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PM Order

PM Order


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Published by: ranjithjai on Aug 05, 2010
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PM Order

Control the SAP PM Order Type
Suppose you want to control the PM order types PM02 (preventive maintenance) to come only from the Preventive maintenance plans. Also, you would like to control the creation of this type of orders via the orders creation option (transaction IW31). Well, you can create two order types for preventive maintenance. The first is used for orders that will be performed by internal personnel. The second is for orders that will be performed by outside contractors (external). You can then configured them so that internal orders are automatically released when the maintenance plan is called. The external orders are configured so that they are created but not released when the plan is called. The planner then makes arrangements for the work to be done then he releases the order. Order types in PM Where can I define functions and settings for each order type? or at least look at the notification type for each order type. SPRO --> PM CS --> Maintenance and Service Processing --> Maintenance and Service notifications --> Notification Creation --> Notification Types --> Assign Notification types to Order types. Tcode: OMI3 This transaction is not in the S000 menu. This is a customizing transaction .... in the IMG menu.

Work Order Cost Control
I am trying to control costs on work orders that relate to a project that is approved for a set amount. We havent implemented PS yet, so we are using PM06 work order types to segregate those project work orders.

I am thinking to create a work order hiearchy that settles to an internal order. But, I am not sure exactly how internal orders work. In each equipment master related to projects assign internal order number instead of cost center. In settlement profile give settlement receiver as order instead of cost center. So whenever you will create order aginst that equipment system will create settlement rule for Internal order. If don't want to maintain this way then at the time of creating order you have to modify the settlement rule and assign receiver as ORD and provide internal order number. Dipak Joshi

Impact on Business if PM Order Not Settled
What is the impact on business, if PM order is not settled. That is if settlement of the order is not done, what is its impact on the business process. Manoj The cost will go to G/l account as soon as the goods movement is done or service entry sheet is accepted. Only thing is that the cost will not be reflected in the cost center. Sharma Tarun The work order is a PM cost object. It can hold costs. for example, when a time confirmation is done, and it is saved, the cost centre in the tech object is debited and the work order is credited with those costs. What then should happen is settelment occurs and the work order is debited and the cost centre in the work order operation is credited If settlement does not occur, those costs sit on the work order. The problem with this is that because the costs do not settle they are not transfered to the operation cost centre. In simple terms, this then means that the cost centre of the maintainers who did the work, does not get paid! It also causes problems with reporting, and cost management from Controlling, and can significantly affect your maintenance budget (depending upon your business processes) Mick Windsor

Create order (IW31) 2. pls tell me.. How do I do it... I believe T-Code IW41 is used to confirm the operation and not for materials.In PM how to Return Material Backflushed Blackflushing does not mean returning of material to stores..check it thru MM03. Goto IW41. System will confirm your consumption base on the order (IW31) you have created.Later on the spares will get consumed or will get returned... With backflush infact the component allocated in BOM get consumed at the time of operation/order confirmation. then the actual cost of material not updating. Try doing these steps: 1.. Did you confirm your maintenance order? Unless you confirm it (IW41) your actual cost will not be updated.can any one help. accounting and costing fields) 3. To return item to store you will have to do a reversal from WO back to stores using Movement Type 262. Check availability of material and release 4. Actually IW41 works like CO11 (PP module). When backflush indicator is set in the order for the components reserved then MB1A need not be done and when we say determine cost thru the main menu. when you tick the backflush indicator in the order creation the system will automatically copy those materials when you confirm it..... So there is no need to do a separate MB1A or MIGO Goods Issue. (Note I have not posted the material in MB1A) what is the problem. Assign a component to the order and tick the backflush field. (make sure that the component you assign has stock and valuated in the material master . Backflushing is a tool so that during confirmation you will not anymore input your materials. then I completed technically. Still I have problem in back flushing.and what is the Movement type to be used for issuing and reversing. the material cost should appear. I want to issue spares in advance to engineers without a service work order. If you set the backflush then all materials allocated to the Work Order will get issued from stores automatically. enter hours and tick the material icon on the tool bar (you would notice that the .. Suppose I made the indicator of backflush in creation of order.

