Saudi Arabian Airlines

SAP ACCOUNTS RECEIVABLE

FI_03

USER TRAINING MANUAL

2008 Version: 01

FI_03 Accounts Receivables Version 1

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Accounts Receivables
Contents Course Overview: FI03 –Accounts Receivable Accounting ..........................................4 1: Course Introduction ..................................................................................................5 2: Curriculum ................................................................................................................6 2.1: Pre Requisite Training.................................................................................6 3: Business Processes Overview..................................................................................7 4: Business Impact .....................................................................................................11 4.1 Key Impacts ...............................................................................................11 4.2 : Glossary...................................................................................................11 5: Practical Component ..............................................................................................12 5.1: Unit 1: Finance Organizational Structures & Master Data in Accounts Receivable13 Exercise 1: Create Customer Master Record – FD01 ......................................14 Exercise 2: Change Customer Master Records –FD02 ...................................16 Exercise 3: Display Customer Master Record– FD03 ......................................17 Exercise 4: Block /Unblock Customer Master Record–FD05 ...........................18 Exercise 5: Set Deletion Indicator – FD06 .......................................................20 Exercise 6: Display Changes to Customer Master Record –FD04...................22 5.2: Unit 2: Accounting Transactions in Accounts Receivable ....................................24 Exercise 7: Park Customer Invoice – FV70......................................................25 Exercise 8: Post Customer Invoice – FB70.....................................................27 Exercise 9: Post Customer Credit Memo– FB75.............................................29 Exercise 10: Change Parked Document – FV70..............................................31 Exercise 11: Display Accounting Document – FB03 ........................................32 Exercise 12: Post Incoming Payments F-28 ....................................................34 Exercise 13: Reset Cleared Items - FBRA .......................................................36 Exercise 14: Document Reversal (Individual Reversal) – FB08.......................38 Exercise15: Clear Customer Account – F-32 ..................................................39 5.3: Unit 3: Customer Account Reports ......................................................................41 Exercise 16: Customer Balance Display – FD10N ...........................................42 FI_03 Accounts Receivables Version 1 2

Exercise 17: Customer Account Analysis – FD11............................................44 Exercise 18: Display/ Change Line items – FBL5N..........................................46

FI_03 Accounts Receivables Version 1

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Course Overview: FI03 –Accounts Receivable Accounting
Course Version : 2008 - Version 1 Duration 3 Day Course Goals At the completion of the course the delegates should be able to; 1. 2. 3. 4. 5. 6. Describe the SAP ERP MRO System organizational elements Explain how the SAP ERP modules are integrated. Explain Accounts receivable accounting functions Maintain Accounts receivable master Records Process Accounts receivable accounting transactions Run standard Accounts receivable reports

Target Audience • Finance staff : SAP End Users

Prerequisites Essential • PC Literacy • SAP O1 SAP Basics and Navigation Course • Basic Knowledge of financial Accounting

Course Content Unit 1 : Maintenance of Customer Master Records Unit 2 : Accounting Transactions in Accounts Receivables Unit 3 : Customer Account Reports

FI_03 Accounts Receivables Version 1

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The course will also touch on the structures of Customer master record and their significance to processes that are critical to invoice posting. document changing. The course material will aid in gaining knowledge and skills which will be of use in day to day execution of transactions. The starting point of the course will introduce the concept of Accounts Receivable Customer Account Master Records creation and will give explanations with regards to how it will relate to transactional processes. FI_03 Accounts Receivables Version 1 5 . After the creation of the Customer Master records transactional processes will be carried out in areas of: parking. credit management and payment.1: Course Introduction This course will focus on how SAP Accounts Receivable module manages customer transactions and activities. posting. accounts clearing and reporting. Master records fields and their impact on transactional processing will also be under focus.

2: Curriculum 2. FI_01 FI_02 FI_03 FI_04 FI_05 FI_06 FI_07 GL Accounting Accounts Payable Accounts Receivable Fixed Assets Funds Management Bank Accounting FI Executive & Management FI_03 Accounts Receivables Version 1 6 .1: Pre Requisite Training Course SAP 01 Content Sap Basics and Sap Navigation Training 2.2: Finance Course Curriculum.

3: Business Processes Overview FI_03 Accounts Receivables Version 1 7 .

FI_03 Accounts Receivables Version 1 8 .

