This action might not be possible to undo. Are you sure you want to continue?
virtuous individuals and contribute to the development of good human beings. The fundamental purpose of education is to gain knowledge, inspire the forms of proper conduct and acquire technical competency. Education serves as the means to develop oneself The physically, importance of mentally, education socially to and
youths the is
manifests itself in terms of the need to cultivate youths of society into mature individuals. Education
important for the youths. It is the time to develop the principles of life, make career decisions and begin the pursuit of one's goals. To be an educated person, one must go in an
institution where he or she will gain knowledge in order to be ready to face the world and its calling. Education
starts from pre-school, continues to elementary and high school and ends in college. After college a person has a choice whether he or she will go on studying to get a master¶s degree and a doctor¶s degree, but still education does not end there.
With this in mind, the Queen of Peace School opens its doors for the researchers to conduct their study in the field of Information Technology. The Queen of Peace School offers a high quality of education to its students not only on intellectual aspects, but also spiritually. The Queen of Peace School by is the a private school of institution the owned and
Missionaries of Carmel (BVMC). The Queen of Peace School seeks for further advancement in their school system where technology can help them be more efficient. With this
vision the researchers proposed that they will conduct a study that will automate the Queen of Peace School¶s
Enrollment and Students Billing process. The current manual enrollment process usually consumes four days for a parents child to be enrolled and the budget of the school is based on the students payments, once enrolled a student is given dates where he or she is required to pay the school, if the student¶s payment is delayed the schools budget cycle will be broken and because of that the school has monthly
examinations where only students that is paid that month can only take. will be If the Enrollment the and student will billing have an
improvement in their system in serving their clients.
Background of the Study The Queen of Peace and School owned by is a the private Blessed school Virgin
Missionaries of Carmel. Their goal is for the greater glory of God under the inspiration of the Holy Spirit which
encourages the members to follow more closely through the practice of the evangelical counsels. The Queen of Peace School aims to use technology as a tool to improve and enhance the slow or manual system on enrolment and billing which they are currently using. If this processes will be improved by automation, work flow will be fast and systematic which minimal or even zero error can be achieved. During the enrollment period these are the procedures to be followed: 1. The parent must visit the school and will read and understand the policies of the school. 2. Discussion on school policy and payment system. 3. Schedule an examination for the student, both oral and written. Usually examination is scheduled on the other day in order for the parent to prepare their child.
examination. If the student qualifies, the student and parent will be given requirements for
enrollment. 5. Enrollment process and payment. 6. Giving of schedule of classes. During the payment period these are the procedures to be followed: 1. The parent must go to the school. 2. The parent will inquire and pay at the registrar¶s office. 3. The registrar will find the students record. 4. The registrar will update and give a new student¶s account form to the parent as a copy or basis for the next payment if the parent is not fully paid. All forms used during this processes is either bought by the school or printed. Statement of the Problem The researchers developed the enrolment and billing for Queen of Peace School. This study is conducted to identify concerns and
problems during the enrollment and billing period of the
problems: 1. Tiresome procedure in recording and gathering student and parent data and information. 2. Requires a lot of time in searching previous records. 3. Unsafe storage of documents. 4. Consumes more paper if there is an error in the
student¶s record. 5. Filing cabinets are expensive and consume a lot of office space. 6. Takes a lot of time in solving and updating student accounts and it consumes more paper. 7. Requires a lot of resources in producing enrollment and accounting forms. Assumptions of the Study The following are the assumptions of the study: 1. An automated system that has a database where all user and client data is stored. 2. Minimize error since electronic data can just be
easily edited. 3. Efficiency records. in saving, updating and finding student
4. Secured and reliable storage of user and client data and information. 5. The time spent on enrollment and billing process will be reduced. 6. More school resources will be saved. Significance of the Study This study is useful to the following: School Principal. Having the responsibility of
managing the school. The principal will have efficiency in the schools system and its employee. Never the less, by means of this system the Queen of Peace School will get a great boost with the help of technology. School Teachers. The system will help them minimize the need to ask the students about their information;
instead the registrar with the help of the system will print the student¶s information and send it to the teacher in need. Parents. spending more The parents on will have the benefit of not upon
enrolling their child the system will print a receipt with a schedule of payments where they base the dates they will pay their school dues. If their child graduates, it would
