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Mission Possible

Why Volcanos, Floods, Snowstorms


can’t stop us from meeting anymore

© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen

Friday, 3 December 2010


EIBTM Lecture Theatre sponsored by:

EIBTM 2010 TECHNOLOGY HOUR


Tuesday 30th November
1300-1400

Mission Possible – How Do You Keep Going Despite


Volcanos, Oil Spills, Snow Storms and Floods?

Speakers:
Samuel J. Smith, Managing Director – Interactive Meeting Technology, LLC
Ruud Janssen, Managing Director, ©TNOC

Moderator: Patrick Delaney, Managing Director - Ovation Global DMC

Best Professional Education

Friday, 3 December 2010


Ruud Janssen
The New Objective Collective
email: Ruud.Jannsen@tnoc.ch
web: http://tnoc.ch

Samuel J. Smith
Interactive Meeting Technology
email: sam@samueljsmith.com
http://interactivemeetingtechnology.com

© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen

Friday, 3 December 2010


Mission Possible
Why Volcanos, Floods, Snowstorms
can’t stop us from meeting anymore

© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen

Friday, 3 December 2010


Volcanos
Eyjafjallajokull
© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen

Friday, 3 December 2010


Floods
© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen

Friday, 3 December 2010


and Snowstorms
© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen http://www.flickr.com/photos/wwworks/4333425053/sizes/l/in/photostream/

Friday, 3 December 2010


All Threatened Our Meetings in 2010

© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen

Friday, 3 December 2010


Causing Cancellations

© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen

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Damaging Venues

© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen

Friday, 3 December 2010


And Preventing People From Attending

© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen
http://media.sacbee.com/static/weblogs/photos/images/2010/apr10/volcano_two_sm/volcano_two13.jpg

Friday, 3 December 2010


Opportunities Emerged in the Madness

© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen

Friday, 3 December 2010


World Are Colliding

FACE TO FACE DIGITAL


MEETINGS

© 2009 | Source: Event Technology Shopping List 2010 Samuel Smith & Ruud Janssen

Friday, 3 December 2010


World Are Colliding

FACE TO FACE DIGITAL


MEETINGS

OPPORTUNITY
© 2009 | Source: Event Technology Shopping List 2010 Samuel Smith & Ruud Janssen

Friday, 3 December 2010


Technology Creates Opportunities

Extend Meetings
Include More People
Improved Interaction
FACE TO FACE
DIGITAL
MEETINGS

Alternative Formats

© 2009 | Source: Event Technology Shopping List 2010 Samuel Smith & Ruud Janssen

Friday, 3 December 2010


Extend Meetings & Events
LIVE
EVENT

SOCIAL
WEBINARS NETWORKS CASE STUDY SALES MEETING VIDEO

BLOGS WEBCASTS VIRTUAL THANK YOU PRESS WHITEPAPER


EVENTS EMAIL RELEASE

© 2009 | Source: Event Technology Shopping List 2010 Samuel Smith & Ruud Janssen

Friday, 3 December 2010


Include More People

© 2009 | Source: Event Technology Shopping List 2010 Samuel Smith & Ruud Janssen

Friday, 3 December 2010


Increase Interaction

© 2009 | Source: Event Technology Shopping List 2010 Samuel Smith & Ruud Janssen

Friday, 3 December 2010


Alternative Formats
TELEPRESENCE VIRTUAL WORLD

VIRTUAL

© 2009 | Source: Event Technology Shopping List 2010 Samuel Smith & Ruud Janssen

Friday, 3 December 2010


Technology Creates Opportunities

Extend Meetings
Include More People
Improved Interaction
FACE TO FACE
DIGITAL
MEETINGS

Alternative Formats

© 2009 | Source: Event Technology Shopping List 2010 Samuel Smith & Ruud Janssen

Friday, 3 December 2010


Consider This...

© 2009 | Source: Event Technology Shopping List 2010 Samuel Smith & Ruud Janssen

Friday, 3 December 2010


Nearly 1 Meter of Snow falls in 24 hours

© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen

Friday, 3 December 2010


Snowmageddon

© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen

Friday, 3 December 2010


Roads Are Closed

© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen

Friday, 3 December 2010


Airports Are Closed

© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen

Friday, 3 December 2010


Transportation is Paralyzed
© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen

Friday, 3 December 2010


Three Days Later - It Snows Again

© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen

Friday, 3 December 2010


Events Are Cancelled

© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen

Friday, 3 December 2010


New Events Emerge

© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen

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People Organize Themselves

© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen

Friday, 3 December 2010


I trudged out through
the height of the storm
to get to the hotel.

We began planning the


actual event logistics
24 hours before the
event began.

- Lindy Dreyer,
#UNTECH10

© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen
photo credit: http://www.flickr.com/photos/dancingwithwords/

Friday, 3 December 2010


By the end of the
evening on Tuesday,
we had a website,
an active hashtag
on Twitter,
announcements out
on the listservs, and a
groundswell of
support and
excitement from the
community.

- Lindy Dreyer,
#UNTECH10
© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen
photo credit: http://www.flickr.com/photos/dancingwithwords/

Friday, 3 December 2010


Eventbrite - Fast & Easy Registration

© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen

Friday, 3 December 2010


Conference 2.0 Community

© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen

Friday, 3 December 2010


Conversations / Notes / Sessions

© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen

Friday, 3 December 2010


How Did You
Assign Tasks?

We were completely
relying on everyone's
expertise, and we
assigned tasks
accordingly.

