SAP Best Practices

Excise Opening Balance Uploading: BPP

Excise Opening Balance Uploading
This Business Process Procedure is also included in Building Block J94. But due to the change of tax settings, we should use this BPP instead of the original one in J94.

RG23A and RG23C Part I Registers updation
Use
Before going live of any project normally you will be uploading initial stocks by using 561 movement in SAP system. In Indian business scenario if the said material is subject to excise duty then we need to update Part 1 register with the stock. Using this activity, you can update the receipts of into RG23A Part I and RG23C Part I, Registers by select the radio button option.

Prerequisites
Initial stocks must have been uploaded into system by 561movement and for such materials all CIN details (J1ID) like Chapter ID, Material and Chapter ID combination and CENVAT Determination should have been maintained.

Procedure
1. Access the transaction choosing one of the following navigation options: SAP R/3 menu Transaction code Country India User Menu → Indirect Taxes → Registers → Excise Tax → Update RG23A/C Issues and RG1 J1I5

2. On the Update of Registers RG1 and RG23(Part1) screen, make the following entries: Field name Description R/ O/ C User action and values BP01 BP01 10 <enter the material document number> 561 Movement Material document number Comment

Company Code Plant Excise Group Material Document Number

Company Code Plant – for which RG1 Register is being maintained Excise Group for which RG1 register is being maintained Material document number

R R R O

System will display the ‘Update of Registers RG1 and RG23 (Part1’) screen: Displays all the line items to meet the selection criteria to update the Register. 3. .SAP Best Practices Excise Opening Balance Uploading: BPP Document Year Posting Date Material document year Date of Material document Posted O R Enter the Material Document Posting Date 561 Material document year Movement Type Storage Location Material Document Date Batch Stock Type Rule Classification Movement Type used for posting the materials Storage location used for posting the material movements Material number to update the RG1 Register Document date of the material document Batch number of the materials Stock Type declared Excise Classification Rule Pre-defined Classifications O O O O O O O R ROP Receipts ROP-Receipt from outside under any other provision Date to be considered by the system for updation of Register Document Entry date Document posting date System date RG23/ RG1 RG23 / RG1 updation date R Select the appropriat e radio button to update the Register. Please select the document entry date radio button Select the RG23A or RG23C radio buttons Registers Register to update R Choose any one of RG23A Part1 RG23C Pat1 For this transaction Please choose enter and ignore any messages.

To see the changes you need to extract the respective register by transaction code J2I5 and print utility program by transaction code J2I6 as per the BPP mentioned above. System will display the selection Green or Red Traffic lights. system will cross check with any other entry. If they are exists you can delete them and make the following transaction and then Extract (J2I5) again. you can update the receipts of into RG23A Part II and PLA Registers by select the respective register button option. Simulate the selection by using the Simulate function or use Shift+F10 to simulate the selection 6. Select the line items which needs to be updated to Register by selecting the check box at the beginning of the each line item 5. there should not be any entries in J_2IACCBAL table.SAP Best Practices Excise Opening Balance Uploading: BPP 4.e. Prerequisites All CIN customization must have completed. RG23A Part II and PLA Registers updation Use Before going live of any project normally you will be uploading initial balances by using FI transactions in SAP system. This transaction involves Direct Table Entries so. The line items which can be updated will be displayed with Green Traffic Lights and the line items which can not be updated will be displayed with Red Traffic Lights. please be careful when you are doing this transaction. By the time client go-live there might be some opening balance in RG23A Part II and PLA registers. Using this activity. After selecting the right documents select the line item and choose the Register Entry button to update the Register or use Ctrl+Shit+F11 to make register entry. You have to do this activity before Extracting (J2I5) transaction i. because if you perform two or three times. Procedure 1. 8. 7.e. Please perform step 7 only once. Please do note that this is purely manual transaction system does not have any control or validations in this i. Access the transaction choosing one of the following navigation options: SAP R/3 menu Transaction code Tools → ABAP Workbench → Development → ABAP Dictionary SE11 . the system will generate two or three times in register which may not required.

