Abstract

Provision for Inter-dynamic-College of Information Technology Education (I-CITE) System in

Technological Institute of the Philippines Quezon City for SY 2011-2012

The proposal presented deals with the Inter-dynamic-College of Information Technology

Education (I-CITE), a website that enables the CITE students to view their personal information,
along with their grades, organizations involved, and upcoming college events. It also gives the
students an access to their lesson’s modules and serves as a communication tool among the
students. Its concept is based on the Education-Learning Access Program (e-LeAP) currently
implemented at the University Of Santo Tomas (U.S.T).

The study aims to explore the revolutionary impact of Information and Communication
Technologies (ICT) on educational methodology in Technological Institute of the Philippines
Quezon City Branch.

The paper sought to evaluate the feasibility of provision of I-CITE System particularly in
CITE department. The researchers also sought to find the answers to the following questions:

• Will it be helpful for the CITE students to have I-CITE System?

• What are the advantages of having the said system?
• Will it be helpful in the educational outline of the said college department?

Fifty students of TIPQC community, specifically from CITE department, were randomly
selected and were given questionnaires in the preliminary survey. Questions asked focused
mainly on whether or not the students were in favor of the provision of the said system as well
as the possible benefits generated it.

The findings from the preliminary survey showed that most of the students surveyed
were in favor of the provision of the I-CITE System.

Adequate finance and strict supervision will help greatly in the deployment of the said
system.
Brief Product Description

Innovations in wireless technology along with greater demands for user connectivity
have modified research efforts into the possibility of University or Institute systems over internet
or through online for a convenient and hassle-free communication and file sharing.

I-CITE, an abbreviation for Inter-dynamic-College of Information Technology Education,

is a platform/system that will act as a unified website exclusively for CITE department, providing
students the capability of administering and sharing information through online and offers
customization, distribution and adaptation of contents such as student data, lesson’s modules
and etc..

This project aims to explore the area of sharing and communications through online.
Characteristics of YAHOO mail!, YAHOO groups and the E-LeAP will be investigated.

The following objectives will be met by the project:

• To develop a unified system that can be used mainly by our target users- CITE students.

• To enable flexible and seamless communications to help educational instruction outside

the classroom.
INTRODUCTION

As the computer continuously acts at the very heart of each industry, innovations are no
longer an enclosed activity. Undertaken by today’s modern organizations, including education
industry, each field will need to have innovations in order to remain competitive.

Globalization in Information Technology not only features financial related operations,

transmission of banking transactions, and on-line enrollment but also deals with the information
gathering, sharing, computerize printing of different accounts that can lessen the burden of the
supervisory work and have efficient time and period to create business saving devices.

In a usual school cycle, the discussion of lessons as well as consultation is mainly done
inside the classroom. After a given time, students might have a hard time in consulting his/her
professor most especially when the instructor has another class to teach. Or possibly, a student
will wait for the professor’s vacant time which consumes most of the students time. A professor
is the one in-charge of teaching a certain subject course.

This situation makes it harder especially if you are an irregular student where you
usually have an unorganized class schedule.

The proponents want to develop the Online Student Information System named as I-
CITE system in order to fulfill the student-related data needs in a school, under CITE
department.

I-CITE is an example of a learning access program parallel with UST’s e-LeAP that aims
to enhance the connectivity between the CITE students and teachers, taking advantage of
modern technology with the use of internet.

E-LeAP is a platform/system based on the combination of a tool, able of distributing and

administering contents through a web, with a service based on the generation, adaptation and
personalization of such contents.

The content of the platform is general so that they can include subjects in different areas
such as corporative communication, training, and education.

It will connect daily operations in the school’s environment, including student personal
information, school events, activities, grades and student schedules. This reduces data errors
and time-consumed in organizing data. It ensures that the information is always updated
throughout the CITE department.

The proponents studied and reviewed the needs of TIP-QC, to improve and achieve
effective communication and information management. I-CITE system should meet these
features:

• Connectivity to school community

• Build relations with students and professors
• Offers convenient online communication
• Configure the solution to follow school policies
Methodology

The proposed I-CITE system will run in www (World Wide Web) linked with
www.tip.edu.ph where it is accessible for CITE students of TIP-QC. It features simplicity, fast-
loading of contents, and easy navigation system.

