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PA configuration

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TABLE OF CONTENTS
INTRODUCTION.........................................................................................................5 1. Structures.................................................................................................................6 1.1 Maintain Characteristics ...................................................................................6 1.2 Maintain Value fields...................................................................................... 21 1.3 Maintain Operating Concern......................................................................... 27 1.4 Set Operating Concern (KEBC) ................................................................... 46 1.5 Assign controlling area to operating concern............................................. 46 1.6 Define Profitability Segment Characteristics (Segment –Lvl Characteristics) ................................................................................................ 48 1.7 Copy Operating Concern including Customizing ....................................... 51 2. Master Data .......................................................................................................... 54 2.1 Maintain Characteristics values .................................................................... 54 2.2 Define Characteristics Hierarchy.................................................................. 56 2.3 Define Characteristic Derivation................................................................... 61 2.4 Define and Assign Valuation Strategy......................................................... 77 2.5 Define Keys for Accessing Material Cost Estimates................................. 81 2.6 Assign Costing Keys to Any Characteristics .............................................. 84 2.7 Assign Value Fields ........................................................................................ 94 3. Planning................................................................................................................. 96 3.1 Define Number Ranges for Planning Data ................................................. 96 3.2 Maintain Versions .........................................................................................105 3.3 Assign Quantity Fields .................................................................................106 3.4 Set Up Planning Framework.......................................................................107 3.5 Assign Characteristic Groups to Plan Cycles ..........................................117 3.6 Assign Receiver Plan Version....................................................................119 3.7 Define Structure of Cost Center Assessment/Process Cost Assessment ..........................................................................................................................120 4. Flows of Actual Values ......................................................................................126 4.1 Define Number Ranges for Actual Postings .............................................126 4.2 Maintain Value Field Groups ......................................................................132 4.3 Assign Value Field Groups for Line Item Screens ..................................133 4.4 Activate Transfer of Incoming Sales Orders ............................................135 4.5 Transfer of Billing Documents ....................................................................136 4.6 Assign Quantity Fields .................................................................................138 4.7 Reset Value/Quantity Fields .......................................................................139 4.8 Maintain PA Transfer Structure for Direct Posting FI/MM (KEI2) .........140 4.9 Automatic Account Assignment (OKB9)...................................................149 4.10 Define PA Transfer Structure for Variance Settlement ........................150 4.11 Assign PA Transfer Structure to Settlement Profile ..............................157 4.12 Maintain Characteristic Groups................................................................158 4.13 Assign Characteristic Groups to Actual Cycles .....................................160 4.14 Assess Cost Center Costs / Process Costs ...........................................161 4.15 Activate Profitability Analysis....................................................................167 5. Information system ............................................................................................170 5.1 Define Variables for Reports.......................................................................170 5.2 Define Forms for Profitability Reports (KE34)..........................................171 5.3 Create Profitability Report (KE31)..............................................................192 6. Tools ....................................................................................................................198 6.1 Check Customizing Settings.......................................................................198 PA configuration Page 3 of 204 www.sapficoconsultant.com

6.2 Transport (KE3I) ...........................................................................................200

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orders or any combination of these.INTRODUCTION Profitability Analysis (CO-PA) enables us to evaluate market segments which can be classified according to products. PA configuration Page 5 of 204 www. or strategic business units (which is a group of product lines) with respect to your company’s profit or contribution marg in. We configure Operating concern 9100 (Organizational structure of CO-PA).e. Based on the strategic business unit the business segment is derived.com . Controlling area 9100 is attached to the operating concern. You can see even product wise contribution margins. product management and corporate planning departments with information to support internal accounting and decision making. The controller of A grp and the Sales and marketing department is interested in getting product line wise contribution margins and finally the profit up to EBIT (Earnings before interest and tax) level. Company code 9100 is attached to the controlling area 9100. From Business segment the Business Field is derived.sapficoconsultant. The module aims at providing your sales. customers. This helps in analysis at the highest level i. marketing. The company has the following reporting hierarchy in product lines:Business Field Business Segment Strategic Business unit 1 Strategic Business unit 2 Products A B C D E F Similar products are grouped into strategic business unit. Business Field as well as the lowest level strategic business unit.

"product".1 Maintain Characteristics IMG à Controlling à Profitability Analysis à Structures à Define operating concern à Maintain Characteristics Characteristics are the analysis dimensions for CO-PA. They define what items or objects the user will be able to analyze. Ÿ Predefined characteristics: In addition to the fixed characteristics.sapficoconsultant.Edit Project à Configuration for all the modules will be done here. you need to define you r own derivation strategy. and so on. In addition to the fixed characteristics. Let us first view the Characteristics delivered by SAP. sales order. a number of other predefined characteristics are available in the field catalog and can be added to your operating concern if desired. business area. PA configuration Page 6 of 204 www.) are pre -defined automatically for every operating concern. and others. Characteristics in the field catalog can be accessed in any client. These non-fixed characteristics must be added to the field catalog before they can be used to define a new operating concern. billing type. 1. These include the product number. etc. up to 50 non-fixed characteristics can be added to an operating concern. Structures 1. we will directly refer to the IMG node. Ÿ Characteristics created from scratch: You can create ones which are only required in Profitability Analysis. Ÿ Fixed characteristics: A number of fundamental characteristics are automatically predefined in every operating concern. er customer district. To derive values for these characteristics.com . these are known as fixed characteristics." customer". country.For doing the configuration we use the following path on the SAP application screen: SAP Menu à Tools à AcceleratedSAP à Customizing à SPRO . Characteristics can be categorized according to how and when they are defined: Ÿ Copying characteristics from reference tables: You can use characteristics that already exist in other applications when you define your operating concerns. The above path will not be referred henceforth. Several essential and obvious characteristics (like "sales organization". company code. These include the custom group.

com .Update the following:- Click on PA configuration Page 7 of 204 www.sapficoconsultant.

