Professional Documents
Culture Documents
INTERNSHIP REPORT
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Internship Report
Acknowledgement
Firstly I would thank ALLAH Almighty for giving me the opportunity, courage
and the resources to be able to do something productive. Without blessings of
ALLAH Almighty I would not be able to complete my duties.
I would like to express my sincere gratitude and thanks to Mr. Haroon Rashid
(HOD Management Sciences) who gave me opportunity to work in COMSATS
Institute of Information Technology, Sahiwal Campus as “Assistant Coordinator”.
Then my sincere thanks to Mr. Safdar Ali (Assistant Director planning and
Development) who helped me and trained me to gain practical knowledge. A
special thanks to Ms. Aasima Rasheed for providing me excellent support in
every matter.
All of their guidance has given me the opportunity to grow as a mature student. It
helped me to become a more qualified candidate to compete other students
professionally and also to complete my professional degree with lot of practical
work experience. The expectations that I had from this experience were fulfilled.
In the end I would like to gratitude my parents, all teachers, and my colleges who
make me able to compete others in professional environment. This is all because
of their support and prayers.
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Table of Contents
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Recommendations..................................................................................................... 24
Learning as a Student Intern ......................................................................................... 25
Duties ............................................................................................................................ 25
Duties and responsibilities at CIIT admission cell ...................................................... 25
Accomplishments .......................................................................................................... 26
Providing Information about COMSATS .................................................................... 26
a. Queries about CIIT.......................................................................................... 26
b. Queries about admission ................................................................................ 28
Procedure to apply in CIIT Sahiwal............................................................................ 29
Scholarship offered by CIIT Sahiwal.......................................................................... 30
Last date of submission of admission forms .............................................................. 31
Issuing the PROSPECTUSES ................................................................................... 31
Issue NTS forms ........................................................................................................ 31
Receive admission forms........................................................................................... 31
Receiving of admission forms through courier ....................................................... 32
Receiving of admission forms by hand................................................................... 32
Receiving of NTS forms ......................................................................................... 32
Prepare NTS Roll number Slips................................................................................. 33
Attend the phone calls ............................................................................................... 33
Data entry .................................................................................................................. 33
Phone calls to candidates having missing documents............................................... 33
Phone calls to ineligible candidates ........................................................................... 33
Visit at Kips academy Faisalabad .............................................................................. 33
Visit at NTS test center in Lahore .............................................................................. 34
Working at city office.................................................................................................. 34
Arrangements for conducting NTS test ...................................................................... 34
New knowledge Acquired .............................................................................................. 34
Problems Encountered .................................................................................................. 35
Recommendations ........................................................................................................ 36
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Internship Report
Executive Summary
This report is about my internship that I have undergone at CIIT Sahiwal from
June to august 2010. The main purpose of internship is to learn, by working in
practical environment and to apply the knowledge acquired, during the studies, in
a real world scenario in order to tackle the problems. The objective of this report
is to fully describe my internship program and sharing my practical experience of
CIIT Sahiwal with my teachers and other students. Efforts have been made to
compile this report in such a way that activates its salient features not only for
students but also for the layman. I have divided this report into different sections.
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• Develop high quality professionals and scholars who are committed to the
pursuit of excellence, and are endowed with vision, courage and
dedication.
• Improve academic and management practices I the country through the
generation, assimilation, and dissimilation of knowledge.
• Make a significant and meaning full combination towards the social and
economic betterment of Pakistan through development of its human
resources
• Serve as an intellectual resource base in the region.
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In initial stage CIIT Sahiwal start its operations in a rental building in city. At that
time CIIT Sahiwal have only five class rooms, one electronic lab, one small
computer lab and a small library. At that time programs offered by CIIT Sahiwal
was MBA, BBA, Bs(CS) and BS(TN). During the period of two year at city
campus it takes its four intakes of MBA. After two years campus was shifted in its
own under construction Building. Where three new programs were launched i.e.
BS(BI), BS(BS) and Mechanical Engineering.
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Introduction of CIIT
• Islamabad
• Lahore
• Wah Cantt
• Abbottabad
• Sahiwal
• Attock.
• Vehari
Now five more campuses are in channel including Toba Tek Singh, Gujrat,
Quetta, Karachi, and Larkana. The future plans are of opening more campuses in
the provinces of Sindh and Balochistan, as well as overseas.
