P. 1
Minutes

Minutes

|Views: 11|Likes:
Published by farhinsoparkar

More info:

Published by: farhinsoparkar on Nov 28, 2010
Copyright:Attribution Non-commercial

Availability:

Read on Scribd mobile: iPhone, iPad and Android.
download as DOCX, PDF, TXT or read online from Scribd
See more
See less

09/13/2014

pdf

text

original

AN ARTICLE IN A NEWSPAPER: Jeromack, Paul. “This Once, a David of the Art World Does Goliath a Favor.

” New York Times 13 July 2002, late ed.: B7+. AN ARTICLE AN ARTICLE IN A NEWSPAPER: Jeromack, Paul. “This Once, a David of the Art World Does Goliath a Favor.” New York Times 13 July 2002, late ed.: B7+. AN ARTICLE NEWSPAPER ARTICLE WITH AUTHOR'S NAME Anderson, Jack. "Nuclear Regulators Push Safety Through Loophole." Rocky Mountain News [Denver] 5 Jan. 1984: B3. NEWSPAPER ARTICLE WITHOUT AUTHOR'S NAME "A Deadly Pesticide Is Used in Ploy for U.S. Aid." The New York Times 9 Mar. 1997: 23. Hall, Trish. "IQ Scores Are Up, and Psychologists Wonder Why." New York Times 24 Feb. 1998, late ed.: F1+. Kalette, Denise. "California Town Counts Down to Big Quake." USA Today 9 21 July 1986: sec. A: 1. Kanfer, Stefan. "Heard Any Good Books Lately?" Time 113 21 July 1986: 7172. Trillin, Calvin. "Culture Shopping." New Yorker 15 Feb. 1993: 48-51

Minutes From Wikipedia, the free encyclopedia Jump to: navigation, search This article is about the written record of a meeting. For the unit of time, see minute. For the unit of Measurement, see Minute of arc. Minutes, also known as protocols, are the instant written record of a meeting or hearing. They often give an overview of the structure of the meeting, starting with a list of those present, a statement of the various issues before the participants, and each of their responses thereto. They are often created at the moment of the hearing by a typist or court recorder at the meeting, who may record the meeting in shorthand, and then prepare the minutes and issue them to the participants afterwards. Alternatively, the meeting may be audiorecorded or notes taken, and the minutes prepared later. However it is often important for the minutes to be brief and concentrate on material issues rather than being a verbatim report, so the minutetaker should have sufficient understanding of the subject matter to achieve this. The minutes of certain entities, such as a corporate board of directors, must be kept and are important legal documents. Contents [hide]
• •

1 Public minutes 2 Format

minutes begin with the name of the body (eg a committee) holding the meeting. A less often used format may record the events in the order they occur on the written agenda. Where a tally is included. . and the amended minutes may be approved "as amended" or e. as distinct from other types of public meetings. which may not strictly required verbatim records of all comments made. date.g. then all of the individual votes are often recorded by name. even if the typist actually drafted the document!) at a subsequent meeting for review. The voting tally may also be included. It is also unwise to approve minutes which one has not read. and the fact of their approval is recorded in the minutes of the current meeting. "subject to adding Amanda Schroder's name to the list of attendees". The minutes may end with a note of the time that the meeting was adjourned. Often speakers' words are recorded verbatim. and the time that the chair called the meeting to order. Since the primary function of minutes is to record the decisions made. any and all official decisions must be included. or that a particular aspect of an issue was duly considered. a minute might read "After voting. seconded. and his or her title. It is normally appropriate to send a draft copy of the minutes to all the members in advance of the meeting so that the meeting need not be delayed while everyone reads and corrects the draft. then they are approved. passed. It is also often common for adherents to the "less is more" approach to include certain facts: for example. If the members of the committee or group then agree that the written minutes reflect what happened at the meeting. regardless of the actual chronology. the Committee agreed to. or not. his or her typed (or printed) name. either in the order that it was actually said or in a more coherent order." It is not necessary to include the name of the person who seconds a motion." (although that phrase is slowly falling out of use) followed by the officer's signature. If there are major errors or omissions. [edit] Format Generally. or that a legal issue (such as a potential conflict of interest) was discussed. Tallies may be omitted in some cases (e. so that every speaker's comments are included. regardless of whether the meeting follows (or ignores) any written agenda. The traditional closing phrase is "Respectfully submitted. or with only minor paraphrasing.not the typist. then this fact may be recorded.. list of people present.g. then this is recorded.• • 3 See also 4 References [edit] Public minutes Most public meetings and governmental hearings follow prescribed rules. If a decision is made by roll call vote. If a formal motion is proposed.. If it is made by general consent without a formal vote. However minor changes may be made immediately. that financial reports were presented. This is generally required at public hearings that are called to address a particular issue. but requests by participants to note their votes by name may be allowed."). then the minutes will be redrafted and submitted again at a later date. or that a person arrived late (or left early) at a particular time. The minutes then record what was actually said at the meeting. The part of the minutes dealing with a routine motion might note merely that a particular motion was "moved by Ann and passed unanimously. it is sufficient to record the number of people voting for and against a motion (or abstaining). place. Minutes in businesses and other private organizations are sometimes submitted by and over the name of the officer of the organization or committee who is responsible for them (often the Secretary .

