Strategy Implementation

Operationalizing strategy ‡ This phase is the translation of the agreed upon long term objectives, the strategic plan, into organizational action. ‡ Here the focus shifts from strategy formulation to strategy implementation. ‡ There are four important things to be done well to make this transition: 1. Identify short term objectives
± They translate long term objectives into annual targets for action. ± They provide clarity and can be very powerful motivator and facilitator of effective strategy implementation.

2. Initiate specific functional strategies
± They translate business strategy into daily activities. ± Functional managers are involved in developing these tactics and their participation helps in clarifying what needs to be done to implement the strategy.

3. Communicate policies that empower people in the organization
± Policies are empowerment tools that simplify decision making by empowering operational managers and their subordinates. ± They empower the people involved in execution by reducing the time required to decide and act.

4. Design effective rewards
± It is aimed at rewarding the desired actions and results.

Annual or short term objectives ‡ They provide a guidance to the people in the organization as to what needs to be done currently to make the long term objectives become reality. ‡ They provide specific guidelines about the things to be done. ‡ They "operationalize" long -term objectives. e.g. if the long term, say five year plan is to gain forty percent market share from the current twenty percent, then what needs to be done in this year to increase the current market share by "X" percent ‡ Discussion and agreement on short-term strategies help raise issues and potential conflicts that requires coordination to avoid serious consequences. ‡ It identifies measurable outcomes of action plans or functional activities, which can be used to make feedback, correction, and evaluation more relevant and acceptable.

.

month or quarter to build competitive advantage. 2. . They specify what exactly needs to be done. It identifies who is responsible for each action in the plan.Short-term objectives are accompanied by action plans. They provide a time frame for completion .a schedule with starting and ending dates. which help short-term objectives in three ways: 1. 3. These action plans identify functional tactics and activities that will be undertaken in the next week.

‡ Measurable objectives make misunderstanding less likely among interdependent managers who must act on the plans. personal). . production) than staff areas (e.g. Measurable ‡ Short-term objectives are more consistent when they clearly state ± what is to be accomplished ± when it will be accomplished ± how its accomplishment will be measured ‡ This helps in effectively monitoring each activity and the progress across several interrelated activities.Qualities of effective short-term objectives 1. ‡ Difficulties in quantifying objectives often can be overcome by initially focusing on measurable activity and then identifying measurable outcomes. ‡ It is easier to quantify objectives of line units (e.g.

top and secondary can be used.g. ‡ The various ways on which priorities can be established are: 1. Priorities ‡ Some annual objectives would require higher priority either because of the timing considerations or because of their effect on a strategy's success. new product development may be more important than promotional activities ‡ Not prioritizing will lead to conflicting assumptions which may inhibit progress towards strategic effectiveness. Ranking method Terms such as primary. 0 to 100 percent) to establish and communicate the relative priority. Objectives can be given weights (e.g. . E. 2.2. 3.

3. from basic longterm objectives to specific short-term objectives in key operational areas. ‡ The cascading effect provides a clear reference for communications and negotiation. Linked to long-term objectives ‡ Short-term objectives can add specificity in identifying what must be accomplished to achieve long-term objective. Adobe systems has an long-term objective of achieving five percent of its total revenue to come from India in the next 5 years. T o achieve this it can have a series of short-term objectives like focusing on particular products.g. ‡ The link between the short-term and long-term objectives should resemble cascades through the firm. e. . which may be necessary to integrate and coordinate objectives and activities at the operating level.

Acceptable Flexible Suitable Motivating Understandable Achievable . 6. 5.4. 8. 7. 9.

‡ Meetings to set short-term objectives and action plans become the forum for raising and resolving conflicts between strategic intentions and operating realities.The value-added benefits of short-term objectives and action plans ‡ Short-term objectives and action plans give the operational personnel a better understanding of their roles in the firm's mission. ‡ Such clarity of purpose can be a major force in helping the firm in using its "people assets" more effectively. . ‡ If the managers are part of the process of deciding the shortterm objectives then it becomes a valid basis for addressing and accommodating conflicting concerns that might interfere with strategic effectiveness.

trigger points and other mechanisms for controlling and implementing of strategy.‡ They provide a basis for strategic control by providing clear. . ‡ They can be powerful motivators for employees when the objectives are linked to the firm's reward structure. measurable basis for developing budgets. schedules.

‡ Every activity in the value chain executes functional tactics that help to accomplish strategic objectives. R&D. finance. and HRM to provide the business's products and services. ‡ They are actions designed to accomplish specific short-term objectives. routine activities that must be undertaken in each functional area like marketing. .Developing Functional Strategies ‡ Functional strategies or functional tactics are the key. production.

