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A successful Safety Program will help you to avoid losses in the future.
Continental Western Group wants to work with you to prevent losses. We
believe that when you make job safety a real part of your everyday opera-
tions you will benefit in the long run.
Sincerely,
Information in this document is subject to change without notice. No part of this manual may be reproduced
or transmitted in any form or by any means, electronic or mechanical, including photocopying, recording,
or information storage and retrieval systems, for any purpose other than personal use, without the express
written permission of Continental Western Group.
2. Determine the goals of your program and issue a written policy statement affirming
management’s complete commitment to the program.
4. Delegate to the committee the responsibility and authority to develop safe work
rules, and to conduct safety training, job safety analyses, worksite inspections, acci-
dent investigations, and claims case
management.
1. Implementing a full written safety program complying with OSHA and other appli-
cable standards.
4. Promptly reporting and investigating all accidents & injuries, or incidents that could
lead to injuries or damage.
5. Educating all personnel and posting all necessary data to comply with state, federal,
and local laws.
POLICY STATEMENT
________________________ recognizes that the safety of its employees, guests and the
general public is of the utmost importance. The Safety Program is designed to aid em-
ployees and management in adhering to safe standards in our workplace.
The ultimate company objective is to prevent accidents and injuries to all concerned.
Management is committed to the health and safety of all employees, guests and the
general public. To this end, we will respond immediately to unsafe conditions or prac-
tices.
Sincerely,
______________________
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The Company’s goal is to establish and maintain the best practical Injury Prevention/
Safety Program. While safety is the direct responsibility of each and every employee, the
company will establish a safety committee to manage the formal safety program.
Safety Committee: The safety committee is intended to assist the Company by making
recommendations concerning safety and health hazards at each work site. The committee
shall be balanced with representatives of management and employees. The Company shall
randomly select, from volunteers, safety committee members to represent the employees.
All employees shall have an opportunity to be committee members. Any employee may
report to the committee information of concern related to safety and health conditions.
OSHA Compliance: The Company intends to comply with all OSHA requirements.
Because such rules and regulations are complicated, difficult and extensive, each employee,
supervisor and manager is strongly advised to seek expert assistance when needed.
Safety Education: The Company strongly believes that the key to success in a safety and
health program is the individual employee. The Company will endeavor to keep all
employees informed of required safety and health procedures. Where safety training is
necessary for employees, the
Company will support such training.
The Company’s Property: Each employee is responsible for the safe operation of all
equipment, machinery, vehicles, or other property in his or her charge. The Company
shall provide for proper care and maintenance of property, but each employee should
report any problem with, or
malfunction of such property to his or her immediate supervisor. The supervisor should
investigate and take the necessary steps to address the issue as soon as possible.
Protective Equipment: Employees are expected to wear all appropriate protective equip-
ment at the proper times and in the proper environments. The company expects each
employee to comply with this policy.
Supervisors and managers should strictly enforce this policy.
SUPERVISORS WILL:
1. Share appropriate educational material with employees.
2. Analyze the work performed under their supervision to identify
potential hazards.
3. Inspect and safely maintain the physical environment in their work areas.
4. Set a positive example by using appropriate personal protective equipment.
5. Investigate workplace accidents and provide feedback to the safety committee. The
committee shall review this information and make written recommendations regard-
ing future prevention.
EMPLOYEES WILL:
1. Stay alert to hazards and correct them if they are able to do so
without endangering themselves or others. Hazards that are
considered a threat to life and limb shall be reported immediately to the facility’s
safety and health representative.
2. Analyze their jobs to discover potential hazards and help develop safer work proce-
dures.
3. Periodically review their own progress toward meeting the safety objectives set by the
department.
The employer should seek volunteers for employee representatives through a written
notice directed to all employees. If there are not enough
volunteers, the employer may select at random from the remaining
employees.
It is the duty of the Safety Committee to adopt and maintain an effective written Safety/
Injury Prevention Program.
The Safety Committee shall meet a minimum of once every 3 months. Minutes of all
meetings shall be recorded and kept for at least 3 years.
1. Does not mandate or dictate any policy or standard. The committee may only
recommend.
2. Does not engage in any bargaining or contract negotiation.
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Committee members may change every two years. Management safety committee mem-
bers may change or remain the same. One half of the employee representatives’ terms may
be staggered so that new members will always serve with at least half of the carry-over
members. All company employees shall have access to management’s Safety Policy State-
ment, the Safety/Injury Prevention Program, and the names of the Safety Committee
members.
1. Methods used to identify, evaluate and document safety and health hazards:
Recommended Change
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Recommended Change
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Recommended Change
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4. Initial safety orientation covering rules, policies, and job-specific procedures for
employees new to the work:
Recommended Change
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5. Job-specific training for employees before they perform potentially hazardous work:
Recommended Change
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Recommended Change
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Date _____________________________________________________
Management Representative __________________________________
Date _____________________________________________________
Employee Representative _____________________________________
Company _________________________________________________
Location _________________________________________________
Date of Meeting____________________________________________
Time Opened _____________________________________________
Time Closed ______________________________________________
A copy of this report should be kept on file for a period of 3 years and should be available
for all employees to review.
Training programs should be based on clearly defined objectives which state the purpose
of the training and should include a method to determine the effectiveness of the training.
Although training will not solve all problems, it will prove useful in the prevention of
accidents.
STATEMENT OF POLICY
The company believes that its employees are its most important asset and their safety and
health are one of its greatest responsibilities.
1. Sound the alarm and call 911 to give them the location of the fire.
3. Use the fire extinguisher located in the area if you can without endangering your own
life.
3. Aid the handicapped. Employees should guide and assist members of the public in
the work area out of the building.
5. Walk, do not run, and use the handrails provided on the stairs. Stay to the right side
of the stairway to allow room for fire fighters to pass.