The Characteristic which we want is Ext.com . material group which is not readily available so we need to create them Click Click PA configuration Page 8 of 204 www.sapficoconsultant.

com .sapficoconsultant.Take a drop in the field Table and select MARA PA configuration Page 9 of 204 www.

com .Click Scroll down and select the field External Material group PA configuration Page 10 of 204 www.sapficoconsultant.

com .Click Similarly we want (Bill to party) is not readily available so we need to create them Click PA configuration Page 11 of 204 www.sapficoconsultant.

Take a drop d own in the field Table and select PAPARTNER PA configuration Page 12 of 204 www.sapficoconsultant.com .

sapficoconsultant.com .Click Select Bill to party Click PA configuration Page 13 of 204 www.

Click Now we will create a user defined characteristic.com . A user defined characteristic should begin with WW Click Update the following:- PA configuration Page 14 of 204 www.sapficoconsultant.

com .sapficoconsultant.Click Click Save PA configuration Page 15 of 204 www.

text field.com .Click Click Note: The check table number.sapficoconsultant. PA configuration Page 16 of 204 www. text table. data element domain has been populated with values automatically.

com . Update the following:- PA configuration Page 17 of 204 www.sapficoconsultant.Click on Click to activate the characteristic. to create another user define characteristic Business field.

Click

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Update the short text, heading and data type

Click Save If you get any messages Click to ignore it.

Click

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Note : The check table number, text table, text field, data element domain has now been populated with values automatically.

Click

to activate

You will get the following message, ignore it by clicking

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Click

1.2 Maintain Value fields
IMG à Controlling à Profitability Analysis à Structures à Define operating concern à Maintain Value Fields
Meaning of value fields : - In costing-based Profitability Analysis, value fields store the base quantities and amounts for reporting. Value fields can either be highly summarized (representing a summary of cost element balances, for example) or highly detailed (representing just one part of a single cost element balance).Unlike characteristics, there are no fixed value fields for a new operating concern. Maintaining Value fie ld in the field catalog :Ø All value fields must exist in the field catalog (here) before they can be used to define a new operating concern. Value fields in the field catalog can be accessed in any client. Ø SAP has some suggested value fields which might be used in a new operating concern. Value fields can also be defined independently ( they should begin but with VV…, and should be 4 to 5 characters total) Ø It is not necessary to create value fields for calculated items, such as net sales, contribution margin, etc. These items are normally calculated from the base values stored in the value fields during the report execution progress (to minimize necessary data storage requirements).

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com .Click to check the SAP provided value fields PA configuration Page 22 of 204 www.sapficoconsultant.

We will create our own value fields.sapficoconsultant.com . therefore Click PA configuration Page 23 of 204 www.

sapficoconsultant. you will see the status of the value field has become active. In the screen below.Click Click to create value field Update the following:- Click Update the short text Click to activate the value field. PA configuration Page 24 of 204 www.com .

Click to create another value field Click Update the short text PA configuration Page 25 of 204 www.sapficoconsultant.com .

com . PA configuration Page 26 of 204 www.sapficoconsultant.Click Similarly create other value fields:- These are the value fields created by us.

sapficoconsultant.Profitability analysis (CO-PA).groups costs and revenues according to accounts and uses an accounting based valuation approach. PA configuration Page 27 of 204 www.3 Maintain Operating Concern IMG à Controlling à Profitability Analysis à Structures à Define operating concern à Maintain Operating Concern Operating Concern is the organizational unit in Controlling.Click on Save 1. The operating concern can have 2 approaches:1) Costing based Profitability Analysis – This groups costs and revenues according to value fields and costing based valuation approaches.com . Accounting based Profitability is permanently reconciled with Financial accounting. 2) Account based Profitability Analysis .

Account based copa will be only will be used for reconciliation purpose with costing based copa. We will refer specifically wherever customizing requests get generated. This means you do not have to use the program KE3I for some customizing objects.sapficoconsultant.com .Costing based Profitability analysis is a powerful approach providing greater analysis capability. In costing based we define operating concern by selecting the characteristic (the one created by us and SAP delivered) and the value fields (created by us) to be used in the data structures.Profitability segment definitions It is important to note here that no customizing request get generated here. The structure of an operating concern is valid in all clients. We will configure both the costing based co-pa and account based copa. You have to transport the setting through a separate transaction code called as KE3I. The system creates following table in costing base co-pa :CE1XXXX (where XXXX is the operating concern code) – Actual line item table CE2XXXX – Plan line item table CE3XXXX – Summary records by profitability segments CE4XXXX . Update the following:- PA configuration Page 28 of 204 www.

com .Click on create Click PA configuration Page 29 of 204 www.sapficoconsultant.

you have the option of storing all data in the currency of the relevant company code as well. It allows you to avoid differences due to different exchange rates and lets you reconcile your CO-PA data directly with FI PA configuration Page 30 of 204 www.Update the following:- Click Currency types Ø Operating concern currency In costing -based Profitability Analysis. This is required if your organization operates internationally and deals with exchange rates that change daily.com .sapficoconsultant. actual data is always updated in the operating concern currency. Ø Company code currency In addition to the operating concern currency.

Ø Profit center valuation You can also store data in both of these currencies valuated from the viewpoint of individual profit centers.

Since A grp is based in the Middle east we select that country’s currency. Further we also select the company code currency so that each company code can have an analysis in it’s own company code currency. Please remember that the company code currency is only to be switched on, if you have a single controlling area and a single operating concern for multiple company codes operating in different countries. Switching on the company code significantly increase your data volume. Fiscal year variant:- The fiscal year variant should match with the controlling area fiscal year variant and the company code fiscal year variant. We select K4 since Company code 9100; controlling area 9100 has the same fiscal year variant. Update the following:-

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Click on Save

Click on

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Click on Here we need to select the characteristics available , into our operating concern. On the right side are shown available characteristic, you need to select and put it to the left side.