• The user must create an account first in order to access the system. The user will be
prompt to enter his personal information, including his student number and/or faculty id
as his username. Still a person can still have a view of the site as a visitor, but will only
have a limited access with the site’s modules.

• It will be accessed by the students and professors through the use of their student id,
faculty id and password. This will ensure security and privacy to the users. The main
page will display after the user log-in.

• Upon entering the site, it will display the links or tabs for another page such as student
info, student grades, student organizations, student files and freedom wall and
dashboard that will display the currents events in TIP-QC, seminars , activities of CITE
Department.

o Student Information page will display the complete information of the user that is
enrolled to the TIP-QC along with his grades along with the subjects enrolled
o Student Grades page will display the grades of the student from their enrolled
subjects that will be provided by their professors or the CITE department.
o Student Organization page will display the organization actively joined by the
user.
o Student Files page will display the files uploaded by their professors for the
students to download it.
o CITE Freedom Wall page will display the current topics by the students to
discuss things, to share ideas and notes, and to share files. This will also serve
as an open forum for the instructor to answer the student’s questions regarding a
lesson. The topic and content of discussion will be restricted to educational and
professional purposes only. Personal questions will not be allowed.

• The user should be allowed to view the list of events or file(s) stored on that site and
should be able to select the chosen file(s) to be downloaded.

• When sending or posting data or file(s) on the site, the user should be allowed to view
the name of receiver and should be able to select the data or file(s) to be exported.
Facility

The proponents propose Media Power to develop the presented title. Media power is an
independent organization that specializes in web designing and hosting, creative design and
publication, and Public Relations and Advertising. Headed by Jonathan N. Navea, the group is
focused on providing websites and hosts in aid of broadening network of education to partner in
driving the future of education.

The proponents want this organization to develop a student-friendly site that will serve
as a single network for CITE students in communicating with each other as well as to their
instructors. The proponents proposed that the site should be developed using the following:

• ADOBE FLASH CS4

• Macromedia Tools

o Fireworks

o Dreamweaver

• PHP (Personal Home Page)

Figure 1. Log-in page of University of Santo Tomas’ e-LeAP.
Figure 2. The main page of University of Santo Tomas’ e-LeAP. The page includes five tabs for
the following: Main page, my Courses, my Community, my Grades and my Services
Personnel Qualification:

Role Responsibilities

Project manager  Manage daily project tasks

 Manage project deliverables, resources, and

schedule

 Track project progress to plan and manage

the project plan

 Facilitate project communication, project

decision making, project issue resolution, and project

risk management

 Review project deliverables, facilitate

adjustments as needed, and facilitate change

approval

Programmers  Write codes for the web sites

 Work on web-based applications, web

enhancements, database-backed websites and web

administration processes

 Collaboration with Interface Expert and Web

Developer to provide system end needs in GUI and

website part
Application  Engage in system development

Developer  Integrate systems to achieve flow-through efficiency

and performance
  Develop software designs adhering to company’s

technical standards, architecture and frameworks.

 Ensure adherence to coding standards and technical

standards

 Ensure adherence to code versioning

policy/procedures (company’s configuration

management), security policies and procedures

 Ensure system documentation (design and

operational documents where appropriate)

completed as per policy/procedures

 Support of development processes as required

Production Leader  Responsible for the effective managing of

organisations' production lines.

 Ensures that the highest production standard is

maintained.

 Take part in decisions concerning the layout of the

operating unit, the size and range of the product or

service to be rendered, the design and organisation

of the work processes, work standards as well as

compensations of the employees.

 Plans and schedules production activities and

ensure that they are implemented correctly.

 Work closely with other personnel in the

management of the institution. They must stay in

contact with the production workers in order to

prevent any possible delay in production.

Quality Assurance  Act as the primary project contact for all network

Leader related issues/questions

 Provide technical expertise in the area of network

administration, components, and implementation

 Complete technical tasks related to the setup,

configuration, and testing of the network of different

workstations and the website

 Recommend and administer hardware and network

decisions

 Provide documentation as required for the project

Budget and Cost Summation

Summation of budget cost is considered very important with the process of project
management. The proponents are required and ought to estimate all the possible expenses
Provided below is a table which enumerates the costs items, their corresponding market
price, and a brief description of its components.