Business and other meetings commonly assign tasks to individuals (or bodies). Usually (but not always) this is someone who is attending the meeting. annul or amend question something previously adopted · Discharge a committee · again before the assembly Reconsider Legislative procedure Call of the house · Hoist · Pass on Disciplinary procedures Parliamentary authorities Censure · Declare the chair vacant · Impeach Robert's Rules of Order Newly Revised (RONR) · The Standard Code of Parliamentary Procedure (TSC) · . West Publishing Company. entry on Minutes. This is known as "placing an action". 1991. [hide] [edit] References v•d•e Parliamentary Procedure Major concepts Deliberative assembly · Motions · Main motion · Quorum · Session Postpone indefinitely · Amend · Commit · Postpone to a certain time · Limit or extend limits of debate · Previous question · Lay on the table Call for the orders of the day · Raise a question of privilege · Recess · Adjourn · Fix the time to which to adjourn Point of order · Appeal · Suspend the rules · Objection to the consideration of a question · Division of a question · Consideration by paragraph or seriatim · Division of the assembly · Motions relating to methods of voting and the polls · Motions relating to nominations Parliamentary inquiry · Point of information · Request for permission to withdraw or modify a motion · Request to read papers · Request to be excused from a duty · Request for any other privilege Subsidiary motions Privileged motions Incidental motions Incidental motions (Requests and inquiries) Motions that bring a Take from the table · Rescind. St. 6th Edition. The assignment of a task to an individual is an important decision by the meeting and so all actions must be accurately recorded in the minutes. Paul. Reviewing past actions often takes a prominent place in the agenda. Minnesota. repeal. Black's Law Dictionary. [edit] See also • • • Journal and gazette Robert's Rules of Order Henry Campbell Black.

org/wiki/Minutes" Categories: Parliamentary procedure | Meetings | Public records Views • • • • • • • • • • • Article Discussion Edit this page History Try Beta Log in / create account Main page Contents Featured content Current events Random article Top of Form Personal tools Navigation Search Special:Search Go Search Bottom of Form Interaction • • • • • • • • • • About Wikipedia Community portal Recent changes Contact Wikipedia Donate to Wikipedia Help What links here Related changes Upload file Special pages Toolbox .wikipedia.Demeter's Manual · Riddick's Rules of Procedure · Mason's Manual of Legislative Procedure Chair · Committee · Committee of the whole · Dilatory motions and tactics · Minutes · Second · History of Other concepts parliamentary procedure · Principles of parliamentary procedure Retrieved from "http://en.

