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19th November 2006 Mr. __________ _____________ _____________ Dear Mr.________, With reference to your application and subsequent interview with us, we are pleased to appoint you as Designation in our organization on the following terms and conditions. Date of Joining: You have joined us on 13th November 2006. Salary: Your Annual Total Employment Cost to the company would be 1,9000(One Lakh Ninty thousand rupees only) the details of which is been given in the Annexure attached below. Place/Transfer: Your present place of work will be at Place, but during the course of the service, you shall be liable to be posted / transferred anywhere to serve any of the Company's Projects or any other establishment in India or outside, at the sole discretion of the Management. Probation/Confirmation: You will be on a Probation period for the Six months. Based on your performance your services will be confirmed with the company in written after six months. During the probation period your services can be terminated with seven days notice on either side and without any reasons whatsoever. If your services are found satisfactory during the probation period, you will be confirmed in the present position and thereafter your services can be terminated on one month’s notice on either side. Absence for a continuous period of ten days without prior approval of your superior, (including overstay on leave / training) would result in your losing your lien on the service and the same shall automatically come to an end without any notice or intimation. Leave: You will be eligible to the benefits of the Company’s Leave Rules on your confirmation in the Company’s Service. During the period of your employment with the Company, you will devote full time to the work of the Company. Further, you will not take up any other employment or assignment or any office, honorary or for any consideration, in cash or in kind or otherwise, without the prior written permission of the Company.
the Management may take such action as it deems fit in its sole discretion. including magazine publication relating to the Company's products or to any matter with which the Company may be concerned. disobedience. 2. disorderly behavior. unless you have previously applied to and obtained the written permission from the Company. including termination of your employment. indiscipline. at the time of your interview and subsequent discussions. you should immediately report the same to the Management. With best wishes. . 3. commercial offer. design documents. which is final in this matter you are found non. 6. Any of our technical or other important information which might come into your possession during the continuance of your service with us shall not be disclosed. your services may be terminated without notice and on account of reason of any of the acts or omission the company shall be entitled to recover the damages from you. 4. 7. If it transpires that you have made a false statement (or have not disclosed a material fact) resulting in your being offered this appointment. This appointment letter is being issued to you on the basis of the information and particulars furnished by you in your application (including bio-data). 5. which may be in your use. commission or any sort of gratification in cash or kind from any person. For Company Name. absence from duty without permission or any other conduct considered by us deterrent to our interest or of violation of one or more terms of this letter. dishonest. divulged or made public by you even thereafter. Technology. Please sign and return to the undersigned the duplicate copy of this letter signifying your acceptance. You will be responsible for safekeeping and return in good condition and order of all Company property. You will not (except in the normal course of the Company's business) publish any article or statement. We welcome you to __________ family and look forward to a fruitful collaboration. Company’s patterns & Trade Mark and Company’s Human assets profile. You will be required to comply with all such rules and regulations as the Company may frame from time to time.1. custody or charge. If at any time in our opinion. You will be required to maintain utmost secrecy in respect of Project documents. Project cost & Estimation. 8. deliver any lecture or broadcast or make any communication to the press.performer or guilty of fraud. Company’s polices. party or firm or Company having dealing with the company and if you are offered any. negligence. You will not accept any present. Software packages license.
3. you shall be liable to be posted / transferred anywhere to serve any of the Company's Projects or any other establishment in India or outside. ________________. . 2. 1.. which can be extended further or terminated earlier with Two Month notice on either side. We are pleased to appoint you as ____________ Consultant on retainer ship basis in our organization on the following terms and conditions. __________.Your present place of work will be at __________. Mr. Your consultancy period shall be for a period of Twenty four months. Regards. print it in duplicate. Dear Mr. beginning from 13th November 2007.Name: Designation: Write the name of the employee on the other side of Company name and get it signed with them. at the sole discretion of the Management.. successfully deployed with the client. 13th November 2007. _____________. Hope it will be fine with you. Find below one of the sample format of Appointment letter for Consultant. Amitmhrm Re: Appointment letter for employee and consultant Hi Poonam.. without assigning any reason. ________________ ________________. but during the course of the above assignment. Amit Seth. You will be paid certain percentage (Will differ from project to project) of the Project Cost.