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Select the following characteristic from the available characteristic

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sapficoconsultant.Click to transfer the characteristi c PA configuration Page 35 of 204 www.com .

which will look like this PA configuration Page 36 of 204 www.sapficoconsultant.Similarly select other.com .

sapficoconsultant.Click Similarly select the value fields into our operating concern.com . PA configuration Page 37 of 204 www.

sapficoconsultant.Click to scroll down to next page of value field until you see the value fields created by us such as VV001 Sales unit Select these value fields PA configuration Page 38 of 204 www.com .

Click PA configuration Page 39 of 204 www.sapficoconsultant.com .

com .Further select all other value fields created by us PA configuration Page 40 of 204 www.sapficoconsultant.

Click PA configuration Page 41 of 204 www.com .sapficoconsultant.

Click on Click to activate the data structure PA configuration Page 42 of 204 www.sapficoconsultant.com .

PA configuration Page 43 of 204 www.sapficoconsultant. You can select Yes to generate the operating concern.com .Click Back Here you might get a pop up asking ‘Whether you want to generate the operating concern now’.

but at a later stage.sapficoconsultant.Click to generate the operating concern 9100 In case you do not wish to can gene rate the operating concern now. Thereafte r when you want to generate the operating concern Click on PA configuration Page 44 of 204 www. you click on .com .

which indicates the operating concern environment has been generated successfully. PA configuration Page 45 of 204 www.sapficoconsultant.com .Click click Click Remember both the Cross client part and client specific part should show green indicator.

=> Customizing request generated here PA configuration Page 46 of 204 www. From the SAP application side you can call this through transaction code KEBC.4 Set Operating Concern (KEBC) IMG à Controlling à Profitability Analysis à Structures à Set Operating Concern Here you select the operating concern 9100.sapficoconsultant.1. You can click on the save button to store the operating concern 9100 in your user master. Click to save the settings as user default 1. All functions that you then execute thereafter and until you logoff will relate to that type of profitability analysis for the specified operating concern.com .5 Assign controlling area to operating concern IMG à Enterprise Structure à Assignment controlling area to operating concern à Controlling à Assign We assign the controlling are 9100 to operating concern 9100.

com .Update the following:- Click PA configuration Page 47 of 204 www.sapficoconsultant.

This can be controlled through the selection of segment-level and non-segment-level characteristics. but it is not desirable to also have a new summary record in CO-PA (CE3) for each new sales order (this would create as many summary records as line items). Thus.cost object (KSTRG) => Customizing request generated here PA configuration Page 48 of 204 www. but will not be available for reporting with the CO-PA drill-down reporting tool. the relevant table is automatically set so that the following characteristics are not used to form the profitability segments: .com . The impact of this is that the values for these non segment-level characteristics will appear on CO-PA line items. when we create a new operating concern.6 Define Profitability Segment Characteristics (Segment –Lvl Characteristics) IMG à Controlling à Profitability Analysis à Structures à Define Profitability Segment Characteristics (Segment-Lvl Characteristics) It is advisable for performance reasons to keep to a minimum the number of profitability segments and therefore summary records required in CO-PA. It is possible to configure the system so that certain characteristics are not used in defining profitability segments.sapficoconsultant. For example.order (RKAUFNR) .Click Click on 1.WBS element (PSPNR) .sales order item (KDPOS) . it is desirable to have the originating sales order number on each CO PA line item (CE1) which originated in SD.sales order (KAUFN) .

com .Make EXTWG as costing based PA configuration Page 49 of 204 www.sapficoconsultant.

Similarly make other fields such as business segment and business field as costing based PA configuration Page 50 of 204 www.com .sapficoconsultant.

This is required where the design implemented is separate controlling area and separate operating concern for each company code. This is very useful when you are doing rollouts for the same group. You can copy settings from an existing operating concern and make changes required for the new operating concern.Click on Save 1.7 Copy Operating Concern including Customizing IMG à Controlling à Profitability Analysis à Structures à Define operating concern à Sample Operating Concerns à Copy Operating Concern including Customizing This configuration is important when you want to copy customizing settings from an existing operating concern to a new operating concern.com .sapficoconsultant. PA configuration Page 51 of 204 www.

In case you want to make some changes to the new operating concern after copying. Click PA configuration Page 52 of 204 www.Here you specify the source operating concern and the target operating concerns. you should generate the environment. These are copied in separate steps:1) You need to copy the data structures first. customizing settings only or both. You can choose whether you want to copy data structures only. You must enter a target operating concern name that does not yet exist.com .sapficoconsultant. 2) You can then copy the customizing settings.

com .PA configuration Page 53 of 204 www.sapficoconsultant.

2.1 Maintain Characteristics values IMG à Controlling à Profitability Analysis à Master Data à Characteristic Values à Maintain Characteristic Values Here we maintain the values for the user defined characteristics. Master Data 2.com . PA configuration Page 54 of 204 www.sapficoconsultant.

sapficoconsultant.Double click Click on Update the following:- Click on Save Double click PA configuration Page 55 of 204 www.com .

2 Define Characteristics Hierarchy IMG à Controlling à Profitability Analysis à Master Data à Characteristic Values à Define Characteristics Hierarchy You can define hierarchical structures for characteristics in Profitability Analysis (CO-PA) and analyze these structures in the information system.com . PA configuration Page 56 of 204 www.sapficoconsultant. You can for example structure your products or customers in a hierarchy.Click on Click on 2.

sapficoconsultant.In our scenario we will create a hierarchy of sales group into sales offices. Select Sales group and update the following:- PA configuration Page 57 of 204 www.com . We are combining sales groups into sales offices. This hierarchy can be used in the reports for analysis purpose.

Click Update the following:- Click and update the following:- PA configuration Page 58 of 204 www.sapficoconsultant.com .

com . PA configuration Page 59 of 204 www.sapficoconsultant.Take a drop down by pressing F4 button in each of the field.

PA configuration Page 60 of 204 www.sapficoconsultant.com .