It became functional in 1998, and attained the status of degree awarding institute
on 12th August, 2000. It is a federally charted degree awarding institution and is
ranked 7th by HEC ranking. The international hiring of the highly qualified faculty
is being done with the active administrative and financial support from the Higher
Education Commission (HEC) of Pakistan.
CIIT has made major steps in these past few years in achieving its mission of
providing quality education in different disciplines to students at an affordable
price. Its different departments are now offering a variety of programs with
various specialization areas at both the bachelor and master level and they have
trained thousands of students who have gone on to make careers inside and
outside Pakistan.
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Introduction of CIIT Sahiwal
CIIT Sahiwal campus built of 36 acres of land. Campus have 8 spacious lecture
rooms equipped with all the modern facilities like latest multimedia , air
conditioners and modern teaching accessories. The internet facility in this
Campus with the broad band internet connectivity helps students and faculty for
the accomplishment of their academic as well as research and development
activities at the institute.
COMSATS Sahiwal have a reference library with good number of books and CDs
and other helping material for faculty member and students, It has also a digital
library which subscribes to both local and foreign newspapers, national and
international periodicals, journals and magazines.
CIIT Sahiwal is also providing hostel facility for males and females.
CIIT Sahiwal has different club, student committees and societies ,which
organize wide range of extra curricular activates( like sports club, adventure club,
magazines committee and debating societies ) as well as CIIT Sahiwal arranges
industrial tours for their students which help them in the application of their
studies in practical life.
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Facilities provided by CIIT Sahiwal
I. Lecture rooms
All lecture rooms are fully furnished, well equipped and well maintained. All
modern teaching and learning aids are provided, with seating capacity in
sufficient numbers to accommodate all students.
II. Library
III. Mosque
Prayers are held at Sahiwal campus regularly. The sound of the azan adds a
welcome seniority to our campus atmosphere.
IV. Cafeteria
A proper cafeteria has been set up where quality eatables are provided to the
faculty students at reasonable price.
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V. Transport
CIIT Sahiwal provides pick and drop services to facilitate the students and
employees. The service between campus and surrounding area is provided on
subsidized rate.
VI. Hostel
The campus provided hostel facility for both girls and boys students separately.
The accommodations are provided on first come first serve basis.
A comfortable and furnished common room has been made available in the
academic block. This space has been designed to give female students a place
to relax, offer prayers, study etc.
The AN of CIIT provides high speed internet facility, printing and data storage
services. The labs are fully equipped with latest computers and with all the
necessary facilities. CIIT Sahiwal also provides the facility of wifi, so that students
can access high speed of internet at any where in the premises of campus.
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Business Operation
Organizational Structure
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Administrative Structure of CIIT Sahiwal
Director
Dr. Mahmood
A. Bodla
Dr. M. Aslam
Mr. Haroon Mr. Azhar Mr. Azam Sana
Rashid Manzoor
Mr. Adeel Abad Mr. Yasir Sohail Mr. Safdar Ali Mr. Ilyas Janjua
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Structure of Admission Committee in CIIT Sahiwal
Member
Mr. Haroon
Rashid
Member Member
Mr. Azhar Mr. Adeel
Manzoor Abad
Convener
Dr. M. Aslam
Member Member
Mr. Azam Mr. Safdar Ali
Sana Khan
Name Designation
Dr. Muhammad Aslam
Convener
(Advisor/HOD Department of Biosciences)
Mr. Haroon Rashid
Member
(Incharge Department of Management Science)
Mr. Azhar Manzoor
Member
(Incharge, Department of computer sciences)
Mr. Azam Sana Khan
Member
(Incharge, Department of Mechanical Eng.)
Mr. Adeel Abad
Member
(Assistant Registrar)
Mr. Safdar Ali
Member
(Assistant Director Planning and Development)
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SWOT Analysis
Strengths
Weakness
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Opportunities
• CIIT Sahiwal can open agricultural department because it is one of the best
agricultural area of this country
• CIIT Sahiwal can start programs related to dairy products and farming, as the
largest dairy producer of Pakistan is Okara
• CIIT Sahiwal is already having engineering department in which they are offering
Mechanical engineering so that they can easily introduce more engineering
programs in future
• CIIT Sahiwal can offer Pharm-D
• CIIT Sahiwal can also offer MBBS, BDS or DVM because no institution in this
region is offering such programs
• CIIT Sahiwal can also offer programs like Mass Communication
Threats
Conclusion
As SWOT analysis done above, it reveals that CIIT Sahiwal is having a good
potential to match its strengths to capture opportunities and minimize the threats.