FI_03 Accounts Receivables Version 1 9 .

FI_03 Accounts Receivables Version 1 10 .

sv.net FI_03 Accounts Receivables Version 1 11 .2 : Glossary Terminology SAP Parking Posting Meaning Software being used for business processes : System Application Products Capturing /introducing a Journal. Use of Workflow for master data maintenance in phase 2 Invoices will be entered into the system prior to approval.1 Key Impacts Business Process Approval of new Customer and changes to Customers Customer Invoice Approval Impact Master Record processes – create. change.4: Business Impact 4. Credit notes into the SAP system Approval of Accounting Documents 4. delete.sa LAN : http://ahd. Invoice.3: Post Go Live Support Process Any queries: Contact Telephone: 4000 E-mail: ithelpdesk@saudiairlines. Approval of Customer Invoices will be made on-line (Workflow for Phase 2) Invoices can be entered using Foreign currencies Exchange rates will be maintained in SAP Customers that qualify for deletion will be deleted using Archiving Customers can be blocked for posting and payment Users have the option of using one time Customer accounts for processing Foreign Currencies Exchange Rates Delete Customer Block Customer One time Customer accounts 4.com.

FI_03 Accounts Receivables Version 1 12 . with detailed instructions and notes. There are a series of exercises relating to Business Scenarios. please feel free to stop the Trainer and ask questions.5: Practical Component The following Unit will focus on exercises that will help you learn how to apply the SAP Accounts Receivable Business Tools to your Job. If at anytime you have any questions.

changing displaying. FI_03 Accounts Receivables Version 1 13 . Much of its data is obtained from Sales and Distribution to be available in the second phase.e. blocking and marking for deletion of a customer Accounts Receivable records all accounting transactions for dealings with customers. There are various methods of creating the customer master records but before its creation there are requirements that need to be fulfilled first: Preparation of the new Vendor master request form Checking and verification of the form Checking the existence of the Vendor master record in the system Master data must be maintained centrally to ensure data integrity.1: Unit 1: Finance Organizational Structures & Master Data in Accounts Receivable This unit will look at Financial accounting organizational elements and how they relate to accounts receivable master data maintenance i. the creation.5.

5.double click the last level or make use of the command field and enter the transaction code FD01 : Accounting → Financial Accounting Records → FD01 – Create → Accounts Receivable → Master 2. 8. Enter Company in the Title field by selecting it from the down list. 1. FI_03 Accounts Receivables Version 1 . Enter the First three characters of the customers’ name in the Search Term field. Click on the Enter entries and continue. 14 7. 6. To process create Customer Master Data follow the menu path. button or press Enter on keyboard to confirm your 4. Enter Customer name in the Name field. This number can be internally or externally generated by the system Code identifying a separate legal entity in Saudia Values Example: leave blank ( Allocated by the System) Example: 1100 Company code Account group Code used to determine the classification of the account Example: Saudia Local Customers’ 3. Update the required and optional fields by capturing the necessary data:Field Name Customer Description Code identifying the customer account.Exercise 1: Create Customer Master Record – FD01 You are required to create the new Customer master records which will be used for the processing of SAUDIA (Saudi Airlines Business Units) Customer (Debtor) Accounts. Enter Street name in the field Enter the Postal code of customer in the postal code filed.

Enter in the 002 Sort Key field. 16 17. or alternatively leave the field blank. button button or Tab. button or press Shift+F3 to return to the SAP Easy 24. 26. 25. 18 19 20 21 22. 23. Enter Vendor account number only if the Customer is also a vendor. Click on the Display next tab page Enter SA in the Bank Ctry (Country) field. Note: A message “Customer number 1100XX was created in company code 1100”. Enter CET in the Payment methods field. Enter city of customer in the city field. 15. Take down the number. 11. 12. button or press F8. The system task is complete. Click on the Enter button or press Enter on keyboard to confirm your entries and continue. Click on the Display next tab page Enter SV04 in the Terms payment field. FI_03 Accounts Receivables Version 1 15 .9. Click the options customer banks button in the bank and make a selection of the bank your with from the produced list.will be displayed on the status bar. 13. 14. Enter SA01 in the dunning procedure field or click F4 for options and choose from the list. Click on the Display next tab page Enter in the 10201xx Rec (Reconciliation) Account field. 10. Click on the Save Click on the Exit Access screen. Click in the Check box button. Enter SA in the country field Click on the Display next tab page button or Tab.

