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Appointment Letter

19th November 2006

Mr. __________
_____________
_____________

Dear Mr.________,

With reference to your application and subsequent interview with us, we are pleased to
appoint you as Designation in our organization on the following terms and conditions.

Date of Joining: You have joined us on 13th November 2006.

Salary: Your Annual Total Employment Cost to the company would be 1,9000(One Lakh
Ninty thousand rupees only) the details of which is been given in the Annexure attached
below.

Place/Transfer: Your present place of work will be at Place, but during the course of the
service, you shall be liable to be posted / transferred anywhere to serve any of the Company's
Projects or any other establishment in India or outside, at the sole discretion of the
Management.

Probation/Confirmation: You will be on a Probation period for the Six months. Based on
your performance your services will be confirmed with the company in written after six
months.

During the probation period your services can be terminated with seven days notice on either
side and without any reasons whatsoever. If your services are found satisfactory during the
probation period, you will be confirmed in the present position and thereafter your services
can be terminated on one month’s notice on either side.

Absence for a continuous period of ten days without prior approval of your superior,
(including overstay on leave / training) would result in your losing your lien on the service
and the same shall automatically come to an end without any notice or intimation.

Leave: You will be eligible to the benefits of the Company’s Leave Rules on your
confirmation in the Company’s Service.

During the period of your employment with the Company, you will devote full time to the
work of the Company. Further, you will not take up any other employment or assignment or
any office, honorary or for any consideration, in cash or in kind or otherwise, without the
prior written permission of the Company.
1. You will not (except in the normal course of the Company's business) publish any article
or statement, deliver any lecture or broadcast or make any communication to the press,
including magazine publication relating to the Company's products or to any matter with
which the Company may be concerned, unless you have previously applied to and obtained
the written permission from the Company.

2. You will be required to maintain utmost secrecy in respect of Project documents,


commercial offer, design documents, Project cost & Estimation, Technology, Software
packages license, Company’s polices, Company’s patterns & Trade Mark and Company’s
Human assets profile.

3. You will be required to comply with all such rules and regulations as the Company may
frame from time to time.

4. Any of our technical or other important information which might come into your
possession during the continuance of your service with us shall not be disclosed, divulged or
made public by you even thereafter.

5. If at any time in our opinion, which is final in this matter you are found non- performer or
guilty of fraud, dishonest, disobedience, disorderly behavior, negligence, indiscipline,
absence from duty without permission or any other conduct considered by us deterrent to our
interest or of violation of one or more terms of this letter, your services may be terminated
without notice and on account of reason of any of the acts or omission the company shall be
entitled to recover the damages from you.

6. You will not accept any present, commission or any sort of gratification in cash or kind
from any person, party or firm or Company having dealing with the company and if you are
offered any, you should immediately report the same to the Management.

7. This appointment letter is being issued to you on the basis of the information and
particulars furnished by you in your application (including bio-data), at the time of your
interview and subsequent discussions. If it transpires that you have made a false statement (or
have not disclosed a material fact) resulting in your being offered this appointment, the
Management may take such action as it deems fit in its sole discretion, including termination
of your employment.

8. You will be responsible for safekeeping and return in good condition and order of all
Company property, which may be in your use, custody or charge.

Please sign and return to the undersigned the duplicate copy of this letter signifying your
acceptance.

We welcome you to __________ family and look forward to a fruitful collaboration.

With best wishes,

For Company Name.


Name:
Designation:

Write the name of the employee on the other side of Company name and get it signed with
them, print it in duplicate.

Hope it will be fine with you...

Regards,

Amit Seth.

Amitmhrm

Re: Appointment letter for employee and consultant


Hi Poonam,

Find below one of the sample format of Appointment letter for Consultant..

13th November 2007.

Mr. _____________,
________________,
________________
________________.

Dear Mr. __________,

We are pleased to appoint you as ____________ Consultant on retainer ship basis in our
organization on the following terms and conditions.

1. Your consultancy period shall be for a period of Twenty four months, beginning from
13th November 2007, which can be extended further or terminated earlier with Two Month
notice on either side, without assigning any reason.

2. You will be paid certain percentage (Will differ from project to project) of the Project
Cost, successfully deployed with the client.

