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GRR Real Time Accounts Receivables Docs

______________________________________________________

ACCOUNTS RECEIVABLES EXERCISE

Author: Creation Date: Last Updated: Approvals:

GRR

Exercise

Real Time Implementation

GRR REAL TIME IMPLEMENTATION DOCS _________________________________________________________________________________________________ . Document Control Change Record Date 3rd Mar 2005 Author Version 1.0 Change Reference Reviewers Name Position Distribution Copy No Name Location Exercise Real Time Implementation 2 .

.............11 Chapter 4.............................Collections................................................................................15 Exercise Real Time Implementation 3 ..................................GRR REAL TIME IMPLEMENTATION DOCS _________________________________________________________________________________________________ Contents DOCUMENT CONTROL CONTENTS CHAPTER1 ..RECEIPTS..............................................................CUSTOMERS 2 3 4 CHAPTER 2-TRANSACTIONS........................................................................................................5 CHAPTER 3.......................

Defining Customers Customers  Customers 1. Mail Address. Select either Organization or Person in the Customer Type field. if any. you will be given a prompt to select the “new” button to add a new customer 5. Fax. Save and close the Screen Exercise Real Time Implementation 4 . City. Enter Customer Number. The Customer definition is a one-time activity for a customer and the details can be modified accordingly.Customers Oracle Receivables provides the facility of defining Customers in order to enter transactions through the transaction entry screen. 11. default is organization 4. Choose Usage-‘Bill To’ from LOV 9.GRR REAL TIME IMPLEMENTATION DOCS _________________________________________________________________________________________________ Chapter1 . Enter the Contact Person’s name. Telephone. (Compulsorily enter the Address line 1. If there is no customer with the same name. Enter the Business Address of the Customer. Tick the Primary Check box. Mobile Numbers.) 7. is automatically generated. Pincode and State and click OK (B)) 8. Define Customer 2. 10. (Organization Number is automatically generated) 6. the Customer’s name to be entered. (If there is no contact person. Location No. Enter Customer Name 3.

Deposits and Credit Memos. Enter Transaction Source Name 3. Transaction Status ‘ Open’ 5. If automatic. Choose Class ‘Invoice’.GRR REAL TIME IMPLEMENTATION DOCS _________________________________________________________________________________________________ Chapter 2-Transactions Oracle Receivables provides a facility to enter transactions through the transaction entry screen. Save the Record Creating Transaction Sources Setup-Transactions  Transaction Sources 1. Enter effective date 5. Enter Revenue Account 8. Enter Name of Transaction Type. 4. Choose ‘Priting Option’ ‘Print’ . Creating Transactions Types Setup-Transactions  Transaction Types 1. ‘Post to GL’ flags. Check ‘Natural Application only’ enter start date 6. 2. Choose the numbering for the transactions 6. enter Last number Exercise Real Time Implementation 5 . Enter a Transaction Source 2. Enter Receivable Account 7. Choose ‘Creation Sign’ – Positive sign’ (For Credit Memo Choose Negative Sign). Check ‘ Open Receivables’. Enter description 3. Enter Description 4. Navigate to Transactions window. The various types of transactions that can be entered are Invoices.

Enter the Remit-To-Address in the” Remit To. Save the Record Raising Invoices .. To enter the Invoice details. Enter the Date and Currency of this transaction. Select the Customer Name. 3.GRR REAL TIME IMPLEMENTATION DOCS _________________________________________________________________________________________________ 7. 6 Exercise Real Time Implementation . then enter the Quantity. and Amount for each line. 7. Credit Memo for entering a Credit Memo. If the Invoice has to be entered in any currency other than Functional Currency enter exchange rate information. The default date is the current date. Navigate to Transactions window. The transaction source specifies automatic or manual invoice numbering. Enter the payment Terms for this transaction. Select the Source from the list of values for this transaction. 4. to bill to this customer. Location.Overview Transactions  Transactions 1. Invoice Description. 11. The default currency your functional currency. choose Line Items. By default GL Date is the Transaction date 8. Press the button “Line Items”. 6. Ship-To and Bill To addresses 9. Sales “ alternate region of the transaction entry screen by taking a list of values. Enter the GL Date for this transaction. Receivables calculate the Due Date based on the payment terms and date of this transaction. 10. 5. Amounts etc. Choose the Transaction Type depending upon the nature/type of the Transaction. 2. 12. Choose the Invoice Type as class for Invoice.