but what I noticed was once I reserve a component in the order thru IW31 trasanction and release the order and go to main function and say determine cost.... for the materials to be consumed. Check cost and it would reflect the material consumed. If you want to have the actual cost reflected you have to go thru IW41 first Change Maintenance Strategy in General Task List I want to change Maintenance Strategy in General Task List within Tasklist Group. MB1A are actually used for set-up where in the one issuing the material to the order are not the same person who is confirming the maintenance order. . Save 6. I did whatever you said. In short you still need to confirm your order. Meaning no accounting documents is being created and no materials being consume to the order only reservations. I try to use IA06.Counter 3 with Maintenance Strategy "A" to "B".Yes the material should exist in the material master..materials that was backflush are already copied in the confirmation. Tasklist "T3" . Your right material cost is automatically copied into the order thru IW31 but these costs are only planned cost. E..thanks a ton.. I hope this clarifies everything..... Yes it works.. the materials cost is automatically copied into the order.(this will be done by way of calculating the Activity types).. Is it possible change Maintenance Strategy in Tasklist after created? To change the strategy of a task list which has already been used. It will automatically post all materials backflushed upon saving your confirmation in IW41. we should check the following conditions.g.. thru IW41. Goto T3 Header . But I have a suggestion. I don't find this documentation in SAP Help.. try unticking the backflush icon in IW31 and you would notice that the component field will be empty because no material are backflushed) 5. Tasklist "T3" has been used for several times in scheduling.. I feel in the same order when we want to calculate the labour charges involved in particular operations we need to go thru IW41 and confirm the operations so that we can get the labour charges for the personnal involved in that order. Thank you so much. Actually you don't need to go to the component field for it to confirm your consumption.and found Maintenance Strategy at Header was Gray...

Then system allows you to change the strategy. 3. 5. you need to specify the FC. Then assign the new maintenance packages (Tick marks). The task list should be removed from all maintenance items. 2. You cannot change a strategy as you know. You can delete the strategy provided you have not used it in maintenance items. then system will use which calender days shedule plans? Is it 365 days working? This depends on the Scheduling indicator you choose for the Plan! If you select "Time". Scheduling indicator -Time Strategy unit -MON Shift factor for late confirmtion -60 % Tolerence for late confirmation -100% Factory calender w8. then. Then create a new maintenance plan and link maintenance item. then create the new strategy on your new task list. Then create a new maintenance item and allocation of the task list with the correct maintenance strategy. 4.Transaction code-ip11 I entered following parameters in the strategy. If you select "Factory Calender". Then maintenance package ticks in the task list has to be removed. But in your case it is not possible. Maintenance strategy. it will be based on 365 days an year. . Maintenance strategies if I am not using any calender While creation of maintenance strategies if I am not using any calender. Now assign the task list back to maintenance items. Copy the task list you want to change.1. Once the Task list has been created with one maintenance strategy it is not possible to change it to another strategy type. Trust this shall be useful to you.

Status Object Information JCDO . but it doesnot give any information about on which date a given status was set. Statuses are handled separately from the object in question since each object can have multiple statuses and since statuses can be applicable to more than one object type. Order #816025 would be stored as "OR000000816025".Change Documents for Status Objects TJ02 . not Maintenance order.User Statuses .Change Documents for Statuses JSTO . He is correct. Can any body tell me what will be the cause of problem. Equipment 20701817 would be stored as "IE000000000020701817". That means that the status tables contain statuses for many different objects like equipment. I believe that¶s user status of Equipment. User Status Set Date in Maintenance order Which table we can get the information about on which date a particular User status has been set in a maintenance order? We get that information in Order Log.Object Types TJ04 . I tried search infomation in table CDHDR/CDPOS but no success. The status tables are based on object numbers which are a concatenation of the object type and the table of that object.code ip42) except factory calender. etc. but I want to know in which table that information is stored. functional locations.System Statuses TJ03 .Status Control for Object Type TJ20 .Status Profiles TJ30 .All above parameters are getting transpered to Strategy Maintenance Plan (Tran. Table JEST gives the system /user status associated with an order. Scheduling indicator = Time factory calendar does not matter If you want factory calendar to work choose scheduling indicator = time-factory calendar. JCDS is the change document or version history of JEST which is the primary status table. Its JCDS. Here are some key status tables: JEST . I found out the related table. sales orders. Sales order item 10 of 5215 would be stored as "VB0000005215000010".Object Status JCDS . work orders.