4. RG23CBED. sys will give client number. 5.2004 Comment Grayed out by system. Choose J_2IACCBAL against Database Table filed and choose Display (F7) icon to enter into table.01. make the following entries. . PLASED. PLACESS.2004 to 31.12. When you extract register the date range should be from 01.12.04. After making table entries save the entries by choosing Save icon or Ctrl + S.12. then you must enter the last day of previous month i. PLAAED.SAP Best Practices Excise Opening Balance Uploading: BPP 2.2004.e. RG23CSED.01.2003 The following are Data elements for Registers: RG23ABED. 31. 3. choose Utilities → Table contents → Create Entries from Menu bar and make the following entries: Field name MANDT EXGRP REGISTER Description Client Excise Group Data element for Register n Date R/ O/ C O O O User action and values Leave it blank 10 RG23ABED for RG23A BED register <Enter month end date> 30. 2003. Choose appropriate excise group You can choose the appropriate register listed at the bottom.99 for example INR Leave it blank Leave it blank Enter you user ID Entry date 31. On the ABAP Directory: Initial Screen. RG23AAED. For example if you are going live from 01.2003 Enter time Date on which you are making entry Enter the closing balance as on 31.2004. RG23CAED.01. DATUM O WERKS OP BAL CL BAL EXAMT EXIND USNAM CPUDT CPUTM Plant Basic duty (OP BAL) Basic duty (CL BAL) Basic duty (EXAMT) Extract Indicator User name Entry Date Entry time O O O O O O O O Leave it blank Leave it blank 9999. On Dictionary: Display Table screen. RG23ASED. PLABED.

1 and 1.2004 as you have given closing balance as on 31. After making table entry if you want to see you can extract register by using J2I5 transaction code (as explained 1. RG23C Part II Use To upload the opening balance in RG23C Part II. That is to say you can extract register only after your first actual CIN transaction in system (other than opening balance). system will cross check with any other entry. If they are exists you can delete them and make the following transaction and then Extract (J2I5) again. 6.2). 7. Please do note that this is purely manual transaction system does not have any control or validations in this i. except the balances of RG23A Part II and PLA balance as mentioned above. please be careful when you are doing this transaction.2. You have to do this activity before Extracting (J2I5) transaction i. Result Table entry for RG23A Part II is made. system does not check the actual FI entries. The same process can be followed for PLA register also.01.SAP Best Practices Excise Opening Balance Uploading: BPP Please do remember that this is only a direct table entry of opening balance.12. there should not be any entries in J_2IACCBAL table. An example is give below for your reference: You can use F-02 transaction code to pass the following FI entry: RG23A Part II Account DR To Initial balances clearing a/c Or PLA BED Account DR To Initial balances clearing a/c You can choose any appropriate accounting entry which is suitable to client. Extraction is possible only if there are some transactions (actual incoming excise invoices).2003. This transaction involves Direct Table Entries so.2004 to 31.e. But you need to remember the extraction date should be 01. .2.e. You need to make an appropriate FI entry to suitable to above transaction.01.

make the following entries. 3. 4. Choose appropriate excise group You can choose the appropriate register listed at the bottom.01. For example if you are going live from 01. On Dictionary: Display Table screen.99 for example INR Leave it blank Leave it blank Enter the closing balance as on 31. The RG23C balance on hold will not be uploaded in the table. Hence in this step you upload only the balance in the RG23C Part II.01. choose Utilities → Table contents → Create Entries from Menu bar and make the following entries: Field name MANDT EXGRP REGISTER Description Client Excise Group Data element for Register n Date R/ O/ C O O O User action and values Leave it blank 10 RG23CBED for RG23C BED register <Enter month end date> 30.2004 Comment Grayed out by system. Choose J_2IACCBAL against Database Table filed and choose Display (F7) icon to enter into table. On the ABAP Directory: Initial Screen. When you extract register the date range should be from 01. Procedure 1.2004.2004 to 31.01. Access the transaction choosing one of the following navigation options: SAP R/3 menu Transaction code Tools → ABAP Workbench → Development → ABAP Dictionary SE11 2.SAP Best Practices Excise Opening Balance Uploading: BPP The RG23C is for CENVAT credit on capital goods. When this credit for the ‘On hold’ balance is due. DATUM O WERKS OP BAL CL BAL EXAMT EXIND Plant Basic duty (OP BAL) Basic duty (CL BAL) Basic duty (EXAMT) Extract Indicator O O O O O Leave it blank Leave it blank 9999.2004. sys will give client number.12. then you must enter the last day of previous month i.04. 31.12. Prerequisites All CIN customization must have completed.2003 . 2003.e. it will be transferred to RG23C Part II using Excise JV (transaction code J1IH). The balance will remain in the FI books as a balance in a GL account.