You will be required to comply with all such rules and regulations as the Company may frame from time to time. party or firm or Company having dealing with the company and if you are offered any. which may be in your use. design documents. You will be required to maintain utmost secrecy in respect of Project documents. please sign the declaration in the duplicate and return to us. custody or charge. 9. Project cost & Estimation.performer or guilty of fraud. 5. Company’s patterns & Trade Mark and company’s Human assets profile. Technology. Software packages license. divulged or made public by you even thereafter. unless you have previously applied to and obtained the written permission from the Company. 8. You will not accept any present. your services may be terminated without notice and on account of reason of any of the acts or omission the company shall be entitled to recover the damages from you. If at any time in our opinion. absence from duty without permission or any other conduct considered by us deterrent to our interest or of violation of one or more terms of this letter. you should immediately report the same to the Management. deliver any lecture or broadcast or make any communication to the press. disorderly behavior. company’s polices. 6. With best wishes. 7. . commission or any sort of gratification in cash or kind from any person. commercial offer. Any of our technical or other important information which might come into your possession during the continuance of your assignment with us shall not be disclosed. negligence. You will be responsible for safekeeping and return in good condition and order of all Company property. disobedience. which is final in this matter you are found non. including magazine publication relating to the Company's products or to any matter with which the Company may be concerned. This appointment and your continuance as consultant are subject to your having been found medically (physically and mentally) fit by the authorized Medical Practitioner. dishonest. If you accept the terms and conditions above mentioned. We welcome you to The _______ family and look forward to a fruitful collaboration. 10. indiscipline. 11. The original shall be retained by you. You will not (except in the normal course of the Company's business) publish any article or statement.4.
. combatants Sample Appointment Letter This is an example of a sample appointment letter.. you may want to follow an entirely different sample appointment letter.. (or State Name) APPOINTMENT AS .... Address and Logo) Reference: Date: (Name of Successful Applicant and Address) Dear Sir/Madam. . (Company's Letterhead.. Name: Designation: I agree to accept consultancy on the terms and conditions above mentioned.... Your organization can make modifications as the situation requires or as your organization deems appropriate............ The original of this letter is in my possession.....For Company Name............. Place : _______________ Name: _____________ Date : _______________ Sign: ____________ Regards. On the other hand.............. Amit Seth..
00 p.00 a.. (state date). DUTIES AND RESPONSIBILITIES This points out the requirement to perform the tasks related to the job and may identify the place where the employee will be stationed. (state place)... (state period in weeks) notice in writing to the other party or on payment of one (1) month salary in lieu of notice. This is the norm found in every sample appointment letter. You will be deployed at ... ALLOWANCES May include cost of living allowance. Lunch time: 12. the appointmentmay be terminated by either party giving . Example: "You are required to perform the duties and responsibilities related to your position at any division. WORKING HOURS This is where the details of the working hours and lunchtime / rest are stated. if any with effect from . 2.m. Example: You are required to serve a probationary period of .We are pleased to offer you employment in the position of (State Title of Position and Grade.. 3.. (state type) allowance of .00 p.. department or section in the Company or within the Group of Companies.. During the probationary period.) 6.. Example: You are entitled to . PROBATION The probation period is the length of time given to the employee to learn about the job. BASE SALARY Your starting salary is . 4. The aim is the same.. Legislation may impose the length of the probationary period.00 noon to 1. hazards allowance." 5. There . (state amount) per month." (Note that the working hours for shift workers are different.. This appointment is subject to the following terms and conditions: 1.. to 5. Example: "Monday to Friday: 8. entertainment allowance. The probationaryperiod may be extended or shortened at the absolute discretion of the Company. Different sample appointment letter puts it differently...m. The Company reserves the right to change your working days and hours.. (state amount) per month.... (state period in weeks) after which your service will be confirmed subject to satisfactory performance. The number of days of annual leave is subject to a minimum for certain groups of employees as provided for under legislation. Two (2) tea breaks of 15 minutes each..m. etc.. housing allowance. ANNUAL LEAVE/HOLIDAYS This states the number of days given to employees and the number of public holidays observed by the Company.
