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Gantt Chart

Gantt Chart

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Published by: swet003 on Sep 07, 2010
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Gantt Chart

‡ Schedule issues are the main reason for conflicts on projects. ‡ Time has the least amount of flexibility. it passes no matter what happens on a project.Importance of Project Schedules ‡ Managers often cite delivering projects on time as one of their biggest challenges. especially during the second half of projects. .

when and by whom.Gantt Chart Henry Gantt (1861-1919 ) (1861- ‡ Also Called: milestones chart. ‡ The Gantt Chart is a simple horizontal Bar Chart. where bars represent the actual calendar time which is planned for each task ‡ People assigned to each task also can be represented. activity chart. it can be difficult to get a clear picture of what is being done. project bar chart. . ‡ When planning for activities within a project.

scheduling. ± Identify remediation.Gantt Charts Useful for planning. Identify what should have been achieved at a particular time. Determine action to bring the project back on schedule. and monitoring ± Assess how long a project should take ± Identify order in which tasks should be completed ± Identify and help manage relationships among tasks ± Determine resources needed ± Monitor progress. .

their sequence and their duration are known. . ‡ When it¶s not necessary to show which tasks depend on completion of previous tasks. ‡ When the steps of the project or process.When to Use Gantt Charts ‡ When scheduling and monitoring tasks within a project. ‡ When communicating plans or status of a project.

Mark it off in an appropriate scale for the length of the tasks (days or weeks). .Construction ‡ Identify tasks: ± Identify the tasks needed to complete the project. and which can happen simultaneously? Which tasks must be completed before each milestone? ‡ Draw a horizontal time axis along the top or bottom of a page. ± Identify the sequence: Which tasks must be finished before a following task can begin. ± Identify the time required for each task. ± Identify key milestones in the project by brainstorming a list.

‡ Draw just the outlines of the bars and diamonds.Construction ‡ Down the left side of the page. . ‡ Check that every task of the project is on the chart. don¶t fill them in. draw a diamond under the time the event must happen. draw a bar that spans the appropriate times on the timeline: Align the left end of the bar with the time the activity begins. For events that happen at a point in time (such as a presentation). write each task and milestone of the project in order. and align the right end with the time the activity concludes. ‡ For activities that occur over a period of time (such as developing a plan or holding a series of interviews).

For tasks in progress. estimate how far along you are and fill in that much of the bar. If the chart is posted on the wall.Construction ‡ As events and activities take place. an easy way to show the current time is with a heavy dark string hung vertically across the chart with two thumbtacks. Place a vertical marker to show where you are on the timeline. ‡ . fill in the diamonds and bars to show completion. for example.

Keeping the chart updated as the project proceeds helps manage the project and head off schedule problems.Gantt Chart Considerations ‡ Sometimes Gantt charts are drawn with additional columns showing details such as the amount of time the task is expected to take. resources or skill level needed or person responsible. Reviews and approvals often can take days or weeks. ‡ It can be useful to indicate the critical points on the chart with bold or colored outlines of the bars. such as a meeting. . ‡ The process of constructing the Gantt chart forces group members to think clearly about what must be done to accomplish their goal. ‡ Beware of identifying reviews or approvals as events unless they really will take place at a specific time.

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