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The first step in setting up a Windows Server 2008 print server is to install the Print Server role. This is achieved by launching the Server Manager, selecting Roles item from the tree in the left pane and clicking on Add Roles. In the Add Roles Wizard click next on the Welcome screen if one appears and then select the Print Services option. Click Next and read the information displayed before clicking Next once again to proceed to the Select Role Services screen. On this screen a number of different service options are available for selection and installation as outlined in the following table:
Option Print Server LDP Service Internet Printing Description Installs the print server and Print Management console. This is a prerequisite for configuring print services on Windows Server 2008. Installs the TCP/IP Line Printer Daemon Service (LPDSV) allowing UNIX, Linux and other Line Printer Remote (LPR0) based computers to print via the print server. This setting also opens port in the Windows Firewall. Creates an Internet Information Service (IIS) hosted web site where users can manage printers and connect and print to shared printers hosted in the server using the Internet Printing Protocol (IPP). The default URL for the web site is http://servername/Printers, where servername is the name of the server running the print services.
With the required options selected, click Next. Note that if Internet Printing was selected and the IIS role is not currently installed in the server, the wizard will prompt to add additional roles. If prompted, click on the Add Required Role Services button to proceed. Click Next on any information pages that may be displayed until the Confirmation screen appears. After reviewing the summary information provided, click Install to initiate the installation process.
Print Services Management Tools
Once print services are installed a number of print management tools are now available on the system. First and foremost is the Print Management snap-in which may be accessed via Start -> All Programs -> Administrative Tools -> Print Management. A useful command-line tool is also available in the form of the Print Backup Recovery Migration tool. The executable is named Printbrm.exe and is located in %SystemRoot%\System32\Spool\Tools.
Not surprisingly.vbs). In the case . or locally connected to the server.password -x .vbs).A number of useful VBscript tools are also available in %SystemRoot %\System32\Printing_Admin_Scripts\en-US (note that if you use a language other than en-US the path will need to be change accordingly). the next step after installing Print Services is to add printers.vbs Microsoft (R) Windows Script Host Version 5.server name -u .user name -w . a print server without any printers isn't going to be of much use.exe command and when run without any command-line options will display a list of supported options.list all jobs -m .7 Copyright (C) Microsoft Corporation.vbs).vbs) and for managing TCP/IP printer ports (prnport.vbs).resume the job -p . therefore.job id -l . Usage: prnjobs [-zmxl?] [-s server][-p printer][-j jobid][-u user name][-w password] Arguments: -j .vbs). All rights reserved. Scripts are available for configuring printer settings (prncfg.display command usage Examples: prnjobs -z -p printer -j jobid prnjobs -l -p printer prnjobs -l Adding Network Printers to the Print Server using Auto-detect Obviously.printer name -s . managing print jobs (prnjobs. listing and managing printer drivers (prndrvr.cancel the job -z .pause the job -? . installing and managing printers (prnmngr. managing print queues (prnQctl. Printers may either be network based. publishing printers to active directory (pubprn. The scripts are executed using the cscript. For example: cscript prnjobs.vbs).
unfold the Print Servers from the list in the left pane. right click the local or remote print server to which the new printer is to be added and select Add Printer.. open the Print Management tool via Start -> All Programs -> Administrative Tools -> Print Management. Under auto-detection..of network printers. This will display the Network Printer Installation Wizard as illustrated below: . Print Management scans the subnet on which the server resides and searches for any devices it can identify as being printers. these may be added either manually or using auto-detection. As printers are detected on the network they are displayed in a list where they may be selected and added to the print server. To add network printers using auto-detection..
As each printer is detected it will be listed.2. ensure that the Search for network printers is selected and click on Next. At this point the wizard will begin the process of scanning the network for printers. the wizard has detected an HP Deskjet 5800 printer on the network with an IP address of 192.10: .In order to have the wizard search for printers on the network. In the following example.168.
ensure that the printers are connected to the network and powered on and are on the same subnet as the print server. If a driver for the printer is already installed. select the required printer from the list and click Next to proceed to the Printer Driver screen. select it from the drop down list.If no printers are detected. Once the scan is complete. Alternatively select the Install a new driver option and click Next to proceed to the Printer Installation screen where a list of printer manufacturers and models is presented. Select the make and model of the printer from the list: .