1. All persons will move to the core area of the building or their designated shelter. If
time is available, take shelter on the lowest level of the structure. Keep away from
windows. Move away from the base of the stairway to avoid blocking the exit.
2. Under no circumstances will employees or members of the public remain in the work
areas or office area.
4. In buildings without basements, take cover in the smallest interior room with stout
walls or under heavy furniture.
2. Inform the caller that the area is occupied and that detonation may cause injury or
death to innocent people. Ask for the location of the bomb and time of detonation.
3. Listen closely to the caller to identify gender, voice quality, accents, speech impedi-
ments and background noises. Immediately after the caller hangs up, report all
information to police or fire department at 911.
1. Be alert to suspicious packages in your work area and report them to the fire depart-
ment. DO NOT TOUCH !
2. Stay calm. Assist the public and handicapped to the nearest exit and continue
outside. Walk at least one block from the building to a designated meeting place.
Yes No
A. Are all parking areas properly marked? ❏ ❏
B. Are sidewalks and parking lots level and free of cracks, holes
and tripping hazards? ❏ ❏
C. Are stairs in good condition? ❏ ❏
D. Are handrails provided? ❏ ❏
E. Is adequate illumination provided? ❏ ❏
F. Are entrances kept dry or provided with nonskid mats? ❏ ❏
G. Are emergency exits marked and accessible? ❏ ❏
H. Are exit doors unlocked and do they open outward? ❏ ❏
Yes No
A. Are all belts and chain drives properly protected? ❏ ❏
B. Are all floor fans protected with openings no greater
than 1/2 inch? ❏ ❏
C. Are all machines that create hazards at the point of
operation guarded? ❏ ❏
D. Is a lockout system in effect for maintenance of machinery? ❏ ❏
YES NO
A. Is there a formal statement of safety policy? ❏ ❏
B. Is there a safety coordinator? ❏ ❏
C. Are regular safety committee meetings scheduled? ❏ ❏
D. Are all accidents investigated? ❏ ❏
E. Are regular inspections conducted to detect hazards and
unsafe work practices? ❏ ❏
GENERAL: YES NO
This program applies to all operations in our company. A safety and health coordinator
shall be selected and shall be responsible for the
following:
A. Selection, placement, use, maintenance and testing of all fire
equipment.
B. Documented monthly visual inspections.
C. Training and education of employees.
Each year fires in the workplace cause deaths and injuries, as well as extensive damage to
property. On-the-job fires are often the result of not following instructions, using poor
judgment or not following fire safety rules.
FIRE HAZARDS
A. FLAMMABLE AND COMBUSTIBLE MATERIALS
Flammable substances are those liquids, solids or gases which have a flash point below 100
degrees Fahrenheit. Some flammable substances are gasoline, diesel fuel, kerosene, certain
paints and thinners, etc.
Combustible substances are those liquids, solids or gases which have a flash point above
100 degrees, and below 140 degrees Fahrenheit.
The safety coordinator will supervise and control the accumulation of flammable and
combustible waste materials and residues that could
contribute to a fire emergency.
1. Keep only as much flammable material on hand as you need for one days’ work.
Return unused material to storage at the end of each day.
2. Store flammable liquids in approved and labeled safety cans or storage cabinets.
6. Never smoke or light a match when you are near flammable liquids.
7. Spontaneous Ignition occurs when heat builds up in piles of trash, damp waste or
SAFETY MANUAL PAGE E-1 REV 3-01
oily rags. Store oily rags in a metal container with a self-closing lid.
8. Control static electricity. Static electricity has caused many serious fires and is a
constant danger when transferring flammable liquids between containers. The
formation of static electricity is due to the action of contact and separation of dis-
similar substances. Liquids produce static electricity when they flow through pipes
or hoses, when they fall through the air in drops or as spray, when they are splashed
around in tanks and when air or other gas is bubbled through them.
If there is no way for static electricity to drain or flow away as it is formed, the charge
builds up gradually. It may eventually develop a sufficiently high voltage to cause a spark
to jump the gap to some nearby grounded or less highly charged object.
Sparks can ignite surface vapors when flammable liquids flow from one container to
another. Use brass or plastic containers when transferring flammable liquids, or ground
and bond containers to prevent static electricity from causing a spark. Use only an ap-
proved dispensing hose and/or spigot, designed in such a way that it is self closing and
includes a bonding wire for attachment to the container into which the liquid is dis-
pensed.
B. ELECTRICAL HAZARDS
Faulty electrical wiring is a common fire hazard. Here’s how you can prevent electrical
fires:
1. Check tools, equipment, extension cords and plugs for worn spots and exposed wires.
4. Do not attempt to repair broken power tools or equipment unless you’re a trained
and experienced repair technician.
C. HOT WORK/SURFACES
Get a hot-work permit before you use heating tools or appliances, such as welding torches.
To prevent falling sparks and hot metal from causing a fire, sweep off wood floors and
cover them with metal or other noncombustible material.
Clear the area of anything that could ignite. Surround the area with fire-retardant curtains
if they are available.
Turn off and unplug appliances such as soldering irons and coffee pots when your work-
day is over.
D. SPARKS
Friction produces sparks which can cause fires. To avoid them:
1. Watch for sparks from metal-to-metal or metal to-concrete contact. Use brass or
plastic containers and tools when you work with flammable materials.
2. Check belt drives and conveyors for rubbing, high stress or tautness that can produce
sparks. Oil motor bearings frequently to cut down on friction and overheating.
E. SMOKING
Careless smoking can cause fires. Smoke only in areas where smoking is allowed. Use
butt cans and ashtrays for cigarettes and matches.
F. ARSON
Some fires are started deliberately. If you see someone or something suspicious, report it
to your supervisor.
IN CASE OF FIRE
Ask your supervisor to show you your company’s emergency plan, and familiarize yourself
with the fire emergency procedures for your facility before a fire.