16.GRR REAL TIME IMPLEMENTATION DOCS _________________________________________________________________________________________________ 13. Ship-To and Bill To addresses 9. The default currency your functional currency. Enter Quantity as 1 and the Total Invoice Amount in the Unit Price Column. Save your work and close the Lines screen. Enter the Date and Currency of this transaction. Select Invoices in Source from the list of values for this transaction. By default GL Date is the Transaction date 8. 7. 3. Choose the Transaction Type depending upon the nature/type of the Transaction. Amount and the Validity of the Vouchers Exercise Real Time Implementation 7 . Select the Customer Name. If you need to change any thing. 6. 4. 10. Once changes are finished press the ‘Complete’ button again to complete the Invoice. 5. Location. 17. Raising an Invoice for Deposit Transactions  Transactions 1. Receivables calculate the Due Date based on the payment terms and date of this transaction. Enter the payment Terms for this transaction. You cannot incomplete a transaction if it is already transferred to GL. The default date is the current date. If the Invoice has to be entered in any currency other than Functional Currency enter exchange rate information. Click the Commitment Function on the Form to enter the Invoice Description. 15. Navigate to Transactions window 2. Enter the Description for the Invoice 14. first incomplete the invoice by pressing the ‘Incomplete’ button and then do the changes. Press the ‘Complete’ button to complete the Invoice. Enter the GL Date for this transaction. Choose the Invoice Type as Class for Deposit.

Click the More Function on the form and choose the Invoicing Rule as ‘IN ADVANCE’. By default GL Date is the Transaction date 8. 5. 7. Choose the Transaction Type depending upon the nature/type of the Transaction. 4. 3. Enter the Description for the Invoice. Choose the Invoice Type as Invoice 6.GRR REAL TIME IMPLEMENTATION DOCS _________________________________________________________________________________________________ 11. The default currency your functional currency. Raising an Invoice for With Accounting Rules Transactions  Transactions 1. Enter the payment Terms for this transaction. Receivables calculate the Due Date based on the payment terms and date of this transaction 10. Select Invoices in Source from the list of values for this transaction. Enter the Total Voucher Amount in the Amount Field 12. The default date is the current date. this description gets printed on the Invoice when the Invoice is printed from the system. Press the ‘Complete’ button to complete the Invoice. 14. Enter the GL Date for this transaction. Select the Customer Name. Exercise Real Time Implementation 8 . Ship-To and Bill To addresses 9. 13. If the Invoice has to be entered in any currency other than Functional Currency enter exchange rate information. Navigate to Transactions window ‘Type’ 2. Save your work and close the Commitment screen. Location. Enter the Date and Currency of this transaction.

By default the start date will be the transaction date 14. Go to the transaction screen and query the Invoice against which credit memo has to be issued. If the Start date is modified. Enter the Description for the Invoice. Click on Find button to get the Invoice details 3. 12. Revenue and Unearned Revenue for the transactions. Enter Quantity as 1 and the Total Invoice Amount in the Unit Price Column. (You cannot manually enter the Invoice Amount directly). 17. Enter the reason for issuing a credit memo in the Reason field of the Credit Transactions screen. Press the Button “Distributions “ to go to Accounting window 16. The GL Accounts are defaulted from the Customer’s Bill-To Site. The Amount field is automatically updated as follows: Quantity x Unit Price. Raising an Credit Memo Invoice against an Invoice .Overview Transactions  Credit Transactions 1. Exercise Real Time Implementation 9 . The system will automatically calculates the Invoice Amount in the Amount Column. the Duration and the Start Date. There will be accounting lines for Receivables. Ensure that the Unearned Revenue Account is recorded correctly. then the System will automatically change the Transaction and GL Date accordingly 15. 2. Click the Rules Function on the form and choose the relevant Accounting Rule for recognizing the Revenue. 13.GRR REAL TIME IMPLEMENTATION DOCS _________________________________________________________________________________________________ (Note: The Rule has to be specified without Fail before saving/clicking on line items) (Ensure that the Period Status is either Open or Future Enterable for the Entire agreement Periods) 11. this description gets printed on the Invoice when the Invoice is printed from the system.

GRR REAL TIME IMPLEMENTATION DOCS _________________________________________________________________________________________________ 4. 6. Then complete the credit memo by pressing the complete button in the Credit Transactions screen and save your work. Exercise Real Time Implementation 10 . 5. Enter either the percentage or the amount to be credited out of the Original amount (which is displayed in the field displayed as ‘Original’ under Credited Transaction) in the field ’Line’ under Credit memo. Take a list of values and select Credit Memo Transaction Type in the Type Field.