Budget Estimated Explanation

Category Costs

Project team 30,000.00 Project Team shall comprise of, Project Manager, ,
Production/Integration Leader and Quality
compensation Assurance Leader.

Marketing 20,000.00 Marketing expense shall be allocated as an

investment fund for establishing a strong client
Expense relationship. It is recommended that meetings
and/or gatherings with the external client be not
entirely in strictly business structure. That is, a
relaxed and /or informal setting is encouraged. It is
hoped that with this relaxed structure, the company
will encourage smooth project integration and
cooperation.

Reserves 50,000.00 Reserves shall be calculated as 20% of the total

cost estimate. It shall serve as an emergency fund
resource which may be used in case approved
changes need to be implemented.

Total Cost 100,000.00

With this summation, the proponents suggest that a P1.00 should be added as an
increase in the current P57.35 internet fee for the maintenance of the I-CITE.
 Figure 1 for the Main Page of I-CITE

This page includes five tabs, which are the HOME page, SCHOOL EVENTS page, FORUMS
page, CITE DEPARTMENT page and LOG-IN page for the students
 Figure 2 for the Log-in page of I-CITE

This page is for the members of CITE department which the student/ professor must
log-in their username and password to be able to access their account securely
 Activity Time Span

No. Task Name Inside Process Duration Start Date End date
1 Brainstorming 30 days Feb. 08 2011 Mar. 08 2011
1.1 Assume Preliminary Design 4 days Feb. 08 2011 Feb. 11 2011
1.2 Think of Possible number of Pages 5 days Feb. 12 2011 Feb. 16 2011
1.3 Thinking of the expense of creation 7 days Feb. 17 2011 Feb. 23 2011
1.4 Thinking of possible materials 7 days Feb. 24 2011 Mar. 01 2011
1.5 Finalize the Plan 7 days Mar. 02 2011 Mar. 08 2011
2 Budgeting 30 days Mar. 09 2011 Apr. 07 2011
2.1 Calculating labor expenses 5 days Mar. 09 2011 Mar. 13 2011
2.2 Computing material expenses 3 days Mar. 14 2011 Mar. 16 2011
2.3 Computing Services payments 8 days Mar. 17 2011 Mar. 24 2011
2.4 Allocating Budget to the desired task 6 days Mar. 25 2011 Mar. 30 2011
2.5 Finalize the Budget Report 8 days Mar. 31 2011 Apr. 07 2011
3 Working 183 days Apr. 08 2011 Oct. 05 2011
3.1 Create the page banners 30 days Apr. 08 2011 May 07 2011
3.2 Create the pages 60 days May 08 2011 Jul. 06 2011
3.3 Interconnect the pages 30 days Jul. 07 2011 Aug. 06 2011
3.4 Incluce necessary contents 30 days Aug. 07 2011 Sept. 05 2011
3.5 Finalize the WebSite 33 days Sept. 06 2011 Oct. 5 2011
4 Checking 116 days Oct. 06 2012 Feb. 07 2011
4.1 Make the first use of the WebSite 24 days Oct. 06 2011 Oct. 29 2011
4.2 Look for posible bugs and errors 15 days Oct. 30 2011 Nov. 22 2011
4.3 Check for possible capability enhancements 15 days Nov. 23 2011 Dec. 07 2011
4.4 Fix the bugs and errors 30 days Dec. 08 2011 Jan 06 2012
4.5 attach found ehancement 20 days Jan. 07 2012 Jan. 26 2012
4.6 Recheck for errors and maintain website 12 days Jan. 27 2012 Feb. 07 2012
5 Executing 1 day Feb. 08 2012 Feb. 08 2012
5.1 Discuss and show Website Features
5.2 Explain the uniqueness of the system
5.3 Discuss the use of the Website
5.4 Explain the Advantages for Students
5.5 Discuss and Demo the enhancements

APPENDIX
 Plan of Work

No. Activity name Activity Description Start Date End Date

1 Proposal Planning Jul. 27 2010 Aug. 05 2010
1.1 Planning of a Good Proposal
1.2 Discussion of Possible Proposals
1.3 Choosing Final Proposal
1.4 Assigning of task to members
2 Proposal Initiation Aug. 16 2010 Aug. 20 2010
2.1 Preparation of Survey Papers
2.2 Surveyed a number of Students
2.3 Tallying the survey results
3 Working with First Draft Aug. 23 2010 Aug. 31 2010
3.1 Writing the First Draft
3.6 Checking of first part for corrections
4 Working with Second Draft Sept. 01 2010 Sept. 07 2010
4.1 Adjusting with the corrections
4.2 Writing of Second Draft
4.3 Double Check of Second Draft
4.4 Checking of Seconf Draft
5 Working with the Final Paper Sept. 08 2010 Sept. 16 2010
5.1 Polishing the grammar
5.2 Observing Mechanical Neatness
5.2 Rewriting the final Papers
5.2 Submission of final proposal
Company Profile