Sometimes, no matter how careful you are, fires happen. When a fire breaks out:
1. Report the fire immediately, no matter what size it is. The longer you wait, the more
dangerous the fire can be to you and your coworkers. Follow your employer’s fire
emergency notification policy.
A. Use the right fire extinguisher. Do not try to use a fire extinguisher unless
you’ve been trained in which one to use and how to use it.
B. Break the seal and remove the pin from the fire extinguisher.
C. Stay 8 to 10 feet from the fire.
D. Press the lever and aim the fire extinguisher nozzle or horn at the base of the
flames. Sweep the base of the fire.
E. Continue with a steady stream, not short bursts.
4. Escape It. If the fire is large and out of control, escape is your best choice. Stay calm
and evacuate the area or building. Move quickly but don’t panic. Fire exits and
passageways should be clearly marked and free of obstructions. Don’t use elevators.
You could get trapped inside if the power fails. Take the stairs instead.
Use the evacuation plan for your work area. Head for the designated fire exit. Use a
secondary exit if the first is blocked. Close doors behind you as you go. Go to your
designated evacuation location. Wait for orders from your supervisor or the fire
fighters.
5. When fire fighters arrive, direct them to the fire area. Warn them of any special
hazards you know about.
FIRE EQUIPMENT
There is no time to search for equipment in an emergency. Fire fighting and safety
equipment should be labeled for fast identification. You should be able to get to this
equipment quickly if you need it. The equipment should be inspected or tested each
month.
FIRE EXTINGUISHERS
Fire extinguishers are your first line of defense in case of a fire.
Know the location of the closest fire extinguisher.
Don’t try to use a fire extinguisher unless you’ve been trained.
Learn which fire extinguisher to use on what kind of fire.
Most fire extinguishers are rated for more than one kind of fire.
Keep fire extinguishers and sprinkler heads free of obstructions.
HOUSEKEEPING RESPONSIBILITIES
No matter what kind of work you do, good housekeeping is important. Good housekeep-
ing helps make your work safer, easier, more productive, and more pleasant. Good
housekeeping helps prevent accidents. Treating your work area with respect will help you
avoid slips, falls, and bumps. By maintaining a clean, orderly work area, you will help to
eliminate accidents and prevent fires from starting and spreading. There should be a place
for everything, so you can put tools, equipment, supplies, and waste in their proper places.
Follow these basics of good housekeeping:
TOOLS:
1. Clean off dirt and oil after you use them.
2. Return equipment and tools to their proper place after you use them.
2. Be sure guards and interlocks are secured and in good working order.
MATERIALS:
1. Keep paper products, supplies, flammable liquids, and hazardous substances in
labeled containers.
5. Dispose of oily, greasy or paint covered rags in a designated container with a tight
lid.
FLOORS:
1. Sweep up dust, dirt, wood, and metal filings and wipe up spills immediately.
LIGHTS:
Keep lights bright, clean and free from obstructions.
HAZARDOUS CHEMICAL COMMUNICATION
1. Read the standard. Make sure you understand the provisions of the standard. Know
your responsibility as an employer.
2. List the hazardous chemicals in the workplace. Walk around the workplace, read all
container labels, and list the identity of all
materials that may be hazardous, the manufacturer’s product name, location, tele-
phone number, and the area where the product is used. Be sure to include hazardous
chemicals that are generated by the work but are not in a container (i.e. welding
fumes).
Check with your purchasing department to ensure that all hazardous chemicals
purchased are included on your list.
Review your list and determine whether any substances are exempt.
Establish a file on hazardous chemicals used in your workplace, and include a copy of
the latest MSDS’s, and any other pertinent information.
Develop procedures to keep your list current. When new substances are used, add
them to your list.
Review each MSDS to be sure that it is complete and clearly written. The MSDS
must contain the physical and chemical properties of a substance, as well as the
physical and health hazards, routes of exposure, precautions for safe handling and
use, emergency and first-aid procedures, and control measures.
Check all incoming shipments of hazardous chemicals to be sure that they are la-
beled.
If a container is not labeled, obtain a label or the information from the responsible
party and prepare a label. Employers are responsible for ensuring that containers in
the workplace are labeled, tagged, or marked.
Ensure that existing labels on containers are not removed or defaced unless the
container is immediately marked with the required information.
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Provide adequate protection against the particular hazard for which they are designed.
Fit snugly without interfering with the movements or vision of the wearer.
Be durable.
Be easily cleanable.
2. EAR PROTECTION
Exposure to high noise levels can cause hearing loss or impairment and can create physical
and psychological stress. Protection is required for the exposure and may include specifi-
cally designed preformed or molded earplugs or earmuffs. Earmuffs must make a perfect
seal around the ear to be effective.
3. RESPIRATORY PROTECTION
Respirators shall be provided by the employer when such equipment is necessary to
protect the health of the employee. Respirators shall be used in the following circum-
stances:
Where exposure levels exceed the permissible exposure limit (PEL), during the time
period necessary to install or implement feasible engineering and work practice
controls.
In those maintenance and repair activities and during those brief or intermittent
operations where exposures exceed the PEL and
engineering and work practice controls are not feasible or are not required.
Where the employer has implemented all feasible engineering and work practices
controls and such controls are not sufficient to reduce exposures to or below the PEL.
In regulated areas.
In emergencies.
Wool and specially treated cotton are two natural fibers that are fire resistant and comfort-
able since they adapt well to changing workplace temperatures.
Duck, a closely woven cotton fabric, is good for light-duty protective clothing. It can
protect against cuts and bruises on jobs where employees handle heavy, sharp, or rough
material.
Rubber and rubberized fabrics, neoprene, and plastics give protection against some acids
and chemicals.
There is a wide assortment of gloves, hand pads, sleeves, and wristlets for protection
against various hazardous situations. Employers need to determine what hand protection
their employees need.
