This action might not be possible to undo. Are you sure you want to continue?
Sharepoint Portal Interview Questions
created by : Vaibhav Srivastava what is SharePoint? Portal Collaboration Software. what is the difference between SharePoint Portal Server and Windows SharePoint Services? SharePoint Portal Server is the global portal offering features like global navigation and searching. Windows SharePoint Services is more content management based with document libraries and lists. You apply information to certain areas within your portal from Windows SharePoint Services or directly to portal areas. what is a document library? A document library is where you upload your core documents. They consist of a row and column view with links to the documents. When the document is updated so is the link on your site. You can also track metadata on your documents. Metadata would consist of document properties. what is a meeting workspace? A meeting workspace is a place to store information, attendees, and tasks related to a specific meeting. what is a document workspace? Document workspaces consist of information surrounding a single or multiple documents. what is a web part? Web parts consist of xml queries to full SharePoint lists or document libraries. You can also develop your own web parts and web part pages. what is the difference between a document library and a form library? Document libraries consist of your core documents. An example would be a word document, excel, powerpoint, visio, pdf, etc… Form libraries consist of XML forms. what is a web part zone? Web part zones are what your web parts reside in and help categorize your web parts when designing a page. how is security managed in SharePoint? Security can be handled at the machine, domain, or sharepoint level. how are web parts developed? Web parts are developed in Visual Studio .Net. VS.Net offers many web part and page templates and can also be downloaded from the Microsoft site. what is a site definition? It’s a methods for providing prepackaged site and list content. what is a template? A template is a pre-defined set of functions or settings that can be used over time. There are many templates within SharePoint, Site Templates, Document Templates, Document Library and List Templates.
tl . Office SharePoint Server 2007 builds on top of Windows SharePoint Services 3. and knowledge across business processes.CAB (cabinet) file using the MSI Installer. What is Microsoft Windows Services? Microsoft Windows Services is the engine that allows administrators to create Web sites for information sharing and document collaboration. SharePoint Portal Server integrates information from various systems into one secure solution through single sign-on and enterprise application integration capabilities. views. SharePoint sites provide communities for team vabnix. portal. what is the GAC? Global Assembly Cache folder on the server hosting SharePoint. It provides flexible deployment and management tools. Virtual Server gallery is specific to that virtual server and online gallery are downloadable web parts from Microsoft. What is Microsoft SharePoint Portal Server? SharePoint Portal Server is a portal server that connects people. You place your assemblies there for web parts and services. including. enterprise content management. what is a DWP? The file extension of a web part. What is Microsoft Windows SharePoint Services? How is it related to Microsoft Office SharePoint Server 2007? Windows SharePoint Services is the solution that enables you to create Web sites for information sharing and document collaboration. Windows SharePoint Services provides additional functionality to the Microsoft Office System and other desktop applications. Site Gallery is specific to one site. virtual server gallery and online gallery? Web Part Page Gallery is the default gallery that comes installed with SharePoint. fields. business process and forms.Page 2 how do you install web parts? Web Parts should be distributed as a . as well as serving as a plat form for application development. what are the differences between web part page gallery. for example. and searching.page. and it serves as a platform for application development. but CAML is also used to define tables in the Windows SharePoint Services database during site provisioning. SharePoint Portal Server also enables users to quickly find relevant information through customization and personalization of portal content and layout as well as through audience targeting.0 to provide additional capabilities including collaboration. and facilitates end-to-end collaboration through data aggregation. what is CAML? CAML stands for Collaborative Application Markup Language and is an XML-based language that is used in Microsoft Windows SharePoint Services to define sites and lists. teams. While a Web is simply a blank site with SharePoint functionality built in. Windows SharePoint Services — a key piece of the information worker infrastructure delivered in Microsoft Windows Server 2003 — provides additional functionality to the Microsoft Office system and other desktop applications. meaning you have to create the site from the ground up. Most Web sites have a home page as their starting point. or forms. and business intelligence. what is the difference between a site and a web? The pages in a Web site generally cover one or more topics and are interconnected through hyperlinks. site gallery. organization. search.