Wikipedia® is a registered trademark of the Wikimedia Foundation. additional terms may apply. They are so common and pervasive in organizations. meetings are an important vehicle for personal contact. search Meetings are sometimes held around conference tables. often in a formal setting. e.g. In a meeting. the free encyclopedia Jump to: navigation. Privacy policy About Wikipedia Disclaimers • • • Meeting From Wikipedia. a non-profit organization. Inc. In addition to coming together physically (in real life. that many take them for granted and forget that. face to face).• • • • • • • • • Printable version Permanent link Cite this page Deutsch Español मराठी Nederlands Suomi Svenska Languages • • This page was last modified on 17 September 2009 at 19:27. meetings can be a waste of time and resources.. In organizations. a conference call or an e-meeting. unless properly planned and executed. communication lines and equipment can also be set up to have a discussion between people at different locations. Text is available under the Creative Commons Attribution-ShareAlike License. . two or more people come together for the purpose of discussing a (usually) predetermined topic such as business or community event planning. however. See Terms of Use for details.

typically a meeting between a manager and those that report to the manager (possibly indirectly).a meeting of the Board of directors of an organization 8. unverified or indiscriminate.a meeting called together for a special purpose 6. Ad-hoc meeting . a career in professional meeting planning has emerged in recent years. which produce a product or intangible result such as a decision 3. 5.also called "offsite retreat" and known as an Awayday meeting in the UK .a meeting among colleagues working on various aspects of a team project. One-on-one meeting . Work Meetings. Please help to clean it up to meet Wikipedia's quality standards. Staff meeting . Status Meetings.a meeting between two individuals 9. Management meeting . In addition. Team meeting .a meeting among managers 7. Off-site meeting . 2. (January 2008) Meetings are often held in conference rooms Meetings may be divided into many categories: 1. the field of Meeting Facilitation has formalized with an internationallyrecognized "Certified Professional Facilitator" designation through the International Association of Facilitators (IAF) Contents [hide] • • • • • • 1 Types of meetings 2 Meeting frequency options 3 Scheduling Meetings 4 Meeting Roles 5 See also 6 References [edit] Types of meetings This article contains embedded lists that may be poorly defined.Because of their importance. 4. which are about reporting by one-way communication. Board meeting . generally Leader-led.

Options generally include the following: • A one-time meeting is the most common meeting type and covers events that are selfcontained. you need to be sensitive to diversity issues and the strengths and weaknesses of the members.10. The roles are: • • Leader Facilitator Note taker or Scribe Timekeeper • • In assigning meeting roles. there are also a variety of web scheduling services that facilitate the process by allowing the proposing of multiple times. such as a 5 week training meeting. or have an end date. The meeting organizer will either manage the scheduling themselves. but the agenda and topics to be covered vary. [edit] Meeting Roles Meeting roles and responsibilities should be assigned before or after the meeting begins. These . such as a weekly team meeting. held every Friday afternoon. managing scheduling conflicts. Not every meeting must have this strict assignment list of roles. Attendance at the Pre-Bid Meeting may be mandatory. and automatically adjusting for time zones. For example. Pre-Bid Meeting . Kickoff meeting . The meeting organizer wants the participants to be at the meeting on a constant and repetitive basis. While they may repeat often. club or organization. Failure to attend usually results in a rejected bid [edit] Meeting frequency options Since a meeting can be held once or often. The placeholder is the same. recorded. and orderly. The meeting is normally hosted by the future customer or engineer who wrote the project specification to ensure all bidders are aware of the details and services expected of them. A recurring meeting is a meeting that recurs periodically. Assigning these roles will help keep the meeting focused.is the first meeting with the project team and the client of the project to discuss the role of each team member 11. • • [edit] Scheduling Meetings The traditional method of scheduling meetings is by phone or email. A series meeting is like a recurring meeting. the meeting organizer has to determine the repetition and frequency of occurrence of the meeting. church. This is more of a recurring meeting with the details to be determined. This can include a 2006 conference. One example of a series meeting is a monthly "lunch and learn" event at a company. A recurring meeting can be ongoing. the individual meeting is the entirety of the event. small and uncomplicated meetings may have one person that is both the leader and facilitator. on-time. The 2007 version of the conference is a stand-alone meeting event. You do not want to stereotype attendees into gender roles. such as an every Monday staff meeting from 9:00AM to 9:30 AM. having a separate leader and facilitator will allow the leader to focus on the content and the facilitator to look after the orderly process of the meeting. but the details differ from meeting to meeting.is a meeting of various competitors and or contractors to visually inspect a jobsite for a future project. But if the meeting structure allows. However. or delegate to an admin assistant.