3.Your present place of work will be at __________, but during the course of the above
assignment, you shall be liable to be posted / transferred anywhere to serve any of the
Company's Projects or any other establishment in India or outside, at the sole discretion of
the Management.
4. This appointment and your continuance as consultant are subject to your having been
found medically (physically and mentally) fit by the authorized Medical Practitioner.

5. You will not (except in the normal course of the Company's business) publish any article
or statement, deliver any lecture or broadcast or make any communication to the press,
including magazine publication relating to the Company's products or to any matter with
which the Company may be concerned, unless you have previously applied to and obtained
the written permission from the Company.

6. You will be required to maintain utmost secrecy in respect of Project documents,


commercial offer, design documents, Project cost & Estimation, Technology, Software
packages license, company’s polices, Company’s patterns & Trade Mark and company’s
Human assets profile.

7. You will be required to comply with all such rules and regulations as the Company may
frame from time to time.

8. Any of our technical or other important information which might come into your
possession during the continuance of your assignment with us shall not be disclosed,
divulged or made public by you even thereafter.

9. If at any time in our opinion, which is final in this matter you are found non- performer
or guilty of fraud, dishonest, disobedience, disorderly behavior, negligence, indiscipline,
absence from duty without permission or any other conduct considered by us deterrent to
our interest or of violation of one or more terms of this letter, your services may be
terminated without notice and on account of reason of any of the acts or omission the
company shall be entitled to recover the damages from you.

10. You will not accept any present, commission or any sort of gratification in cash or kind
from any person, party or firm or Company having dealing with the company and if you are
offered any, you should immediately report the same to the Management.

11. You will be responsible for safekeeping and return in good condition and order of all
Company property, which may be in your use, custody or charge.

If you accept the terms and conditions above mentioned, please sign the declaration in the
duplicate and return to us. The original shall be retained by you.

We welcome you to The _______ family and look forward to a fruitful collaboration.

With best wishes,


For Company Name.

Name:
Designation:

I agree to accept consultancy on the terms and conditions above mentioned. The original of
this letter is in my possession.

Place : _______________ Name: _____________

Date : _______________ Sign: ____________

Regards,

Amit Seth.

combatants

Sample Appointment Letter

This is an example of a sample appointment letter. Your organization can make modifications
as the situation requires or as your organization deems appropriate. On the other hand, you
may want to follow an entirely different sample appointment letter.

(Company's Letterhead, Address and Logo)

Reference:

Date:

(Name of Successful Applicant and Address)

Dear Sir/Madam, (or State Name)

APPOINTMENT AS ....................................................
We are pleased to offer you employment in the position of (State Title of Position and Grade,
if any with effect from ... (state date).

This appointment is subject to the following terms and conditions:

1. BASE SALARY
Your starting salary is ... (state amount) per month.
2. ALLOWANCES
May include cost of living allowance, hazards allowance, housing allowance,
entertainment allowance, etc.

Example: You are entitled to ... (state type) allowance of ... (state amount) per month.

3. PROBATION
The probation period is the length of time given to the employee to learn about the
job. Legislation may impose the length of the probationary period. This is the norm
found in every sample appointment letter.

Example: You are required to serve a probationary period of ... (state period in
weeks) after which your service will be confirmed subject to satisfactory performance.
The probationaryperiod may be extended or shortened at the absolute discretion of the
Company. During the probationary period, the appointmentmay be terminated by
either party giving ... (state period in weeks) notice in writing to the other party or on
payment of one (1) month salary in lieu of notice.

4. DUTIES AND RESPONSIBILITIES


This points out the requirement to perform the tasks related to the job and may
identify the place where the employee will be stationed.

Example: "You are required to perform the duties and responsibilities related to your
position at any division, department or section in the Company or within the Group of
Companies. You will be deployed at .......... (state place)."

5. WORKING HOURS
This is where the details of the working hours and lunchtime / rest are stated.
Different sample appointment letter puts it differently. The aim is the same.

Example:
"Monday to Friday: 8.00 a.m. to 5.00 p.m.
Lunch time: 12.00 noon to 1.00 p.m.
Two (2) tea breaks of 15 minutes each.

The Company reserves the right to change your working days and hours."

(Note that the working hours for shift workers are different.)

6. ANNUAL LEAVE/HOLIDAYS
This states the number of days given to employees and the number of public holidays
observed by the Company. The number of days of annual leave is subject to a
minimum for certain groups of employees as provided for under legislation. There
are also public holidays that organizations are required to observe. If possible,
request for sample appointment letter from other organizations so that you can verify
the figures.

