Teleconferencing

Introduction
Teleconferencing is a conference or meeting with every participant sitting blindfolded, so to speak. Absence of vital visual clues People staying in different location- anywhere in the world- to confer without getting up from their chair.

● Similar type – Just two location Three or more location ● More complex type – .Conti… Conference calls are of two types.

Please be sure to include the following information when notifying the participants: ● Date and time of call Dial-in number Participant pass code number ● ● .Teleconference Call The person moderating the conference call notifies all call participants of the conference call.

Conti… When it is time to place the call. please press *0". If you require operator assistance during this teleconference. all participants will call the same dial in number. After the tone. followed by the # sign. . After the call is answered. please enter your pass code. you will hear the following greeting: "Thank you for calling the Conference Center.

You will hear the next greeting say. "Your pass code has been accepted. . Instruct the other call participants to enter their six-digit pass code number. Press the pound (#) key. Press the pound (#) key. enter your six-digit pass code number.Conti… After the tone. You are now entering the conference".

Conti… The greeting will then say. "You are now being entered into the conference". all parties will be connected. Once the moderator enters the call. . All participants will be put on hold and hear music until the moderator enters the call.

Call them and ask them if the date & time you have in mind is convenient for them.If you are organizing a Conference call Notify all the participants in advance. Click to edit Master text styles Second level ● Third level ● Fourth level ● Fifth level .

● Date Time (Starting to closing) Name of expected members participated in the call ● ● .Conti… Fax or e-mail the agenda to all the participants in advance.

Conti… When fixing the time. Click to edit Master text styles Second level ● Third level ● Fourth level ● Fifth level . keep in mind the local time zone if there are participants from different countries.

Conti… Punctuality is extremely important whether you are the organizer or one of the participants. Click to edit Master text styles Second level ● Third level ● Fourth level ● Fifth level .

call the junior participant first. Click to edit Master text styles Second level ● Third level ● Fourth level ● Fifth level . The senior most should be the last one to be connected.Conti… When you start the conference.

greet all of them before starting the business If there are people who have not been introduced to rest. introduce them. Click to edit Master text styles Second level ● Third level ● Fourth level ● Fifth level .Conti… Once everyone is connected.

give them a clear idea of how you are going to proceedwho will speak in what order. Click to edit Master text styles Second level ● Third level ● Fourth level ● Fifth level .Conti… If there are several participants.

mail the “minutes of the meeting” to all the participants immediately.Conti… Once the call is over. Click to edit Master text styles Second level ● Third level ● Fourth level ● Fifth level .

it is best to talk only when conference call host asks them to.If you are participating in a conference call When there are three or more participants. Click to edit Master text styles Second level ● Third level ● Fourth level ● Fifth level .

Click to edit Master text styles Second level ● Third level ● Fourth level ● Fifth level .Conti… Take notes on what others are saying. and refer them when your turn comes.

Click to edit Master text styles Second level ● Third level ● Fourth level ● Fifth level .Conti… Don’t interrupt the person who ‘has the floor’. Don’t talk out of turn. Wait for you turn or the host’s instructions.

.Conti… Keep at hand all the information you are likely to need for the call.

others are forced to listen to you until you stop. Don’t ramble.Conti… Plan for conference call Click to edit Master text styles as you would for a Second level Third level meeting. ● ● Be clear what you want to say and say it briefly. Fourth level ● Fifth level .

The Click to edit Master text styles others may have Second level Third level difficulty following your Fourth level accent especially if they Fifth level are foreign participants.Conti… Speak slowly. ● ● ● .

. Fifth level ● ● ● Plan your contributions so they are considered valuable and are listened to with respect.Conti… Be considerate to other Click to edit Master text styles participants. Don’t go on Second level Third level and on clogging the Fourth level line.

Thanking you… .

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