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Microsoft Office

 1 Introduction to Microsoft Office.
 A little bit of history...
 Editions.
 Alternatives to Office.
 2 Desktop applications.
 Microsoft Word.
 Microsoft Excel.
 Microsoft Outlook.
 Microsoft PowerPoint
 Microsoft Access.
 Microsoft FrontPage.
 3 Microsoft Word.
 Description.
 Editions.
 Utilities.
 Future editions.
 4 Criticisms to Office.
1 Introduction to
Microsoft Office
1.1 A little bit of
 It was not until 1989 when the first
“Microsoft Office” appeared.
 Until that, “Microsoft Word”, “PowerPoint”
and “Excel” were individual programs.
 The first to appear was “Word 1.0” in
 After that, in 1985 Microsoft launched
“Excel 1.0”
 Two years later the first edition of
“PowerPoint” was market for Macintosh
1.1 A little bit of
 As it was told before, “Word” appeared in
1983 on IBM PC (runing on DOS) .

 In 1984 Microsoft introduced “Word 1.0”
on Mac OS.

 It used the mouse (something strange in
that moment).

 It was able to open multiple documents
and to select text by word, line or
1.1 A little bit of
 “Word 1.0” runing on Mac OS 1.1
1.1 A little bit of
 “Excel 1.0” was a high quality graphic-
presentation spreadsheet.
 It had a limited database and macro
 As Word 1.0, it used the mouse instead of
command keys.
 It supposed an easy way to use a
spreadsheet what involved many people
who needed it for professional reasons.
1.1 A little bit of
 “Excel 1.0” for Mac OS (1985).
1.1 A little bit of
 Microsoft “PowerPoint 1.0” was in black
and white and generated transparencies

 It allowed to draw simple figures like lines
or circles for adding to a presentation.

 It had also simple text formatting in order
to manage a presentation.
1.1 A little bit of
 “PowerPoint 1.0” running on Mac OS
1.1 A little bit of
 In 1989 the first edition of Microsoft Office
was launched.

 Microsoft Word, PowerPoint and Excel
were included in that first version.

 It was launched on a Mac.

 One year later, Office was launched on
1.1 A little bit of
 From 1989 until now, Microsoft continued
developing the suite which had become in
the most important set of packages (in
sales volume) of this company.

 In 1994 the Access database was included
in the package and this was the last 16-
bits version.

 Several versions succeded after that
version, and one important novelty was
introduced in 1998: it was included in the
1.1 A little bit of
 In 2001 Office XP was launched and it
improved an important feature: it suports
working in restricted accounts under
win2000 and XP.

 The last version appeared on sale is
Microsoft Office 2007. It was released with
the new operating system Vista. After
many years without relevant changes in
the interface, it was greatly changed.
1.1 A little bit of
 Changes in the interface:
 Microsoft Word 2003:

 Microsoft Word 2007:
1.2 Current editions.
 All the 2007 editions includes Microsoft
Word , Excel and Outlook 2007.
 Basic edition: nothing more included.
 Home and Student: PowerPoint and Note
 Standard: PowerPoint.
 Small buisness: PowerPoint, Publisher and
Outlook included.
1.2 Current editions.
 Professional: the Small buissness edition
adding Access 2007.

 Office Ultimate, Professional Plus and
Enterprise adds to the Professional edition
Microsoft Communicator and Groove 2007
1.3 Alternatives to
 Along the time, there were a few programs
alternatives to the suite of Microsoft.
 In the world of word processor, the most
important was Corel WordPerfect, which
popularity in the 80’s and beggining of
90’s was even higher than Microsoft Word.
 Another one was WordPro, included into
SmartSuite package, suite developed by
Lotus becoming very popular in the middle
of 1990.
 Actually, the most important alternative
package is OpenOffice, program written in
open source and totally free.
2 Desktop
2.1 Microsoft Word
 Microsoft Word is considered the main
program of Microsoft Office, although in
the last years has lost relevance in
favour of Outlook because in these
years the electronic communication has
taken relevance. Perhaps, Word is the
most important word processor of the
market, being available for the
platforms of Microsoft Windows and
 The first version of Word, (Word 1.0)
appeared in 1983 for operating system
DOS. This first version of Microsoft Word
2.1 Microsoft Word
 The common extension by defect of
Microsoft Word has been always .DOC
until the arrival of the version Word
2007, which introduces a new format
based on XML, DOCX, but it has the
possibility of keeping and opening
documents in .DOC format.

 Microsoft Word has been one of the
programs offered with Microsoft Office
package in all its editions, also has been
2.1 Microsoft Word
 Microsoft Word 2003:
2.2 Microsoft Excel
 Microsoft Excel is considered the most
important spreadsheet program, as
Word, it has great importance inside the
package of programs offered by
Microsoft Office.

 In the past it was competing with the
popular Lotus 1-2-3 spreadsheet, but
Excel won the battle and it became the
program of spreadsheet by defect.
2.2 Microsoft Excel
 The common extensions of Excel are .xls
for all the versions available of this
program until the present version of
Microsoft Office 2007, (Excel 2007)
which is .xlsx.