Click on 2.3 Define Characteristic Derivation IMG à Controlling à Profitability Analysis à Master Data à Define Characteristic Derivation Here you set up the derivation of characteristic values. PA configuration Page 61 of 204 www. where these characteristics are logically dependent on one another.sapficoconsultant. Derivation allows us to find values for certain characteristics automatically based on the known values of other characteristics.com . In our scenario we have to make the following derivation strategy.

com .The structure of the product lines A grp is as follows:Business Field Basic chemicals Business Segment Heavy chemicals Light Chemicals Strategic business unit Ethylene Glycol Polypropylene Thus strategic business unit (SBU) is the lowest level node in the product line structure. All the finished products will have in the basic data view updated with the relevant SBU code. Thus Profitability reports can be seen at the SBU level. The SBU is again a grouping of all similar products. matl group). We define a derivation rule to derive the Business segment from the SBU. We further define a derivation rule to derive Business field from the Business segment.sapficoconsultant. This field is available in the basic view of the material master. In our scenario the SBU is represented by the field EXTWG (Ext. Business segment level and the Business field level. Click Click Select Derivation rule Click PA configuration Page 62 of 204 www.

com .Update the following:- Take a drop down in field Name PA configuration Page 63 of 204 www.sapficoconsultant.

sapficoconsultant.com .Select PA configuration Page 64 of 204 www.

Take a drop down in name PA configuration Page 65 of 204 www.sapficoconsultant.com .

PA configuration Page 66 of 204 www.com .sapficoconsultant.

com .sapficoconsultant.PA configuration Page 67 of 204 www.

Click on PA configuration Page 68 of 204 www.com .sapficoconsultant.

com . The path is as follows:IMGà Logistics – General à Material Master à Settings for Key Fields à Maintain External Material Groups Click on Update the following:- PA configuration Page 69 of 204 www.Click on Update the following:- Click The field External Material group is found in the basic field of the material master MARA which can be seen below.sapficoconsultant. The drop down values for the field External Material group is maintained by Logistics general.

Click on

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Click

to create further derivation rule

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Click

Click

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Click on

Click

to maintain another derivation rule

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com .sapficoconsultant.Click on Click on PA configuration Page 74 of 204 www.

Select the line PA configuration Page 75 of 204 www. In this case the user will enter profit center and business segment then can be derived from profit center.com .Click on Click We need to move the 3 rd rule as the second rule .sapficoconsultant. The reason being in case an entry is posted from the FI module there will be no material code consequently no EXTWG.

com .sapficoconsultant. Click on You can check the derivation rule by clicking Test Transport button is used to transport derivation strategy.Then position the cursor on the line above derivation rule ‘business segment from profit center’ Click You will now find the derivation rule for profit center has now shifted and become the second rule. PA configuration Page 76 of 204 www.

4 Define and Assign Valuation Strategy IMG à Controlling à Profitability Analysis à Master Data à Valuation à Valuation Strategies à Define and Assign Valuation Strategy => Customizing request generated here Here we define valuation strategies and assign them to a point of valuation. Since we want to use the material cost estimate for valuation. we will check the material costing field and specify the quantity field.com .2.sapficoconsultant. Click Update the following:- Click Save PA configuration Page 77 of 204 www.

com .Select Double click Click Update the following:- Click Select the following:- PA configuration Page 78 of 204 www.sapficoconsultant.

sapficoconsultant.Double click Click on Take a drop down in field PV Select 01 PA configuration Page 79 of 204 www.com .

Take a drop down in field Rec. Update the following:- PA configuration Page 80 of 204 www.sapficoconsultant.com .

we access these material cost estimate to valuate data in CO-PA. Click on Update the following:- PA configuration Page 81 of 204 www.5 Define Keys for Accessing Material Cost Estimates IMG à Controlling à Profitability Analysis à Master Data à Valuation à Set Up Valuation Using Material Cost Estimates à Define Access to Standard Cost Estimates => Customizing request generated here Product Cost Planning is used to determine the planned cost of goods manufactured for a finished product. In CO-PA.Click on 2.sapficoconsultant.com . Here we define costing keys to determine which cost estimates from Product cost planning should be used to valuate actual or planning data in CO-PA.

sapficoconsultant.com . Update the following:- PA configuration Page 82 of 204 www.Click on Click on to create another costing key.

Here you can use the same costing variant or configure another costing variant which will be used only for planning purpose.Click on YP1 costing key will be used for plan data Cost of goods sold.sapficoconsultant. Click on Update the following:- PA configuration Page 83 of 204 www.com .

6 Assign Costing Keys to Any Characteristics IMG à Controlling à Profitability Analysis à Master Data à Valuation à Set Up Valuation Using Material Cost Estimates à Assign Costing Keys to Any Characteristics PA configuration Page 84 of 204 www.sapficoconsultant.Click on 2.com .

sapficoconsultant.Click on Click on Select Table look up Click Update the following:- The following will come automatically PA configuration Page 85 of 204 www.com .

Take a drop down in the first field ‘Field name’ and select PA configuration Page 86 of 204 www.com .sapficoconsultant.

sapficoconsultant.com .Take a drop down in the second field ‘Field name’ and select PA configuration Page 87 of 204 www.

com .Click on Click Click on PA configuration Page 88 of 204 www.sapficoconsultant.

sapficoconsultant.com .Update the following:- Change valuation type field VRGRAR to usertemp1 Take a drop down in the first field ‘Field name’ and select PA configuration Page 89 of 204 www.

sapficoconsultant.com .PA configuration Page 90 of 204 www.

com .sapficoconsultant.Click on Click Click on This will come automatically PA configuration Page 91 of 204 www.

sapficoconsultant.Update the following:- PA configuration Page 92 of 204 www.com .

com .Click Click PA configuration Page 93 of 204 www.sapficoconsultant.