A number of factors need to be taken into account when choosing a glove for a particular
application. In the initial selection process, the following are of primary importance:
A. The toxic properties of the chemical or chemicals. In particular, the ability for the
chemical to cause local effects on the skin and/or to pass through the skin and cause
systemic effects should be known.
B. The work activities being undertaken. These must be studied to determine the
degree of dexterity required, the duration, frequency and degree of chemical exposure
and the physical stresses which will be applied.
C. The performance characteristics of the gloves. These should be assessed using stan-
dard test procedures. Characteristics to be considered include chemical, puncture,
tear, and abrasion resistance.
Safety shoes should be sturdy and have impact-resistant toes. In some shoes, metal insoles
protect against puncture wounds. Additional
protection, such as metatarsus guards, may be found in some types of footwear.
The desk should be large enough to hold a computer monitor and keyboard, tele-
phone, desk set, and all other needed accessories. It should also provide space for
writing comfortably.
A chair with padded wrist rests, or wrist supports should be used by anyone who
types a good deal. Wrists should be straight and
forearms parallel to the floor when fingers are on the keys.
The light should be adjustable so it can shine on a book or note pad without casting
an annoying reflection on the screen.
Document holder should be moveable, upright, tilted, and at the same height as the
video screen for easy reading.
The screen should be positioned so it will not reflect light from windows or overhead
lights.
B. Your Chair
Your chair should be padded and fully adjustable.
You should be able to raise or lower it so your arms and wrists are straight when your
fingers are on the keys.
If your feet are not resting comfortably on the floor, use a footrest.
Stiffness and aches and pains from typing too long with wrists and arms in an un-
natural position.
Body aches from working too long at one task without a break.
D. Recommendations
Get up and walk around occasionally. Limber up.
Make a conscious effort to blink so your eyes will not dry out.
Rest your eyes occasionally. Keep your eyes closed and covered for one minute.
RESPIRATOR PROGRAM
The basic goal of the Respirator Program is to ensure that employers and employees know
about atmospheric contaminates and how to protect themselves with the proper engineer-
ing controls or required respirators. The program is based on the OSHA Respiratory
Protection Standard 1910.134
The employer shall be responsible for the establishment and maintenance of a Respiratory
Protective Program which shall include the following requirements:
2. The employee shall use the provided respiratory protection in accordance with
instructions and training received.
7. There shall be regular inspections and evaluation to determine the effectiveness of the
program.
8. Persons should not be assigned to tasks requiring the use of respirators unless they
are physically able to perform the work and use the equipment. The local physician
shall determine what health and physical conditions are pertinent. The respirator
user’s medical status should be reviewed periodically.
9. Respirators shall be selected from among those jointly approved by the Mine Safety
and Health Administration and the National Institute for Occupational Safety and
Health provisions of 30 CFR part Respirator Selection.
Address __________________________________________________
RESPIRATORS
We have the following operations where respirators are used on a routine
basis:
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Area Respirator
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Acid gases and ammonia gases Green with 1/2 inch white stripe
completely around the canister near
the bottom.
Hydrocyanic acid gas and chloropicrin Yellow with 1/2 inch blue stripe
vapor completely around the canister near
the bottom.
All of the above atmospheric contaminants Red with 1/2 inch gray stripe
completely around the canister near
the top.
7. Wash, sanitize and rinse face pieces (see specific procedure for operation of washing
equipment). Maximum water temperature 140 degrees, optimum range 120 to 140
degrees. Parts removed from respirators may be washed separately as necessary.
9. Hand wipe face pieces, valves and valve seats with damp, lint-free cloth to remove
any soap or water residues, mold release powders or foreign materials not removed by
washing.
10. Disassemble and hand clean the pressure demand and exhalation valve assembly,
exercising care to avoid damage to the rubber diaphragm.
11. Visually inspect face pieces and all parts for deterioration, distortion, or other faults
that might affect the performance of the respirators.
12. Replace any questionable or obviously faulty parts or assemblies including rubber
components that show weather checking when flexed or stretched, and distorted face
pieces. Replace only with parts specifically designed for the particular respirator.
15. Clean and apply fogproof to lens per fogproof manufacturer’s instructions (full face
pieces only).
18. Quality assurance test each completed unit (see specific procedure for QA test).
Noise, or unwanted sound, is one of the most pervasive occupational health problems. It
is a by-product of many industrial processes. Sound consists of pressure changes in a
medium (usually air), caused by vibration or turbulence. Exposure to high levels of noise
causes hearing loss and may cause other harmful health effects as well. The extent of
damage depends primarily on the intensity of the noise and the duration of the exposure.
Noise-induced hearing loss can be temporary or permanent. Temporary hearing loss
results from short term exposures to noise, with normal hearing returning after a period of
rest. Generally, prolonged exposure to high noise levels over a period of time gradually
causes permanent damage.
MONITORING
The hearing conservation program requires employers to monitor noise exposure levels in
a manner that will accurately identify employees who are exposed to noise at or above 85
decibels (dB) averaged over 8 working hours, or an 8-hour time-weighted average (TWA).
The exposure measurement must include all continuous, intermittent, and impulsive noise
within an 80 dB to 130 dB range, and must be taken during a typical work situation.
Employers are allowed to choose the monitoring method that best suits each individual
situation. Monitoring needs to be repeated when changes at the worksite increase the
noise exposure.
The program entitles employees to observe monitoring procedures and they must be
notified of the results of exposure monitoring. The method used to notify employees may
be determined by the employer.
Instruments used for monitoring employee exposures must be carefully checked or cali-
brated to ensure that the measurements are accurate. Calibration procedures are unique to
specific instruments. Employers have the duty to ensure that the measuring instruments
are properly calibrated.
AUDIOMETRIC TESTING
Audiometric testing must be made available at no cost to all employees who are exposed to
an action level of 85 dB or above, measured as an 8-hour TWA. The employer shall
establish and maintain the audiometric testing program. The important elements of an
audiometric testing program include baseline audiograms, annual audiograms, training,
and follow-up procedures.
