Parts of a Business Letter ‘The business lotter is made up of six basic parts: the heading, inside address, salutation, body, closing, and signature, @ The heading gives the writer's compete address, plus the date. ‘Phe inside address gives the name, title, and address of the person or organization you are writing to. tn Ifthe person has a title, make sure to include it, (If the ttle fs short, write it in the same line as the name, separated by @ comina. If the title is long, write it on the next line.) fo os tree nee writing to an oxganizaton ora business, but nota 2 you ame wea the eid adress with the mame of tbe we ‘The salutation is the greeting. Always insert a colon after your salutation, Te whom’ = Use Mr. or Ms. plus the person's last name, Do not guess at Miss or Mrs. fe If you doo’t know the name of the person who will read your lofter, use a salutation like one of these: Dear Store Owner: (the person's title) Dear Sir or Madam: Dear Burlington Little League: Attention: Customer Service ‘The body is the main part of the letter. It should have single: Spaced paragraphs with double spacing between each one. (Do not Thdont the paragraphs.) Ifthe letter is longer than one page, make tr heading on the second page. List vertically the reader's name, Page 2, and the date at the top left-hand margin. © Mie atosing ends the eter politely, Use Sincerely, Yours sincerely or Yours truly followed by a comma. ‘The signature, including the writer’s handwritten and typed name, rakes the letter official Be sure to use clear, fair language throughout your letter. | (Soe page 245 for guidelines and examples.) Sample Basic Business Letter a 651 N. Ninth St. Philadelphia, PA 19123-4428 March 3, 2000 ——— Ws. Allison Morley, Manager Expansion Groceries, 3211 Templeton Dr. iladelphia, PA 19154-1321 > } Space a7 — Tm an eighth-grade student at Lansing Middle School. Our school is working to keep the environment clean, and we need your help. To help our community take care ofits trash problem, my science class has decided to pick up all the trash along Gy Freee Set esta, Hare 18. Would your eroenry store please help us by dafating 60 regular garbage bags and 30 orange recycling bags? I have attached my teachers description of the project, along with his signature. 1 wl ont you on Saturday, i ° Hah 6, aout this project. yr mney, te ws ip te ao (arc 1, Tn ta for yor ona we wl isuemer | Thank you for considering our request! © Sincerely, ial © watt van fys & h