7 Assign Value Fields IMG à Controlling à Profitability Analysis à Master Data à Valuation à Set Up Valuation Using Material Cost Estimates à Assign Value Fields => Customizing request generated here Here we assign the cost component structure from Product cost planning to the values fields of our operating concern.Click on Click 2.com . Click PA configuration Page 94 of 204 www.sapficoconsultant.

com .sapficoconsultant.Click on Take a drop down(press F4) in the field PV Take a drop down in the field F/V Take a drop down in the field Fld name1 and Fld name 2 PA configuration Page 95 of 204 www.

com .1 Define Number Ranges for Planning Data IMG à Controlling à Profitability Analysis à Planningà Define Number Ranges for Planning Data PA configuration Page 96 of 204 Initial Steps à www.sapficoconsultant.Finally the table should like this after updating all entries. Planning 3. Click on 3.

Each planning data posted in CO-PA will generate a planning document. We need to maintain the number range for planning document When you create and generate an operating concern the number range and number range group is automatically generated. We will see what is the number range generated automatically. Update the following:-

Click

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Click Let us check the group now

Click

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Let us create groups and number range for each of the record types. Click Click

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Click Click

Select Click

Click

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sapficoconsultant.com .Click on Click Position your cursor on Click PA configuration Page 101 of 204 www.

sapficoconsultant.Click Click PA configuration Page 102 of 204 www.com .

com .sapficoconsultant.Click Likewise also create for order settlements Click Click Click Click PA configuration Page 103 of 204 www.

com .sapficoconsultant.Similarly select and assign them to the number range group Finally it will be like this Click on PA configuration Page 104 of 204 www.

sapficoconsultant.com . Select Double click Click on Yes to transfer the version to operating concern PA configuration Page 105 of 204 www.3.2 Maintain Versions IMG à Controlling à Profitability Analysis à Planningà Initial Steps à Maintain Versions Here we maintain the plan version required for planning in CO-PA.

Click 3. In this step you assign these to the corresponding quantity fields in costing based Profitability Analysis (CO-PA).sapficoconsultant. Click on PA configuration Page 106 of 204 www. We assign all the quantity fields we want to transfer from the billing system to costing -based CO-PA.3 Assign Quantity Fields IMG à Controlling à Profitability Analysis à Planningà Assign Quantity Fields => Customizing request generated here Initial Steps à A number of quantity fields are defined and used in the SD billing system.com .

4 Set Up Planning Framework IMG à Controlling à Profitability Analysis à Planningà Frameworkà Set Up Planning Framework Planning The initial screen for setting up and performing planning uses a uniform graphic interface.sapficoconsultant. you determine the market segment for which planning is to take place for a particular period. PA configuration Page 107 of 204 www.com . Ø Planning methods Planning methods are functions with which planning data can be entered and changed. Here. you work essentially with the following four elements: Ø Planning levels You use the planning level to determine the level at which planning is to occur. A planning package can thereby be seen as a work package that determines which planning objects are relevant to a specific planner. You do this by specifying the characteristics for planning. Ø Planning packages You specify characteristic values in a planning package. In this way.Click on 3. The architecture of your planning is represented in a tree hierarchy.

sapficoconsultant. product.Ø Parameter set A parameter set contains all the settings necessary for executing a planning method We want to do a sales plan for a year based on customer. Gross sales and sales unit.com . Click and right click PA configuration Page 108 of 204 www.

com .Select Click Select Click Select Click PA configuration Page 109 of 204 www.sapficoconsultant.

sapficoconsultant.com .Click Update the following:- Click on PA configuration Page 110 of 204 www.

sapficoconsultant.Click on and right click Click Click on PA configuration Page 111 of 204 www.com .

sapficoconsultant. PA configuration Page 112 of 204 www.Double click Right -click the Enter planning data Select from the Popup Menu → Create parameter set .com .

Click the Layout Create button PA configuration Page 113 of 204 www.sapficoconsultant.com .

com .Click the Value flds tab button PA configuration Page 114 of 204 www.sapficoconsultant.

sapficoconsultant.Click on PA configuration Page 115 of 204 www.com .

com .sapficoconsultant.Click on click double click Click Double click to open planning package 2006 PA configuration Page 116 of 204 www.

The characteristic group is created in step 4.11 This step is necessary for assessment cycle maintenance. business segment and sales group should be available for entry. the fields profit center. to determine which characteristics can be used to define the receiver segment. We assign the characteristic group 1 to Plan assessment to COPA.Click twice 3.5 Assign Characteristic Groups to Plan Cycles IMG à Controlling à Profitability Analysis à Planning à Integrated Planning à Transfer Cost Center Planning/Process Planning à Initial Steps à Assign Characteristic Groups to Plan Cycles => Customizing request generated here Before we can assign characteristic group to plan cycle. we need to create the characteristic group.sapficoconsultant. company code. We therefore assign a characteristic group containing these characteristics to the business transaction KSPB (Plan assessment to CO-PA). Example: During segment maintenance for a planned assessment cycle. PA configuration Page 117 of 204 www.com .

PA configuration Page 118 of 204 www.sapficoconsultant.com .

Click 3.sapficoconsultant. Click PA configuration Page 119 of 204 www.6 Assign Receiver Plan Version IMG à Controlling à Profitability Analysis à Planning à Integrated Planning à Transfer Cost Center Planning/Process Planning à Initial Steps à Assign Receiver Plan Version => Customizing request generated here Assign the cost center acco unting plan version 0 to the plan version 0 in COPA.com .

PA configuration Page 120 of 204 www. We need to have a secondary cost element created in the controlling module with cost element category 42. Here we have the cycle segment approach.com .Update the receiver vers.sapficoconsultant. You can attach various segments to the cycle. 0 Click on 3.7 Define Structure of Cost Center Assessment/Process Cost Assessment IMG à Controlling à Profitability Analysis à Planning à Integrated Planning à Transfer Cost Center Planning/Process Planning à Assess Cost Center Costs / Process Costs à Define Structure of Cost Center Assessment/Process Cost Assessment Here we define the plan assessment cycle for allocating costs from cost centers to Profitability analysis.

com .Double click Update the following:- PA configuration Page 121 of 204 www.sapficoconsultant.

sapficoconsultant.Update the following:- Click PA configuration Page 122 of 204 www.com .

sapficoconsultant.com .: PA configuration Page 123 of 204 www.

com .sapficoconsultant.Click PA configuration Page 124 of 204 www.

