ENROLMENT PROCEDURE

For FRESHMEN
EFFECTIVE SUMMER 2009

FLOW DIAGRAM DETAILS

1. Go to the Office of Admissions and Scholarships (OAS):

(OAS):
OAS
a. Fill - out the Enrolment Application Form
b. Submit the following requirements:
• Original copy of HIGH SCHOOL CARD
• Original copy of Certificate of Good Moral Character
• Original copy of Birth Certificate preferably NSO certified
• One (1) pc. – long size brown envelope
Accounting 2. Proceed to the Accounting Department and pay P150 for the testing fee and P50 for the
Department digital picture.
3. Proceed to the Office of Admissions and Scholarships (OAS):
(OAS):
OAS a. Present the receipt of payment for picture taking and schedule of Entrance Exam.
b. Take the Entrance Exam at the Testing Room/ Guidance Office upon presentation of
the Testing Permit (detached portion of the Enrolment Application Form).
c. Give the countersigned Testing Permit to OAS and wait for the test result, interview
and issuance of the duly signed enrolment admission slip (pink slip).
d. For Nursing applicant, go to the College of Nursing Office for physical examination.
NOTE: The OAS should ensure that the personal information of the freshman applicant
has been encoded before releasing the duly signed pink slip and the test result.
4. Go to the Enrolment Technical Office (ETO):
(ETO):
ETO a. Present the pink slip for the issuance of your Student ID Number
b.1. For BLOCK SECTIONS (Those who will take regular load of first year, first semester):
• Approach the enrolment adviser for the encoding of your tentative-subject load. This
will serve as your reservation for 24 hours.
• Wait for your computer-generated enrolment form duly signed by the adviser.
b.2. For NON- BLOCK SECTIONS (Those who will not take regular load of first year, first
semester):
• Get your schedule of classes from the postings in the bulletin board.
• Fill- out the tentative subject load form with your tentative subject load and present it
to the enrolment adviser for encoding. This will serve as your reservation for 24 hours.
• Wait for your computer-generated enrolment form duly signed by the adviser.
5. Proceed to the Accounting Department for payment.
Accounting

Students who will pay in full are entitled to a cash discount which will be evaluated by
Department the Accounting Department.

Brothers and sisters are entitled to a tuition fee discount.

ETO 6. Proceed to the Enrolment Technical Office (ETO):

a. Submit the remaining copies of your computer-generated enrolment form.
b. Claim your Temporary Study Load. Check immediately if your study load contains all the
subjects you intend to enroll and the correct schedule of classes. Changing and
dropping of subjects are discouraged. However, changing of schedule due to erroneous
encoding is allowed only within 3 working days from date of issuance of temporary
study load.
7. Go to your respective Records In-Charge at the Registrar’s Office on or after the date
Registrar’s
specified in the temporary study load and
Office
a. Claim your Official Study Load
b. Get a copy of your Student Handbook
c. Claim your ID card before the start of classes

IMPORTANT REMINDERS:
♦ Keep your official study load and ID card as these will be inspected by your teachers during the FIRST
WEEK of classes.
♦ If your ID card is lost, see the Student Affairs Office (SAO) immediately.
♦ If your official study load is lost, see your Records In-Charge at the Registrar’s Office.
♦ Adding/ dropping of subjects is charged P40 per transaction.
 ENROLMENT PROCEDURE
For OLD STUDENTS
EFFECTIVE SUMMER 2009

FLOW DIAGRAM DETAILS

College/ 1. Go to your College/ Department:

Department
Department a. Secure your computer- generated grades, tentative subject- load form and plotted
schedule form.
b. Present your tentative subject-load and plotted schedule of classes to your
enrolment adviser for encoding. This will serve as your reservation for 24 hours.
c. Present your final admission slip to your enrolment adviser for the printing and
issuance of the duly signed computer-generated enrolment form.

Accounting 2. Proceed to the Accounting Department for payment.