Participants who develop them .Difference between Business strategies and functional tactics ‡ They are different in three fundamental ways: 1. Time horizon 2. Specificity 3.

.

.

.

.

.

purchase policies help in best deals for companies 3.g.Advantages of creating policies that empower 1. Policies promote uniform handling of similar activities.g.g. Policies ensure quicker decisions by standardizing answers to previously answered questions that otherwise would recur and be pushed up the management hierarchy again and again. policies on replacement of defective products . E. E. discrimination and disparate handling of common functions. By defining discretion. policies about defaults help customer service personnel in credit card companies 2. This helps reduce friction arising from favoritism. E. policies in effect control decisions yet empower employees to conduct activities without direct intervention by top management. Policies establish indirect control over independent action by clearly stating how things are to be done now.

g. Policies counteract resistance to or rejection of chosen strategies by organization members. Policies institutionalize basic aspects of organization behavior.4. E. efficient efforts and freeing operating personnel to act. policies on work timings and attendance help organizations avoid resistance from employees . policies on travel helps salesmen to get their travel bills cleared from accounts department 6. dress code and timing for different departments help in discipline in the institution 5. thereby providing a necessary foundation for coordinated.g. E.g. Policies reduce uncertainty in repetitive and day-to-day decision making. unambiguous operating policies clarify what is expected and facilitate acceptance. When major strategic change is undertaken. E. This minimizes conflicting practices and establish consistent patterns of action in attempts to make strategy work.

E. E.7. scheduled maintenance of machines . Policies increase managerial effectiveness by standardizing many routine decisions and clarifying the discretion managers and subordinates can exercise in implementing functional tactics. decisions and actions of managers and their subordinates in implementing a firm's strategy. Zero defect manufacturing at Toyota 10. Policies afford managers a mechanism for avoiding hasty and ill-conceived decisions in changing operations.g. E. policies on inventory to be maintained helps in routine reordering 8. This greatly expedites dealing with problems. policies on overtime by employees help managers to take well thought out decisions 9. Policies offer predetermined answers to routine problems.g. Policies are directives designed to guide the thinking.g. E.g.

Policies empowers operating personnel ‡ Policies are important to empower the operating personnel. Delta Airlines empowers its customer service personnel to take decisions on ticket pricing ‡ Empowerment can be achieved through: ± Training ± Self-managed work groups e.g. quality circles ± Eliminating whole level of management e. ‡ e. Toyota empowers the employees to stop production if any quality problem exists ± Aggressive use of automation e.g. ‡ Empowering helps in serving the customer better thus achieving the objective of customer satisfaction.g.g. online booking in deciding ticket prices . GE empowers its appliance repair personnel to take decisions about warranty credits.

while at the same time allowing considerable latitude to operating personnel. E.g.g. Pricing policies are internally derived. . E. e. policies regarding environment usage are developed in compliance with external (government ) requirements.Developing policies ‡ It is necessary to ensure that decision making is consistent with the mission. sales manage may be authorized to give free samples of products to help in improving market share ‡ Policies can be externally imposed or internally derived.g. specifying the maximum discount that can be given by a sales person ‡ Policies must to derived from functional tactics (sometimes from corporate or business strategies) with the key purpose of aiding strategy execution. and tactics of the business. strategy.

7. 3. . 4. content and intended use. They reduce misunderstanding. 5.Characteristics of policies ‡ Policies may be written and formal or unwritten and informal. They require managers to think through the policy's meaning. Formal. unwritten policies are usually associated with a strategic need for competitive secrecy. 2. They systematically enhance indirect control and organization wide coordination of the key purposes of policies. written policies have the following advantages: 1. They communicate the authorization or sanction of policies more clearly. They supply a convenient and authoritative reference. ‡ Informal. They make equitable and consistent treatment of problems more likely. 6. They ensure unalterable transmission of policies.

Structure . 3. 2. .The three basic levers through which the managers can implement strategy: 1. Culture . Leadership .the basic way in which the firm's different activities are organized.the need for direction and building a team to execute the strategy.the shared values that create the norms of individual behavior.

Structuring an effective organization .