6. If you want to change such fields as bank details click the Tab or use to go to bank details screen/page. however. To change a Customer master follow the menu path or use transaction code FD02: Accounting → Financial Accounting→ Accounts Receivable → Master Records → FD02-Change 2. 7. Click the Enter button to confirm your entries and continue. button or press Shift+F3 to return to the SAP Easy The system task is complete. 4. Please change any field of the Customers’ account. 1. for any changes made. FI_03 Accounts Receivables Version 1 16 . Update the following required and optional fields: Field Name Customer Description Code identifying the Customer account Values Example: customer created in Exercise 1 Example: 1100 Company code Code identifying a separate legal entity. Change the account number in the Bank account field.Exercise 2: Change Customer Master Records –FD02 The SAP ERP system allows you to revisit a created customer record and make some changes. button or press Ctrl+S to update Customer master. 3. Enter additional data to the Customers name. 5. the system records such changes. Click on the Save Click on the Exit Access screen. 8.

With the details you have on hand you need to cross check with the system record whether the Customer is the correct one. or press F8. Update the following required and optional fields: Field Name Customer Description Code identifying the Customer account Values Example: customer created in Exercise 1 Example: 1100 Company code Code identifying a separate legal entity 3. 7. To view Company code data Click 6. 4. 1. Click the Enter button to confirm your entries and continue. To display a Customer master record follow the menu path or use transaction code FD03: Accounting → Financial Accounting→ Accounts Receivable → Master Records → FD03-Display. Click on any 1(one) of the 3 (three) Tabs each one in turn to view maintained Customer data or use to move to next button. Display the customers’ record from the system.Exercise 3: Display Customer Master Record– FD03 You want to post a Customers’ invoice to a Customers’ account that was last posted to several months back. 2. Click on the Display next Tab page Click on the Exit Access screen. button or press Shift+F3 to return to the SAP Easy The system task is complete FI_03 Accounts Receivables Version 1 17 . tab page. 5.

e. Or Select Check box if you want to restrict the blocking to a specific Company Code.Exercise 4: Block /Unblock Customer Master Record–FD05 This transaction allows you to block or unblock a customer record and when a Customer master record is blocked you can not post any transactions to that. Example: 1100 3 Click the Enter button to confirm your entries and continue. Update the following required and optional fields: Field Name Customer Description Code identifying the Customer account. Values Example: Customer created in Exercise 1 Company code Code identifying a separate legal entity. you cannot clear any open items in it. To block a Customer master follow the menu path or use transaction code FD05: Accounting → Financial Accounting→ Records → FD05-Block/unblock Accounts Receivable → Master 2. 4 Select Company code in Check box i. Note: Only block an account if there are no more open items in the account. If an account is blocked. 1. FI_03 Accounts Receivables Version 1 18 . In this exercise you need to: Block a Customer master and then post a transaction to the blocked account Unblock a customer. if you want the block to affect all which the Customer is found.

FI_03 Accounts Receivables Version 1 19 . or press Ctrl+S to update Customer master and Note: A message will be displays on the status bar that “Changes have been made”. button or press Enter to unblock the Customer master 7. Click on the Enter record. Or deselect Check box if you want to restrict the unblocking to a specific Company Code. Click on the Save Click on the Exit Access screen. 9. THE UNBLOCKING : Repeat steps I and 2 from the blocking exercise if you had exited from the transaction 6. button or press Ctrl+S to update Customer master. button or press Shift+F3 to return to the SAP Easy The system task is complete.5 Click on the Save button block it for postings. 8. Deselect the Check box if you want the unblock to affect all Company codes in which the Customer is found.

1. Select the All areas check box. 4. Values Example: Customer created in Exercise 1 Example: 1100 3. Click the Enter button to confirm your entries and continue. to update the Customer 5. Accounting → Financial Accounting → Accounts Records → FD06-Mark for deletion Receivable → Master 2. Update the following required and optional fields: Field Name Customer Company code Description Code identifying the Customer account Code identifying a separate legal entity . FI_03 Accounts Receivables Version 1 20 . However. After ensuring that no transaction is posted to this Customer account for a period of one fiscal year.Exercise 5: Set Deletion Indicator – FD06 You cannot physically delete a Customer master directly. button or press Ctrl+S. This process flags the Customer record for deletion. Note: The message bar displays “Changes have been saved”. this record can be archived. In this exercise you need to mark Customer master for deletion. Click on the Save master. To mark Customer master for deletion follow the menu path or use transaction code FD06 to complete the exercise. you can mark it for deletion.