Click Click Click on PA configuration Page 125 of 204 www.com .sapficoconsultant.

A number range group and number range is automatically generated when an operating concern is created. Flows of Actual Values 4.1 Define Number Ranges for Actual Postings IMG à Controlling à Profitability Analysis à Flows of Actual Valuesà Initial Stepsà Define Number Ranges for Actual Postings Here you define a number range to be used for actual line items.sapficoconsultant.4. Let us see the number range Update the following:- PA configuration Page 126 of 204 www.com .

PA configuration Page 127 of 204 www.com .Select Click Let us create a new groups and new number range for each flow of transactions.sapficoconsultant.

Click Click Select Click Select Click Click Click on Click PA configuration Page 128 of 204 www.com .sapficoconsultant.

com .sapficoconsultant.Click PA configuration Page 129 of 204 www.

com .Click Double click Select Click PA configuration Page 130 of 204 www.sapficoconsultant.

Similarly create other groups and assign the record types to the groups. Click on PA configuration Page 131 of 204 www.com .sapficoconsultant. Cost-Center Assessments 0500000000 – 0599999999 Order Settlement 0700000000 – 0799999999 Direct posting 0800000000 .0899999999 Finally it will be as shown below.

Click on Update the following:- PA configuration Page 132 of 204 www. which specific value fields can be filled ü ü If you do not define any value field groups.2 Maintain Value Field Groups IMG à Controlling à Profitability Analysis à Flows of Actual Valuesà Initial Stepsà Value Field Groups à Maintain Value Field Groups => Customizing request generated here Here you define the "value field groups" representing the possible combinations of value fields in an operating concern.sapficoconsultant. and In what order these value fields should be displayed.4. Values field groups are used to specify ü Which value fields should be made available to users entering or displaying a line item.com . then all value fields in an operating concern are unlocked for entry during line item entry.

Click on Select Double click Click on Update the following:- Click on 4.3 Assign Value Field Groups for Line Item Screens IMG à Controlling à Profitability Analysis à Flows of Actual Valuesà Initial Stepsà Value Field Groups à Assign Value Field Groups for Line Item Screens => Customizing request generated here PA configuration Page 133 of 204 www.sapficoconsultant.com .

sapficoconsultant.Here you assign the value field group to the record type.com . Click on PA configuration Page 134 of 204 www.

you can specify whether the transferred sales orders should be shown in CO-PA in • • The period in which they were created or The period of the planned delivery In case you want to activate you need to select the relevant value from the drop down and save.4 Activate Transfer of Incoming Sales Orders IMG à Controlling à Profitability Analysis à Flows of Actual Values à Transfer of Incoming Sales Ordersà Activate Transfer of Incoming Sales Orders Here you activate transfer of incoming sales order from SD to CO-PA.sapficoconsultant. PA configuration Page 135 of 204 www. Further.Click on 4.com .

sapficoconsultant.5 Transfer of Billing Documents IMG à Controlling à Profitability Analysis à Flows of Actual Values à Transfer of Billing Documents à Assign Value Fields => Customizing request generated here All revenues. you assign these conditions type to the corresponding CO-PA value fields. Condition types linked to FI accounts that are defined as cost elements of another category are not transferred to CO-PA.com .4. PA configuration Page 136 of 204 www. To transfer condition types for sales revenues and sales deductions to COPA. In this step. 2. Certain limitations exist on the transfer of condition values of billing documents to CO-PA. 1. Condition types such as "VPRS" ("Cost") that are defined a s statisti cal in SD are always transferred to CO-PA if they are assigned to a value field. you need to make sure that the condition types and linked to an account in FI that is also defined as a cost element of the category "11" (revenue element) or "12" (sales deduction) in CO. even when the condition type has been assigned to a CO-PA value field. sales deductions are defined as condition type in SD. These condition types must be assigned to a CO-PA value field.

If you activate this indicator. Note that the indicator Transfer +/. with the exception of credit memos and returns. Double click Click on Update the following:- PA configuration Page 137 of 204 www.com . All condition types that you want to transfer to CO-PA must be active in the SD pricing Conditions from SD are always transferred to CO-PA with "+" signs. only the positive and negative values for the condition in question will be balanced.sapficoconsultant.signs is not used to compare the different use of +/. This guarantees that the sum of the negative and positive condition values is displayed as a correct total value in the value field assigned to that condition.3.signs between FI or SD and CO-PA.

Click on 4.6 Assign Quantity Fields IMG à Controlling à Profitability Analysis à Flows of Actual Values à Transfer of Billing Documents à Assign Quantity Fields This step was already done in the configuration step 3. PA configuration Page 138 of 204 www.sapficoconsultant.3.com . nevertheless we can even maintain here.

4.7 Reset Value/Quantity Fields IMG à Controlling à Profitability Analysis à Flows of Actual Values à Transfer of Billing Documents à Reset Value/Quantity Fields This configuration is needed in case of credit notes. We need to maintain the billing type and value field.sapficoconsultant. debit notes where the value field for Cost of goods sold should not be credited or debited. Click on PA configuration Page 139 of 204 www.com .

com .8 Maintain PA Transfer Structure for Direct Posting FI/MM (KEI2) IMG à Controlling à Profitability Analysis à Flows of Actual Values à Direct Posting from FI/MMà Maintain PA Transfer Structure for Direct Postings => Customizing request generated here Here you define the PA transfer structure which is used to post costs and revenues directly to profitability segments.sapficoconsultant. PA configuration Page 140 of 204 www. You specify how the cost elements are to be defined to the CO-PA value fields.Click on 4.