as we see them as additional handling for no great benefit. we don't generate any notifications.deadline monitoring (RISHTA20) as a scheduled job.".. which is by itself an arduous task. After that maybe we can think of a way how to handle the process to reduce these jobs to make the system more efficient.Plan. We customised the "Sort Code" used in the Maint.Text for user status. if your organisation is huge with many divisions. Always do what's necessary and not always what is possible. So the scheduled jobs are then created in exact accordance with those sort codes (i.Just to add in your valuable info on table. You can then group the same type of frequencies into one Maint.. Plan for example..Text for system status TJ30T . SAP PM Tips by: Tom Duffy . but only you can decided. planner only has to assign which "sort code" for new plans and the scheduled job is doing the rest. supervisor's ".. These orders then go to the maint. You can easily find a text table for another table by going to "goto --> Text table" (not to mention that they're usually suffixed with a "T" anyway). using IP30 ... we are in the process of trying to sort out repetative jobs from thousands of notifications from last few years.e.. TJ02T .workflow. Many "check" tables (like TJ02 and TJ03) also have text tables as you've mentioned. I always tell our project team's.. We operate a sleek mechanism to ensure all orders are produced only on the week they're due. Anyone done something like this before in your Company? By analysing all of your equipment's and having a clear mapping about the frequencies from your task-lists. then perhaps it makes sense to use notification. and they then distribute the orders at their discretion However. The maint. We always create orders direct from the scheduled job. order etc. You should think only of a Notification as a polite request for a further action. For example in our company. frequencies). makes the process relatively simple. like to create a maint. SAP Tips by: Tim SAP to best handle Repeat Maintenance Jobs Has anyone got a good idea or method how to use SAP to best handle repeat maintenance jobs? Actually. in a way that reflects the frequencies as mention above.

we can recording measuring doc via IW42 .Recording Measuring Docs. Identify your measurement points first and use IK11 . Against Work Orders Has anyone recorded measuring documents (for an object/measuring point) against a work order. You are right .click in the Meaurement/counter readings button and the pop up windows appear. but I was interested to see if someone has used work orders to capture measuring docs. Measurement documents can be created during the order completion confirmation process (IW41/42). You can also directly create measurement documents via your measurement points. if so then how did you do it. You don't need a notification. We can do it through notifications.

the following consequences occur: 1. are deleted. and determine if the activity is complete in quantity or by explicit completed flag. this process can be further enhanced by checking that key details on the related Breakdown/Unplanned Notification are complete.. Furthermore. 3. since the system permits simultaneous completion of multiple works orders (via IW38) there is a tendency to blindly close these works orders without adequate reviewing. which broadly proceeds as follows. :)) SAP PM Tips by : Shirley Lee Stop Complete Confirmation (IW41) before (IW32) Any way we can stop the complete confirmation (IW41) being done with out doing (IW32)? This will help you on your way forward: In the SAP standard business model. Confirm that no part of the tests in 1 and 2 failed. Any purchase requisitions that have not been converted into purchase orders are deleted. and elects to do so. Any reservations for which goods issues have physically been completed. 2. I had forgotten about it. 1. There is then no way of recording the consumption of spares against the appropriate works order. I suggest a separate authorisation for the override so that you can still achieve control via segregation of duties. 4. You have to set the profile to show the meausring doc button. I suggest the following method: Block technical completion where there is any work planned and this has not been progressed to a point of final confirmation completeness. This method clears open reservations and any purchase requisitions which have not been converted to purchase orders. The following Business rules need to be met for successful technical completion and should to be coded into the user-exit via your ABAP developers: . but which have not applied in the SAP system. Check the required fields on the breakdown/unplanned or call-out/after hours notification.. If the user is allowed to override this block block. I forgot about the profile set up for completion confirmation config. if the user technically completes the works order. Thanks for the refresher. Evaluate the works order plan against actual confirmations. a report can then be generated explicitly defining all activity and information that must be completed in order to achieve technical completion.Thanks Shirley. Because of these issues. Where the works order and notification have failed. This can be achieved by user exit "exit_saplcoih_004" when trying to do the TECO via IW38. 2. then the order is closed according to the SAP standard method. The system does not provide any warning that these deletions have taken place.