wikipedia. [edit] See also Look up meeting in Wiktionary. Retrieved from "http://en. ^ D.roles should not be minimized because they are important in helping a meeting progress smoothly towards its objectives[1]. • • • • • • • • • • • • • • • Action item BarCamp Agenda conference room Event Planning and Production International Congress Calendar Meeting system Minutes Official trip Organizational development Quaker meeting for worship Scientific meeting Task list Meeting point Facilitation [edit] References 1. Barrett. the free dictionary. New York: McGraw-Hill Irwin.org/wiki/Meeting" Categories: Meetings | Management | Organizational studies and human resource management Hidden categories: Articles needing cleanup from January 2008 | All pages needing cleanup Views • • • • • • • • • Article Discussion Edit this page History Try Beta Log in / create account Main page Contents Featured content Personal tools Navigation . (2008). Leadership Communication.

• • Current events Random article Top of Form Search Special:Search Go Search Bottom of Form Interaction • • • • • • • • • • • • • • • • • • • • • • • • • • • • About Wikipedia Community portal Recent changes Contact Wikipedia Donate to Wikipedia Help What links here Related changes Upload file Special pages Printable version Permanent link Cite this page ‫العربية‬ Dansk Deutsch Esperanto Français Íslenska Bahasa Melayu Nederlands Nedersaksisch 日本語 Português Русский Simple English Suomi Svenska Toolbox Languages .

• • • • தமிழ் ไทย Türkçe 中文 • • This page was last modified on 3 November 2009 at 08:45. Inc. Privacy policy About Wikipedia Disclaimers • • • s . additional terms may apply. a non-profit organization. Wikipedia® is a registered trademark of the Wikimedia Foundation. Text is available under the Creative Commons Attribution-ShareAlike License. See Terms of Use for details..

Top Degrees Top Majors Associates Business MySalary LoginTeaching | Personal | Small Business | Enterprise Degrees Bachelors Healthcare Degrees Masters Degrees Top of Form Enter keyw ord Site Search: Bottom of Form Articles: Job Performance y.Earn your degree while you work Financial Aid Available. Earn your degree in 2 years or less.com Tools Resources Free Salary Wizard Personal Salary Report zard® Salary Report Salary Wizard Wizard h Wizard sor Wizard ving Wizard .

mer uition Planner e Maker nce Self-Test ary Wizard ry Wizard sources urces rmance Resources Finance Resources n Resources Resources ogy Running Effective Meetings Types of Meetings At the Meeti ng Endin g the Meeti Guest Lists .

as the project an is coming together. interim status eetings. and at regular intervals while the rk is being done. and final presentations. Weekly one-on-one meetings also give the ance to provide feedback outside the performance review ocess. Many types of companies. Place. it can take practice and attention to detail to become ive leader of meetings. and Agenda Preparation for Meetings Online Degree Programs Business Criminal Justice f Meetings Education and Teaching g meetings effectively is a core skill every manager should Although there's no mystery to what makes a meeting ve. Projects tend to require eetings at various stages: at the beginning. make presentations to ents . u're managing a client. pending on its size. Toward the end of the project. Nursing Psychology/Counseling u're managing a project. Legal/Paralegal Computer Science & IT meeting? you know it's time to call a meeting? What type of meeting at's the purpose of the meeting? Here are some typical s when a meeting may be called for. pecially professional services firms. It all starts with knowing when to eeting. Ongoing relationships also pically involve periodic meetings. kickoff meetings. Many bosses call weekly staff eetings in addition to weekly one-on-one meetings with eir direct reports. daily meetings could be necessary. Graphic Design & Multim Medical Billing and Codi Healthcare u're managing people. These standing meetings provide a ance to review the work accomplished in the previous ek and look ahead to what will be accomplished in the ming week. Upgrade your job search a(n)… Business Professional .sales presentations. and why.ng Time.