Enter Creation method and Remittance method as Standard and Clearance Method by Matching 3. Enter name and description of the Miscellaneous Receipt to be created 2. Go to Bank Accounts 6. Choose Miscellaneous Cash in Type 3. Give the effective date. Choose the Bank Name 7. Choose the Bank Account Name 8.Receipts Creation of Receipt Class Setup  Receipts  Receipt Class 1. Enter the GL code combination as applicable 6. Choose Activity GL Account in GL Account Source 4. Save the record Exercise Real Time Implementation 11 . Enter Name of the Receipt class 2.GRR REAL TIME IMPLEMENTATION DOCS _________________________________________________________________________________________________ Chapter 3. Enter Payment Method Name ( Name of the Accounting Centre – Check) and the Effective date. 5. Choose the Tax Code as None 5. Save the information 4. check Override Bank and save the information Creation of Receivable Activities Setup  Receipts  Receivable Activities 1.

including receipt number Exercise Real Time Implementation 12 . Choose a Receipt Type of ’Cash. Select Payment Method from LOV 5. but it must be in open or future period 4.’ 2. Choose a Receipt Type of ’Cash.’ 2. click the Applications button 10.Gl date and Receipt date 3. including receipt number Enter Currency. 13. You can change the GL Date. In the Receipts.GRR REAL TIME IMPLEMENTATION DOCS _________________________________________________________________________________________________ On account-Receipts Receipts  Receipts 1. Save the application 12. Save the receipt 9. In “ Customer Name” field search for the customer 7. Enter the receipt information. Enter the receipt information. In the ‘Apply To’ field choose ‘On Account’ from LOV 11. 14. Enter Net Receipt Amount 6. Receipt Amount. Choose Location from lov 8. Close the application screen View Accounting Close the screens Un applied-Receipts Receipts  Receipts 1.

Choose a Receipt Type of ’Cash. You can change the GL Date. Select Payment Method from LOV 5. Receipt Amount. 8.Gl date and Receipt date 3. including receipt number Enter Currency. Save the receipt 7. Enter the receipt information. but it must be in open or future period 4. Select Payment Method from LOV 5. In “ Customer Name” field search for the customer 7. Enter Net Receipt Amount 6.GRR REAL TIME IMPLEMENTATION DOCS _________________________________________________________________________________________________ Enter Currency. Choose Location from lov 8. 10. View Accounting Close the screens Un identified-Receipts Receipts  Receipts 1.’ 2. Enter Net Receipt Amount 6.Gl date and Receipt date 3. You can change the GL Date. but it must be in open or future period 4. Save the receipt 9. Receipt Amount. View Accounting Close the screens Exercise Real Time Implementation 13 .

Enter Net Receipt Amount. Change Receipt type to ‘MISC’ 2. 6. Exercise Real Time Implementation 14 . Select Payment Method for LOV Choose 5. Enter Receipt Number 3.GRR REAL TIME IMPLEMENTATION DOCS _________________________________________________________________________________________________ Miscellaneous Receipts from Staff and Others Receipts  Receipts 1. 7. Save and Close Receipts screen. Review Accounting 8. Enter Receipt Date 4. Select Activity. Select activity type from lov.

An overview of the Customer Interactions with the customer can be obtained by choosing Calls button. debit memos that have outstanding balances. Place the cursor at the appropriate line for which you want to see the balance and press button “Account Details”. 3. You can view the total amount due from a customer or customers in the Customer Accounts window. check “Display Location” check box. and the balance due for a specific transaction. Receivables also lets you view the age of the customer balance by pressing on the Aging Button on the Customer Accounts form You can view more detailed information about a transaction by choosing the Transaction Overview button. Press button “Find” to navigate to “Customer Account” screen. Navigate to “Find Customer Accounts” window. Account Details window is used to view the status. dispute amount. An overview of the monthly transactions of the customer can be obtained by choosing Account Overview button on the Customer Account form. Pick Customer Number / Customer Name as the query criteria. 4. You can view all transactions that are past due for a specific customer in the Account Details window Collections  Customer Accounts 1. 7 8 Exercise Real Time Implementation 15 . number of days late. credit memos. 2. due date. In case you want to see Location-wise customer balances. 6 The System lets you view detailed or summary information about your invoices. 5.GRR REAL TIME IMPLEMENTATION DOCS _________________________________________________________________________________________________ Chapter 4.Collections Receivables application lets you view customer account information in a variety of ways.

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