or. if the operation is not to be completed then it is to be deleted. For related Catalogs details for the Notification (if you are using them): . the following tables will need to be accessed while processing the userexit: AFKO PP order header T430 Operation/Activity control key AFKO PP order header AFVC Operation within an order AFRU Operation confirmations VIAUFKS PM Order Selection View MSEG Document Segment: Material RESB Reservations AFVV Operation times. Check that each activity is complete. which must be goods receipted. . AUFM Material movements for order. if the external spare or item of labour is no longer required then the PR. For the Notification: . .External operations and spares procurement: All purchase requisitions must be turned into purchase orders. .For each of the notification causes: Check for a cause that is not deleted. .For the Works order: .Only applies to breakdown/unplanned and call-out/after hours notifications.For each of the notification activities.Check that each of these fields is complete: the Breakdown flag. Alternatively.Internal operations: All final confirmations are required. Check that the code or text field is complete. together with any follow on PO must be deleted.For notification item number 0010: Check that the following fields have been completed: object part. malfunction start and end date and time. EBAN Requisition items EBKN Requisition items Account Assi EKPO Purchase order EKBE Purchase order history EKKN Purchase order Account assign JEST Object status QMMA Quality notification activities QMEL Quality notification QMFE Quality notification items QMUR Quality notification causes QMIH Quality message maintenance data excerpt IFLOT Functional Location EQKT Equipment short texts SAP PM Tips by : Gordon .Internal spares: All reservations must either have the final goods issue completed or those items not required for the completion of the works order must be deleted. failure code or text. To help your developers. .

Technical completed longer than ³a number of days´ ago . So you might have done a GR and your PM order work is over. This business closing is a requirment of CO. you will not be able to do a MIRO. KO88 .. orders are completed if: .Not yet administrative completed . Batch completion PM orders is done with transaction CO99.Complete confirmation 2. You need to make sure that all financial postings hav ben completed before doing a business completion.g if you are confident that all financial postings will be complete within 60 days. Dougie TECO Set Deletion Flag Into The Service PR When I am going to TECO the order system is automatically set deletion flag into the service PR. Why this is happening and what would be remedy of this problem? By: Graham Johnston / Bill . IW41 . the cost will recide in the order itself. you can do a Tech and still you can do a MIRO( ie invoice posting ) But if you do a Business Closing . Once you do a KO88 and then a business closing. E. You cannot change anything .Cost Settlement Tips by : Debajit.Technical completion & Business completion 3. the cost get transferred to a cost centre... As per the settlement rule .Difference Between TECO & Business Completion TECO. But you can book a invoice say. As a consequence. say time or dates in the order. mean from PM point of view the order is closed. IW32 . you cal select 60 days as the retention period. Using this transaction allows you to select the number of days an order has been TECO'd before you business complete it.. the order contains a externally procured items. According to business process here deletion flag should not set even if order is in TECO status. If you don't do business closing and leave the order at TECH . But in TECH stage the cost is still in Order.No open liabilities (open purchase orders ± not yet invoiced purchase orders) In our company we do Order closing in the following way: 1. This means that orders have to be TECO'd for a period of 60 days before the system will select them for completion. Business closing means all the costs are posted and you dont expect any more cost posting. You can use transaction CO99 to Business Complete your orders. the cost should get transfer to the cost centre you have defined.

You may want this as a warning or you may want to prevent TECO altogether. Purchase requisition: PO exists and/or required quantity vs. considering the standard SAP TECO process of setting a deletion flag for outstanding external operations with requisition and components (both non stock and stock). PO exists flag. Checks are coded to prevent TECO if outstanding reservation components exist or where purchase materials or external processed operations exist An outstanding purchase material or service in this case is determined if no PO exists for the requisition line items created via the work order. Pointers for what you need to look at for the check at TECO: y y y External processed operation: External control key. You should also consider at the time of attempting TECO you may want to complete the notifications attached to the work order and have their reference date and time stamped as the actual completion date. Also consider how the system will behave when you try and bulk TECO using IW38 etc. status of EODL at the operation. If you go down the customer check path. This obviously raises business process issues in that by TECOing you are saying complete. so do you really need the parts / services or is it the case that they have been fulfilled but the receipt process follows TECO? Outstanding stock reservation items will always be deleted at TECO unless a customer check prevents it.This is standard functionality. received quantity. Typically the user exit IW010004 is used to do this. If the work order is finished (TECO) how can you add more costs? My best suggestion would be to ABAP a fix to stop the TECO if there is an outstanding PR. the order can then be TECO¶ed and the outstanding components receipted afterwards. you should also consider how you will post process the orders once the material components are fulfilled or turned into purchase orders. withdrawn quantity. Reservation: Final issue indicator. Considering using a user status highlighting a TECO attempt so that you know which orders are complete so it¶s easier to track those through the list edits. Get the user exit to do this but not complete the work order (set NOCO on the notifications). The requirement for a customer check at TECO is quite common. You will also need to think about what messages are returned to the user indicating the cancellation of TECO. required quantity vs. . If a PO has been raised then the deletion flag will not be set by SAP for the relevant items.

