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Tally 7

Tally 7

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Published by: smrtsaravanan on Aug 12, 2010
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Send Invoices to your customer by e-mail. Or your purchase order. In fact, e-mail any Tally report
or document as easily as you print! Even Reminder letters and statement of accounts need not be
printed and posted. Simply e-mail them. E-mail is the single largest use of the Internet and is set to
penetrate even the very small towns. You are uniquely positioned to take advantage of this
medium. It is not only postage cost that you save, you save on so much of your valuable time.

E-mail a Reminder Letter

Select a customer's Outstandings Statement from Statements of Account.

Click the E-mail button.

There are various options that are automatically filled in if the information had been supplied in the
master records. Check if the details are all right. If they are, select Yes, if not select No to change
the options. The cursor first goes to the To E-mail address field as it seeks to save your time in
skipping standard information. However, if you wish to change them, e.g. the Format, use back-
space.

The options are:

E-mail Server

(Mandatory Field)

Give the name of your E-mail SMTP server, e.g. mail.btinternet.com. It should be a valid SMTP
server that will accept sending your mail. If in doubt, refer to your Internet Service Provider or ask
your network administrator. You need to give this only the first time you use e-mail services of
Tally. Next time onwards, Tally will remember.

From

Your Company name is picked up from Company Information Master records.

From E-mail Address

Your own e-mail address. It is picks up the address given in the Company Information master
data . If it does exist there, you will be required to fill it in.

Format

Four Formats are available for selection:

ASCII (Comma delimited)

HTML (Web-publishing)

SDF (Fixed Width)

XML (data interchange)

Select the one required by your recipient.

An explanation on each format is given below:

ASCII

This is plain text format where data is separated by commas. This format does not have any special
formatting or fonts. This is the most common e-mail format as all mail programs will be able to
read it. ASCII data can be easily worked upon by other programs.

HTML

Reports are attractive and retain their formatting and fonts. They can be read by a HTML enabled
mail program. It can also be read using only a simple Browser like Microsoft Internet Explorer.

SDF

Standard Data Formats are fixed width columnar data that is also without any formatting or font.
Like ASCII, SDF data is easily imported and used by many programs.

XML

Short for Extensible Mark-up Language, it is an extension of HTML but the data is capable of being
imported by other XML aware systems. Using XML, Tally enables you to exchange information even
with non-Tally systems. An XML output will have an XML envelope and is formatted with XML tags
to enable import into other systems. Therefore, Your Tally invoice in XML format can be import by
another system without difficulty reducing data entry time and errors. This language is fast
emerging as the de-facto standard for information exchange all over the world and with it Tally
gives you the means to collaborate with others and share information like never before.

Resolution

Required only in the case of HTML formats, this refers to the resolution in terms of pixels used to
format the report and the selection affects the quality of output. Higher resolutions are generally
recommended. Tally recommends 1024x768.

To E-mail Address

(mandatory field)

This is for the recipient's e-mail address. A valid e-mail address is required.

CC (if any)

For copying the mail to another recipient.

Subject

This is pre-filled for you. Change it to any other meaningful subject.

Additional Text

The text in this will appear as the first lines in the message body of the reception's mail program.

The other options are the same as in Print option and are self-explanatory

Print Preview

The Print Preview screen through the Print option, allows you to view the document and even
scrolls if it is multi-page; print from there or even E-mail the document as an attachment. Hence, if
you want to see how a document that you originally wanted to E-mail, would appear at the
destination, use Print Preview.

Copyright Tally Solutions Pvt Ltd. 1988-2005. All rights reserved.

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