9. This process removes the flag for Customer record deletion. Click on the Enter button or press Enter. to update the Customer master. Click on the Save Click on the Exit Access screen. 7.THE UNMARKING Repeat steps I and 2 from the marking for deletion exercise if you had exited from the transaction 6. FI_03 Accounts Receivables Version 1 21 . The system task is complete. button or press Ctrl+S. button or press Shift+F3 to return to the SAP Easy 8. Click on the All areas check box to deselect.

5. To view Customer master data changes follow the Menu path or use transaction code FD04 to complete the exercise: Accounting → Financial Accounting → Accounts Receivable → Master Records → FD04 .Exercise 6: Display Changes to Customer Master Record –FD04 A Customer master created earlier was changed you are required to display these changes and note which fields have been changed. Click on the Choose button or F2 to view the following. Click once on any of the changed fields. button or F2 to reveal the changes made on the 6. Click on the Choose selected field. 4. FI_03 Accounts Receivables Version 1 22 . the date and time they were changed. 1. who changed the entries. Click the Enter button.Display Changes 2. Update the following required and optional fields: Field Name Customer Company code Description Code identifying the Customer account Code identifying a separate legal entity Values Example: customer created in Exercise 1 Example: 1100 3.

FI_03 Accounts Receivables Version 1 23 . 8. Click on the Continue/ Enter button. button or press Shift+F3 to return to the SAP Easy The system task is complete.7. Click on the Exit Access screen.

It will also help in understanding how Accounts receivable records all accounting transactions for dealings with customers. Users use the Display Customer Document transaction and enter the SAP document number. The system will generate a new document number for the reversal entry. and reversing invoices. If the user is determined that a posted document is incorrect he will enter the Original SAP document number in the ‘reverse’ transaction and post. Users can also search for the specific document using a number of search criteria including Document date. user and generally any other information on the original document. approving.5.2: Unit 2: Accounting Transactions in Accounts Receivable The unit will introduce you to accounting transactions in accounts receivable such as parking. The reversal document posts ‘opposite’ entries to the ledger Accounts receivables Documents can be displayed by authorized users at any time. type. Management of customer accounts in terms of reconciliations will also be under focus. checking. Users can display single documents or document lists All invoices in SAP AR will be corrected or adjusted only in SAP FI_03 Accounts Receivables Version 1 24 . Trainees will learn how to use general and simple accounts receivable transactions and also be able to provide up to date information on customer accounts. The user will record the reversal number on the original supporting documents and note on them that the document was reversed. An authorised user can reverse a posted document.

FI_03 Accounts Receivables Version 1 . 1. Click on the Enter button. you can enter Invoice in the system without posting to the Accounts Receivable sub ledger. 4. The PARKED Invoice is subsequently subjected to checking. Text Customer # Date of the invoice Customer Invoice Number Date for posting to Ledger Invoice currency Invoice Amount Invoice Description GL Account number Code identifying whether line item is a debit or a credit Amount to be posted for the line item Description of line item Description Values Example: customer created in exercise 1 To-days date Example: Invoice # 345 Today’s date Example: SAR 100000 Example: Invoice for Services Example: G/L related to you Example: Credit Example: 100000 + 3. click Simulate button. To do so. The system also validates the posting data. Park a Customer invoice. Update the following required and optional fields: Field Name Customer Invoice date Reference Posting Date Currency Amount Text G/L acct D/C Amount doc. approval and posting to Accounts Receivable. Click on the Back button. To park customer invoice follow the menu path or use transaction code FV70 to complete the exercise: Accounting → Financial Accounting → Accounts Receivable→ Document Entry → Document Parking → FV70 .curr. 25 5. Simulation button enables the user to review the Invoice as if it had been posted including any system generated postings.Edit/Park AR invoice 2.Exercise 7: Park Customer Invoice – FV70 Using this standard accounting function. Simulate invoice before posting.

click Save Parked Invoice button.6. FI_03 Accounts Receivables Version 1 26 . To park the invoice. 7. button or press Shift+F3 to return to the SAP Easy 8. The message at the status bar informs you that “Invoice number 1700000xxxx was PARKED" Click on the Exit Access screen. The system task is complete.

