Professional Documents
Culture Documents
Lecture – 1
Why TRW ?
Reports play major role in businesses & organizations.
The better they are written, the better they are likely to
perform their role.
Business wants report to make sound decisions ,so it
wants good report-writers.
Employees with good writing skills are bound to
impress their higher management & thus rewarded
personally.
The ability to write good reports is a requisite for
business advancements.
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What is TRW ?
Technical report writing is the skill of
share the results of your research with others. In such case, writing is an
invaluable assistance in the organization of your thoughts.
Writing technical reports require your ability to arrange your thoughts
Bill Cosby
Moral:
Recognize , know & target your Audience/readers
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Are you writing a memo to a specific individual or instructions for “typical” workers?
Estimate how much they know. If they are advanced, they know what terms mean,
Determine expectations. Expectations are the factors that affect the way in which the
Will it conform to their sense of what this kind of document should look and sound
like?
Does it reflect a sense of the history of the situation or the consequences of acting?
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1. Technical Users
2. Commercial Users
3. End-Users
Adaptation to Audience 13
General
define technical terms, use graphics, focus on how to use
Technicians
focus on construction, installation and servicing, use graphics
Experts
design or evaluation of technology
Executives
costs, personnel, company politics, summary and
conclusions
Mixed
clear summary, non-technical language, details in appendix
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1. To give information
To state the history. Background of a particular project
To describe a process or an existing situation.
To enable a record to be kept for future use.
2. To report findings
The findings include the information that you have obtained from your investigation
& any experiments that you have conducted. Thus the report may need:
To provide details on the progress of a project.
To explain the reasons for accidents, delays, damage etc.
To state the results of any experiments, surveys etc.
Executive Summary
for decision makers
free of technical jargon
one page
important conclusions and recommendations
no reference to body of report
paragraph format
written last
Pre-Writing Stage: Considerations before 25
writing a Report
What is the object/purpose of report
What is the scope of report
What constraints affect my writing or repot
Am I capable of writing on this topic
Who is the reader/audience
What is the level of reader’s knowledge
What are the reader’s opinions or expectations
What are the basic facts
Where to look for actual facts & figures
What will be the contents
Which report format & visual aids should be suitable
What style should be adopted in the report
What tone/approach should be adopted in addressing the
readers
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STAGE - 1
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STAGE - 2
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STAGE - 3
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writing.
It involves the planning needed to prepare a clear
Summary
Introduction
Symbols
Theory
Analysis
Apparatus
Test Specimens
Test Procedure
Sample Calculation
Results and Discussion
Summary of Results
Conclusions
Concluding Remarks
Appendix
References
One of the best ways to start is to write down all the points
that you want to include without regard to their order.
STAGE - 4
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completing the outline while the ideas developed there are still fresh in
mind.
The first version should be written as rapidly as possible.
ctd……..stage 4 44
Keep writing down the thoughts as they flow into the mind, following your
outline.
In the second version of the rough draft, writing style becomes important.
With the technical content in a well-organized form from the first version,
STAGE - 5
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