The audiometric testing program follow-up should indicate whether the employer’s
hearing conservation program is preventing hearing loss. A licensed or certified audiolo-
gist, an otolaryngologist, or physician must be responsible for the program. Both profes-
sionals and trained technicians may conduct audiometric testing. The professional in
charge does not need to be present when a qualified technician conducts the test. The
SAFETY MANUAL PAGE E-18 REV 3-01
professional’s responsibilities include overseeing the program and the work of the techni-
cians, reviewing problem audiograms, and determining whether a referral is needed.
The employee needs a referral for further testing when test results are questionable or
when problems of a medical nature are suspected. If additional testing is needed or an
employer suspects a medical pathology of the ear is caused or aggravated by the wearing of
hearing protectors, the employee shall be referred for a clinical audiological evaluation or
otological exam, as appropriate. There are two types of audiograms required in the
hearing conservation program: baseline and annual audiograms.
BASELINE AUDIOGRAMS
The baseline audiogram is the reference audiogram against which future audiograms are
compared. Baseline audiograms must be provided within 6 months of an employee’s first
exposure at or above an 8-hour TWA of 85 dB. If mobile test vans are used to obtain
audiograms, these tests must be completed within 1 year of the employee’s first exposure.
Employees however, must be fitted with, issued, and required to wear hearing protectors
for any period exceeding 6 months after their first exposure until the baseline audiogram is
obtained. Employees should not be exposed to workplace noise for 14 hours prior to the
baseline testing, however, appropriate hearing protectors can serve as a substitute for this
requirement, and can be worn during this time period.
ANNUAL AUDIOGRAMS
It is important to test hearing on an annual basis to identify deterioration in hearing
ability so that protective follow-up measures can be initiated before hearing loss
progresses. Annual audiograms must be compared to the baseline test to determine
whether the audiogram is valid and to determine whether the employee has lost hearing
ability. The results should indicate if a standard threshold shift (STS) has occurred.
AUDIOGRAM EVALUATION
If an STS is identified, employees must be fitted or refitted with adequate hearing protec-
tors, shown how to use them, and required to wear them. Employees must be notified
within 21 days from the time the determination is made that their audiometric test results
showed an STS. Some employees with an STS may need to be referred for further testing
if the professional determines that their test results are questionable or if they have an ear
problem of a medical nature that is thought to be caused or aggravated by wearing hearing
protectors. If the suspected medical problem is not thought to be related to wearing
hearing protection, employees must be informed that they should see a physician. If
subsequent audiometric tests show that the STS identified on a previous audiogram is not
persistent, employees who are exposed to noise less than a TWA of 90 dB may discontinue
wearing hearing protectors.
An annual audiogram may be substituted for the original baseline audiogram if the profes-
sional supervising the program determines that the employee’s STS is persistent. In this
case the original baseline test must be kept for the length of the employee’s employment.
This substitution will ensure that the same shift is not repeatedly identified. The profes-
sional also may decide to revise the baseline audiogram if an improvement in hearing
occurs.
1. Employees for any period exceeding 6 months from the time they are first exposed to
8-hour TWA noise levels of 85 dB or above until they receive their baseline audio-
gram.
2. Employees who have incurred standard threshold shifts since these workers have
demonstrated that they are susceptible to noise.
Employees should decide, with the help of a person who is trained in fitting hearing
protectors, which size and type protector is most suitable for their working environment.
The protectors selected should be comfortable to wear and offer sufficient attenuation to
prevent hearing loss. Hearing protectors must adequately reduce the severity of the noise
level for employee’s work environment.
The employer must reevaluate the suitability of the employee’s hearing protectors when-
ever there is a change in working conditions that increases the noise levels. If workplace
noise levels increase, employees must be given more effective protectors. The protectors
must reduce employee exposures to at least 90 dB and to 85 dB when an STS already has
occurred in the worker’s hearing.
TRAINING
Employee training is very important. When workers understand the reasons for the
hearing conservation program’s requirements and the need to protect their hearing, they
will be better motivated to participate actively in the program, and to cooperate by wear-
ing their protectors and taking audiometric tests.
Employees exposed to TWAs of 85 dB and above must be trained at least annually in the
effects of noise; the purpose, advantages, and disadvantages of various types of hearing
protectors; the selection, fit, and care of protectors; and the purpose and procedures of
audiometric testing. The training program may be structured in any format, with differ-
ent portions conducted by different individuals and at different times, as long as the
required topics are covered.
RECORDKEEPING
Noise exposure measurement records must be kept for 2 years. Records of audiometric
test results must be maintained for the duration of employment of the affected employee.
Audiometric test records must include the name and job classification of the employee, the
date, the examiner’s name, the date of the last acoustic or exhaustive calibration, measure-
ments of background sound pressure levels in audiometric test rooms, and the employee’s
most recent noise exposure measurement.
Safe lifting is a challenge that faces almost everyone. Learning correct lifting techniques is
vital to your health. This section describes the basics of safe lifting.
Lifting objects that are far away from your body, are the most
difficult to lift. The closer the object, the easier it is to lift. Keep the object you are
lifting as close to your body as possible.
Try the tilt test. Tilt the object up slowly. If it is difficult to move, it is too heavy to
lift.. Have someone help you or use a lifting aid, such as a hoist or a lift truck.
3. Frequency of Lifting
The most difficult and exhausting work involves performing the same task over and
over. Continued repetition of even the easiest task can strain your muscles, tendons,
ligaments, and joints. Use lifting aids for tasks that must be repeated.
4. Avoid Twisting
Twisting is a frequent cause of lifting injuries. Twisting your back as you lift can
strain the muscles that support your back. The strain is even greater if you bend and
twist at the same time. Here is what to do when you need to lift and turn:
A. Point one foot in the direction you want to go before you lift.
B. Lift the object.
C. Turn your body (not just your back) in the direction you want to go.
The stress on your back increases when the load to be lifted is awkward, bulky,
heavy, or hard to grasp. Lifting handles can make the lift easier. If materials being
lifted are hazardous, follow your employer’s special instructions.