Click the Simulate button to replicate an overview of the document before posting.g. Update the following required and Optional Fields for 2nd Line item Field Name GL Account D/C Amount Text Description Code of the account this is being charged or Debited Code identifying whether line item is a debit or a credit Amount to be posted for the line item Description of line item Values Example: G/L related to you Example: Credit Example: 500 XXXXX 4. This transaction creates postings in Accounts Receivable Sub Ledger and updates also the relevant GL Accounts (e. The system will display the document overview.Exercise 8: Post Customer Invoice – FB70 You are going enter and post Customer invoice using the Customer you created in an earlier exercise. Field Name Customer Invoice date Reference Amount Description Code identifying the Customer account Invoice date Additional document description Invoice Amount Values Example: customer created in exercise 1 Example: today’s date Example: Invoice Example: 500 3. FI_03 Accounts Receivables Version 1 27 . Click on the Save button or press Ctrl+S to post the invoice. 1. Update the following required and optional fields for 1st line item by clicking tab button. 5. reconciliation account). To enter Customer invoice follow the menu path or use transaction code FB70 to complete the exercise: Accounting → Financial Accounting → Accounts entry → FB70 – Invoice Receivable → Document 2.

FI_03 Accounts Receivables Version 1 28 . Click on the Exit button Access screen. The system task is complete. The system will display the number of the document generated by this Invoice.6. 8. or press Shift+F3 to return to the SAP Easy Please carry out all these steps once again in order to create another invoice for the following exercises. record this below. Record Document Number: issued by the system : 17000000xxxxx 7.

Entering the original invoice will copy the invoice details from the original invoice.curr. Description Code identifying the Customer account Credit note date. Values Example:Account created exercise 1 Example: today’s date Example: today’s date Example: Credit Memo 12 Example: 500 Example: Example: 500 in 3. Document currency. Ref (Fiscal Year) The fiscal year the invoice was created in Example: 2008 FI_03 Accounts Receivables Version 1 29 . Values Example:4533 Inv. Imp Note:-This will facilitate in clearing the Customer account at a later point in time.Credit memo Receivable → Document 2. Date that the business transaction occurred Credit note number. To post Customer credit memo follow the menu path or Use transaction codes FV70 to complete the exercise: Accounting → Financial Accounting → Accounts entry → FB75 . Amount to be posted to Account to which posting is related. This function can be used when a customer returns goods sold Note: An Account that was once debited will be credited and the other once credited will be debited In this exercise you need to post a Customer credit memo. Ref (Invoice) button to confirm the entries. By default system proposes the Company Code currency. but a user can change it.Exercise 9: Post Customer Credit Memo– FB75 The SAP ERP system allows you to post a document with a complete opposite entries to the original customer invoice. 1. On the main screen update the following required and optional fields: Field Name Customer Document date Posting date Reference Amount G/L acct Amount doc. Click the Enter Click the Payment Field Name Inv. 4. tab and update the following field: Description Number / description which refers to a original invoice.

The system will 7 button or press Ctrl+S to post the document.5. 8. record this below. Click on the Save button to simulate the posting. 6. Click the Simulate display document overview. Click the Enter button to confirm the entries. record this below. Note: The message bar displays “Document 1700000xxx was posted in company code 1100. button or press Shift+F3 to return to the SAP Easy The system task is complete. Record the document generated by this Invoice. The system will display the number of the document generated by this Invoice. Document Number: _1700000xxx _____________________________________ 10. 9. Click on the Exit Access screen. FI_03 Accounts Receivables Version 1 30 .

double click the last level or make use of the command field and enter the transaction code FV70 Accounting → Financial Accounting → Accounts Receivables Entry→ Documents Parking →FV70 – Park/Edit Invoice → Document 2. Click on the button and the tree will be displayed. 5. 3. 1. therefore errors on documents can be corrected before being posted. A message will appear on the status bar informing you what has happened to the document you changed. button or press SHIFT-F3 until the The system task is complete. 7. The details of the parked document will be populated in the relevant fields: Add extra text Enter any detail in the Reference field. click on the Exit SAP Easy Access screen is displayed. 6. 8. 4. FI_03 Accounts Receivables Version 1 31 .Exercise 10: Change Parked Document – FV70 The SAP ERP system allows users to change parked Customer documents since invoices need to be verified for correctness before they are posted. To exit this transaction. In this exercise you are going to change the customer invoice. Double click on the document you want to change/edit. To change a parked document use the following menu path . Click on the button. A listing of parked documents will be displayed. Click on the Save button to record you changes.