Your internal manpower cost is 10. Now stores deliver the required spares on 10th of December and its cost is 10 lacks. But if you run final settlement then in future you will not able to chargeany cost to the same maint. in settlement rule screen. Does this means everytime when we are completing the Order we have deleted one of these two lines. External / contractor cost is nearly 1 lacks and for this S. *-. it is FULL and other Periodic. And this job will start on 12th of December to 13th December and you have mentioned spares. Now next PER settlement job will run on 24th December.000/= INR and it is booked through IW41 on 13th of December. In one. Its depends upon the settlement job which is done manually or schedule batch job. Order then system will accept it. internal manpower & contract in the maint order.Rajiv Ranjan . Peroidic Settlement. This settlement job will settle the spares & internal manpower cost to cost receiver. Just think that you have created one planned maint order on 2nd of December. And the schedule frequency of PER is weekly and schedule frequency of FUL is monthly.in this settlement rule system settle whatever cost occurs upto today & suppose in future if you want to charge some more cost on the same Maint. What does it means or if there is any discrepancy? If work is compleated 100% in one instant we will do the settlement rule in full. Order which is created in this month and carry any cost which is not settled then this cost will settle through FUL settlement. So next PER settlement job will run on 16th December. So the remaining cost of the maint order will settle when FUL settlement job will start.Settlement Rule In Maintenance Order In Maintenance Order. Maintenance Order settlement rule having 2 lines that is Per & Ful. And when ful or Final settlement runs the rest of the cost will settle to the cost receiver. Sheet created on 20th December and accepted on 23rd of December. there comes two lines with same cost center that it picks from Equipment Master. Suppose the PER settlement job runs on 8th of December. E. You need not to delete any line whether this is PER or FUL. order. Suppose you has created schedule batch job for PER and FUL both. other wise if work is compleated half we will go for PER and remaining activity may be settelment rule other PER. But this job never settle the remaining cost of the maint order because the PER settlement already finished. When FUL settlement jobs runs system checks all the Maint.

User will not be allowed to change the value in the settlement receiver. IMG: PM/CS --> Maintenace & Service Processing --> Basic Settings --> General Order Settlement --> Maintain Settlement Profiles. by : Mujeeb Make this following setting your issue will be solved. Now I want the system to allow only cost center that were defined in the equipment master and nothing else.PM Users Not To Change Value In Settlement Receiver How can I prevent users not to change the settlement receiver of a mainatenance order? I created a settlement rule that only cost center is allowed and assigned it to the maintenance order. Select 40 Maintenace order and make the following changes as shown: .

3.Integration Between PM. In equipment master data. mention the PP work center. choose appropriate selections. giving a reason as Accepted after Inspection or Rejected. Let us consider one practical issue of Spare Parts purchase. machine availability of all the machines will be shown as zero? In the equipment Master. 4. 1. PP people will also schedule for their production. if I put the PP work centre. if I put the group of equipment as work centre but I will schedule only for one equipment and when PP people will schedule for their production. . it should solve the problem but I do not how is it going to solve? Another problem is PP people wants to create work centre as group of equipment but I will schedule only one equipment for preventive maintenance. before doing this in the custimosation under Maintenace and service order---general data---. person can check it and transfer the stock to "Unrestricted Stock" through MB1B via 261 movement.While creation of material master. So. for that particular day.so when ever a maintenance order is raised against that equipment. now they want to take work centre as lathe for the whole group). If we do not want a task list / Result recording oriented inspection. and in the task list under the Header give the system condition "0" ie M/C not in operation. tick the 'Post to insp. under the location tab. if I enter this work centre in the location tab pages of the equipment master (in one lathe machine).When that Spare is received. 5. stock' box in the Purchasing Tab. in Quality tab. Maint. Tips by : Jamez Prabahran Real SAP PM Ticket Raise : When I schedule an equipment for preventive maintenance for a particular day say after 3months. 2. which should not happen. QM and PP in SAP What is the integration between PM and QM in SAP? There are many interwoven activities. Above procedure is a practical example of PM QM integration. it will block the prod."Create System Conditions or Operating Conditions" check the box for PM reservation. So. One doubt still remains that if PP people takes work centre as group of machine (say there are 4 lathe machines. it will go to Quality Stock. We prefer to inspect incoming material for compliance of our requirement.