be easier for them to get the records on the system. All they have to do is get permission to the principal in order to have a copy of their record. Students. The students will have the benefit of having safe and secured records and in the long run the system will give them ease in getting their school records. Researchers. This study challenged the researchers to push their selves and to do their best in developing The system the will
serve as a basis to further enhance their skills and expand more knowledge in areas of research and software design and development. Other Researchers and Software Developers. Having the ability and expertise in designing and developing software applications, this study will be a good basis for them to further conduct a study. Scope and Limitation of the Study The researcher¶s intention is to create a system that will improve the enrollment and student billing process of Queen of Peace School. This system will accommodate
enrollees and enrolled students. This system will be used during the enrollment period of the school in the month of
enrollment period will be saved and will be used if needed all year long. Because this system has a billing feature, the billing system will be used all year long. The
enrollment is done inside the school campus particularly in the registrar¶s is has office a that has one (1) computer. the The
administrator can access. Once the computer is opened, the Student Enrollment and Billing System can be now be opened. If the system is running, registered users are required to login their user can account add and password. user Only with the system
privileges. The system administrator privilege can update, delete, save and add records. The teacher privilege can only view client information; the teacher privilege cannot alter or touch data whether it is physical or electronic data. If a teacher needs a printed copy of a client¶s data the teacher would first ask permission to the system
administrator to have a copy of the desired information. During monthly exams, the billing system will print examination permits when the system administrator clicks the specific button. The number of printed permits varies on the number of students that paid on that specific
examination month. Since the school applies a no permit no exam policy. If will a just student update pays the late the system in
order to have a special permit. All records will be saved in the hard disk drive of the computer. The hard disk drive will be portioned into two (2). The first partition (drive c:) is where all the drive where the entire files essential to the computer to function and run is located; while the partitioned drive (drive d:) is where all the records from the Student
Enrollment and Billing System will be located. If the drive (drive d:) will be full, the system administrator can just request for a new used. Other option hard disk drive and install it to be is the system administrator can use
removable storage devices, a high capacity flash disk drive or an external hard in disk a drive. and To maintain files and the
system needs an automatic voltage regulator (AVR) and an uninterruptable power supply (UPS). This two (2) devices is essential to prevent data loss and hardware malfunction
because of power surges and blackout.
Definition of Terms For better understanding of the keywords of this
study, the following terms are defined as: Computer. A computer is a programmable machine that receives input, stores and manipulates data, and provides output in a useful format. (
(http://en.wikipedia.org/wiki/Computer). In this study a computer is an essential component. All data and information will be processed in this machine. Database. collection of A data database for one consists or more of uses, an organized in
digital form. One way of classifying databases involves the type of their contents, for example: bibliographic,
document-text, statistical. Digital databases are managed using database management data systems, creation which and store database and
search and other access. (http://en.wikipedia.org/wiki/Database). In this study, all electronically processed data will be encoded and saved to the database.
process of backing up refers to making copies of data so that these additional copies may be used to restore the original after a data loss event. (http://en.wikipedia.org/wiki/Backup). In this study, a backup is needed to secure and eliminate data loss. Hard disk drive. Is a non-volatile storage device for digital data. It features one or more rotating rigid
platters on a motor-driven spindle within a metal case. Data is encoded magnetically by read/write heads that float on a cushion of air above the platters. Password. A password is a secret word or string of characters that is used for authentication, to prove
identity or gain access to a resource (example: an access code is a type of password). The password should be kept secret from those not allowed access. (http://en.wikipedia.org/wiki/Password). In this study, a password is required per user to gain access and maintain security and data confidentiality.
Privilege. In computing, privilege is defined as the delegation of authority over a computer system. A privilege is a permission to perform an action. Examples of various privileges include the ability to create a file in a
directory, or to read or delete a file, access a device, or have read or write permission to a socket for communicating over the Internet. (http://en.wikipedia.org/wiki/Privilege_%28computing%29). In this study, there is a need for user privilege in order to determine who and what the user is capable of doing in the system. Privilege in this study gives different
restriction to user accounts depending on their accounts whether it an administrator or just a registered user.
This action might not be possible to undo. Are you sure you want to continue?
We've moved you to where you read on your other device.
Get the full title to continue reading from where you left off, or restart the preview.