1. 6. simply double click on it. Please note that your changes will be limited to certain fields. FI_03 Accounts Receivables Version 1 32 . You are required to display a Customers’ document and make some changes to permitted fields. To display your document.Display → Document → 2. The system will display a list of documents that fulfill your criteria: 7.Exercise 11: Display Accounting Document – FB03 Documents entered in the system can be viewed as and when they are required and you are also able to make changes to the document. click for documents: button to search 3. The system will display a screen where you can enter your search criteria: Update the following required and optional fields: Field Name Fiscal year Document type Posting date Fiscal year number Code identifying the method that the system uses to process the transaction Date that the business transaction occurred Description Values Example: 2008 Example: DR Example: 5. Click Execute button to start searching. To display Accounting document follow the menu path or make use of the transaction code FB03: Accounting → Financial Accounting → Customers FB03. 4. The system offers you a function which allows you to search for a document number in case you don’t know the number of the document you want to display. The system will display the document . If you don’t know the document number.

click on the Exit SAP Easy Access screen is displayed. 11. Enter the Fiscal Year 2008 or leave field blank. Note:. Click on the Exit button or press Shift+F3 Repeat step 1 in the above exercise If you know the document number you can display the accounting document the following way 1. 5. 9. FI_03 Accounts Receivables Version 1 33 . 8. To exit this transaction. button or press SHIFT-F3 until the The system task is complete. 7. 10. 2. click Save button. Click on the Enter Click on the button to proceed. Identify fields that can be changed and change header text To store your changes in the document.the system will show you more fields not shown under entry view 6. 4. 3. button to change you screen view. Enter the Document number you have on hand Enter the Company Code 1100. button to leave the Analyze it and Click on the Enter Continue/Confirm displayed document header sub screen. Click on the menu Document → Display< >Change Click on the Document header button.8.

FI_03 Accounts Receivables Version 1 34 . Values Example: today’s date Document Date Company code Currency Reference Account Number of the company code that the Customer belongs to Currency code.. To process the incoming payment successfully using this transaction there must be an invoice(s) on the customers account. However the post incoming payment will take care of Process the incoming payment 1. the document number of the customer Bank Account number Example: 1100 Example: SAR Example : xxxxxx Example :1230124 Amount Account-Customer Incoming payment amount A number that identifies the Customer in the system Example : 100 Example: 1100xxx 3. Update the required and optional fields. Field Name Description The document date is the date on which the original document was issued.Exercise 12: Post Incoming Payments F-28 The SAP ERP system allows you to process customer payment and will match the two documents i. the invoice and the incoming payment documents and at the same time perform the (reconciling) clearing procedures. Processing of incoming payment can also be done by normal parking and posting then executing a separate manual clearing function at a later stage.e. To post incoming payments follow the menu path or use transaction code F-28 to complete the exercise: Accounting → Financial Accounting → Accounts Entry → F-28 – Post Incoming Payments Receivable → Document 2. Click on the button.

Document __________________________________________________ Number: 11. button or press Shift+F3 to return to the SAP Easy The system task is complete. click the Save button. Now you need to choose and select the items you want to clear. Then click Deactivate Items button. Double click on the SAR Gross field for each of those items to be cleared. Note: The system will highlight these items in blue. button. 9. Click on the Exit Access screen. You can check your document before postings. 8. To post your entries. All the open items are now deactivated (they are no longer highlighted in blue).4. 7. All open items are selected by default. You will need to select one more document to balance this clearing. 5. To deselect the items first click the Select all . through the remaining documents and select this document. Select Document→Simulate. The message bar displays: “Document 1800xxxx was posted in company code 1100” – record this number below. See screen below Scroll 6. FI_03 Accounts Receivables Version 1 35 . 10. When the value of the field not assigned is equal 0 and you can clear open items.