Three fundamental trends are driving decisions about the effective organizational structures in the twenty-first century: 1. Speed of decision making . Globalization 2. The Internet 3.

engineering happens where the right talent is available .Globalization ‡ Over two-thirds of all industries either operate globally (e. ‡ Today's globalization . leadership and corporate culture.g. computers) or will do so soon.when raw materials are taken from around the world. ± ± e.g. At Ericson. Philips regularly moves its headquarters for different businesses to the "high voltage" markets. top managers scrutinize compensation schemes to make managers pay attention to global performance while also attending to their local operations.the ramifications for organization structures are revolutionary. manufacturing is done at most efficient places. . information flow. ‡ The need for global coordination and innovation is forcing constant experimentation and adjustment to get the right mix of local initiative.

communication and decision-making functions are accomplished real fast. ‡ Traditional organizational structures become slow. ‡ It allows the global enterprise with different functions. employees and suppliers can work together in real time.The Internet ‡ Internet allows anybody in the business to access information instantaneously. offices and activities dispersed around the world to be seamlessly connected so that far-flung customers. . ‡ Coordination. inefficient and noncompetitive.

g. ± e.Speed of decision making ‡ Digitizing of activities like employee benefits. The speed at which these negotiations must be conducted and decisions made require a simple and accommodating organizational structure. lest the opportunity be lost. and new processes. accounts receivables. This creates a challenge for the traditional hierarchical organization. new products. ‡ These technologies will allow all people involved with the enterprise and located at different places to coordinate to develop markets. ‡ Globalization of business creates a potential situation which increases the sheer velocity of decisions that have to be made. Cisco may be negotiating 50-60 alliances at one time due to the nature of its diverse operations. ‡ Leading edge technologies will enable employees throughout the organization to seize opportunity as it arises. payroll can result in cost saving and improvements in speed. .

even when focusing on different verticals software companies offer integrated solutions to customers which needs coordination of different verticals 3. software companies have different heads for different verticals as their strategy is to focus on verticals 2.g. regional marketing managers made to take decision on customers to target . Balance the demands for control/differentiation with the need for coordination/integration e. Match structure to strategy e. Downsize and self-manage: Force decisions to operating level e. Restructure to emphasize and support strategically critical activities e.g.g.Useful guidelines and approaches to arrive at a suitable organizational structure 1. Infosys hived off its BPO for better focus 4.g. Reengineer strategic business processes 5.

g. vertical heads and geographic heads structure used by software companies 7. Remove structural barriers and create a boundaryless. Allow multiple structures to operate simultaneously within the organization to accommodate products.g. innovation and customers e.g. ambidextrous learning organization 10. online companies like shaadi. Redefine the role of corporate headquarters from control to support and coordination .com have worldwide customers 9. geography.6. Take advantage of being a virtual organization e. Intel uses its operations in different for its chip design 8. Web-based organizations e.

Match structure to strategy ‡ The conclusion of a strategic management research that examined the evolution of a business over time and how the degree of diversification from a firm's core business affected the choice of organizational structure are as follows: 1.g. A single-product firm or single dominant business firm should employ a functional structure e. Karnataka milk federation ± This structure allows for strong task focus through an emphasis on specialization and efficiency. while providing for adequate controls through centralized review and decision making. .

. with less role for corporate level staff. the greater should be the extent to which the power of staff and decision making authority is lodged within the division. A firm in several lines of business that are somehow related should employ a multidivisional structure.g.2. ± The greater the degree of diversity across the firm's businesses. the appropriate location for decision making is at the group level. DRDO ± Closely related divisions should be combined into groups within this structure. e. ± When synergies are possible within such a group.

± Since there are no synergies across the firm's businesses. there are significant differences between the two. legal and related activities should be centralized at the corporate office. accounting. .g. A firm in several unrelated lines of business should be organized into strategic business units e. ± With a strategic business unit structure finance. 4. planning. ADAG group ± Although the strategic business unit structure resembles the multidivisional structure. the corporate office serves largely as a capital allocation and control mechanism. ± All operational and business level strategic plans are delegated to the strategic business units.3. it will lead to change in the structure. Early achievement of a strategy-structure fit can be a competitive advantage ± If the strategy changes.

"the way we do things here". ‡ As firms move from single product/service to multiple product/service.is a major challenge to new strategies. . ‡ Many firms have found value in multiple structures. operating simultaneously in their company.Challenges of this approach ‡ Resistance to changing the existing structure . the reality that it requires different structures should be accommodated when implementing growth strategies.

‡ These separate activities however need to be coordinated and integrated back together as a whole so the business functions effectively. ‡ Firm's divide different activities into logical. operations so that each set of activity can be done most efficiently. focus and efficiency. . ‡ Dividing activities in this manner. is an important structural decision. common groupings like sales. sometimes called "differentiation".Balance the demands for control/differentiation with the need for coordination/integration ‡ Specialization of work and effort allows a unit to develop greater expertise.