Under Maintenanace and Service order ---> general data ----> "Create System Conditions or Operating Conditions" --> check the box for PM Reservation. the work center for that particular equipment will be blocked. where it is being done in SPRO.whenever maintenace order is raised for only one lathe. If 4 m/cs together are defined as one PP work center and each of these 4 m/cs are individually defined as PM equipment and this PP w/c is recorded in each of the 4 PM equip master then a PM order for any or all of these PM equip will affect the PP w/c b. Tips by : Giri The linking is like this (my understanding) PP work center is recorded in the PM equip master and PM order is created/rel for that particular PM equip. Under the Location tab. By Bala: In SPRO . If 4 m/cs have one to one relation as PP w/c and PM equip and have been respectively entered in the each equip master then whenever a PM order is created for a particualr equip only that particualr PP w/c will get affected. mention the PP work center and In the Order Header data. Since the order is raised against only one equipment. what are the pre-requisite and what are the steps. Tips by : Hari How to configure the integration of PP and PM. Give the system condition as "0" ie M/C not in operation. will it block the production for the whole 4 nos of lathe machines or only for one lathe machine. SAP PM Integration With Other Modules MM-PM Integration . In the equipment Master. Define the relation between the PP w/c and the PM equip based on how it is required for the business. a.

and in which industries . .Activity based costing for Operations performed through Maintenance Order 3. when ever goods receipt is done . FICO-MM-PM Integration Explain the integration points between PM and MM/FICO during the PM configuration.. you can create a list of material through which equipment is created or in othre words you can mention the spares that you may require during the maintenance of the equipment.Triggering PR from Maintenance Order Integration with FICO: 1.Tell me the integration of MM-PM . Budget and control of order can be done to all the order type of sap pm orders functional background .Material valuation class/types for refurbishment materials as equipment 4. by : Santosh Satapathy Maintenance budget 1) Hi.reservation can be created from the plant maintenance order and the material can be issued to the order against the reservation.Cost Center.Asset/Sub-Asset numbering in Equipment Master Data 2. the cost is directly booked to the plant maintenace order. Asset etc. Below are some integration aspects: Integration with MM: 1. Another integration is BOM .Bill Of Material. for services also PRs can be created from the plant maintenace order. 2) for stock materials requirement.Settlement of accrued costs in Maintenance Order to G/L Account. purchase requsition can be created from the plant maintenance order. I just see some desperate attempt to know about maintenace budget and control but I hope can clear you all. 3) Like materials . With Equipment BOM..Ravi *- Control Maintenance Budget in PM The way to control maintenance budget in PM.Reservations and Goods Issue for Maintenance Order 3.Material master record for Batch Managed material as Equipment 2. The integration aspects of MM-PM are: 1) for non stock materials requirement. and generallyin what type of scenarios. PR is converted to the Purchase order.

Suppose our maintenance team goes and do some work. Of cousre when we settle the order and at the same time from the budget that much of fund deducted Integration Part a) actually this is done by co people b) go to trans koab c) tick the commit management in control indicators maintain co-partner as semi active you can maintain other things as maintaenance status and settlement profile d) you should maintain object class as overhead costs orif you have service module you can do profitably analysis e) you must maintain collective order without automatic goods movement f) you can maintain status profile as your wish g) for residence time i amintaied one month 2) then you have to maintain budget profile for maintaining budget profile you have to goto trs ok0b crate a budhet profile these are co people job 3) go to oioa here you assign budget profile to order type 4) in mantain budget profile time frame -past means how many years past you can plan here start year is the referenace point same with future you must tick total values annual values exchange rate should be m-standard translation at average rate activation type should be 1-automaticactivated when budget allocation done budgeting currency-i choose controlling currency 5) then go to ko22 and assign the budget profile to order or group of order This is the way I maintain budget for pm orders PM Orders and Change Documents How to activate change documents fuctionality in order to know who changes PM order? . so for this activity type what is defined in the controlling will be debited from the production line or section or area as it is maintained in pp. say for two hours. The location work center describes the line or area or section of production the equipment belongs and in the order the work center we maintain it maintains the cost per activity we define.As we know when creating equipment in maintenance master data we are using two work centeres one is location work center and the other one is responsibile work center.