5. Note: An Accounting Document that contains line items have cleared been can not be reversed it requires that the cleared items be reset first.Reset Cleared Items Receivable → Document → 2. 1. button to display documents cleared by the clearing 4.FBRA A posting with clearing had been made to a wrong Customer Account due to similarities in names therefore the incoming payment document has to be reversed to enable the correct transaction to take place. 6.Exercise 13: Reset Cleared Items . Click the Accounts button. Update the following required and optional fields: Field Name Clearing document Company code Fiscal year Description Number of the document to be reset Code identifying a separate legal entity Fiscal year number Values Example: 180000xxx Example: 1100 Example: 2008 3. The system will display all the accounts involved in clearing operation: Click the Continue Click the Items operation: button to continue. In this exercise you’re going to display the clearing document and its line items. and then reset the cleared document. Click on the Save button or press Ctrl+S to post the resetting 36 FI_03 Accounts Receivables Version 1 . To reset cleared items follow the menu path or use transaction code FBRA to complete the exercise: Accounting → Financial Accounting → Accounts FBRA .

Click on Resetting and Reversal. Enter 01in the Reversal Reason field. 9. .Only Resetting will remove the clearing from the document that was cleared and changes the documents’ status from cleared item to open item . FI_03 Accounts Receivables Version 1 37 . A message clearing 180000xxxx reset will appear. A message will appear on the status bar Clearing 180000xxx reset.7. Click on the Exit Access screen. 11. -Resetting and reversing will reset the cleared line items and also reverses the clearing document 8. button or press Shift+F3 to return to the SAP Easy 15. 14. Note:If you choose Resetting and Reversal a pop up screen will appear requiring completion (For you to complete this option you have to process another post with clearing transaction) 10. The system task is complete.The clearing document also changes status to an open item and this has effect on the overall Customer Account. and today’s date or leave it blank. 12 13. Click the Continue button to continue A message will appear that document 90000xxxx was posted in company code 1100. Click on Only Resetting button. A screen reversal of clearing Document will be displayed with 2 (two) options to select from.

The resetting function has been carried out under the first part of Exercise 13. follow the menu path or Use transaction code FB08: Accounting → Financial Accounting → Accounts Receivable Reverse → FB08 . The system task is complete. If you want to reverse document that was already cleared.Exercise 14: Document Reversal (Individual Reversal) – FB08 Sometimes posted document contains incorrect information. 6. FI_03 Accounts Receivables Version 1 38 . you need to reset all cleared items before posting a reversal. 5. Click on the Exit Access screen. To reverse a document. Click the Back Click on the Save button or F3 button or press Ctrl+S. 1. button or press Shift+F3 to return to the SAP Easy 7. The reason the document will be reversed. Update the following required and optional fields: Field Name Document no. Reversal Reason Description The document that is to be reversed. A document to be reversed cannot include already cleared items. → Document → 2.Individual Reversal. Click the Display document before reversal or press F5. button 4. Values Example: 180000xxxx Example: 01 3. The system will post a reversal document and a message will appear on the status bar "Document 170000xxxx was posted in Company code 1100. This function allows you to reverse an incorrect document.

FI_03 Accounts Receivables Version 1 39 . To clear open items on Customer account follow the menu path or use transaction code F-32 to complete the exercise: Accounting F-32– Clear → Financial Accounting → Accounts Receivable → Account → 2. Values Example: See Customer Accounts Example: today’s date Company code Currency Example: 1100 Example: SAR Note: You can clear also the transactions posted in different currencies. The user will use the Account Clear transaction. 4. All the open items are now deactivated (they are no longer highlighted in blue). 3. Number of the company code that the Customer belongs to Currency code. select the items to be assigned to each other and then post. 1. The system will record the clearing information (document numbers. The system will automatically calculate and post exchange rate differences. Update the following required fields: Field Name Account Clearing date Description Code identifying the Customer account Date when you want the transaction to be cleared. The system will display open items that fulfill previously entered criteria: All open items are selected by default (later in this instruction how to change default system settings). The function allows you to clear matching open items on Customer account. Then click Deactivate Items button. button. In this exercise you need to clear two open items on the Customer account.Exercise15: Clear Customer Account – F-32 Authorised Users can access Open item Customer Accounts and assign and clear debits and credits. date) on the original document. Click the Enter button. It is used later in a header of a clearing document. To deselect the items first click the Select all 5.