Example: "You shall at all times. It can be for a year or per visit. MEDICAL / SURGICAL This is where you state the details of medical and / or surgical expenses your organization iswilling to pay for. 10. 2.are also public holidays that organizations are required to observe. 8. (state number of days) annual leave in addition to . GROUP PERSONAL ACCIDENT INSURANCE (GPA) This may be a rider on group life insurance or has a a rider on "hospitalization and surgical". You may want to specify the maximum amount. any trade or business). 9. firm. Legislation may provide for this. you will under no circumstances make available your services to any undertaking. PROVIDENT FUND This states the contribution to Employees Provident Fund (if any). the affairs and confidential information of the Company or any of its related companies of which you have knowledge or become aware during the course of your service with the Company. REGULATIONS & CONFIDENTIALITY It is important to state this especially when your organization has no written disciplinary rules and procedures.. you will obey and comply with all reasonable orders and instructions given to you by the Company or its authorized agents and observe all standing and . 3.. Sample appointment letters will help. you undertake that: 1. TRANSFER/SECONDMENT Here. you reserve the right to transfer or second employees. Accordingly. devote your full attention and skill to the affairs of the Company and will endeavor to your utmost ability to promote and advance the interests of the Company. 11.. you will not at any time during the continuance or after the termination of your services with the Company irrespective of any reason for such termination. If possible. Example: You are subject to transfer or secondment to any place where the Company has an office or when required in the course of performing your duties. or have any interest directly or indirectly in any other undertaking or activity which might interfere with the proper performance of your duties without first obtaining the written permission of the Company. request for sample appointment letter from other organizations so that you can verify the figures. Example: You are entitled to ." 7. company. make use or disclose to any party either for your own benefit or for the benefit of any party (individual. (state number of days)gazetted holidays observed by the Company. RULES..
the compulsory retirement age is imposed by legislation. notice of termination of employment will be three (3) month’s notice in writing or three (3) month’s salary in lieu of notice from either party. Most if not all appointment letters contain this term. Example: "After confirmation of your employment. guilty of dishonesty." 13.** Thank you. In the absence of evidence of the exact date of birth the employee shall retire on 31st December of the year the employee attains fifty-five years of age.other rules and/or regulations now in force or from time to time approved by the Company. if any. 12. RETIREMENT In the public sector. in cash or in kind. indemnities and compensation in any of the following events: i) if you are. ii) if you have been found to have committed a serious breach or continual material breach of any of your duties or obligations.) **If you find that the terms are favorable. please indicate your acceptance within thirty (30) from the date of this letter. TERMINATION This is an important provision. in the opinion of the Company. from organization to organization and whether you are working in the public or private sector. . iii) if you are found to have made illegal monetary profit or received any gratuities or other rewards. Sub-paragraph 2 may specify that information available in the public domain is excluded. Example: The retiring age is at fifty-five (55) years. You can include this in the appointment letter. Other organizations have the option of using such retirement age or any other age subject to legal provisions. Notwithstanding the aforementioned. out of any of the Company’s affairs or any of its subsidiaries or related companies. This offer will automatically lapse and can no longer be accepted if we do not hear from you by the stipulated date. misconduct or negligence in the performance of your duties. (Note: The retirement age may differ from country to country. the Company shall be entitled to terminate your employment without notice.
. you may want the selected candidate to indicate acceptance on the duplicate copy of the appointment letter with wordings such as: "If you find that the terms are favourable." If we do not receive the said document from you by the stipulated date.) ________________________________________________________________ I have read and understood the terms and conditions stated in the appointment letter and hereby confirm my acceptance / rejection of the offer of appointment as ____________________. Signature: Date: . you may want to use your own words other than those used in this sample appointment letter. please indicate your acceptance within thirty (30) days from the date of this letter by signing on the duplicate copy of this letter and thereafter returning it to the Human Resource Department. See the paragraphs between the two asterisks **. this offer will automatically lapse and can no longer be accepted. (Name of organization) (signature) Managing Director (Name of CEO and designation) Alternatively. for and on behalf of . However..Yours sincerely. (This paragraph is included on the lower part of the appointment letter if this is the format used.