- Lindy Dreyer,
#UNTECH10

© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen
photo credit: http://www.flickr.com/photos/dancingwithwords/

Friday, 3 December 2010


Livestream via Peach New Media

© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen

Friday, 3 December 2010


Program Developed Organically

© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen

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Collaborative Learning

© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen

Friday, 3 December 2010


Advice To You
Do whatever you can to empower
your community to help you. And
don't try to make it perfect.

Just do the best you can with what


you have, and be open about the
planning process so everyone knows
what to expect.

I believe Untech10 succeeded


because everyone was open to the
contributions of others. And that's a
rare and beautiful thing.

- Lindy Dreyer,
#UNTECH10

© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen
photo credit: http://www.flickr.com/photos/dancingwithwords/

Friday, 3 December 2010


Let’s Shift Gears & Continents

© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen

Friday, 3 December 2010


A Volcano Erupts

© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen

Friday, 3 December 2010


Ash Cloud Spreads Across Europe

© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen

Friday, 3 December 2010


Airports Start to Cancel Flights

© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen

Friday, 3 December 2010


Millions Are Stranded

© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen

Friday, 3 December 2010


Why Not Have A Conference?

© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen
source = http://www.flickr.com/photos/tedconference/sets/72157623765155191/

Friday, 3 December 2010


In 32 Hours TEDxVolcano Emerged

© Image Credit:Event
2010 | Source: http://farm5.static.flickr.com/4056/4535131466_6060a69291.jpg
Technology Shopping List 2011 Samuel Smith & Ruud Janssen
source = http://www.flickr.com/photos/tedconference/sets/72157623765155191/

Friday, 3 December 2010


Text

150 People Attended

© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen
Credit: TED / Robert Leslie
source = http://www.flickr.com/photos/tedconference/sets/72157623765155191/

Friday, 3 December 2010


500 Watched Live on Ustream.tv

Friday, 3 December 2010


Logistics Were Simplified

© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen
Credit: TED / Robert Leslie

Friday, 3 December 2010


Slides Created On The Fly

© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen
http://www.flickr.com/photos/tedconference/4535130202/sizes/o/in/photostream/ Credit: TED / Robert Leslie

Friday, 3 December 2010


Everyone Contributed & Shared

© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen
Credit: TED / Robert Leslie

Friday, 3 December 2010


What Would You Do?

Go Cancel
Ahead Event

© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen

Friday, 3 December 2010


How Prepared Is Your Team?

Not Semi Fully


Panic! Prepared Maybe Prepared Prepared

© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen

Friday, 3 December 2010


What does your crisis look like?

© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen

Friday, 3 December 2010


Takeaways: Keep Your Meetings Alive

© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen

Friday, 3 December 2010


1 Action: Quick, Accurate, Consistent

© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen

Friday, 3 December 2010


2 Use Established Channels

© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen

Friday, 3 December 2010


3 Staff to Communicate & Monitor

FACEBOOK,
ONLINE
EMAIL BLOGS TWITTER INFLUENCERS LINKEDIN,
COMMUNITIES
YOUTUBE

YOUR EVENT
WEBSITE

© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen

Friday, 3 December 2010


4 Consider Audience

1. Face-to-Face

2. Online

3. Social Media

© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen

Friday, 3 December 2010


5 Consider Resources

Event Staff Bloggers Tech


& Volunteers Capability

© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen

Friday, 3 December 2010


6 Quick Solutions To Consider

© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen

Friday, 3 December 2010


Connect Attendees With Skype

Photo Courtesy of Noah Wolf Photography

Friday, 3 December 2010


Integrate Remote PODS

© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen

Friday, 3 December 2010


Connect Speakers Via Skype

© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen

Friday, 3 December 2010


Use Twitter To Connect Remote to F2F

© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen
Photo Courtesy of Noah Wolf Photography

Friday, 3 December 2010


Use Videostreams to Reach Online
© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen

Friday, 3 December 2010


Alternative Formats Engage Everyone

© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen
photo: credit: lindy Dreyer

Friday, 3 December 2010


Go UnPlugged

© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen

Friday, 3 December 2010


So...The Next Time

© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen

Friday, 3 December 2010


Volcanos
Eyjafjallajokull
© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen

Friday, 3 December 2010


Floods
© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen

Friday, 3 December 2010


and Snowstorms
© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen http://www.flickr.com/photos/wwworks/4333425053/sizes/l/in/photostream/

Friday, 3 December 2010


Threaten Your Meetings

© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen

Friday, 3 December 2010


Remember Opportunities in the Madness

© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen

Friday, 3 December 2010


Questions?

© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen

Friday, 3 December 2010


More Information

Ruud Janssen
The New Objective Collective
email: Ruud.Jannsen@tnoc.ch
web: http://tnoc.ch

Samuel J. Smith
Interactive Meeting Technology
email: sam@samueljsmith.com
http://interactivemeetingtechnology.com

© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen

Friday, 3 December 2010


INTERACTIVE VOTING PROVIDED BY:

See PowerVote at the Technology Village on Stand O285

Best Professional Education

Friday, 3 December 2010


EIBTM 2010 SESSION EVALUATION

Please help EIBTM to improve their educational sessions for


future years by completing the online survey emailed to you
after the sessions!

Provided by MeetingMetrics (EIBTM 2008 WorldWide


Technology Watch winner for meetings technology
innovation)

Best Professional Education

Friday, 3 December 2010