Department
Students who will pay in full are entitled to a cash discount which will be evaluated
by the Accounting Department.

Brothers and sisters are entitled to a tuition fee discount.

3. Proceed to the Enrolment Technical

Technical Office (ETO):
(ETO):
ETO a. Submit the remaining copies of your computer- generated enrolment form.
b. Present your final admission slip and official receipt of payment for the evaluation of
fees and printing of temporary study load. Check immediately if your study load
contains all the subjects you intend to enroll and the correct schedule of classes.
Changing and dropping of subjects are discouraged. However, changing of schedule
due to erroneous encoding is allowed only within 3 working days from date of
issuance of temporary study load.

4. Go to the Registrar’s Office on the date specified in the temporary study load and claim
Registrar’s your official study load upon presentation of ID card for validation. Failure to claim
Office would mean “no official enrolment”.

IMPORTANT REMINDERS:
REMINDERS:

♦ Keep your official study load and ID card as these will be inspected by your teachers during the FIRST
WEEK of classes.
♦ If your ID card is lost, see the SAO immediately.
♦ If your official study load is lost, see your Records In-Charge at the Registrar’s Office.
♦ Adding/ dropping of subjects is charged P40 per transaction.
 ENROLMENT PROCEDURE
For SHIFTEES
EFFECTIVE SUMMER 2009

FLOW DIAGRAM DETAILS

College/ 1. Secure your computer- generated grades from your Department/ College
College.
ollege
Department
2. Go to the Student Affairs Office (SAO):
SAO a. Ask for clearance and alignment of program/course.
b. Surrender your ID card.
3. Go to the College/ Department where the course you wish to enroll
belongs and see the DEAN/CHAIR for the following:
College/ a. Approval of transfer to the new program/ course.
Department b. Preliminary evaluation of your subjects taken from former program/course using the
prospectus/ checklist of subjects as basis of your tentative subject- load.
c. Encoding of your tentative subject- load which will serve as your reservation for 24
hours.
d. Printing of your computer- generated enrolment form duly signed by the Adviser upon
presentation of final admission slip.
e. Attachment of the prospectus used by the dean/ chair for preliminary evaluation of
subjects taken from other programs to your enrolment form.
Accounting 4. Proceed to the Accounting Department for PAYMENT of the following:
Department a. Tuition fee (separate receipt)
b. ID card (separate receipt)
NOTE:

Students who will pay in full are entitled to a cash discount which will be
evaluated by the Accounting Department.

Brothers and sisters are entitled to a tuition fee discount.
5. Proceed to the Enrolment Technical Office (ETO
(ETO)
ETO):
ETO a. Submit the remaining copies of your computer- generated enrolment form.
b. Present your final admission slip and official receipt of payment for the evaluation of fees
and printing of temporary study load. Check immediately if your study load contains all
the subjects you intend to enroll and the correct schedule of classes. Changing
and dropping of subjects are discouraged. However, changing of schedule due to
erroneous encoding is allowed only within 3 working days from date of issuance of
temporary study load.
c. Request for picture taking upon presentation of SAO clearance and receipt of payment.
Registrar’s
Registrar’s 6. Go to the Registrar’s Office on the date specified in the temporary study load:
Office a. Claim your official study load and ID card. Failure to claim would mean “no official
enrolment”.
b. Sign an UNDERTAKING for OFFICIAL ACCREDITATION of subjects taken
from your previous program/ course (see Important Reminders #3 below) using
Registrar form 23.
NOTE: General Education subjects with the same descriptive title and units do not
need to be accredited.