Websites hosted using an “Internet sites” edition cannot be accessed by employees creating. or Extranet. The environment for easy and flexible deployment. Through the use of out-of-the-box application services. What is the relationship between Microsoft SharePoint Portal Server and Microsoft Windows Services? Microsoft SharePoint Products and Technologies (including SharePoint Portal Server and Windows SharePoint Services) deliver highly scalable collaboration solutions with flexible deployment and management tools. * Developers have a rich platform to build a new class of applications. access to back-end data is achieved easily through a browser. While the feature functionality is similar. and application developers. facing website. and application development. it is recommended that you use Microsoft Office SharePoint Server 2007 for Internet sites which does not require the purchase client access licenses. * Information workers can find information and people efficiently and easily through the facilitated information-sharing functionality and simplified content publishing. . and tasks. with tools that are easy to use and tightly integrated into familiar. calendars. and views into this data can be personalized. and business processes —facilitating knowledge sharing and smart organizations. so they can spend more time on strategic tasks. * Organizations can accelerate shared business processes with customers and partners across organizational boundaries using InfoPath Forms Services–driven solutions. everyday applications. management. called Office Business Applications. discussion groups. and management of their electronic content. or collaborating on content which is solely for internal use only. while Share Point Portal Server connects these sites. contacts.Page 3 collaboration. the usage rights are different. vabnix. * Business users gain greater control over the storage. and applications must be accessible to nonemployees. SharePoint Portal Server also extends the capabilities of Windows SharePoint Services by providing organizational and management tools for SharePoint sites. and projects. enabling users to work together on documents. What suites of the 2007 Microsoft Office system work with Office SharePoint Server 2007? Office Outlook 2007 provides bidirectional offline synchronization with SharePoint document libraries. Websites hosted using an “Internet sites” edition can only be used for Internet facing websites and all content.page. tasks. that combine powerful developer functionality with the flexibility and ease of deployment of Office SharePoint Server 2007. Who is Office SharePoint Server 2007 designed for? Office SharePoint Server 2007 can be used by information workers. distribution. extranet. and by enabling teams to publish information to the entire organization. information. See the previous section on licensing for more information on the usage scenarios. sharing. * Administrators have powerful tools at their fingertips that ease deployment. and system administration. IT administrators. Windows SharePoint Services provides sites for team collaboration. is designed What are the main benefits of Office SharePoint Server 2007? Office SharePoint Server 2007 provides a single integrated platform to manage intranet. developers can build richer applications with less code. such as an Intranet Portal scenario. security. In addition. administration. and Internet applications across the enterprise. people. If you are creating an Internet.tl What is the difference between Microsoft Office SharePoint Server 2007 for Internet sites and Microsoft Office SharePoint Server 2007? Microsoft Office SharePoint Server 2007 for Internet sites and Microsoft Office SharePoint Server 2007 have identical feature functionality.
Supplier 3 * Customers . Preformatted forms let you and your team members contribute to the site by filling out lists.Retention team. hydraulics * Projects . you can save documents directly to your Windows SharePoint Services site.electrical. Customer C * Real estate .com/marketing You can keep track of permissions for each team separately so that access is restricted while vabnix. all sites are created private. Standard forms include announcements. you can create up to 10 sub-sites each with unique permissions. who are invited to join via e-mail. For example: * Departments .pdf. Can I download information directly from a SharePoint site to a personal digital assistant (PDA)? No you cannot.Supplier 1.If you want your site to be a public Web site. Then you can give out your URL to anybody in your business card. included as part of Microsoft Office Enterprise 2007. marketing. contacts.new clients. e-mail or any other marketing material.page. BPR team * Clients .Trey Research.bcentral. including . events.Customer A.property A. please take special care to name your site. surveys. Remember: Under each parent Web site.wss. In addition.bcentral. mechanical. you can exchange contact information lists with Microsoft Outlook. Features such as the document panel and the ability to publish to Excel Services will only be enabled when using Microsoft Office Professional Plus 2007or Office Enterprise 2007. How do the sub sites work? You can create a sub site for various categories. property B The URLs for each will be. How can I make my site public? By default.com Hence. However. settings and security rights .wss. You can have templates for business plans. lawyer's office etc. Can I post any kind of document? You can post documents in many formats.doc. These Web sites are ideal for information and knowledge intensive sites and/or sites where you need to have shared Web workspace.bcentral. How do I invite users to join a Windows SharePoint Services Site? Is the site secure? SharePoint-based Web sites can be password-protected to restrict access to registered users.wss. Department of Transportation. Supplier 2.com/finance * http://yoursitename. for example: * http://yoursitename. doctor's office.tl . tasks.Page 4 Microsoft Office Groove 2007. will enable bidirectional offline synchronization with SharePoint document libraries. . Can I create custom templates? Yes you can.finance. if you are using Microsoft Office XP. The URL for your Web site will be: http:// yoursitename.htm and . enable anonymous access for the entire site. FDA * Team . discussions and links. IT * Products . the site administrator can restrict certain members' roles by assigning different permission levels to view post and edit. In addition. old clients * Suppliers . Customer B. How long does it take to set up the initial team Web site? It only takes a few minutes to create a complete Web site. Excel Services will only work with documents saved in the new Office Excel 2007 file format (XLSX).