Over all CIIT can be the trend setter in this region and can dominate the market.
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Marketing Strategy
CIIT Sahiwal offered free preparation of NTS test for the different programs, the
purpose was to give experience to the students about CIIT Sahiwal ,so that their
interaction increases with this institute.
Banner Displayed
CIIT Sahiwal displayed its banners in different cities (like Lahore, Multan,
Faisalabad, Sahiwal, Arifwala, Pakpatan etc. ) and Specially they covered all
those places from where the intake of students was expected such as NTS
centers, colleges and academies.
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Visits at academies of different cities
CIIT staff visited the most key academies of the cities mentioned above. Like
KIPS and provided the information regarding the programs offered and their
admission criteria as well as about its scholarship programs and answered all
other queries related to CIIT Sahiwal.
Information Desk
CIIT Sahiwal had its information desk at different NTS centers where the test was
being held.
CIIT Sahiwal sent its team to the medical test centers to target the medical
students for its biosciences and bioinformatics department
CIIT Sahiwal for creating the awareness of the institute internationally, they have
participated in international educational exhibition at Sahiwal and Multan. Many
other international Universities participated in that exhibition.
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Competitive Strategies
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Business process analysis
Information about
CIIT
Candidate provides
information about
himself/herself
Procedure of
admission
Eligibility Criteria
If candidate is
eligible
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Analysis
Recommendations
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Step 2
Procedure to apply in
CIIT Sahiwal
Candidate who
interacts in
admission office
Issuance of
Prospectus
Issuance of
NTS Form
When Candidate
completely fill the
Form
Receiving of
Admission Form
Receiving of
NTS Form
When Candidate
Submits NTS Form
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Analysis
Recommendations
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Step 3
Candidates having
Name in Merit List
Admission Offer
Letter and Fee
Challans sent to
Candidate address
Candidates
Submitted Fees in
Specified Time
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Analysis
Recommendations
1 CIIT Sahiwal should have a proper data base management system which
helps in saving time
1 The merit list should be transparent
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Learning as a Student Intern
Duties
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Accomplishments
I worked about ten weeks in admission office CIIT Sahiwal many tasks were
assigned to me. I tried my best to complete the assigned tasks efficiently and
effectively.
I provide information about CIIT to parents and students on phone calls and on
face to face interaction. Most frequently asked questions are as follow
CIIT is a Public Sector University under Ministry of Science & Technology, Govt.
of Pakistan.
Yes. CIIT have received Charter from the Federal Government as a Degree
Awarding Institute. The CIIT is now slated for up gradation as a university by the
name of ‘COMSATS University’ through an Act of the Parliament.
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CIIT have seven functional Campuses in Islamabad, Abbott bad, Lahore, Wah,
Attock, Sahiwal and Vehari while more campuses at Gujarat, Toba Tek Singh,
Karachi, Larkana, Quetta & Peshawar and abroad are in future plans.
In terms of research output, CIIT has been ranked at number 5 among 114
institutions of higher education in the country in year 2005-07. CIIT has also been
ranked at number 7 on the basis of cumulative Impact Factor based on Institute
of Scientific Information (ISI) web of knowledge (USA).CIIT was also ranked at
top 2 positions for Research Citations during 2008.
The CIIT have linkage with more than two dozens foreign universities for
collaborative research, academic exchange, faculty development, MS/PhD level
training.
Yes. CIIT has purpose built campus on 36 Acres of land on canal bank. Its
location is on newly constructed COMSATS Road, near View Hotel, Off G.T
Road, Sahiwal.
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b. Queries about admission
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institution marks,
from an
accredited
institution
Session Spring and Spring and Spring and Spring and Spring and
Fall Fall Fall Fall Fall
Semesters 8 8 8 8 8
Number of Four years Four years Four years Four years Four years
Years
Credit 133 136 136 137 137
Hours
Programs BE(ME)
Eligibility FSc (Engineering) or equivalent with minimum 60% marks,
from an accredited institution
Session Spring and Fall
Semesters 8
Number of Years Four years
Credit Hours 140
• Online Form
• Prospectus admission form
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Online Form
Admission form can be downloaded from website of CIIT Sahiwal. Candidate fill
the form completely, attached Demand Draft of Rs. 500 and all the required
documents. Then candidate submit form through courier or by hand.
Candidates can purchase prospectus admission form from any CIIT Campus.
He/She fill the form completely and submit it in admission office.
NTS Test
NTS test is also compulsory for getting admission in CIIT Sahiwal.