Company name: Media Power

President: Jonathan N. Navea

Address: Unit b Aurora Plaza,936 Aurora Blvd., Barangay Mangga, Cubao,

Quezon City, Philippines

Services offered: Printing and advertising, marketing, web design,

hosting events and entertainment, franchise development

Achievements: Variety news magazine, Asia-Pacific awards council consumer

quality awards.

Sample Questionnaire

Name:
Section:

As a student of Technological Institute of the Philippines (Yes or No):

1. Do you want to have access to your grades via online?

2. Do you want to catch up for the lessons you might miss?
3. Do you want some lessons to be discussed online/
4. Do you want to have an easy distribution of exam reviewers?
5. Do you want to have an easy access of school’s information directly to
your mail?
6. Are you OK with the implementation of a college online discussion
web?
7. Do you want to have your previous and next lessons posted online?
8. Do you want weekly updates on our school events?
9. Do you want to share helpful links to other students as well?
10.Is the implementation of college online discussion web feasible?

________________________
Signature
 Curriculum Vitae

Personal Background

Name: Ballester, Alexander A.

Age: 18

Year & Section: 3rd yr. / IT31FA2

Course: Information Technology

Gender: Male

Address: ph5 a pkg4 blk29 lot19 Bagong Silang, Caloocan city

Parents: Occupation:

Laarnie A. Ballester liaison officer/personnel/stenographer

camp general e. Aguinaldo headquarters
Quezon city

Educational Background

Tertiary: Technological Institute of the Philippines

Secondary: Bagong Silang High School

Primary: Star Elementary School

 Curriculum Vitae

Personal Background

Name: Daluz , Daniel Joseph S.

Age: 18

Year & Section: 3rd yr. / IT31FA2

Course: Information Technology

Gender: Male

Address: Blk. 39 Mongo St. Tumana, Concepcion Uno, Marikina City

Parents: Occupation:

Danilo M. Daluz Teacher

Josephine S. Daluz Teacher

Educational Background

Tertiary: Technological Institute of the Philippines

Secondary: Marikina High School

Primary: Roosevelt College Marikina

Attainments:

Secondary: 3rd place in “Web Page Design Contest”

 Curriculum Vitae

Personal Background

Name: Muzones, Michael Jordan G.

Age: 18

Year & Section: 3rd yr. / IT31FA2

Course: Information Technology

Gender: Male

Address: Purok 32 Don Enrique, Antipolo City

Parents: Occupation:

Ronnie A. Muzones Driver

Ma. Teresa Muzones Accountant

Educational Background

Tertiary: Technological Institute of the Philippines

Secondary: Antipolo Immaculate Conception School

Primary: San Antonio Village Elementary School

 Curriculum Vitae

Personal Background

Name: Cena, Ma. Patricia

Age: 18

Year & Section: 3rd yr. / IT31FA2

Course: Information Technology

Gender: Female

Address: Blk. 2 Lot 8 Maloles Ville King Michael Street, Kingspoint Subd. Bagbag
Novalioches, Quezon City

Parents: Occupation:

Sally Forrosuelo Nurse

Fernando Forrosuelo Seaman

Educational Background

Tertiary: Technological Institute of the Philippines

Secondary: San Bartolome High School

Primary: Goodwill Elementary School

 Curriculum Vitae

Personal Background

Name: Reyes, Rona Fe A.

Age: 18

Year & Section: 3rd yr. / IT31FA2

Course: Information Technology

Gender: Female

Address: Blk. 14 Lot 11 Tierra Monte San Mateo, Rizal

Parents: Occupation:

Fe Reyes Housewife
Reynaldo Reyes Policeman

Educational Background

Tertiary: Technological Institute of the Philippines

Secondary: Victoria School Foundation

Primary: Victoria School Foundation