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Comprehensive Sap Configuration Guide

Comprehensive Sap Configuration Guide

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Published by: Michael Caron on Aug 17, 2010
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Theitem category that the system automatically proposes when you create a document or create a new
item within an existing document.

The system uses the item category to determine how to process a particular item.

You create a sales order and include an item for a service. The system automatically proposes an item
category (TAX) which specifies, for example, that the item is not relevant for normal delivery processing.

Manual entries allowed for item category in the document

Specifies anitem category that you can enter as an alternative to the automatic proposal from the system.

When you enter an alternative item category during document processing, the system checks that the
alternative is allowed.

Define Reasons For Rejection

In this menu option you define possible reasons for rejection. They describe why an item in asales
(for example, in a quotation) was rejected.

When processing a sales document, you can enter the reason for rejection byitem in the overview for the
reason for rejection.


1. Check which reasons for rejection occur in your company.
2. Specify an alphanumeric key with up to 2 characters and a description for each reason.

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In this step, you make settings relevant to Billing.

Define Billing Types

In this menu option you define yourbilling types that represent the different business transactions in billing.

You have the following options:

Change an existing billing type.

Copy an existing billing type and change it to suit your requirements.

Create a new billing type.

In this menu option, you do not make specifications concerning the following functions:


Account determination

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Text determination

You will edit these functions later in the appropriate menu options.

This means that the definition of a billing type is only complete once you have edited all of these menu

In this menu option you have to make or check the following specifications:

Billing type

oSpecify an alphanumeric key for the billing type with up to 4 characters.

oEnter a description of the key.

Document category

With the document category you allocate a document type to a certain business transaction. This
way, a sales & distribution document is clearly identifiable, for example, as an invoice or a
cancellation document.
The document category has to correspond with the specification of the transaction group.
Specify a single-digit alphanumeric key.
The keys you can use may be displayed under "Possible entries".

Number assignment

Specify a number range for number assignment. For billing documents numbers can only be
assigned internally by the SAP System. To define a common number assignment for different
billing types, you have to specify the same number range in each case.
To do this, the number ranges must have been defined beforehand. For more information on this
subject, see the section"Define number ranges for billing types".

Increment of item numbering

Here you have to specify the increment of item number assignment. The item numbers are then not
copied unchanged from the delivery or the order. Instead, the items receive a new numbering. This
way you avoid items with the same number being included in collective invoices.

Posting block

Here you determine whether a billing document with this billing type is to be blocked automatically
by the SAP System for transfer to financial accounting.
If this is the case, you have to release the billing document manually at a later point in time to start
data transfer.

Transaction procedure

With the transaction group you define the transactions with which you can edit this billing type in

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The transaction group which is allocated to a transaction has to correspond to the document
category you allocated to the respective billing type.
The keys you may use are listed under "Possible entries". Currently, you cannot change the keys in


Here you define the cancellation document which is to be proposed automatically by the SAP
System if you want to cancel a billing document.
You can only specify a cancellation document that you defined beforehand.
You also have to define the copy rules (see section"Define document flow for transactions").

SAP Recommendation

First check the billing types contained in the SAP standard version.

If you define your own billing types, the keys should start with the letter Z since SAP keeps this
name convention free in the standard system.

If you define your own billing types, you should copy similar billing types defined by SAP and make
the appropriate changes.

In this case, all specifications of the existing billing type are copied. In particular data, for example,
concerning partner determination, pricing, or document flow is copied which you do not edit in this
menu option. This means you can test your new billing types concerning the defaults set here
without having to edit the other menu options.

When copying billing types, the SAP System automatically creates a log with the copied data. With
the log, you can check whether all copied data applies to your billing type or whether you have to
make changes.


If you only have to make insignificant changes to the existing billing types, do so as appropriate.

Insignificant changes may be a changed description or another number range. They refer to
parameters which are not used for controlling purposes.

If you have to make more extensive changes, define new billing types. You can then, for example,
define various account assignments for different billing types.

Check settings

You can use the report SDCHECKVOFA to check your Customizing settings for the billing types. Only some
of the settings are checked. For the billing type, for example, a check is made to see that a cancellation
document type has been entered with the right document category. An invoice has the document category
M. The cancellation document type for invoices must have the document category N.

You can see more information on these additional checks in the report documentation.

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Define Number Range For Billing Documents

In this menu option you define the number intervals of thenumber ranges for billing documents and groups
of billing documents.

When creating a billing document or a group of billing documents, a unique number is assigned which
identifies the billing document or the group. The number is derived from the number range which is provided
for the document type or the group.

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Number assignment for billing documents can only be carried out internally, that is, the SAP System
automatically assigns a consecutive number from the defined number range.


You transport number range objects as follows:

In the initial screen, chooseInterval -> Transport.

Note that all intervals for the selected number range object are deleted in the target system first. After the
import, only the intervals you export are present. The number statuses are imported with their values at the
time of export.

Dependent tables are not transported or converted.


1. To define a number range, you have to create a new number interval:

oSpecify an alphanumeric key with up to 2 characters.

oSpecify the limits of the number interval. The individual number intervals may not overlap.
Thus, every number can occur only once.

2. Specify the key of the number range for the billing types.

Invoice Lists

Using theinvoice list, you can group together several billing documents or severalcollective invoices at
the end of a period specified in the customer master to form a new document. The invoice list is sent to and
settled by a commonpayer.

Billing documents, which can be individual or collective invoices, form the basis for an invoice list. A
separate billing index is created for them.

In this menu option, you specify for each billing type the invoice list type with which invoice lists should be
created. You also set special features for printing invoice lists and pricing.

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Default settings

Two types of invoice lists were created in the standard version:

LR for billing documents/debit memos

LG for credit memos

You set up an invoice list just as you would a billing document type in the previous step. In this step, you
assign invoice list types to invoices and set special features for output determination and conditions.

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