RG23CSED. 7.12. You need to make an appropriate FI entry to suitable to above transaction. .2004 to 31.2004 as you have given closing balance as on 31.2003 Enter time Date on which you are making entry The following are Data elements for Registers is available for RG23C Part II. After making table entries save the entries by choosing Save icon or Ctrl + S. system does not check the actual FI entries.2. After making table entry if you want to see you can extract register by using J2I5 transaction code (as explained 1. Extraction is possible only if there are some transactions (actual incoming excise invoices).1 and 1.01. That is to say you can extract register only after your first actual CIN transaction in system (other than opening balance).2). 5. RG23CBED. RG23CAED.2.SAP Best Practices Excise Opening Balance Uploading: BPP USNAM CPUDT CPUTM User name Entry Date Entry time O O O Enter you user ID Entry date 31. RG23C(Part II) will be credited with only 50% of the CENVAT. Please do remember that this is only a direct table entry of opening balance. An example is give below for your reference: You can use F-02 transaction code to pass the following FI entry: RG23C Part II Account DR To Initial balances clearing a/c You can choose any appropriate accounting entry which is suitable to client. RG23C On Hold Use When capital purchases are made which are eligible for CENVAT. But you need to remember the extraction date should be 01. 6. The same process can be followed for PLA register also.01.12. Result Table entry for RG23C Part II is made.2003. The balance 50% will be CENVAT on Hold.

24930000 in chart of Accounts CAIN). Choose Enter. .SAP Best Practices Excise Opening Balance Uploading: BPP The CENVAT on hold opening balance is not to be uploaded into Excise Register. On the Create Excise JV – Initial Screen (Diff Excise Posting) screen make the following entries: Field name Description Document Number Document year Company Code Plant Excise group Sub-transaction Modvat Account Selection 4.00 Procedure 1. No changes to be made. System determines the GL accounts automatically in the dialog box Excise JV – G/L Account Determination. 100. Choose Determine GL accounts. Choose Enter to continue. 7. 3. In the new year when the credit for the CENVAT on hold is due the credit is taken using excise JV. Choose Save or Crtl+S.00 Enter twice the amount of credit to be taken Comment User action and values A Current year BP01 BP01 10 OH RG23C Comment Enter any dummy entry Example 2004 6. 5. On the Create Excise JV – Details wrt to exc inv A 2004 for diff exc post Screen make the following entries: Field name Description Document Date Posting date BED Amount User action and values Today’s date Date on which to Post 200. Access the transaction choosing one of the following navigation options: SAP R/3 Menu Transaction code Indirect Taxes → Excise JV → Create J1IH 2. On the Excise JV – Main Menu screen choose Additional Excise. The procedure for this is as follows. assuming CENVAT on Hold credit to be taken into RG23C (BED) is to be taken for Rs. It will remain as a balance in GL A/c for CENVAT on hold (Account No.

00 . Following Accounting entry is pass Itm 1 2 3 PK Account short Account text Assignment Tax code Amount V0 V0 20040603 V0 -200 100 100 50 24930000 CENVAT hold 40 24930000 CENVAT hold 40 24850000 CENVAT CapBED RG23C (Part II) is credited for Rs. 100.SAP Best Practices Excise Opening Balance Uploading: BPP Result System issues a message successfully created with reference of the documents created.

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