Amount of
Scholarships
Sr. Scholarship Scholarship Balance to be
Eligibility Criteria (@ of Tuition
No. Title (Rs.) paid by a Student
Fee)
Master Bachelor Master Bachelor
80% marks in Terminal Full Fee
COMSATS Exam for Engineering Waiver 56,000 3,000
Sahiwal Program (except
1
Talent Hunt 75% marks in Terminal Admission & 48,000 3,000
Scholarships Exam for Non Registration 44,000 3,000
Engineering Program Fee)
Overall CIIT Merit (70
and Above) for Non 75% 23,250 23,750
26,250 24,750
Merit Engineering Program
2
Scholarships Overall CIIT Merit (65 -
69.9) for Non 50% 15,500 31,500
17,500 33,500
Engineering Program
Minimum of 60%
3 Assistanceship As per committee's recommendations
marks in last exam
Kinship/
On Kinship/sibling Rs.10000/- per
4 Sibling 10,000 37,000
basis student 10,000 41,000
Concession
Industrialists/
Minimum of 60%
5 Philanthropists As per committee's recommendations
marks in last exam
Scholarships
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Last date of submission of admission forms
Candidates enquire about last date of submission of admission forms and NTS
test. I answer them according to the admission policies.
I issued prospectus for the different programs offered by CIIT Sahiwal. I write
information of applicant and prospectus on the prospectus issuance register. And
fill the following particulars.
Sr. No. Form No. Name City Contact No. Program Amount Signature
I issued NTS forms and also guide the applicants in filling the forms as well as
the document requirement for the completion and submission of forms. I also
maintain the record of students who get the NTS forms.
I also received NTS fees from candidates and fill following particulars in the NTS
fee received register.
Candidates can submit admission forms in two ways i.e by hand submission of
admission forms or through courier.
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Receiving of admission forms through courier
Mostly downloaded forms were received through courier. I have to check the
following essential particulars in the downloaded admission forms.
If any essential document was missed I make a call to applicant and demand the
missing documents.
Candidates who submit admission form by hand, I immediately check all the
required documents are attached and all the particulars of form is completely
filled. I gave him a receiving receipt of his received form and write missing
documents on it.
When admission form was received I entered it in the admission forms receiving
register and fill following particulars
Sr. No. Form No. Name City Contact No. Program Date Signature
I also received NTS forms through courier and by hand. I checked all the
particulars are completely filled and two photographs are attached.
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Prepare NTS Roll number Slips
After receiving NTS forms I make NTS Roll number slips of different categories. I
issued Roll number slips by hand and also dispatch it on there given addresses.
I attend the phone calls and provide the required information about admission
and also answer the quarries of callers most of them was outsiders who can’t
visit the admission office easily and want to get information on call.
Data entry
I make calls to those candidates whose documents were missing. I told them to
send there document through courier or submit by hand.
I make calls to those candidates who were ineligible for getting admission in CIIT
Sahiwal. I told them to repeat NTS test and score good grades to increase their
aggregate, so that they meet the merit.
I went at Kips academy Faisalabad along with team of CIIT Sahiwal. Where I
provide information about different departments of CIIT Sahiwal and told students
how to apply for admission. In Kips academy I sold prospectus and received few
forms on the spot. I also provide information to those candidates, who are
interested in taking NTS test at CIIT Sahiwal.
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I visit NTS test center in Lahore, where I provide information about different
departments of CIIT Sahiwal. I distribute fliers of all departments but main focus
was on Mechanical Engineering.
I work in city office for one week. There I received admission forms, NTS forms
and also issued prospectus. I received fees of NTS test from applicants and
submitted it in bank.
I help my supervisor in making sitting plan for conducting NTS test. I also
displayed those plans on notice board.
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Documentation
I learnt how to manage documents in admission office, and how to give written
report to the supervisor.
Team work
I learnt working in a team increases efficiency of work and work done very
quickly.
Problems Encountered
• Admission office was small and not sufficient to accommodate big pool of
applicants
• No table was available for working for internees
• Proper backup of electricity was not available
• Internet facility was mostly out of order
• Sitting arrangement for candidates was not properly available
• Shortage of prospectus
• Admission office was not air conditioned
• Shortage of stationary like envelops, letter head etc
• Undefined working hours
• Tasks were not properly assigned
• No proper software is available for maintaining records of applicants
• Computers were not available for internees for doing there work in office
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Recommendations
mrwaseemkhalid@gmail.com
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