a project meeting taking place at intervals until the oject is over. A highly structured meeting where one or . But sometimes a meeting is not the best or most way to get something done. ch as a work issue or a task related to a project. A regularly scheduled appointment. Medical Billing/Coding Start your Medical Bil training online. Since these meetings recur.then d to the larger group for review and approval. Some types of work are best subcommittees . A conference call or an in-person meeting may be cessary. how much notice is he size of the company (larger companies often have more meeting protocols than smaller ones). their format and enda become relatively well established. esentation.which n be quicker than a series of carefully crafted email sponses.mail is getting complicated. When an email conversation ts increasingly complex. ch as a weekly one-on-one with a boss or a department. Medical Information Technician Healthcare Professional anding meeting. a quick question at r cooler or a visit to someone's office may take the place eting.com pical meeting. An example oup asked to provide comments and suggested changes to ent. The basic types of meetings are as follows.even subcommittees of one . Criminal Justice Profess Teacher Law Enforcement Office oblems are arising. with an online degree. Financ aid may be available. like weighing alternatives and ng ideas. are great at some tasks. A gathering called to discuss one subject. at times they can be scheduled. it can be time to call a meeting so at the conversation can take place in spoken words .elearners. provided they appoint a subcommittee with Jefferson as chair. www. and who's leading ting. The length and formality of the meeting will vary ng on how many people are invited. It is said that a committee can write the Declaration endence. Although it's portant to hold these meetings at routine intervals for nvenience and consistency. or any other mergency occurs. Get a Degree. while you work. it's time to call a meeting. If a project is getting off course. Information Techonolgy Expert Nurse Psychologist/Counselor Graphic Designer pe of meeting is it? pose of the meeting should help determine the appropriate If it's to get clarification on something. 100% o Advance your career a your salary. erpersonal conflicts are escalating.

t an agenda in advance. the call is incoming. learn how to use the conferencing system ead of time. www. e purpose is usually to inform. but typically their participation imited. Attendees may have an portunity to ask questions. A structured meeting with an educational purpose. factoring in me zones. If the emergency meeting conflicts with another pointment. delegate someone to pick up. oose a time that works for all participants. but the differences in media suggest some changes in these meetings are managed.elearners. A highly structured. different about nce calls and videoconferences? nce calls and videoconferences are similar to in-person s. where various participants contribute following ixed agenda. A meeting called to address a crisis. nfirm attendee list and make sure all handouts have rived. moderated meeting. minars are usually led by people with expertise in the bject matter. entify yourself by name even if your system does it tomatically. anywh 24/7.ore people speak and a moderator leads the proceedings. but attendance is andatory. the call is outgoing. the emergency meeting typically takes ecedence. you're initiating.elearners. Here are some tips on g technology-enabled conferences. be ready when the phone rings. Kaplan University Onl Earn your degree with missing a day of work Study anytime. hether internal or external. more. ake sure you can see and hear everyone . If u're cutting it close.com nference. like a esentation. dial in one or two minutes before the nference is scheduled to begin. Such meetings are often ranged with very little notice.com minar. mergency meeting. www.

that person should dial back in obtrusively. so that no one's words get t off. it's important to stick to the enda and manage time effectively.deoconferences). d on time. parties are disconnected from a three-way call. n't leave out the small talk. As in all meetings. eet each person by name. you're a silent participant. Editor-in-Chief ts . egel. resist the urge to talk. peat names during the call (especially teleconferences). the person ho initiated the call should reconnect the person. ck to your role: are you leading? facilitating? lurking? a party becomes disconnected from a call facilitated by a econferencing system. t one person speak at a time.

onal Career Personal Salary Report Small Business Salary.com Surveys Salary.com Research Wizard® TalentManager ® tive Salary Mom d SalaryWizard® Dad SalaryWizard® Cost of Living Wizard College Tuition Planner TM | Performanc Management arch d TM | Compensat Planning TM | Incentive Management IPAS Global Technology ts ator sessor mance est ICR Consumer G ITG Competenci Salary.com Research Enterprise CompAnalyst (CA) CA | Job Analyzer CA | Survey Center CA | Executive CA | Reporting & Analysis Salary. | Privacy Policy | Legal .com: Personal | Small Business | Enterprise | Investor Relations | Site Map Advertise | Become an Affiliate | Careers | Glossary | Methodology | Partner with Us | Contact Us Copyright 2000-2009 © Salary.com Professional Job Valuation Reports Compensation Market Studies Salary. Inc.com.

You're Reading a Free Preview

Download
scribd
/*********** DO NOT ALTER ANYTHING BELOW THIS LINE ! ************/ var s_code=s.t();if(s_code)document.write(s_code)//-->