"Printer in Accounts") and comment if desired. ensure that the Share this printer is not selected. or a suitable driver specified. enter the name by which the new printer will be shared to clients over the network. click on Next to configure the Printer Name and Share Settings. use the Have Disk button to browse for and select the appropriate manufacturer driver. If the printer is not to be shared. Click Next to display the printer summary screen as illustrated below where the selected settings are presented for review: . Also. or whether a driver can be obtained from the manufacturer's web site. check to see if the printer was supplied with a driver disk. On this screen. enter a location description (for example. Assuming this to be the case.If the make and model of printer are not listed. With either a printer selected from the list.
click Next to install the new printer. On the initial page of the wizard select the option labeled Add a TCP/IP or Web Services Printer by IP address or hostname and click Next to proceed to the Printer Address screen. This will launch the Network Printer Installation Wizard. select the Add Another Printer option to instruct the wizard to loop back to the start of the installation process. At this point the wizard will report that the driver has been successfully installed and that a test page is ready to be printed. As with auto-detection. Manually Adding Network Printers to a Print Server The preceding section discussed the use of auto-detection to locate and install and network attached printer.Assuming the configuration summary is correct. unfold the Print Servers category from the list in the left pane. This section will cover the manual installation of a network printer... If the type of printer is known (TCP/IP device or Web Services Printer) make the appropriate .. If another printer is to be added to the print server. right click the local or remote print server to which the new printer is to be added and select Add Printer. begin by invoking the Print Management tool (Start -> All Programs -> Administrative Tools -> Print Management).
selection. enter the name by which the new printer will be shared to clients over the network. or use the Have Disk to install the manufacturer supplied driver. enter a location description (for example. ensure that the Share this printer is not selected. With either a printer selected. If the printer is not to be shared. leave the setting as Auto Detect to have the wizard identify the printer type. Alternatively select the Install a new driver option and click Next to proceed to the Printer Installation screen where a list of printer manufacturers and models is presented. Enter the IP address or hostname of the printer to be added to the print server. Also. On this screen. The wizard will automatically generate a unique port name to accompany the IP address or hostname. click on Next to configure the Printer Name and Share Settings. Alternatively. The option is also provided to have the wizard attempt to identify the appropriate driver for the new printer. "Color Printer . The following figure illustrates the screen as described: Click Next to install a printer driver. Select the make and model of the printer from the list. If a driver for the printer is already installed on the print server. select it from the drop down list.
In this situation an icon will appear in the task bar indicating that the new device has been detected. Clicking on this icon presents the option to view details about the installation process. Click Next to perform the installation and print an optional test page. select the print server to which the printer is physically connected and click on Printers.in Sales") and comment if desired. where a Brother MFC-420CN printer has been detected and is being installed: Once the printer has been installed. Windows will automatically detect a new printer as soon as it is connected and powered up. Often. Local printers will be connected to the server using a serial (COM) port. That said. a parallel (LPT) port or a Universal Serial Bus (USB) port. launch the Print Management tool. The center pane of the tool will display a list of printers installed on the current print server. resulting in the appearance of a dialog similar to the one illustrated below. Adding a Locally Connected Printer Since servers are generally sequestered in climate controlled server room and printers are located in proximity to the users it always seems a little odd to talk about installing printers with are locally connected to servers. it will likely need to be configured for network sharing. double click on it to display the properties dialog and select the Sharing tab: . and cover it we will. To achieve this. Identify the required printer in the list. it is a topic which needs to covered.
all rendering of print jobs is performed on the client and just the RAW print data sent to the server for printing. and increasing the scalability of the print server. Alternatively. set the Share this printer check box and enter a suitable share name for the printer. This offloads the rendering overhead to the client computers. click Next to install a printer driver... On the initial screen select the Add new printer using an existing port and choose the port to which the printer is connected from the drop down list. select it from the drop down next to the use an existing printer driver on the computer. If one is already installed. When selected. This page also allows Client-side Rendering(CSR) to be configured. If Windows fails to auto-detect the printer it may be added manually from Print Management by right clicking on the print server to which the device is attached and selecting Add Printer. select Install a new printer driver and either select the .. thereby reducing the load.If the printer is to be shared with network client. Once selected.
or use the Have Disk to install the manufacturer supplied driver. by what name.printer make and model from the list. if so. Choose whether the printer is to be shared and. Click Next to proceed to the Printer Name and Sharing screen. review the information . Proceed to the summary screen.
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