Double click PA configuration Page 141 of 204 www.sapficoconsultant.com .

We want to have our own assignment lines So let us delete the existing assignment lines.sapficoconsultant. Select all Click Click on Click on Update the following:- PA configuration Page 142 of 204 www.com .

sapficoconsultant.com .Select Double click PA configuration Page 143 of 204 www.

com .sapficoconsultant.Double click Click on PA configuration Page 144 of 204 www.

Click on Click twice Select PA configuration Page 145 of 204 www.com .sapficoconsultant.

Double click Double click Click on PA configuration Page 146 of 204 www.sapficoconsultant.com .

Click on Similarly you can update other assignment lines with account and va lue fields.com .sapficoconsultant. Particularly note this step Double click PA configuration Page 147 of 204 www.

sapficoconsultant.com .Double click Click on PA configuration Page 148 of 204 www.

can be passed on to Profitability Analysis (CO-PA) by means of an automatic assignment to a profitability segment.com .sapficoconsultant. The GL account 464018 is defined as a cost element so that account based PA and costing based PA can be reconciled. In KE30 reporting Value field VV026 will not be considered. PA configuration Page 149 of 204 www.9 Automatic Account Assignment (OKB9) IMG à Controlling à Profitability Analysis à Flows of Actual Values à Direct Posting from FI/MMà Automatic Account Assignment => Customizing request generated here Automatic postings created in Materials Management. 4.Click on In the above step the cost element 464018 which is price difference – production difference is attached to value field VV026. Production order variances are also mapped with variance categories to value field VV021 and VV022.

10 Define PA Transfer Structure for Variance Settlement IMG à Controlling à Profitability Analysis à Flows of Actual Values à Settlement of Production Variances à Define PA Transfer Structure for Variance Settlement => Customizing request generated here Here you define a transfer structure for transferring production variances during the settlement of production orders. Typical business transactions for which it makes sense to have a profitability segment found automatically include • The transfer of price differences that are posted in purchasing due to differing order prices or differing prices in invoice receipt The transfer of expenses or revenues that arise due to a revaluation of material stocks The transfer of inventory differences • • Click on Update the following:- Click on 4. PA configuration Page 150 of 204 www.sapficoconsultant.In Profitability Analysis.com . the documents are updated to the profitability segments generated according to the characteristic values found in the corresponding Financial Accounting (FI) document.

Select Change the description as follows:- and click Click Click Click on Now select Double click PA configuration Page 151 of 204 www.to value fields in CO-PA.com . you transfer these variances .sapficoconsultant. on production order.When variances are calculated in Cost Object Controlling (CO-PC).differentiated by cost element and variance category .

sapficoconsultant.Select Input price variance Double click PA configuration Page 152 of 204 www.com .

sapficoconsultant.Double click Click on PA configuration Page 153 of 204 www.com .

Click on Click twice PA configuration Page 154 of 204 www.sapficoconsultant.com .

Select Double click Update the following:- Double click Click on PA configuration Page 155 of 204 www.com .sapficoconsultant.

Click on Click twice PA configuration Page 156 of 204 www.sapficoconsultant.com .

Similarly you can assign variance categories and cost e lement to various value fields for the remaining assignment lines .com . 4.sapficoconsultant.11 Assign PA Transfer Structure to Settlement Profile IMG à Controlling à Profitability Analysis à Flows of Actual Values à Settlement of Production Variances à Assign PA Transfer Structure to Settlement Profile => Customizing request generated here Assign Z9 PA configuration Page 157 of 204 www.

which can be any combination of characteristics in operating concern. A characteristic group determines the characteristics for which users can specify individual values when assigning a posting to a profitability segment. You can also define whether the user is required or is allowed to specify values for certain characteristics. as well as the order in which these characteristics appear on the screen. PA configuration Page 158 of 204 www.com .12 Maintain Characteristic Groups IMG à Controlling à Profitability Analysis à Flows of Actual Values à Initial Steps à Characteristic Groups à Maintain Characteristic Groups => Customizing request generated here Here you define "characteristic groups".Click on 4.sapficoconsultant. or whether the user cannot make an entry.

sapficoconsultant.com .Click on Select Double click Click on Update the following:- PA configuration Page 159 of 204 www.

Click on 4. Trans. KPA PA configuration Page 160 of 204 www.sapficoconsultant.com .13 Assign Characteristic Groups to Actual Cycles IMG à Controlling à Profitability Analysis à Flows of Actual Values à Transfer of Overhead à Initial Steps à Assign Characteristic Groups to Actual Cycles => Customizing request generated here Update the characteristic group 1 to bus.

You can copy plan assessment cycles to create actual assessment cycles.sapficoconsultant.Click on 4. PA configuration Page 161 of 204 www.com .14 Assess Cost Center Costs / Process Costs IMG à Controlling à Profitability Analysis à Flows of Actual Values à Transfer of Overhead à Assess Cost Center Costs / Process Costs à Define Structure of Cost Center Assessment/Process Cost Assessment Here we define Actual assessment cycles for allocation actual costs from cost center to Profitability analysis. We are copying planned assessment cycle to actual assessment cycle.

Double click Click PA configuration Page 162 of 204 www.sapficoconsultant.com .

com .sapficoconsultant.Click Change segment name from Z91MKP0001 to Z91MKA0001 PA configuration Page 163 of 204 www.

com .Here in receiving tracing factors you can have various options PA configuration Page 164 of 204 www.sapficoconsultant.

sapficoconsultant.Variable portions will have variable key figures PA configuration Page 165 of 204 www.com .

sapficoconsultant.PA configuration Page 166 of 204 www.com .

sapficoconsultant.com .Click on 4.15 Activate Profitability Analysis IMG à Controlling à Profitability Analysis à Flows of Actual Values à Activate Profitability Analysis PA configuration Page 167 of 204 www.

com . Check the controlling area settings before activating the indicator:- The PA component is not active Now go on to activate PA PA configuration Page 168 of 204 www.=> Customizing request generated here Here you activate the interface to Profitability analysis for the controlling area 9100.sapficoconsultant.

com .Take a drop in the field active status and select 4 Click on Now again check the controlling area settings after activating the indicator. PA configuration Page 169 of 204 www.sapficoconsultant.