Always plan your route. Check to make sure it is free from tripping hazards.
7. Stay Strong
To lift without injury, your body needs strength and flexibility. Here are some
pointers for general well being:
A. Eat nutritious food and drink plenty of water.
B. Walk straight and tall.
C. Exercise regularly and keep your weight under control.
D. Learn to handle stress before it gets out of control.
A healthy, trouble-free back is worth the effort of developing safe lifting habits. You
can stay in control of your own safety as you lift. If you observe these lifting tech-
niques, you will reduce the risk of injury.
BLOODBORNE PATHOGENS
The purpose of this information is to provide an overview of OSHA’s Bloodborne Patho-
gens Standard, Title 29 CFR 1910.1030. The information educates employees and
employers concerning the risks of occupational exposure to bloodborne pathogens and
how to reduce these risks.
WHO IS COVERED?
OSHA’s rule applies to all persons occupationally exposed to blood or other potentially
infectious materials. Blood means human blood, blood products or blood components.
Other potentially infectious materials include the following: (1) human body fluids:
semen, vaginal secretions, cerebrospinal fluid, amniotic fluid, saliva in dental procedures,
any body fluid visibly contaminated with blood, and all body fluids in situations where it
is difficult or impossible to differentiate between body fluids; (2) any unfixed tissue or
organ (other than intact skin) from a human (living or dead); and (3) HIV-containing cell
or tissue cultures, organ cultures, and HIV or HBV-containing culture medium or other
solutions as well as blood, organs, or other tissues from experimental animals infected with
HIV or HBV.
PREVENTIVE MEASURES
Hepatitis B Vaccination
The employer must make the hepatitis B vaccine and vaccination series available to all
employees who have occupational exposure as well as provide a post-exposure evaluation
and follow-up to all employees who experience an exposure incident. The vaccine and
vaccinations, as well as all medical evaluations and follow-up, must be made available at
no cost to the employee, provided at a reasonable time and place, and performed by or
under the supervision of a licensed physician or another licensed health care professional
whose scope of practice allows him or her to independently perform activities required.
Employees who decline the vaccination must sign a declination. The employees may
request and obtain the vaccination at a later date, and at no cost, if they continue to be
exposed.
The hepatitis B vaccine and vaccination series must be offered within 10 working days of
initial assignment to employees who have occupational exposure to blood or other poten-
tially infectious materials unless (1) the employee has previously received the completed
hepatitis B vaccination series, (2) antibody testing reveals that the employee is immune, or
(3) medical reasons prevent taking the vaccinations. Prescreening is not required before
receiving the hepatitis B vaccination series.
METHODS OF CONTROL
1. Engineering and Work Practice Controls
Engineering and work practice controls are the primary methods used to prevent
occupational transmission of HBV and HIV. Personal protective clothing and
equipment are necessary when occupational exposure to bloodborne pathogens
remain even after instituting these controls.
Proper work practice controls alter the manner in which a task is performed. In
work areas where a reasonable likelihood of occupational exposure exists, work
practice controls include restricting eating, drinking, smoking, applying cosmetics or
lip balm, and handling contact lenses; prohibiting mouth pipetting; preventing the
storage of food and/or drink in refrigerators or other locations where blood or other
potentially infectious materials are kept; providing the use of hand washing facilities;
routinely checking equipment and decontaminating it prior to servicing and ship-
ping.
Under the standard, employers must provide, make accessible, and require the use of
personal protective equipment at no cost to the employees. Personal protective
clothing also must be provided in appropriate sizes. Hypoallergenic gloves or other
similar alternatives must be made available to employees who have allergic sensitivity
to gloves. Employers also must ensure that protective equipment is properly used,
cleaned, laundered, repaired or replaced, as needed, or discarded.
4. Labeling
The standard requires that fluorescent orange or orange-red warning labels be at-
tached to containers of regulated waste, to refrigerators, and freezers containing blood
and other potentially infectious materials, and other containers used to store, trans-
port, or ship blood or other potentially infectious materials. These labels are not
required when (1) red bags or red containers are used, (2) containers of blood, blood
components, or blood products are labeled as to their contents and have been re-
leased for transfusion or other clinical use, and (3) individual containers of blood or
other potentially infectious materials are placed in a labeled container during storage,
transport, shipment or disposal. The red warning label must be fluorescent orange or
orange-red, contain the biohazard symbol and the word BIOHAZARD, in a con-
trasting color, and be attached to each object by string, wire, adhesive, or other
method to prevent loss or unintentional removal of the label.
5. Recordkeeping
Employers must preserve and maintain for each employee an accurate record of
occupational exposure according to OSHA’s rule governing access to employee
exposure and medical records, Title 29 Code of Federal Regulations, Part 1910.20.
Under the bloodborne pathogens standard, medical records also must include the
following information:
A. Employee’s name and social security number.
B. Employee’s hepatitis B vaccination status including vaccination dates and any
medical records related to the employee’s ability to receive vaccinations.
C. Results of examinations, medical testing, and post-exposure evaluation and
follow-up procedures.
D. Health care professional’s written opinion.
E. A copy of the information provided to the health care professional.
Medical records must be kept confidential and maintained for at least the duration of
employment plus 30 years.