one that is on an in-house server? * No hardware investment. Italian. Simply add users via their e-mail alias and assign permissions such as Reader or Contributor. Danish.2 or later.page. Internet Explorer 6. Once you have successfully signed up and your site has been provisioned. we will send a confirmation to the email address you provided. etc What are the advantages of a hosted SharePoint vs. you want to treat it like any site on the Internet that does not ask you to provide a user name and password to see the content of the site). Finnish. What are picture libraries? Picture libraries allow you to access a photo album and view it as a slide show or thumbnails or a film strip. But very soon we will be making this available for all our SharePoint site customers. German.Anyone who has used a Web program like Hotmail can use it * Faster deployment vabnix. we suggest you go ahead and set up your site and create content for it. These include: Arabic. Netscape Navigator 6. Meanwhile. .. your site has restricted access. i. Polish. At this point. You can have separate folder for each event. category. Simply complete the online signup process and provide us your current and correct email address. The default conditions allow you to create a secure site for your Web site. lower costs * No software to download . Japanese.01 with Service Pack 2. Microsoft Internet Explorer 5. Portuguese (Brazilian). Are there any browser recommendations? Yes. no. Microsoft recommends using the following browsers for viewing and editing Windows SharePoint Services sites: Microsoft Internet Explorer 5. Additionally language packs have been installed which allow users to set up sub-webs in languages other than English.e.5 with Service Pack 2. French. follow these simple steps: # Login as an administrator # Click on site settings # Click on Go to Site Administration # Click on Manage anonymous access # Choose one of the three conditions on what Anonymous users can access: ** Entire Web site ** Lists and libraries ** Nothing Default condition is nothing. You can manage this process using the Administration Site Settings. Please keep checking this page for further update on this.Page 5 maintaining global access to the parent site. How do I make my site non-restricted? If you want your site to have anonymous access enabled (i. Spanish and Swedish. Are there any restrictions or requirements for accessing the Windows SharePoint Services? No.ready to start from the word go * No IT resources . Dutch. Hebrew. There are no system or bandwidth limitations for international trial users. I am located outside of the United States. Are there any IT requirements or downloads required to set up my SharePoint site? No.e. we don't offer domain names for SharePoint sites. You do not need to download any code or plan for any IT support. Can I get domain name for my Web site? Unfortunately.tl Can I ask users outside of my organization to participate in my Windows SharePoint Services site? Yes.
Can add content to existing document libraries and lists.Page 6 What security levels are assigned to users? Security levels are assigned by the administrator who is adding the user. How secure are Windows SharePoint Services sites hosted by Microsoft? Microsoft Windows SharePoint Services Technical security measures provide firewall protection. Otherwise. vabnix.com. can only be accessed by people who are members of the network.g.tl .Has full control of the Web site. An intranet (or internal network). you might create a site to manage a new team or project. not to documents themselves. * Contributor .Can create lists and document libraries and customize pages in the Web site.page. you can have additional sub webs that can optionally have their own permissions. Each user can be given any of four default roles. What is a workspace? A site or workspace is when you want a new place for collaborating on Web pages. intrusion detection. What is the difference between an Internet and an intranet site? An internet site is a normal site that anyone on the internet can access (e. and web-publishing rules. then yes.). though hosted on the Web. * Contributor . How customizable is the user-to-user access? User permissions apply to an entire Web. lists and document libraries. * Administrator .Has read-only access to the Web site.Has read-only access to the Web site. Additional roles can be defined by the administrator. Can more than one person use the same login? If the users sharing that login will have the same permissions and there is no fear of them sharing a password. * Web Designer . A comprehensive software validation activity ensures software stability through regression testing prior to deployment. Software hot-fixes and service packs are tested and deployed based on their priority and level of risk.com.msn. Security related hot-fixes are rapidly deployed into the environment to address current threats. You can set up a site for your company that can be accessed by anyone without any user name and password. etc. collaborate on a document or prepare for a meeting. * Administrator . www.Can add content to existing document libraries and lists. The Microsoft operation center team tests and deploys software updates in order to maintain the highest level of security and software reliability.Has full control of the Web site. * Reader . www. or * by creating a calendar with a view for each user How many files can I upload? There is no restriction in place except that any storage consumed beyond that provided by the base offering may have an additional monthly charge associated with them. this is discouraged. Can each user have access to their own calendar? Yes there are two ways to do this. They need to have a login and password that was assigned to them when they were added to the site by the site administrator. However.Can create lists and document libraries and customize pages in the Web site. * Web Designer . microsoft. * by creating a calendar for each user. There are four levels by default and additional levels can be composed as necessary. For example.. What are the various kinds of roles the users can have? A user can be assigned one of the following roles * Reader .