. ± GE changed its Medical Systems structure from allowing local product managers handle everything from product design to marketing to a new structure where the local managers and customers will give input about product requirements to a centralized team who would design products for worldwide applications.g.‡ Demand for control and the coordination needs differ across different types of businesses and strategic situations. ± e. Coca-Cola changing in order to provide greater coordination/integration in local markets where local managers independently launch new flavored drinks.

. ± Cola-Cola emphasizes the importance of distribution activities. Wal-Mart's organizational structure is designed to ensure that it's impressive logistics and purchasing competitive advantage operate flawlessly. ‡ During 1990s reengineering. and retail support to its bottlers in its organization structure.g.Restructure to emphasize and support strategically critical activities ‡ Restructuring trend is the notion that some activities within a business's value chain are more critical to the success of the business's strategy than others. ± e. downsizing and outsourcing were prominent tools for strategists restructuring their organizations. advertising.

Managers need to make the strategically relevant activities the central building block for designing organization structure. off-shore model used by most Indian software companies focus on software development in India as central to their organizational structure ± ± ± Those activities should be identified and separated as much as possible into self-contained parts of the organization. Then the remaining structure must be designed so as to ensure timely integration with other parts of the organization. . engineering and information processing often are obsessed with performing their own tasks more then emphasizing the key results of the business as a whole. It is usually found in functionally organized organizations that support activities like finance.Two considerations are critical when a restructuring is undertaken to emphasize and support strategically critical activities.g. 1. E.

2. The second consideration is to design the organization structure so that it helps coordinate and integrate the support activities to
± ±

maximize their support of strategy-critical primary activities does so in a way to minimize the costs for support activities and the time spent on internal coordination.

Reengineer strategic business processes ‡ Business Process Reengineering (BPR) is one of the most popular methods by which organizations worldwide are undergoing restructuring efforts to remain competitive. ‡ BPR is intended to place the decision making authority that is most relevant to the customer closer to the customer, in order to make the firm more responsive to the needs of the customer. ‡ Following are the steps pursued by companies that have successfully reengineered their operations around strategically critical business processes:
1. 2. Develop a flowchart of the total business process, including the its interfaces with other value chain activities. Try to simplify the process first, eliminating tasks and steps where possible and analyzing how to streamline the performance of what remains.

3.

4.

5.

6.

Determine which part of the process can be automated (those that are repetitive, time-consuming and require little thought or decision); consider introducing advanced technologies that can be upgraded to achieve next-generation capability and provide a basis for further productivity gains down the road. Evaluate each activity in the process to determine whether it is strategy-critical or not. Strategy critical activities are candidates for benchmarking to achieve best-in-industry performance status. Weigh the pros and cons of outsourcing activities that are noncritical or those that contribute little to organizational capabilities and core competencies. Design a structure for performing the activities that remain; reorganize the personnel and groups who perform these activities into new structure.

Downsize and self-manage: Force decisions to operating level ‡ ‡ ‡ ‡ ‡ Downsizing is eliminating the number of employees. ‡ ‡ ‡ . Spans of control have become larger due to information technology. There is effort to create distinct businesses within business. This delegation. E. also known as empowerment. reengineering and automation. particularly middlemanagement in a company.g. Downsizing resulted in more work. allowing major management decisions to be made at operating levels. running "lean and mean" and delegation to lower levels. One of the outcomes of downsizing was increased self-management at operating level of the company. is accomplished through concepts like self-managed work groups. conceiving a business as a confederation of many "small" businesses. creating strategic business units within business in companies like Axis bank Empowerment eliminates up to half the levels of management previously existing in an organization structure. Scrutiny of the value added by the middle level with continuous improvement in information technology has helped downsizing.

geography. ‡ People typically had a permanent assignment to a certain organizational unit.Allow multiple structures to operate simultaneously within the organization to accommodate products. yet they were also frequently assigned o work in another project or activity at the same time. time and culture. innovation and customers ‡ The Matrix organization was one of the early structure attempts to do this so that skills and resources could be better assigned and used within a large company. customer or innovation. particularly in an international context complicated by distance. usually a functional or staff department. market. . language. ‡ The product-team structure emerged as an alternative to the matrix approach to simply the focus on a narrow but strategically important product. ‡ The dual chains of command proved problematic for some organizations.

