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Contents

Introduction .................................................................................................................................................. 2
Customizing settings ................................................................................................................................. 2
Method 1: Using Tx Code: NACE ........................................................................................................... 2
Method 2: Using Module wise Configuration settings ......................................................................... 4
Create a condition table ............................................................................................................................ 5
Create a new Output type ........................................................................................................................ 9
Create New Access Sequence ................................................................................................................. 12
Maintain Output Determination Procedure ........................................................................................... 15
Assign Output Determination Procedures .............................................................................................. 16
How to Create Master data for your Output Type ................................................................................. 18
How to generate an Output .................................................................................................................... 20










Introduction
Output determination is a term which is used to get the print, fax or e-mail outputs for different
documents in SAP. Output is carried out based on the conditions that you define in Customizing. You can
define conditions for each output type and processing medium.
Configuration is same as Pricing in SAP, where you have Condition tables, Output Types, Access
Sequence & Output determination procedures.
Customizing settings

You have a one stop shop to do the necessary configuration for all applications.
Method 1: Using Tx Code: NACE
Tx Code: NACE
Menu path is as follows,


You can select the relevant application & do the settings here.
Method 2: Using Module wise Configuration settings
For me to do the Configuration for Sales documents we can go to the following config: node.
There you have to define the following:
 Rules of output determination
 Print parameters
 When the sending of output is to be initiated


Eg: For demonstration purpose, I’m going to configure an output type for Inquiry orders in SAP.

Create a condition table

The condition tables which are contained in the standard SAP R/3 System should remain unchanged. If
you want to make changes, you should create new condition tables. To do this, copy a similar, already
existing condition table and make the necessary changes.
Check to what extent you can use the condition tables contained in the standard SAP R/3 System for
output control.


To create a new table, Double Click on;



These are the available condition tables in SAP.

If you want to create a new condition table, proceed as follows:
 Enter the name of the table you want to create.

Remember that you may only choose names between 501 and 999
 Select the menu option;

 If you want you can copy from an existing table as well.
 Give a table name by clicking

 By double clicking fields in the section; you can add them to selected fields in
the table. To see all fields in ; you have to use PAGE DOWN key in your Key
board.
 Click on
 Give the relevant Package Name.


 Save it.

If you can’t use any existing table in SAP, create tables for your choice as explained above.

Create a new Output type


 Click on to shift to Change mode
Always make sure you create a new Output type by copying an existing output type.
 Select the output type

 Click on
 Enter the Output type ID & description

 Press Enter
 Select option

 You can change any setting by selecting the relevant output type & then
Note that, you have to select your “Access Sequence” for that output type when you complete your
Access Sequence settings.

 If you select the output type & double click on “Processing routines”; you can see the
“Program name” & the “Routine” that is called by the configuration. Developers can change
the “Form” according to the customer layouts


 Save it with a new Transport Request.


Create New Access Sequence
Path:

 Create a new Access Sequence by copying an existing one.
Select an existing Access Sequence & press on


Give the new ID & Description

 Select option
 Go to “Accesses” tab & give the table no’s for the access sequence

 Go to “Fields” Node to create relevant fields
 Save it with a new transport request.
Maintain Output Determination Procedure

 Create a new Procedure by copying an existing one. Select the Procedure & Click on

 Give the ID & Description for your procedure

 Select option
 Now select your New Procedure & double click on
From there you can add or delete new Condition types that you created in earlier steps.

 Save it under a new Transport Request
Assign Output Determination Procedures
Now you have to assign the newly created output determination procedure to your order types.
Path:

Based on the output generation criteria, select the relevant option. For my example it’s going to be a
header output.

 Select your output type
 Give the Output determination procedure & the output type

 Save it under new transport request
Now you have done the full configuration for Output Type determination.

How to Create Master data for your Output Type
Now it’s time for you to maintain Master Data for the output type. (Like VK11 in Sales Pricing)


For me to enter the Output type for my Sales Document (Inquiry), I have to use the transaction code
VV11.
 Enter your output type & press enter

 System will prompt you a window with the “Access Sequence” that you specified in your
configuration.

 For my example I select “Order Type”
 Enter your Sales Order Type & press enter

 Now to select the “Output Device” click on the condition record & press on
button.
 Do the necessary settings there & save your output condition record.
 Now let’s enter an Inquiry order & generate the output for that.
 When you complete your Inquiry Order, you can see the attached output using the following
menu option.



 This output will automatically appear here only if you enter that master data in VV11. Otherwise
you have to enter this manually. Then user has to enter this for each Inquiry. Therefore it’s
advisable to maintain it in the master data, so that workload for the user can be reduced.
 Save your Inquiry order.
How to generate an Output

 Go to Change mode or display mode. For me VA12 or VA13
 Enter your Document No
 Select the menu option;


 Then you can see the Output Type appear in the next screen.

 Select the “Print Preview option”
You can print the Output from here.
 Same manner you can generate the output by selecting;

Output:


Author: Anupa Wijesinghe
E-Mail: anupaw@gmail.com / anupaw@learnsaptips.com
Website: www.learnsaptips.com
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This article is done based on my research and readings, unless otherwise stated. The views expressed
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