. What are the features that the portal components of Office SharePoint Server 2007 include? The portal components of Office SharePoint Server 2007 include features that are especially useful for designing. processes. and Web applications across the enterprise with one integrated platform.asa. deploying. Thus. Portable Document Format file (PDF) files. How Office SharePoint Server 2007 can help you? Office SharePoint Server 2007 can help us: Manage content and streamline processes. Find and share information more simply. you can use FrontPage themes and shared borders. page views.ida. extranet. no content that violates the terms of service may be uploaded or posted to the site. Can SharePoint be linked to an external data source? SharePoint data can be opened with Access and Excel as an external data source. and Office SharePoint Server 2007 for Search will support 64-bit versions of Windows Server 2003. SharePoint itself cannot reference an external data source. The portal components make it easier to connect to people within the organization who have the right skills. create personal views.asp. Improve business insight.idq. Office SharePoint Server 2007 provides these capabilities in an integrated server offering. vabnix. Share knowledge and simplify working with others within and across organizational boundaries. and e-mail messages. enable better-informed decisions. Survey and Document Library Web Parts to a page. Can I customize my Windows SharePoint Services site? YES! Windows SharePoint Services makes updating sites and their content from the browser easier then ever. corporate Internet Web sites. change logos. SharePoint can be referenced as an external data source. SharePoint includes tools that let you create custom lists. Find information and expertise wherever they are located. but it not natively supported by SharePoint or SQL Server. and also use FrontPage to create photo galleries and top ten lists. . Will Microsoft Office SharePoint Server 2007 run on a 64-bit version of Microsoft Windows? Windows SharePoint Services 3. To fully customize your site.Page 7 What types of files can I upload / post to the site? The only files restricted are those ending with the following extensions: . and integrate automatic Web content.tl . Microsoft reserves the right to add additional file types to this listing at any time.page. and managing enterprise intranet portals. . You can apply a theme. calendars. Office Forms Server 2007.0. and information. Web pages.idc. Monitor your business. . utilize standard usage reports. connect Web Parts and more. knowledge. Comprehensively manage and control unstructured content like Microsoft Office documents. Streamline business processes that are a drain on organizational productivity. and respond proactively to business events. etc. and project experience. Office SharePoint Server 2007 capabilities can help improve organizational effectiveness by connecting people. you can use Microsoft FrontPage 2003. Empower IT to make a strategic impact. Also. Specifically. Increase responsiveness of IT to business needs and reduce the number of platforms that have to be maintained by supporting all the intranet. Can SharePoint be linked to a SQL database? This is possible via a custom application. add List. and divisional portal sites. Office SharePoint Server 2007. so your organization doesn't have to integrate fragmented technology solutions itself.
familiar. metadata. * New functions to search for people and expertise. Write the features of the search component of Office SharePoint Server 2007? The search component of Office SharePoint Server 2007 has been significantly enhanced by this release of SharePoint Products and Technologies. policy management. * Share business data without divulging sensitive information. * Connect people with information and expertise. New features provide: * A consistent and familiar search experience.0. Organizations can use this functionality to deliver enhanced authoring. SharePoint Team Services provides a powerful text-based search feature that helps you find documents and information fast. including check in and check out. versioning. records management. * Effectively manage and repurpose content to gain increased business value. What are the benefits of Microsoft Office SharePoint Server 2007? * Provide a simple. Web content management and publishing. vabnix. and role-based granular access controls. * Increased relevance of search results. business document processing. * Help meet regulatory requirements through comprehensive control over content.Page 8 What are the advanced features of MOSS 2007? * User Interface (UI) and navigation enhancements * Document management enhancements * The new Workflow engine * Office 2007 Integration * New Web Parts * New Site-type templates * Enhancements to List technology * Web Content Management * Business Data Catalog * Search enhancements * Report Center * Records Management * Business Intelligence and Excel Server * Forms Server and InfoPath * The “Features” feature * Alternate authentication providers and Forms-based authentication What are the features of the new Content management in Office SharePoint 2007? The new and enhanced content management features in Office SharePoint Server 2007 fall within three areas: * Document management * Records management * Web content management Office SharePoint Server 2007 builds on the core document management functionality provided by Windows SharePoint Services 3. and consistent user experience. * Simplify organization-wide access to both structured and unstructured information across disparate systems. and support for multilingual publishing.page. * Ability to index and search data in line-of-business applications and * Improved manageability and extensibility. * Accelerate shared business processes across organizational boundaries.tl Does a SharePoint Web site include search functionality? Yes. * Boost employee productivity by simplifying everyday business activities. .
