#

) submit

FYP II marks toFYP COD

WK 16 to WK 20

FYP COD present student

100#

marks toFYP COMM.

Moderation of marks

WK 21 to WK 22

FYP COD submitFYP II marks

toSERENDIT/Faculty

EndFYP II

WK 1 to WK 2

StudentFYP II Briefing

byFYP COD

Abbreviations:

FYP COD - Final Year Project Coordinator WK - Week

FYP COMM - Final Year ProjectCommittees

P.R - Progress Report

WK 17 to WK 22

Student to submit hard cover

boundFYP II Report $

CD to

FYP COD

July 2010 FYP I Planner

Sunday

Monday

Tuesday

Wednesday

Thursday

Friday

Saturday

1

2

3

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-FYP PLANNER-

August 2010 FYP I Planner

Sunday

Monday

Tuesday

Wednesday

Thursday

Friday

Saturday

1

2

3

4

5

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September 2010 FYP I Planner

Sunday

Monday

Tuesday

Wednesday

Thursday

Friday

Saturday

1

2

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October 2010 FYP I Planner

Sunday

Monday

Tuesday

Wednesday

Thursday

Friday

Saturday

1

2

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November 2010 FYP I Planner

Sunday

Monday

Tuesday

Wednesday

Thursday

Friday

Saturday

1

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December 2010 FYP II Planner

Sunday

Monday

Tuesday

Wednesday

Thursday

Friday

Saturday

1

2

3

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5

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January 2011 FYP II Planner

Sunday

Monday

Tuesday

Wednesday

Thursday

Friday

Saturday

1

2

3

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February 2011 FYP I Planner

Sunday

Monday

Tuesday

Wednesday

Thursday

Friday

Saturday

1

2

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March 2011 FYP II Planner

Sunday

Monday

Tuesday

Wednesday

Thursday

Friday

Saturday

1

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April 2011 FYP II Planner

Sunday

Monday

Tuesday

Wednesday

Thursday

Friday

Saturday

1

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3

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May 2011 FYP II Planner

Sunday

Monday

Tuesday

Wednesday

Thursday

Friday

Saturday

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