 There are Microsoft Excel editions
available for Windows and Mac.
2.2 Microsoft Excel
 Microsoft Excel 2003:
2.3 Microsoft Outlook
 Microsoft Outlook is a PIM and a
complex e-mail client, that in the last
years have gained fame and relevance
inside the package of programs of
Microsoft Office, because the use of
electronic communication has grown
 In fact it was in the 1997 version of
Microsoft Office, when its total domain
in the electronic communication began,
since it replaced to programs like
Microsoft Mail, Messaging Windows and
 This mail version included a e-mail
2.3 Microsoft Outlook
 The common extensions of Microsoft
Outlook are .msg and .pst.

 As Microsoft Word and Microsoft Excel,
Microsoft Outlook is avaliable for
Windows and Mac.
2.3 Microsoft Outlook
 Microsoft Outlook 2003:
2.4 Microsoft PowerPoint
 Microsoft PowerPoint is one of the
most popular programs of presentations,
which allows to create slides composed
of text, graphs, films and other objects.

 The common extensions of Microsoft
PowerPoint are .ppt for all the versions
except for the available version in
Microsoft Office 2007 (PowerPoint 2007)
whose extensions are .pptx and .pot.
2.4 Microsoft PowerPoint
 Microsoft PowerPoint 2003:
2.4 Microsoft Access
 Microsoft Access is considered the
most complex application of the
package, based on a visual database.
This program allows to work in under
Windows, with databases just with a few
clicks on the tamplate to be used by any
kind of user, although it contains tools
for designing and programming for
expert users.
 The common extension of Microsoft
Access is .mdb.
2.4 Microsoft Access
 Microsoft Access 2003
2.5 Microsoft FrontPage
 Microsoft FrontPage is a program for
designing Web pages of the package of
Microsoft Office under Microsoft

 Expert users believe that HTML code of
this application is too chaotic and

 The last version of Microsoft FrontPage
is the one of the 2006.
2.5 Microsoft FrontPage
 Microsoft FrontPage enterprise
3-Microsoft Word
3.1 Description
 Microsoft Word is the most important
word processor.
 Originally his creator was Richard Brodie.
 The first version appeared in 1983.
 In 1989 was created his version to the
platform Microsoft Windows.
 The latest release is Word 2007.
3.2 Editions
 Microsoft Word is a program that is
suffering a constant change.

 His first version of 1983 was designed to
work with the operation system DOS.

 Actually it has a lot of versions in many
operation systems like MS-DOS, Microsoft
Windows, Apple Macintosh.
3.2 Editions
 Editions for Ms-Dos:
 Word 1 (1983)

 Word 2 (1985)

 Word 3 (1986)

 Word 4 (1987)

 Word 5 (1989)

 Word 5.1 (1991)

 Word 5.5 (1991)

 Word 6.0 (1993)
3.2 Editions
 Word 5.5 for Ms-Dos.
3.2 Editions
 Editions for Apple Macintosh:
 Word 1 for the Macintosh (1985)
 Word 3 (1987)
 Word 4 (1989)
 Word 5 (1991)
 Word 6 (1993)
 Word 98 (1998)
 Word 2001 (2000)
 Word v.X (2001)
 Word 2004 (2004)
 Word 2008 (2008)
3.2 Editions
 Word 2008 for Mac:
3.2 Editions
 Editions for Microsoft Windows:
 Word for Windows 1.0 (1989)
 Word for Windows 1.1 (1990)
 Word for Windows 1.1a (1990)
 Word for Windows 2.0 (1991)
 Word for Windows 6.0 (1993)
 Word for Windows 95 (1995)
 Word 97 (1997)
 Word 98 (1998)
 Word 2000 (1999)
 Word 2002 (2001)
 Word 2003 (2003)
 Word 2007 (2006)
3.2 Editions
 Microsoft Word 2002:
3.2 Editions
 Microsoft Word 2003:
3.2 Editions
 Microsoft Word 2007 on Windows
3.2 Editions
 Editions of UNIX:
 Microsoft Word for UNIX Systems
Release 5.1

 Editions of OS/2:
 Microsoft Word for OS/2 version 1.1B
3.3 Word utilities
 Word allows a lot of applications such as:
 Write a letter or a fax
 Creation of web pages
 Creation of graphics or tables

 Creation of a notebook or a calendar
 Designs with professional ending
 Introduction of images, animations or sounds
3.4 Future editions
 Actually Word is not only a word
processor, it also permits a lot of
applications that in the future should be
 There is no doubt that the future of Word
and of Office in general is unlimited and
the interactivity between users and the
programs every time go to be more
 Definitely the future of Word is
unpredictable and his enormous
4 Criticisms to
Microsoft Office.
4 Criticisms to Microsoft
 Microsoft is accused in several times of
creating Office’s aplications so unstable so
users must download updates from
Microsoft web page in order to fix that.

 In addition, Microsoft Office has presented
in its history critical failures in many of its
editions, in aplications like Word or Excel.

 These failures may allow any person to
take the control of the PC by expanding
4 Criticisms to Microsoft
 The last edition (2007) has changed
radically its interfaces, this caused the
critics from many users who believe that
the applications are more difficult to use.

 In general, its performance is worst than in
previous editions.

 To sum up we can say that Microsoft is
permanently accused of monopolistic
practises in the world of computer and
4 Criticisms to Microsoft

 “There are no significant bugs in our
released software that any significant
number of users want fixed.”
 Bill Gates on Focus Magazine No 43 (23
October 1995).

 Carlos Martínez Germade

 Javier Martínez Castro

 Carlos Chacón Buján