IMPORTANT REMINDERS:
REMINDERS:
♦ Keep your official study load and ID card as these will be inspected by your teachers during the FIRST
WEEK of classes.
♦ If your ID card is lost, see the SAO immediately.
♦ Have your subjects taken from the former program/ course officially accredited within one semester
using Registrar Form 20. Refer to your Records In- Charge at the Registrar’s Office.
♦ In rare cases, where no other subjects can be loaded except for certain subject/s which need
immediate accreditation, accreditation of such subject/s must be done during enrolment.
♦ If your official study load is lost, see your Records In-Charge at the Registrar’s Office.
♦ Adding/ dropping of subjects is charged P40 per transaction.
 ENROLMENT PROCEDURE
For TRANSFEREES
EFFECTIVE SUMMER 2009

FLOW DIAGRAM DETAILS

1. Go to the Student Affairs Office (SAO):

(SAO)
SAO a. Fill-out the ENROLMENT APPLICATION FORM.
b. Submit the following requirements:
• Informative Copy of TRANSCRIPT OF RECORDS
• Honorable Dismissal/ Transfer Credentials
• Original copy of Certificate of Good Moral Character
• Original copy of Birth Certificate preferably NSO certified
• One (1) pc. - long size brown envelope
Accounting
2. Proceed to the Accounting Department and pay P250 for the testing fee and P50 for the digital
Department
picture.
3. Proceed to the Office of Admissions and Scholarships (OAS
(OAS)
OAS):
e. Present the receipt of payment for picture taking and schedule of Entrance Exam.
OAS f. Take the Entrance Exam at the Testing Room/ Guidance Office upon presentation of the
Testing Permit (detached portion of the Enrolment Application Form).
NOTE: The OAS should ensure that the personal information of the transferee has been
encoded before forwarding the pink slip to SAO.
4. Go to the Student Affairs Office (SAO):
(SAO)
SAO a. Fill – out the necessary form.
b. Give the countersigned Testing Permit to the SAO Head for interview and approval of
your enrolment admission.
c. Get your Student ID Number.
5. Go to the College/ Department where your course belongs:
College/ a. See the Dean/ Chair for the approval of your Enrolment Admission.
Department b. Have your subjects taken from other schools initially evaluated by the Dean/Chair using
the prospectus/ checklist of subjects as basis of your tentative subject load.
c. Present your tentative subject load to the enrolment adviser for encoding. This will serve as
your reservation for 24 hours.
d. Wait for your computer-generated enrolment form duly signed by the Adviser.
e. Attach the prospectus used by the dean/ chair for preliminary evaluation of subjects
taken from other schools to your enrolment form.
Accounting 6. Proceed to the Accounting Department for payment.
Department
Students who will pay in full are entitled to a cash discount which will be evaluated by the
Accounting Department.

Brothers and sisters are entitled to a tuition fee discount.
7. Proceed to Enrolment Technical Office (ETO
(ETO)
ETO):
ETO a. Submit the remaining copies of your computer- generated enrolment form.
b. Present your official receipt of payment for the evaluation of fees and printing of temporary
study load. Check immediately if your study load contains all the subjects you intend to
enroll and the correct schedule of classes. Changing and dropping of subjects are
discouraged. However, changing of schedule due to erroneous encoding is allowed only
within 3 working days from date of issuance of temporary study load.
8. Go to the Registrar’s Office
Office on the date specified in the temporary study load:
a. Claim your official study load and ID card. Failure to claim would mean “no official
Registrar’s
enrolment”.
Office b. Get a copy of your Student Handbook
c. Sign an UNDERTAKING for OFFICIAL ACCREDITATION of subjects taken from other schools
(see Important Reminders #3 below) using Registrar form 22.
NOTE: General Education subjects with the same descriptive title and units do not need to
be accredited.

IMPORTANT REMINDERS:
REMINDERS:
♦ Keep your official study load and ID card as these will be inspected by your teachers during the FIRST WEEK of
classes.
♦ If your ID card is lost, see the SAO immediately.
♦ Have your subjects taken from other school/s officially accredited within one semester since admission at CIT
using Registrar Form 20. Refer to your Records In-Charge at the Registrar’s Office.
♦ In rare cases, where no other subjects can be loaded except for certain subject/s which need immediate
accreditation, accreditation of such subject/s must be done during enrolment.
♦ If your official study load is lost, see your Records In-Charge at the Registrar’s Office.
♦ Adding/ dropping of subjects is charged P40 per transaction.
 ENROLMENT PROCEDURE
For CROSS-
CROSS- ENROLEES from OTHER SCHOOLS
EFFECTIVE SUMMER 2009
2009

FLOW DIAGRAM DETAILS

Registrar 1. Seek approval from the Registrar for cross-enrolment.

