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Comprehensive Sap Configuration Guide

Comprehensive Sap Configuration Guide

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Published by Michael Caron

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Published by: Michael Caron on Aug 17, 2010
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Purchasing areas are assigned to purchasing organizations. This single level assignment is necessary for
defining who is responsible for dealing with which vendors and the maintenance of their master data.

A purchasing group within a purchasing organization can only be assigned a maximum of one purchasing
area.

Requirements

Your R/3 System is configured as anSAP Retail System.

Standard Settings

The following assignment is available in the standard system:

Purch.org. Purch. group Purchasing area
-------------------------------------------------------------
0001 001 0001
0001 002 0002

Activities

Assign a purchasing group a purchasing area for which the group is responsible within the purchasing
organization.

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Purchasing Info Record

In this section you make the system settings that affectpurchasing info records.

Define Number Ranges

The SAP System manages purchasing info records as documents.

In this step, you assign each transaction to a number range group. You define the number range interval for
each group. In addition, you specify whether the number range is assigned by the user at the time of entry
(i.e. externally) or by the system (i.e. internally).

Standard settings

The following number ranges are preset in the standard SAP R/3 System:

for stock material

ointernal from 5300000000 to 5399999999

oexternal from 5400000000 to 5499999999

for non-stock material

ointernal from 5500000000 to 5599999999

oexternal from 5600000000 to 5699999999

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SAP recommendation

SAP recommends that you accept the settings defined in the standard system. In this case, no action is
required on your part.

Activities

1. Check the predefined number ranges.
2. Change the following in accordance with your requirements:

othe number ranges

othe number range groups

othe number range intervals

Notes on transport

You transport number range objects as follows:

In the initial screen, chooseInterval -> Transport.

Note that all intervals for the selected number range object are deleted in the target system first. After the
import, only the intervals you export are present. The number statuses are imported with their values at the
time of export.

Dependent tables are not transported or converted.

Define Screen Layout

In this step, you make the settings for the screen layout and field attributes.

In the purchasing info record, you can control the attributes of input fields. You can specify which fields:

Require an entry (required-, or mandatory-entry field)

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Permit an entry (optional-entry field)

Do not allow an entry (display-only, or hidden field)

Control of the input attribute of a field depends on the SAP transaction in question.

If you wish to achieve a certain input attribute, you must define the field control - using the "Screen layout"
menu - in relation to the SAP transaction.

Recommendation

SAP recommends that you accept the settings defined in the standard system. In this case, no action is
required on your part.

Activities

1. Check the predefined input attributes.
2. Change the field input control to suit your company's needs.
3. Choose the desired attributes on the detail screen.

Additional information

Conventions for Field Selection Control

Possible Field Control Combinations

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Source List

In this section, you make the system settings that are necessary for purchasing operations carried out using
source lists.

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