Double click on the SAR Gross field for each of those items to be cleared. Document __________________________________________________ Number: 10. Note: The system will highlight these items in blue. See screen below Scroll 7. You will need to select one more document to balance this clearing. When the value of the field not assigned is equal 0 and you can clear open items. 9. but the system stored a clearing document. Click on the Exit Access screen. The message bar displays: “Document 111000xxxx was posted in company code 1100” – record this number below. click the Save button. You can check your document before postings. FI_03 Accounts Receivables Version 1 40 . 11. 8. Select Document→Simulate. button or press Shift+F3 to return to the SAP Easy The system task is complete. No “real” posting took place. To post your entries. through the remaining documents and select this document. Now you need to choose and select the items you want to clear.6.

Authorised users can view Customer Account Balances online using the Account Balance enquiry and entering the Customer account number.3: Unit 3: Customer Account Reports The unit will introduce how accounts receivable reports can be executed in the SAP ERP system. However. or by drilling down on the account balance from the Display Customer Account balance transaction Documents update Customer Balances when posted.5. Authorised Users can view the Customer Account details (line items posted) using the Customer Account Line item display transaction. FI_03 Accounts Receivables Version 1 41 . a more detailed course FI_06 on Financial Closing & Reporting will help you have broader view in reporting.

Click Execute button. Field Name Customer Description The Customer Number Values Example: Customer Number created in the previous exercise Example: 1100 Example: 2008 Company code Fiscal year Code identifying a separate legal entity Fiscal year number 3.Exercise 16: Customer Balance Display – FD10N The SAP system allows you to display the Account Balances of the customer at any given time and this report also allows you to navigate backwards (drill down) to the individual document line items that make up the total in an of the columns you wish to analyze. Update the required and the optional fields. Runt the balances report. 1. 4. → Accounts Receivable → Account → 2. To display Customer Account Balances follow the menu path or use transaction code FD10N to complete the exercise: Accounting → Financial Accounting FD10N – Display Balances. A Report below will be displayed FI_03 Accounts Receivables Version 1 42 .

5. The system task is complete. 8. This function will allow to view individual documents line items. FI_03 Accounts Receivables Version 1 43 . downloaded to various PC applications and can be displayed graphically. Click on the Exit Access screen. Double click balance figure on period 4 under credit column. Click on the Display Graphic button to display the graphic presentation of the report The report above can be printed sent by e-mail. button or press Shift+F3 to return to the SAP Easy 7.

Update the required and the optional fields: Field Name Customer Description The Customer Number Values Example:Account created in exercise Example: 1100 Example: 2008 Company code Fiscal year Code identifying a separate legal entity Fiscal year number 3. Execute the report and carry out some analysis. 4. 1. such as business volumes analysis. 5. Accounts Receivable → 2.Exercise 17: Customer Account Analysis – FD11 This transaction allows you to carry out an in depth Customer account Analysis. field line items which make up all FI_03 Accounts Receivables Version 1 44 . To execute Customer Account Analysis follow the menu path or use transaction code FD11 to complete the exercise: Accounting → Financial Accounting → Account → FD11 – Account Analysis. open items due date analysis. . Double click on a figure under receivables will be displayed. Click on the Enter button. Click on the Open items net tab to view the open items analysis.

Click on the Exit button Access screen. or press Shift+F3 to return to the SAP Easy The system task is complete. FI_03 Accounts Receivables Version 1 45 .6.

And the below report will FI_03 Accounts Receivables Version 1 46 . 1.Exercise 18: Display/ Change Line items – FBL5N The display/change line items of Customer transactional report offers a different view of customer documents. also allows you to view and analyze the status of each customer documents. Update the required and optional fields with the required data: Field Name Customer Description The Customer Number Values Example: Customer Number created in the previous exercise Example:1100 Company code Code identifying a separate legal entity 3. To execute Display/Change line items follow the menu path or use transaction code FBL5N: to complete the exercise: Accounting → Financial Accounting → Accounts Account → FBL5N – Display/Change line items Receivable → 2. 5. 4. button to start the process. Click on the Radio button. Run the report and see what it has to offer. Check box. Click on the Click on the Execute be displayed.

7.6. Each document is categorized depending on its current status : 8. Customer Documents are also updated with Net Due date symbols and these are derived from payment terms entered on the document during capturing. FI_03 Accounts Receivables Version 1 47 . Double click on any one line item and see where it will take you.

downloaded to various PC applications FI_03 Accounts Receivables Version 1 48 .The report displayed above can be printed sent by e-mail.

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