1) Making progress; advancing 2) One of a series of calculated actions undertaken to achieve some end 3) To progress; go forward 4) To set or maintain in motion 5) To cause to progress or advance
You Gotta Have a System Getting Ahead by Thinking Ahead
Prepared By: Karen B. Ford, NSD The Value of Systems Developing and using good systems helps you to . . . 1. ___Manage your time____. "How you spend your time is more important than how you spend your money. Money mistakes can be corrected but time is gone forever." ~ Unknown "Time is what we want the most, but what we use the worst." ~ William Renn "Everything requires time. It is the only true condition. All work takes place in time and uses up time. Yet, most people take it for granted, this unique, irreplaceable, and necessary resource. Nothing else, perhaps, distinguishes effective people as much as our tender loving care of time."
2. __ Minimize wasted energy___. The greatest possession you have is the 24 hours directly in front of you. "Time is like money, the less we have of it to spare, the further we make it go." ~ Josh
" ~ Accountemps 3. Inefficiency produces ineffectiveness. THE BIGGEST TIME WASTER IS LOOKING FOR THINGS THAT ARE LOST! "People waste about five weeks a year looking for misplaced files. "I soon learned to scent out that which was able to lead to fundamentals and to turn aside everything else. ___Maximize progress___. from the multitude of things that clutter up the mind and divert if from the essential. and to preserve change amid order" ~ Alfred North Whitehood
. ___Multiply creativity___. It frees you up to focus mental energy on things that really matter. reports. Systems help you move forward "The art of progress is to preserve order amid change.Billings Never pay for the same problem more than once by having to solve it over and over. 4. Developing systems to handle the trivia of life frees you up to be creative. addresses." ~ Albert Einstein. ect.
"Plan your work. Plan work ___time___. ___Decrease Life’s Chaos___. Ford B. 1. You can become the woman of the hour if you make the minutes count." ~ Mary Kay Ash A. both work and free time are likely to be disappointing. reschedules. rather than organize" ~ Karen B. unexpected tasks and events.
. "The key is to prioritize. Unless a person takes charge of them. "Every minute spent in planning will save two in execution.Note: To get the most out of systems.
Five Things Systems Do To Maximize Your Life 1. Six Most Important Things To Do List 3.
Work in ___blocks___. Daily Goals Determine specific number of hours per week based on goals.
C. Monthly Calendar/Color Code 2. and work your plan. Factor postponements. Create systems for ___everyday___ activities. you have to make them your lifestyle not a one time deal.
Do most difficult or least favorite first. Focus on personal business first. Plan the ___budget___ accordingly.
Delegate the ___necessary___ and ___important___. 3. The number one time waster is interruptions. Ask yourself. Determine what you can ___let go___.
Double ___Your Efforts___. b. . c.
"Planned neglect has great value.
Finish one task before getting involved in another . Make choices ___count___." Delegate everything ___possible___ according to your ___goals___. . 4. ___”who can do this”___. Let go of ___expectations___.
2. Discuss ___options___ with family. c.make it your practice to do two or three things at once whenever possible. Develop personal accountability for tasks.
Create a place to work without ___interruptions___. a. Multi-task .
.1. or at least stop at a natural stopping point. a.
e. Say "no" to low priority items. Prioritize ___personal___ time for: a. Work and play at the same ___time___. Set aside ___specific___ time for ___family___. There is a limit to your energy and ability to accomplish an endless list of tasks. c. Have ___work___ with you any time you may have to wait."It's better to look ahead and prepare than to look back and regret" ~ Unknown a. Thanks for thinking of me though. 4. Eat right and exercise for ___energy___. however. ___kitchen___."
. Listen to tapes in the ___car___. I have already committed myself to something else that is important to me. b. Growth Planning Play
___Limit___ your time with people who ___drain___ you. b. and ___bathroom___.
Designate ___specific time___ for ___people___. Repeat after me: "It sounds exciting and worthwhile and I would love to do it. Take ___names___ and ___numbers___ of key prospects ___with___ you. Learn to say ___NO___! You are not superhuman. d. c.
Questions 1. 5. 2. Develop systems to follow through.
What is your personal system for learning and growth? If you don't have one. Prioritize "People Time". Design systems to reduce the time taken by repetitive tasks. Re-arrange your work environment to gain uninterrupted time. 7. You will never change your life until you change something you do
___daily___. Examine current habits. Make an 80% list .then delegate. 9.
Develop ___personal___ ___dicipline___ to form good ___habits___. Examine your life and find areas where you are lacking the most time.5. Dedicate time everyday to follow through on your systems. 6.
How to Start Systems for you Life and Your Business 1. 10. 8. 3. 4. Examine your area of weakness. What are some changes that you need to make in your everyday activities that will maximize your productivity?
2. Develop a system for growing in your area of strength. how can you develop one?
.___habits___ get you there! The secret to your success is hidden in your ___daily___ ___routine___. ___Motivation___ gets you going .
3. Which are you presently doing? Which do you need to start?
Review the 10 suggestion for systems.