2. Go to the Student Affairs Office (SAO) for the following:

SAO
a. Submission of requirements:
♦ Original copy of Certification of Good Moral Character
♦ Permit to cross- enroll
♦ Two (2) pcs. 1”x1” black and white ID pictures
b. Interview and approval of Enrolment Admission by the SAO Head
c. Issuance of Student ID Number

OAS 3. Go to the Office of Admissions and Scholarships (OAS)

(OAS) for approval of
Enrolment Admission and picture taking.

College/ 4. Go to the College/ Department for the following:

Department a. Approval of your Enrolment Admission by the Dean/ Department Chair.
b. Encoding of your tentative subject- load which will serve as your reservation
for 24 hours.
c. Printing/ issuance of the duly signed computer-generated enrolment form.

Accounting 5. Go to the Accounting Department for payment

Department ♦ For students who will be paying in full, the Accounting Department will do
the evaluation of fees.

ETO 6. Proceed to the Enrolment

Enrolment Technical Office (ETO):
(ETO):
a. Submit the remaining copies of your computer- generated enrolment form
together with the required documents.
b. Present your official receipt of payment for the evaluation of fees and
printing of temporary study load.
load

Registrar’s
Registrar’s
7. Go to the Registrar’s Office on the date specified in the temporary study load and
Office claim your official study load and ID card. Failure to claim would mean “no official
enrolment”.

IMPORTANT REMINDERS :
 Keep your official study load and ID card as these will be inspected by your teachers during
the FIRST WEEK of classes.
 If your ID card is lost, see the SAO immediately.
 If your official study load is lost, see your Records In-Charge at the Registrar’s Office.
 Present clearance and surrender your ID card card upon claiming your final grade at the Registrar’s
Office.
 ENROLMENT PROCEDURE
For ETEEAP Students
EFFECTIVE SUMMER 2009

FLOW DIAGRAM DETAILS

ETEEAP 5. Go to the ETEEAP Office and fill-out the following:

Office d. Applicant’s Information Sheet
e. CIT-ETEEAP Pre-Application Form
f. Enrolment Application Form

6. Proceed to the Student Affairs Office (SAO) and:

SAO
a. Present CIT-ETEEAP Pre-Application Form for the issuance of your ID Number.
b. Submit Transcript of Records and Honorable Dismissal/ Transfer Credentials.

7. Proceed to the Enrolment Technical Office (ETO) and present CIT-ETEEAP Pre-
ETO Application Form with your ID Number for printing of your computer-generated
enrolment form.

8. Go to the Accounting Department and pay P2,050.00 for the enrolment fee and
Accounting P300 for Testing Fee.
Department

9. Go to the Office of Scholarships and Admissions (OAS) and

OAS a. Present the receipt of payment & the Enrolment Application Form for picture
taking and schedule of entrance exam.
b. Take the entrance exam at the Testing Room/ Guidance Office upon
presenting the testing permit (detached portion of the Enrolment Application
Form).

LOCATOR MAP

ETEEAP Office- Ground Floor Main

Building across Auditorium and
ACCOUNTING CAS OAS Guidance
near the VPAA Office
SAO
2nd floor SAO- 2nd floor Main Building near
Room 204
ETO
Main Building
C ETO- Ground Floor Main Building
L near Accounting Office
I
N
I OAS- Ground Floor Main Building
EXECUTIVE OFF. ETEEAP VPAA C near College of Arts and Sciences
(CAS)

ENROLMENT PROCEDURE
 For Graduate Students
EFFECTIVE SUMMER 2009
1. Go to the respective Graduate Program Office and fill-out the Enrolment Application Form.
2. Go to the Accounting Office and pay P250 for the testing fee & P50 for the digital picture.
3. Go to the Office of Admissions and Scholarships (OAS):
(OAS):
a. Present receipt of payment for picture taking and schedule of Entrance Exam.
b. Take the Entrance Exam at the Testing room / Guidance Office.
c. Claim the examination result.
4. Proceed to the respective Graduate Program Office:
a. Present examination result to the Dean/ Chair for the approval of your Enrolment
Admission.
b. Submit the photocopy of the following:
• Informative copy of TRANSCRIPT OF RECORDS
• Honorable Dismissal / Transfer Credentials
• Original copy of Certificate of Good Moral Character
• Original copy of Birth Certificate preferably NSO certified
• One (1) pc. –long brown envelope
5. Go to the Student Affairs Office (SAO) for interview, issuance of Student ID Number and
submission of the original copy of the following:
a. Informative copy of TRANSCRIPT OF RECORDS
b. Honorable Dismissal / Transfer Credentials
c. Original copy of Certificate of Good Moral Character
d. Original copy of Birth Certificate preferably NSO certified.
e. One (1) pc. –long brown envelope
6. Proceed to the respective Graduate Program Office:
a. Have your subjects taken from other schools initially evaluated by the Dean/Chair using
the prospectus/ checklist of subjects as basis of your tentative subject load.
b. Present your tentative subject load to the enrolment adviser for encoding. This will serve
as your reservation for 24 hours.
c. Wait for your computer-generated enrolment form duly signed by the Adviser.
d. Attach the prospectus used by the dean/ chair for preliminary evaluation of subjects taken
from other schools to your enrolment form.
7. Proceed to the Accounting Office for payment.
a. Students who will pay in full are entitled to a cash discount which will be evaluated by the
Accounting Department.
b. Brothers and sisters are entitled to a tuition fee discount.
8. Proceed to the Enrolment Technical Office (ETO):
a. Submit the remaining copies of your computer- generated enrolment form.
b. Present your official receipt of payment for the evaluation of fees and printing of temporary
study load. Check immediately if your study load contains all the subjects you intend to
enroll and the correct schedule of classes. Changing and dropping of subjects are
discouraged.
9. Go to the Registrar’s Office on the date specified in the temporary study load and claim your
official study load & ID card. Failure to claim would mean “no official enrolment”.

IMPORTANT REMINDERS:
♦ Keep your official study load and ID card as these will be inspected by your teachers during the
FIRST WEEK of classes.
♦ If your ID card is lost, see the SAO immediately.
♦ If your official study load is lost, see your Records In-Charge at the Registrar’s Office.
♦ Adding/ dropping of subjects is charged at P40 per transaction.
 ENROLMENT PROCEDURE
FOR RETURNEES (enrolling in the same course)
EFFECTIVE SUMMER 2009

FLOW DIAGRAM DETAILS

Registrar’s 1. Secure clearance and report card/ grades at the Registrar’s office.
office
Office

Accounting 2. Go to the Accounting Department for account verification and clearance.

Department

SAO 3. Proceed to the Student Affairs Office (SAO) for clearance.

4. Go to your College/ Department:

Department
College/ a. Secure your tentative subject- load form and plotted schedule form.
Department b. Present your tentative subject-load and plotted schedule of classes to your
enrolment adviser for encoding. This will serve as your reservation for
24 hours.
c. Present your SAO clearance to the enrolment adviser for the printing and
issuance of the duly signed computer-generated enrolment form.

Accounting 5. Proceed to the Accounting Department for payment.

Department
Students who will pay in full are entitled to a cash discount which will be
evaluated by the Accounting Department.

Brothers and sisters are entitled to a tuition fee discount.