The bloodborne pathogens standard also requires employers to maintain and to keep
accurate training records for 3 years and to include the following:
1. Training dates.
2. Content or a summary of the training.
3. Name and qualifications of the trainer or trainers.
4. Name and job titles of trainees.
Upon request, both medical and training records must be made available to the Director
of the National Institute for Occupational Safety and Health (NIOSH) and to the Assis-
tant Secretary of Labor for Occupational Safety and Health. Training records must be
made available to employees or the employee representatives upon request. An employee’s
medical records can be obtained by that employee or anyone having that employee’s
written consent. Also, if the employer ceases to do business, medical and training records
SAFETY MANUAL PAGE E-25 REV 3-01
must be transferred to the successor employer. If there is no successor employer, the
employer must notify the Director, NIOSH, U.S. Department of Health and Human
Services, for specific directions regarding disposition of the records at least 3 months prior
to intended disposal.
FORKLIFT OPERATION
Forklifts can simplify many material handling tasks. One person and a lift truck can move
large amounts of materials with ease and efficiency. Lift trucks can also prevent many
injuries involving lifting and material handling.
GETTING READY
Employers are responsible for training operators in the safe operation of powered indus-
trial forklifts. No one other than authorized personnel should operate a forklift.
The wheels of a lift truck act as the balance point. They stabilize the truck between the
load in the front and the counter weight in the rear. A truck loaded beyond its capacity
can tip forward or on its side and cause serious injury.
Steering a forklift or truck differs from other vehicles in several ways. Most lifts are
steered by the rear wheels. Lift trucks steer more easily loaded than empty. A lift truck is
often driven in reverse, when the operator’s forward view is obstructed. It must be steered
with both hands, except when one hand is used to operate the controls.
Use a pre-start safety inspection checklist prior to operating the forklift or truck. Inspect
the brakes, tires, controls, lights, horn, and other
component parts. Safeguards such as the overhead guard must be in place. If the lift
truck is not working properly, remove it from service and advise the supervisor.
All lift trucks must carry an identification plate that shows the rated load capacity of the
truck. Never go beyond the capacity limit.
SAFETY PRECAUTIONS
Before loading or unloading truck trailers, set the brakes and lock the rear wheels so the
trailer cannot move. Trailers that are not coupled to tractor or truck should have a jack in
place to support the front end of the trailer.
Make sure the load is stable before you load or unload the material or objects. Move the
lift truck into position. Adjust the forks to the width of the load to increase the stability.
Drive forward until the forks are positioned all the way into the load. Brace the load
against the fork carriage, the section of the fork that is attached to the mast.
Lift the load slightly and back out. Do not maneuver or turn the truck while the forks are
in the raised position. Lower the load to within 4 inches of the floor. Tilt the mast back
before you travel with the load.
Handle only loads that are stable and arranged safety. Stay in the center of the aisles as
you travel.
Sound your horn to warn employees of your presence. Yield the right of way to pedestri-
ans. Then proceed with caution, looking in your direction of travel.
Keep your hands, arms, and legs inside the lift truck. Use safety restraints including seat
belts when they are provided. Obey posted speed limits and other signs, including aisle
markings.
Wear personal protective equipment, including head, eye, hand, foot, and respiratory
protection as needed.
Start, stop, travel, and brake smoothly, with no sudden or jerky movements. Keep at least
three vehicle lengths between your truck and the vehicle ahead. Speed and carelessness can
be dangerous when operating a forklift. Do not try to overtake and pass other forklifts at
intersections or blind corners.
Concentrate on operating your lift truck safely, and keep a clear view of where you are
going. If the load blocks your view, drive in reverse.
Do not let anyone stand or walk under the elevated forks. Do not let anyone ride on the
lift truck, and do not use the lift to lift people. The only exception is when an approved
safety platform is used.
Parking: Before you leave the lift truck unattended, place the forks flat on the floor and
set the controls in neutral.
Do not leave your truck in an aisle or doorway. Make sure it will not obstruct emergency
equipment.
Your truck is considered unattended if you are more than 25 feet from it or if you cannot
see the forklift or truck.
SPECIAL SITUATIONS
Certain lift truck circumstances require extra caution.
2. Inclines and Ramps: Travel with the load uphill, whether you are going up or
coming down.
3. Keep a safe distance from the edges of ramps, elevated platforms, docks, etc.
6. Docks: Make sure the dock-plates are securely fastened before you travel over them.
7. Do not drive your lift truck up to anyone standing in front of a fixed object like a
wall.
PEDESTRIAN SAFETY
When working near a lift truck, you as a pedestrian must follow these guidelines:
1. Do not try to operate a lift truck unless you have been trained and authorized by
your supervisor.
2. Do not use short-cuts. Walk only in designated aisles and walk ways. Stop and look
both ways before you cross aisles and intersections. Then proceed with caution.
3. Do not walk or stand under the raised forks of a lift truck. Stand clear of lift trucks
so the wheels will not run over your feet.
5. Watch for the rear end swinging on a turning truck. Be on the lookout for lift trucks
that are backing up or out. The operator may not be able to see you.
6. Lift trucks are designed to handle material, not people. Do not ride on a lift truck,
on the forks, or on the load.
Remember: Forklifts and lift trucks are not cars. The are complex material handling
vehicles and can be dangerous if they are not operated safely. The safe operation of a lift
truck is your responsibility. It is your job to follow lift truck safety rules for your safety
and the safety of your fellow workers.
SCOPE
A specific procedure has been developed for each separate piece of
machinery and equipment.
Following is a listing of all machines and equipment included in the LOTO program:
________________________________________________________
________________________________________________________
________________________________________________________
________________________________________________________
________________________________________________________
________________________________________________________
________________________________________________________
________________________________________________________
________________________________________________________
________________________________________________________
________________________________________________________
________________________________________________________
________________________________________________________
(Note - List every machine and piece of equipment for which a specific procedure exists)
2. The skills and techniques necessary to determine the nominal voltage of exposed live
parts.
7. How to test circuit elements and electrical parts of equipment to which employees
may be exposed.
9. How to check if the test equipment is properly working before and after each opera-
tion.
10. How to determine if an energized condition exists and if it exists as a result of inad-
vertently induced voltage or unrelated voltage backfeed even though specific parts of
the circuit have been deenergized.