There is no guarantee the destination server has the required trust level.tl Does SharePoint work with NFS? Yes and no. This option is least secure. see "How do I create a custom policy file?" Recommended approach. see "Setting the trust level for a virtual server" Easy to implement. The following table outlines the implications and requirements for each option.Page 9 * Enable people to make better-informed decisions by presenting business-critical information in one central location. the code must be ensured that provides error handling in the event that required permissions are not available. increasing the trust level allows you to test an assembly with increased permissions while allowing you to recompile assemblies directly into the BIN directory without resetting IIS. This could represent a potential security risk as it potentially grants a higher level of permission to your assembly across a larger scope than necessary In a development environment. The biggest difference would be SPS document management features which also integrate with web folders and MS Office. This option affects all assemblies used by the virtual server. Therefore. you must reset IIS every time you recompile assemblies. SS doesn't have anything as advanced as that. integrated platform to manage intranet. but the sharepoint database or logs cannot be stored there.NET and the CLR to provide assemblies installed in the BIN directory with sufficient permissions. Will SharePoint Portal Server and Team Services ever merge? The products will come together because they are both developed by the Office team. What does partial trust mean the Web Part developer? If an assembly is installed into the BIN directory. For more information. Option Pros Cons Increase the trust level for the entire virtual server. and Internet applications across the enterprise. Web Parts may not work once installed on the destination server. Install your assemblies in the GAC Easy to implement. This grants Full trust to your assembly without affecting the trust level of assemblies installed in the BIN directory. In a development environment. . Otherwise. you can ensure the destination server can run your Web Parts.page. How can I raise the trust level for assemblies installed in the BIN directory? Windows SharePoint Services can use any of the following three options from ASP. Licensing issues may arise due to the global availability of your assembly. Create a custom policy file for your assemblies. This option is less secure. * Provide a single. vabnix. Assemblies installed in the GAC are available to all virtual servers and applications on a server running Windows SharePoint Services. It can crawl documents on an NFS volume. extranet. SPS uses digital dashboard technology which provides a nice interface for creating web parts and showing them on dashboards (pages). For more information. An assembly can operate with a unique policy that meets the minimum permission requirements for the assembly. How is SharePoint Portal Server different from the Site Server? Site Server has search capabilities but these are more advanced using SharePoint. By creating a custom security policy. Requires the most configuration of all three options. unhandled security exceptions may cause the Web Part to fail and may affect page rendering on the page where the Web Part appears. This option is most secure.
SharePoint team Services (SPS) has a better search engine. the packet is passed off to msdmserv. STS cannot.000. SPS is better for an organization. If you are using your server as a portal and search server most for the most part it scales great. but scales great within a single server. who in turn processes the packet and uses EXOLEDB to access the WSS.000 . It has check-in. subscriptions. parses the packet and sees that it has the proprietary INVOKE command.page.exe. What are the actual advantages of SharePoint Portal Services (SPS) over SharePoint Team Services (STS)? SharePoint Portal Services (SPS) has MUCH better document management. SPS should scale just fine for your needs with the proper planning. PKMDASL. perform the operation and send the results back to the user in the form of XML. versioning. check-out.000. STS is easier to manage and much better for a team environment where there is not much Document Management going on.000 document. and can crawl multiple content sources. it just does not right out of the box.DLL. you need to plan your deployment right and it should scale for you. an ISAPI DLL. a quad Xeon machine with 4GB of RAM works great for a document management server that has about 900. Because of the existence of this command. How Does SharePoint work? The browser sends a DAV packet to IIS asking to perform a document check in. If you need a scenario like this. publishing. but if you need to store 50. approval.000 document and want to have them all in one single workspace then it does not scale at all.000 users. etc.Page 10 What would you like to see in the next version of SharePoint? A few suggestions: # SPS and STS on same machine # Tree view of Categories and Folders # General Discussion Web Part # Personalization of Dashboards # Role Customization # Email to say WHY a document has been rejected for Approval # More ways to customize the interface # Backup and restore an individual Workspaces # Filter for Visio # Better way to track activity on SPS Why Sharepoint is not a viable solution for enterprise wide deployments? Document management does not scale beyond a single server.1. If you have < 750.tl .000 documents per server and fewer than 4 content sources and fewer than 50. or they are very scaled back. or where Document Management is crucial. STS does not have these features. For example. vabnix. categories. You can have many different servers crawl content sources and have separate servers searching and serving the content.