you must enter an X here for the relevant order type.by : Gina In T code OIOE for your plant and order type you have to mark the change documents for material. Path:Plant Maintenance and Customer Service --> Maintenance and Service Orders --> Functions and Settings for Order Types --> Define Change Docs. Operation No. if you want to know who released or completed an order. For example PM order cost is 10000 then manager will approved order if cost is above from 10000 then HOD and also manager both will approved PM order. Interval How to active the action log for goods movement in PM? Check in the following path:IMG -> PM/CS -> Maintenance and service processing -> Maintenance and service order -> Functions and settings of order type -> Goods movement for order -> Define Documentation for Goods Movements for the Order What is equipment category change documents indicator. order header. Therefore. change documents etc Change documents records the changes to the order header are displayed in the form of an action log. Or else permit will not work for approval system. i) Ensure only one Permit category maintained in SPRO --> Plant Maintenance and Customer Service --> Basic Settings --> Permits --> Define Permit Categories. What will happen if I set this flag in SPRO? If you check mark change documents then system will create the documents in which you can find the information who . ii) Create Characteristics for ³Total Planned Cost´ . Change document is activate for the combination of planning plant and order type. Collective Purc. You can find the change documents in IE02 -> Extras -> Display changes Complete Help To Implement Maintenance Cost Approval Our client want to cost level approval required on order. Is any method in ECC 6.when and what has changed in the equipment master records.0. Indicator. Req.

then you can control authorizations by basis team. Now When you are creating a Maintenance order automatically based on the value range system will pick up the required permit in to the order.Basic data : Data Type : Currency. No of Chars : 15 and Decimal Places : 2 ( Any way these will Get defaulted after once you are referring the field Total Planned Cost PKOSTEN. iii) Create a class ³PM_PERMIT_VALUE´ with class type : 049 Licenses. Once the concerned person is approved at his level.000 INR. Field Name : PKOSTEN.) Currency : INR. iv) Ensure only one Permit category maintained in SPRO --> Plant Maintenance and Customer Service --> Basic Settings --> Permits --> Define Permit Groups (PM) and assign above created class ³PM_PERMIT_VALUE´ iv) Go to IPMD --> change Mode --> create new entries --> Assign class PM_PERMIT_VALUE --> Go to classification in the header. Also it is required the information about the status of the equipment whenever it is going for approval at each level. Value assignment : Not ready for input. Values : Blank ( Since we are picking values by reference fields) Additional Data : Reference to table : CSEVPERMIT. This range we need to assign in value assignment for the above class and Object release group1. Here you have to assign the value range for which you want different levels of Approval: Release Group 1 : Value range 0 to 10. . I am maintaining one equipment which needs the approval for the maintenance based on the hierarchy (From bottom level to the top level). Value assignment : Single . the mail should trigger to the next level person so that he would come to know the updated status of the equipment to enable further approval. Interval Values allowed Checked ( Since we are defining approval values in the range). And assign the above created characteristic to this class. Save the characteristic ³Total Planned Cost´ .

Is it possible to trigger the mail automatically once the concerned in charge approved his part ? Plz find the mentioned user status for order approval. Assign this key in authorisation profile and this is mentioned in role and for this role user is assigned.-release mentioned forbidden button. create authorization key1 and give it here for this status for FINA:. Is it possible to map in PM as a sign of approval for maintenance in equipment master or by any method ? 2.Select business transaction:.here system checks wither the user is authorised to perform this function via key. your initial user status is PFA.Select business transaction .release mention allowed button create authorization key2 and give it here for this status 2. b) after saving. admin. user has to change the user status manually . 3. financial approval before release. The Steps Regarding Refurbishment Order By : Sameer . and once order gets this status order can be released by this users mentioned in business transaction Automatic Mail is possible through work flow. c) then order is checked financially and user status is changed manually to FINA. statno status text low range higher range a) PFA Pendi Apprv 1 3 b) ADMA Adm apprv 2 3 c) FINA Finan apprv 3 3 Now your object type. This user cannot release the order.Select this is initial status for ADMA.is order for PFA:.a) when your order is created. Take basis help from here.. it goes to admin dept..1. Now it will work in this way . for admin approval. 1.

