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Peace Corps Programming and Training Booklet 5 How to Implement a Project

Peace Corps Programming and Training Booklet 5 How to Implement a Project

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Peace Corps Programming and Training Booklet 5 How to Implement a Project

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Peace Corps Programming and Training Booklet 5 How to Implement a Project

T0117_ptbooklet5

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Categories:Types, Brochures
Published by: Accessible Journal Media Peace Corps Docs on Nov 23, 2010
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05/25/2012

Some posts have found that having a written statement of
commitment and mutual expectations is advisable. It offers a point of
reference for the Peace Corps and each partner agency as they enter
into the relationship. It also helps if there are problems later on. This
is not required since there is a Country Agreement between the Peace
Corps and the government of the host country. However, if the
Country Director (CD) and the programming staff feel that it is
beneficial to the program to have such a document, the list below
provides ideas on what to include. This document can be signed
during a site visit or during a supervisor’s conference when the
appropriate people are in attendance.

In general, this agreement defines the expectations of the Peace
Corps and the host–country partner agency. It includes the roles and
responsibilities of the Volunteer, the Peace Corps, and the partner
agencies. The agreement and the discussions that precede signing the
agreement help form a closer alliance and reduce the potential for
misunderstandings that may get in the way of managing a productive
partnership.

The CD has the authority to negotiate and sign the agreement in
accordance with the terms of the Peace Corps Country Agreement.
The agreement does not need to be approved by headquarters, but the
CD should consult with headquarters if the content deviates
substantially from the recommended list below.

In designing the agreement, ensure that it does not conflict with the
terms of the Peace Corps Country Agreement and Peace Corps’
responsibility to Volunteers. As the list of possible topics is
reviewed, the decision may be that some of them would be better
covered in detail in a Supervisor’s Handbook. In that case, the
agreement would contain only the essential expectations and roles
and responsibilities.

Topics to Include in an Agreement

Preamble: The reason for cooperation between Peace Corps and the
host agency.

Purpose: Refers to the Country Agreement, host agency
development needs, and the Peace Corps’ response to those needs
through the project plan.

Project Development: Refers to the collaborative development of
the project.

Request for Volunteers: Outlines how posts can request Volunteers
and the Peace Corps’ timing, standards, and qualifications for
applicants.

Training: Refers to on–going knowledge and skill building during
the PST and ISTs. Identifies the components (technical, language,
cultural, health, and safety).

P&T Booklet 5: How to Implement a Project

35

Volunteer Assignment: Refers to how sites are identified, minimum
criteria, procedures for site reassignment.

Partner Agency Responsibilities: Lists expectations, including
day–to–day supervision of Volunteer, provision of viable work that
does not take the place of a qualified and available local person,
orientation to the agency/community including introductions to key
people, mutual transfer of knowledge and skills through formal and
informal training, designation of a work partner, provision of
communication in the event of an emergency, provision of materials
and supplies, reimbursement for job–related transportation, provision
for or identification of housing, provision for part of either the
settling–in or monthly living allowance (if applicable), provision of a
translator or language tutor, permission for Volunteer to participate
in the Peace Corps trainings and functions, provision for Volunteer
to participate in activities in addition to the primary assignment.

Volunteer Responsibilities: Lists expectations, including dedication
to supporting partner agency through meeting expectations of job
description, mutual transfer of skills and knowledge, community
activities in addition to the primary assignment, following of Peace
Corps policies and guidelines as outlined in the Volunteer Handbook,
guidelines for leave and time away from site, procedures for
authorization from host supervisor for leave, living and working in
accordance to the laws of the U.S. and the host country.

Peace Corps Responsibilities: Lists expectations, including
settling–in allowance and monthly living allowance that supports
Volunteer style of living at the level of host–country staff, medical
and dental care, Peace Corps–related domestic and international
travel to and from site, training throughout the two years of service,
and site visits.

Peace Corps Policies: Lists the policies that will cause the Peace
Corps to begin procedures for Administrative Separation.

Period of Assignment: Refers to length of tour of duty and criteria
and procedures for transfers, resignations, and extensions.

Extension of Service: Refers to procedure and criteria for continued
Volunteer service, as well as timing of requests.

Problem Solving: Refers to procedures that the host–country partner
agency should use if there is a problem that they cannot solve by
working with the Volunteer, and procedures for reassigning or
replacing a Volunteer.

Project Evaluation: Refers to Peace Corps activities (quarterly
reports, MSCs, evaluation instruments, etc.) and collaborative
efforts.

Amendments: Refers to procedure for amending agreement.

Termination: Refers to termination of agreement, giving 30 days
written notice.

P&T Booklet 5: How to Implement a Project

36

Peace Corps

Other Agreements: Includes in the sections above any other
agreements that the Peace Corps has made with the partner agency.

Signatures: Principal person from the community or partner agency,
the Peace Corps, community members, or Volunteers.

For an example of a Community Agreement, see the Resource section.

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