Variables are the parameters in a report which you do not specify until you create or execute the report. If you do not wish to define variables globally. Information system 5. We just check the existing variables available. Variables allow you more flexibility in defining your forms and reports. PA configuration Page 170 of 204 www.1 Define Variables for Reports IMG à Controlling à Profitability Analysis à Information System à Report Components à Define Variables for Reports Here you can define variables for your information system.sapficoconsultant. The user specifies these parameters by filling the appropriate fields. you can define them directly as local variables in the form or in the report.com .5.

PA configuration Page 171 of 204 www.2 Define Forms for Profitability Reports (KE34) IMG à Controlling à Profitability Analysis à Information System à Report Components àDefine Forms à Define Forms for Profitability Reports (KE34) A form is a formal structure of rows and columns which you can use in as many reports as you wish in the same operating concern.sapficoconsultant.com . A form represents the content and the formal structure of a report.5.

com .sapficoconsultant.Double click Update the following:- PA configuration Page 172 of 204 www.

com .sapficoconsultant.Click Select PA configuration Page 173 of 204 www.

com .sapficoconsultant.Double click PA configuration Page 174 of 204 www.

Select Click Update in version Select the check box Update the following:- PA configuration Page 175 of 204 www.com .sapficoconsultant.

Ind PA configuration Page 176 of 204 www.Click Take a drop down in Plan/act.com .sapficoconsultant.

Click Click Click Click Double click column 2 and only select characteristic Plan/act. Ind PA configuration Page 177 of 204 www.com .sapficoconsultant.

com .sapficoconsultant.Double click PA configuration Page 178 of 204 www.

Double click Type % Double click Click Click PA configuration Page 179 of 204 www.sapficoconsultant.com .

Double click column 4 Select formula PA configuration Page 180 of 204 www.com .sapficoconsultant.

com .sapficoconsultant.Double click the first row PA configuration Page 181 of 204 www.

com .Click Position the cursor on second row below sales unit Click on Update the following:- PA configuration Page 182 of 204 www.sapficoconsultant.

Click No Now double click on the row below the new line PA configuration Page 183 of 204 www.sapficoconsultant.com .

sapficoconsultant.Click Select in value field : Gross sales Click PA configuration Page 184 of 204 www.com .

com .sapficoconsultant.Similarly add other value fields In Net sales we need to select formula PA configuration Page 185 of 204 www.

com .Finally the form should look like this:- We want to change the colour of Net sales for more emphasis. Position the cursor on Net sales Click formatting à Color settings PA configuration Page 186 of 204 www.sapficoconsultant.

sapficoconsultant.com .PA configuration Page 187 of 204 www.

sapficoconsultant.com .Click on PA configuration Page 188 of 204 www.

com . Click variables for currency type .The variables you define here are then available in the report as variables.record type Also make fiscal year as variable PA configuration Page 189 of 204 www.sapficoconsultant.

sapficoconsultant.com .Click Make period also variable Click PA configuration Page 190 of 204 www.

com you should get a message No errors were found .Click Click on Click PA configuration Page 191 of 204 www.sapficoconsultant.

sapficoconsultant.3 Create Profitability Report (KE31) IMG à Controlling à Profitability Analysis à Information System à Create Profitability Report (KE31) Double click Update the following:- PA configuration Page 192 of 204 www.5.com .

sapficoconsultant.com .Click Select the characteristics from the right PA configuration Page 193 of 204 www.

business field.com . Plan/act. profit center. unit sales unit. period/year.Further scroll down and select product.sapficoconsultant. business segment unit SKU qty.ind. Record type. version Click Set company code as variable by clicking PA configuration Page 194 of 204 www.

com .Click Click on Click on PA configuration Page 195 of 204 www.sapficoconsultant.

Select Click on PA configuration Page 196 of 204 www.sapficoconsultant.com .

Click on Change from no hierarchy to PA configuration Page 197 of 204 www.com .sapficoconsultant.

Tools 6.1 Check Customizing Settings PA configuration Page 198 of 204 www.sapficoconsultant.com .Click You can generate the report by clicking The report selection will look like this 6.

sapficoconsultant. and Derivation overview provide you with several options for detailled analysis. You can draw up a where-used list for the characteristics and value fields in an operating concern PA configuration Page 199 of 204 www. Valuation analysis. The functions Value field analysis.IMG à Controlling à Profitability Analysis à Tools à Analysis à Check Customizing Settings In this activity.com . you can display the customizing settings for an operating concern. A number of functions let you analyze the various areas of Customizing: You can obtain an overview of the organizational structures for an operating concern.

• Defining record types Transport using "Structures: Number Range Groups" (operating concern). value fields.sapficoconsultant.Click 6. • Information system definitions (except key figure schemes) PA configuration Page 200 of 204 www. tables) Transport using "Structures: Repository Objects" and "Structures: Basic Settings" (operating concern). Table of transactions that are not automatically recorded in transport requests: • Defining CO-PA data structure (characteristics.2 Transport (KE3I) IMG à Controlling à Profitability Analysis à Tools à Production Startup à Transport Here you create a transport request which lets you transport objects to a target system.com .

• Defining characteristic deri vation and all rule-based settings (such as the costing key assignment) and segment-specific settings in planning Plan structures All these settings needs to be transported using transaction code KE3I • Click PA configuration Page 201 of 204 www.com .sapficoconsultant.

Click Click on Click PA configuration Page 202 of 204 www.sapficoconsultant.com .

Select Click Select PA configuration Page 203 of 204 www.com .sapficoconsultant.

That brings us to an end of COPA customizing settings. PA configuration Page 204 of 204 www.com .sapficoconsultant.

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