The first disciplinary action for non-compliance with the program will be to verbally warn
the employee. Immediately thereafter, verbal instruction will be provided as to how to
perform the work properly.
For every subsequent violation the following actions will be taken:
1st offense - written warning
2nd offense - indefinite suspension
3rd offense - termination of employment
Note - The program incorporates many significant and critical elements for its success,
therefore, a heavy responsibility is placed on each employee to follow these procedures.
PERIODIC INSPECTIONS
To ensure that the LOTO program is being properly implemented, random audits (fol-
low-up inspections) and planned visual observations will be conducted to determine the
following:
The audits will be conducted by authorized and qualified employees other than the one
implementing the energy control procedure. If deviations are identified or if employees do
not clearly understand the procedure, retraining will be conducted. Accordingly, the
procedure will be re-evaluated and a more appropriate procedure will be implemented.
These inspections will be conducted at least annually, on a one-to-one basis, and when
appropriate, through meetings with entire crews.
An assessment will be made to determine all energy sources associated with the specific
piece of equipment or machinery. A specific procedure will then be developed which will
document the methods to be used for isolating the energy (see specific procedures), which
will be followed by the authorized or qualified employee performing the servicing or
maintenance operation.
Machine or equipment isolation - All energy control devices that are needed to control the
energy to the machine or equipment will be
physically located and operated in such a manner as to isolate the machine or equipment
from the energy source.
Lockout or tagout application - Lockout or tagout devices will be affixed to energy isola-
tion devices by authorized or qualified employees. The lockout devices will be affixed in a
manner that will hold the energy isolation device in a “safe” or “off” position .
Where tagout devices are used they will be affixed in a manner that will clearly state that
the operation or the movement of energy isolation devices from the “safe” or “off” posi-
tion is prohibited.
The tagout devices will be attached to the same point a lock would be attached. If the tag
cannot be affixed at that point, the tag will be located as close as possible to the device in a
position that will be immediately obvious to anyone attempting to operate the device.
Stored energy - Following the application of the lockout or tagout devices to the energy
isolating devices, all residual energy will be relieved,
disconnected, restrained, and otherwise rendered safe.
Where the reaccumulation of stored energy to a hazardous energy level is possible, verifica-
tion of isolation will be continued until the maintenance or servicing is complete.
Electrical contractors will be required to follow our LOTO program. The only exception
will be that they (electrical contractors) will be required to develop their own specific
procedures for the work they are contracted to perform. The manager will certify the
procedures and grant permission for the work to proceed. Failure to follow this process is a
serious breach of our LOTO procedures and will result in disciplinary action up to and
including termination of the contract.
MACHINE SAFEGUARDING
Hazardous Machine Parts Require Safeguarding:
3. Do not operate the machine unless all safety guards are in place.
6. Do not wear rings, bracelets, chains or watches when working around machinery.
7. Wear work gloves only if approved for the machine. Work gloves can get caught and
pull the operator into the machine.
2. Head Protection
Wear hard hats, face shields, goggles, or hood when needed.
Hat should fit securely.
Make sure all equipment is free of cracks and that straps and headbands are not
frayed.
3. Foot Protection
Foot protection should fit comfortably and be effective for the type of work you are
doing.
4. Hearing Protection
Hearing protection should fit comfortably and should work with your other equip-
ment.
Ear plugs or ear muffs should be appropriate for the type of work being done.
Incentive programs cost money, but so do accidents and injuries. In order for the incen-
tive program to be a worthwhile investment, the dollars saved should outweigh the dollars
spent. Some costs of accidents and injuries include: increased workers’ compensation
premiums, legal suits, equipment downtime, training new employees or temporary em-
ployees, loss of employee productivity, absenteeism due to injury or illness, and adminis-
trative paperwork. If the incentive program is to be cost-effective, some guidelines should
be followed.
35% to 40% of Workers’ Compensation claims are motor vehicle related, therefore an
effective Motor Vehicle Safety Program is an essential part of a company’s Safety/Injury
Prevention Program. A competent manager should be selected to manage the program.
Prior to hiring, obtain the motor vehicle record (MVR) for every state in which the
driver has been licensed.
Be consistent in the treatment of all drivers. Do not make exceptions for individual
drivers.
2. Occasionally ride with or follow behind drivers to observe their driving habits.
Vehicles kept in top operating condition may improve the drivers’ morale and their
driving habits.
8. Review Performance
Use 1-800 numbers on the back of the trucks to have the public call to tell how the
driver is doing. Some companies offer this service for a set fee per vehicle. Discuss
with drivers both their good and bad results.
Job evaluations and salary adjustments should reflect driving performance as well as
performance of other duties.
When an accident and/or injury occurs, the safety coordinator is responsible for:
1. Taking emergency action to have first aid administered.
The safety coordinator must then begin to investigate the circumstances of the accident.
The following procedures will be followed when investigating an accident:
2. Talk with the injured employee as soon as possible. Talk to witnesses. Stress getting
the facts, not placing blame or responsibility. Ask open ended questions.
3. Listen for clues in the conversation around you. Unsolicited comments often have
merit.
7. Write the accident report giving a complete, accurate account of the accident (who,
what, where, when, why, and how).
8. Follow up to make sure conditions and/or practices responsible for the accident or
injury have been corrected. If the condition and/or practices cannot be corrected
immediately, report them to the supervisors responsible for the area.
In order for the accident report to be effective, it should contain, at a minimum, the
following information:
Note: The information gathered during the accident investigation will also be used in
documenting the claim for the insurance company.
What was the Individual Doing at the Time of the Accident? _________________
________________________________________________________________
What Have You Done to Control the Conditions Responsible for the Accident?
________________________________________________________________
________________________________________________________________
OSHA PUBLICATIONS
OSHA Publications Office
U.S. Department of Labor
PO Box 37535
Washington DC 20013-7535
Telephone 1-800-235-2942