Administrative Assistant Position Description Function
Provide daily administrative engagement and support for the company’s Executive Vice Presidents; provide functional and administrative support for the VP overseeing Marketing. As requested, provide support and coordination for ethos business unit and ACE / Partner members; perform other administrative and general office tasks that contribute to the efficiency and effectiveness of the company; provide general support to account teams on an as-needed basis.

Client Responsibilities: Successfully provide support to clients and to client account areas to facilitate a client-intimate approach to service • Provide administrative support (e.g., correspondence, mail, filing, phones, travel, etc.) • Manage the calendars and schedules for Executive Vice Presidents • Initiate and draft occasional follow-up correspondence to clients • Manage the proposal development process (formatting, printing, delivery, etc.) • Coordinate conference and meeting activities (including meeting preparation, agendas, and follow-up) • Assist EVPs in managing key programs (i.e. SAMs, employment tracking, mentorship, etc.) • Provide general support to keep executives’ offices organized • Research, as needed • Draft reports, as needed Company Responsibilities: Provide and service resources to enable the company to function cost-effectively • Provide general support to office to ensure common spaces are organized and efficient • Provide relief to front desk and phone receptionist (first back-up) • Database management, including contact management • Resume and recruitment management • Coordinate and create all-staff meeting presentation materials Team Responsibilities: Participate as a successful team member to contribute to the company’s client-focused culture • Actively inform supervisor on status of assigned work • Contribute ideas to encourage efficient company operations and optimal use of resources

Revised August 2009

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