The order use for repairable spares ( combination of material and serial number. These completion confirmations provide an indication of how much work has been done.These are the steps regarding refurbishment order: Steps for Refurbishment order: 1. 7. 6. (Valuation Type : Refurbished ) e) Save the refurbishment order. ( In case of valuation types are new. you should have 3 valuation types for material. enter the total number of repairable spares which should be refurbished for this order. for which an equipment master record can also be created. 8. C2-Refurbished. refurbished. The repairable spares disentail first & change the valuation type Defective. Creation a Refurbishment Order a) The header data screen appears for the refurbishment order. A goods receipt ( movement Type 101 ) is posted for the refurbished repairable spares.g C1-New. ( The material price for that valuation type i. enter the material number. C3-Defective. This automatically updates the valuation type (Refurbished) in the serial number master record. 4. c) The plant and storage location from which you want to withdraw the repairable spares to be refurbished ( Valuation Type : Defective ) d) The plant and storage location to which you will return the repairable spares to be refurbished. ) 2.e. ( Movement Type 261) 5. these valuation types are defined in system by MM consultant. along with all the other materials scheduled in the order that you require for the refurbishment. How To Remove Tasklist Data Completely . The goods issue is entered. The employees responsible for the refurbishment withdraw the repairable spares to be refurbished from the warehouse. 9. Refurbishment orders can be settled to the material to be refurbished.The order balance is subsequently settled to the material account according to the current price. e. b) In the section Quantities. The repairable spares are now in full working order again and can be used.The quantity delivered is displayed in the order header. defective ) 3. refurbished is update ) For creating refurbishment order for material. The employees responsible for the refurbishment enter completion confirmations for the refurbishment order.

How to remove the tasklist data that are marked for deletion completely from the system? Please use transaction code IA25 .

.Click YES.

But same when I use only functional location. Functional location & Equipment in Calibration Order In calibration plan when we create with functional location and equipment. it is allowing to create inspection lot. After this log go to back. And see in the task list. inspection lot is not creating. while releasing order.Haresh Patel Please check following configuration and try it : SPRO-->Plant Maintenance and Customer Service-->Maintenance and Service Processing->Maintenance and Service Orders-->Functions and Settings for Order Types-->Assign Inspection Types to Maintenance/Service Order Types and put inspection type 14 against ORDER TYPE PM05 . *-.Press Continue button.

When you double click into it shows me the document number etc. Once you click on that button it will list the documents.Viewing Documents in Planned Order I have attached a document against a functional location. By: Graham Johnston When you assign a document to a functional location it will travel wherever that functional location is assigned. However I am not able to view the document from the order. . I can see this getting pulled into the automatically created works order in the header. On a work order or notification you should see a button next to the functional location. I¶m not sure if it¶s an authorisation issue. but I cannot double click etc into the document.

This button as far as I know is standard SAP and appears when a document is assigned if you aren¶t seeing it then I don¶t know but if you see a blank window with no document once you click it then check your authorisations and you may have to set up the authorisation checks by transaction in SU24. equipment. SU24 How To See The Material for Preventive Maintenance How can I see the material for preventive maintenance for next one year. The report I use is IP17 where you can list the Maintenance Items using functional location. (no order is created for next one year) and what is the use of IP19 (stimulation)? It will give the value added for this requirement? By: Graham Johnston To report material required in the future in Maintenance Plans first of all they have to be assigned to the task lists that is assigned to the Maintenance Items. planner group etc. Add your period of analysis and .All the user does then is double click on the attachment and the file opens. Select the items to be analysed and select ³Cost Estimate´.

g. The report is based on the cost elements assigned to the parts of the task list e. . There are some good graphical options for resource loads per month. external labour. Internal labour. Have a play because you can get some good reports from this transaction. week & daily just select the relevant button (see below for graph). This report is good if you just want to see how your preventive work will look and clash with others for work load. internal material. The second question about IP19.the report looks like below. external material etc. This is a graphical representation to when the work orders will be due in the future.

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