Example:
You are entitled to ... (state number of days) annual leave in addition to ... (state
number of days)gazetted holidays observed by the Company."

7. TRANSFER/SECONDMENT
Here, you reserve the right to transfer or second employees.

Example:
You are subject to transfer or secondment to any place where the Company has an
office or when required in the course of performing your duties.

8. MEDICAL / SURGICAL
This is where you state the details of medical and / or surgical expenses your
organization iswilling to pay for. You may want to specify the maximum amount. It
can be for a year or per visit.
9. PROVIDENT FUND
This states the contribution to Employees Provident Fund (if any). Legislation may
provide for this.
10. GROUP PERSONAL ACCIDENT INSURANCE (GPA)
This may be a rider on group life insurance or has a a rider on "hospitalization and
surgical".
11. RULES, REGULATIONS & CONFIDENTIALITY
It is important to state this especially when your organization has no written
disciplinary rules and procedures. Sample appointment letters will help.

Example:
"You shall at all times, devote your full attention and skill to the affairs of the
Company and will endeavor to your utmost ability to promote and advance the
interests of the Company.

Accordingly, you undertake that:

1. you will under no circumstances make available your services to any


undertaking, or have any interest directly or indirectly in any other
undertaking or activity which might interfere with the proper performance of
your duties without first obtaining the written permission of the Company;
2. you will not at any time during the continuance or after the termination of your
services with the Company irrespective of any reason for such termination,
make use or disclose to any party either for your own benefit or for the benefit
of any party (individual, firm, company, any trade or business), the affairs and
confidential information of the Company or any of its related companies of
which you have knowledge or become aware during the course of your service
with the Company;
3. you will obey and comply with all reasonable orders and instructions given to
you by the Company or its authorized agents and observe all standing and
other rules and/or regulations now in force or from time to time approved by
the Company.

Sub-paragraph 2 may specify that information available in the public domain is


excluded.

12. TERMINATION
This is an important provision. Most if not all appointment letters contain this term.

Example:
"After confirmation of your employment, notice of termination of employment will be
three (3) month’s notice in writing or three (3) month’s salary in lieu of notice from
either party.

Notwithstanding the aforementioned, the Company shall be entitled to terminate your


employment without notice, indemnities and compensation in any of the following
events:
i) if you are, in the opinion of the Company, guilty of dishonesty, misconduct or
negligence in the performance of your duties;
ii) if you have been found to have committed a serious breach or continual material
breach of any of your duties or obligations;
iii) if you are found to have made illegal monetary profit or received any gratuities or
other rewards, in cash or in kind, out of any of the Company’s affairs or any of its
subsidiaries or related companies."

13. RETIREMENT
In the public sector, the compulsory retirement age is imposed by legislation. Other
organizations have the option of using such retirement age or any other age subject
to legal provisions, if any.

Example:
The retiring age is at fifty-five (55) years.

In the absence of evidence of the exact date of birth the employee shall retire on 31st
December of the year the employee attains fifty-five years of age. You can include this in the
appointment letter.

(Note: The retirement age may differ from country to country, from organization to
organization and whether you are working in the public or private sector.)

**If you find that the terms are favorable, please indicate your acceptance within thirty (30)
from the date of this letter.

This offer will automatically lapse and can no longer be accepted if we do not hear from you
by the stipulated date.**

Thank you.
Yours sincerely,
for and on behalf of ... (Name of organization)

(signature)
Managing Director
(Name of CEO and designation)

Alternatively, you may want the selected candidate to indicate acceptance on the duplicate
copy of the appointment letter with wordings such as:

"If you find that the terms are favourable, please indicate your acceptance within thirty (30)
days from the date of this letter by signing on the duplicate copy of this letter and thereafter
returning it to the Human Resource Department."

If we do not receive the said document from you by the stipulated date, this offer will
automatically lapse and can no longer be accepted.

(This paragraph is included on the lower part of the appointment letter if this is the format
used. See the paragraphs between the two asterisks **. However, you may want to use your
own words other than those used in this sample appointment letter.)

________________________________________________________________

I have read and understood the terms and conditions stated in the appointment letter and
hereby confirm my acceptance / rejection of the offer of appointment as
____________________.

Signature:

Date: