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Formal

Letter
(Propo sa l)
Sender’s Name
Sender’s Position
Sender’s Address
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Date (e.g. 20 January 2009 – correct; 20/01/09 – wrong)

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Recipient’s Name
Recipient’s Position
Recipient’s Address
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Dear Sir/Mr Lee,


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Title of Letter

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Para 1 Purpose of letter/Decision made

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Para 2 Options considered – strengths and weakness of


Reasons that option X is superior compared to
options Y,Z, A, B C, D

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Para 3 Plans for implementation

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Para 4 Request for support/ Thank your reader for his time and
attention to the matter

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Yours sincerely,
Signature
Full Name
Informa l
Letter
Sender’s Address
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Date (e.g. 20 January 2009 – correct; 20/01/09 – wrong)

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Dear Uncle Lee/ Simon,


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Para 1 Enquire about the health and happiness of your uncle/ aunt/
cousin/friend/ Thank him/her for his/her letter/ offer of help

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Para 2 Purpose of letter/Decision made

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Para 3 Options considered – strengths and weakness of


Reasons that option X is superior compared to
options Y,Z, A, B C, D

LEAVE A LINE

Para 4 Plans for implementation

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Para 5 Request for support/Thank your uncle/aunt/cousin/friend for


their thoughts of you and their kind offer.

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With love,
Name (in legible handwriting)
Report
(Propo sa l)
To : Recipient’s Name/ Recipient’s Position

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From : Sender’s Name/ Sender’s Position

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Title of Report/Proposal

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Para 1 Purpose of report/proposal/decision made

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Sub-Heading

Para 2 Options considered/ Options considered – strengths and


weakness of / Reasons that option X is superior compared to
options Y,Z, A, B C, D
/surveys conducted/survey findings

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Sub-Heading

Para 3 Plans for implementation

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Sub-Heading

Para 4 Request for resource allocation/help/approval for plans/ Thank


your reader for his time and attention to the matter

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Signature
Full Name
Date (e.g. 20 January 2009 – correct; 20/01/09 – wrong)
Ne ws Report
/Brochure
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Title of News Report/Brochure

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Sub-heading 1

Para 1 Keep it short (3-7 lines)

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Sub-heading 2

Para 2 Keep it short (3-7 lines)

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Sub-heading 3

Para 3 Keep it short (3-7 lines)

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Sub-heading 4

Para 4 Keep it short (3-7 lines)

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Sub-heading 5

Para 5 Contact details


Agency name, tel, hotline
Speech

Para 1 Good afternoon, Mr Richard Lim, our Guest of Honour, Mr


Peter Tan, Principal, Mrs Judy Yeow and Mrs Aw Meng Yin,
Vice-Principals, teachers, parents and fellow students,
(topic of speech)

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Para 2 Elaborate on topic

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Para 3 Elaborate on topic

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Para 4 Summary statement on Topic of speech


(Question for audience to mull over,
famous quote for audience to consider,
important statistic for audience to keep close to their hearts)

Signature of speech writer


Full Name of speech writer
Date
Eyew itne ss Repor t

To : Recipient’s Name/ Recipient’s Position

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From : Sender’s Name/Sender’s Position

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Title of Eyewitness Report

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Para 1 Summary of the incident (who, what, where, when, why, how)

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Para 2 Elaborate on the incident (who, what, where, when, why, how)

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Para 3 Elaborate on the incident (who, what, where, when, why, how)

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Para 4 Elaborate on the incident (who, what, where, when, why, how)

LEAVE A LINE

Signature
Full Name
Date (e.g. 20 January 2009 – correct; 20/01/09 – wrong)

 just write what you saw, heard, smelled, touched


 do NOT include your personal judgment on the incident/persons involved
- e.g. I think the thug is an evil man who should be sentenced to life
imprisonment or stoned to death.