6. Proceed to the Enrolment Technical Office (ETO):

(ETO)
ETO a. Submit the remaining copies of your computer- generated enrolment form.
b. Present your SAO clearance and official receipt of payment for the evaluation of
fees and printing of temporary study load. Check immediately if your study load
contains all the subjects you intend to enroll and the correct schedule of classes.
Changing and dropping of subjects are discouraged. However, changing of
schedule due to erroneous encoding is allowed only within 3 working days from
date of issuance of temporary study load.

7. Go to the Registrar’s Office on the date specified in the temporary study load and
Registrar’s claim your official study load upon presentation of ID card for validation. Failure to
Office claim would mean “no official enrolment”.

IMPORTANT REMINDERS :

♦ Keep your official study load and ID card as these will be inspected by your teachers during the
FIRST WEEK of classes.
♦ If your ID card is lost, see the SAO immediately.
♦ If your official study load is lost, see your Records In-Charge at the Registrar’s Office.
♦ New tuition fee rate is charged to your school account.
♦ Adding/ dropping of subjects is charged P40 per transaction.
 ENROLMENT PROCEDURE
FOR RETURNEES (shifting to another course)
EFFECTIVE SUMMER 2009

FLOW DIAGRAM DETAILS

Registrar’s 1. Secure clearance and report card/ grades at the Registrar’s office.
office.
Office

Accounting 2. Go to the Accounting Department for account verification and clearance.

Department
3. Proceed to the Student Affairs Office (SAO):
(SAO)
SAO a. Ask for clearance and alignment of program/ course
b. Surrender your ID card

4. Go to the College/ Department where the course you wish to enroll belongs and see
College/ the Dean/Chair for the following:
Department a. Approval of transfer to the new program/ course.
b. Preliminary evaluation of your subjects taken from former program/course using the
prospectus/ checklist of subjects as basis of your tentative subject- load.
c. Encoding of your tentative subject- load which will serve as your reservation for 24
hours.
d. Printing of your computer- generated enrolment form duly signed by the Adviser
upon presentation of your SAO clearance.
e. Attachment of the prospectus used by the dean/ chair for preliminary evaluation of
subjects taken from other programs to your enrolment form.

Accounting 5. Proceed to the Accounting Department for payment.

Department ■ Students who will pay in full are entitled to a cash discount which will be
evaluated by the Accounting Department.
■ Brothers and sisters are entitled to a tuition fee discount.
6. Proceed to the Enrolment Technical Office (ETO):
(ETO):
ETO 7. Submit the remaining copies of your computer- generated enrolment form.
8. Present your SAO clearance and official receipt of payment for the evaluation of
fees and printing of temporary study load. Check immediately if your study
load contains all the subjects you intend to enroll and the correct schedule of
classes. Changing and dropping of subjects are discouraged. However, changing of
schedule due to erroneous encoding is allowed only within 3 working days from
date of issuance of temporary study load.
9. Request for picture taking upon presentation of SAO clearance and receipt of
payment.
7. Go to the Registrar’s Office on the date specified in the temporary study load:
Registrar’s a. Claim your official study load and ID card. Failure to claim would mean “no official
Office enrolment”.
b. Sign an UNDERTAKING for OFFICIAL ACCREDITATION of subjects taken from your
previous program/ course (see Important Reminders #3 below) using Registrar
form 23.
NOTE: General Education subjects with the same descriptive title and units do not
NOTE:
need to be accredited.
IMPORTANT REMINDERS :
♦ Keep your official study load and ID card as these will be inspected by your teachers during the FIRST WEEK of classes.
♦ If your ID card is lost, see the SAO immediately.
♦ Have your subjects taken from former program/ course officially accredited within one semester using Registrar Form
20. Refer to your Records In-Charge at the Registrar’s Office.
♦ In rare cases, where no other subjects can be loaded except for certain subject/s which need immediate accreditation,
accreditation of such subject/s must be done during enrolment.
♦ If your official study load is lost, see your Records In-Charge at the Registrar’s Office.
♦ New tuition fee rate is charged to your school account.
♦ Adding/ dropping of subjects is charged P40 per transaction.