‡ The coordination cost is much lower and since every function is represented it usually reduces the number of management levels above the level needed to approve the team decisions. marketing) to a new product. ‡ Instead of being assigned on a temporary basis. ‡ It speeds up innovation and customer responsiveness because authority rests with the team allowing decisions to be made quickly.g. project.g. . as in the matrix structure.‡ The product-team structure assigns functional managers and specialists (e. finance. E. or process team that is empowered to make major decisions about their product. team members are assigned permanently to that team in most cases. ‡ The team generates cross functional understanding that irons out early product or process design problems. teams created for creating Scorpio at Mahindra and Nano at Tata Motors ‡ The team is usually created at the inception of the product idea and they stay with it indefinitely if it becomes a viable business.

‡ Outsourcing along with strategic alliances are integral in making a virtual organization work. customers. ‡ Outsourcing was an early driving force for the virtual organization trend. partners.Take advantage of being a virtual organization e. ‡ They help in taking advantage of opportunities quickly without tying up money. access to markets and costs.suppliers. ‡ Strategic alliances with suppliers. small firms doing business with each other ‡ Virtual organization is defined as a temporary network of independent companies . contractors and other provides help in providing value to the customer.g. . even competitors linked primarily by information technology to share skills. subcontractors. ‡ Outsourcing was a result of BRP which found many processes which were not adding value and could be done more efficiently outside the organization.

‡ The pyramid structures have been eliminating layers to almost having an omnipotent CEO at its apex. Google. world-class resources digitally.Web-based organizations e. employees. eBay ‡ Web-based organizations use the web as in internet but they are also organizations who are web like shaped in their structure. suppliers and customers in various collaborations. . ‡ We have the pyramid and the web represent the vast change in structures. ‡ A web structured organization is flat. ‡ The players will grow more and more interdependent. customer service-enhanced products to savvy customers from an integrated virtual web structure pulling together abundant. intricately woven form that links partners.g. ‡ The future organizations will be internet-driven designed to deliver speed. external contractors.

.‡ Managing this intricate network of partners. contractors and freelancers will be as important as managing internal operations. ‡ An outsider will not be able to make out where an individual firm begins and where it ends. spin-off enterprises.

‡ Internal divisions were being erased to enable people to move across functions. share knowledge and get knowledge to the places it could be best used to provide superior value. ambidextrous learning organization ‡ The evolution of virtual organization structure as an integral mechanism through which managers implement strategy has brought the focus on the role knowledge plays in this process. ‡ Boundaryless organizations are those that are able to generate knowledge. ‡ Knowledge may be in terms of know-how. ‡ Organizations should encourage learning and sharing information. They should also be very flexible. ‡ Managers will become knowledge "nodes" through which intricate network of players are constantly coordinated to bring together relevant know-how and successful action. businesses and geographic boundaries .Remove structural barriers and create a boundaryless. understanding the customer or technology. .

Redefine the role of corporate headquarters from control to support and coordination ‡ Globally engaged multinationals are changing the role of corporate headquarters from one of control. . supporter and enabler of innovation and synergy. ‡ One way to do this is to create a executive council having top managers from each businesses which will serve as a critical forum for corporate decisions. discussions and analysis. resource allocation and performance monitoring to one of coordinator of linkages across multiple businesses.

Related pros and cons The five basic primary structures are: 1. Matrix 5. Functional 2.Primary organizational structures and their strategies . Product Team . Geographic 3. Divisional or Strategic Business Unit 4.

A hotel may be organized around housekeeping. accounting and personnel. restaurant operations. or technology considerations determine the identity of the parts in a functional structure. ‡ This also allows use of latest technical skills and develops a high level of efficiency.g. customer. ± e. reservations and sales.Functional organizational structure ‡ It is predominant in firms with a single or narrow product focus. ‡ Product. ‡ It provides well-defined skills and areas of specialization to build competitive advantages in providing products or services. the front desk. maintenance. . ‡ Dividing tasks into functional specialties enables the personnel of these firms to concentrate on only one aspect of the necessary work.

‡ Integrating devices (such as project teams or planning committees) are frequently used in functionally organized firms to enhance coordination and to facilitate understanding across functional areas. ‡ Specialists may see the firm' strategic issues primarily as "marketing" or "production" problems. ‡ The narrow technical expertise achieved through specialization can lead to limited perspectives and to differences in the priorities of the functional units. .Challenges ‡ Effective coordination of the functional units.

.

lodging regulations and customer mix.g. Holiday Inn is organized this way as differences exist in traveling requirements. providing and selling products.Geographic organizational structure ‡ Structuring by geographic areas is required to accommodate the different approaches needed in different geographic areas in producing. . ‡ e.

HUL ‡ When a firm diversifies its product/service lines. a functional structure becomes inadequate. ‡ A divisional or strategic business unit (SBU) structure is the most suitable form. .Divisional or Strategic Business Unit structure e. utilizes unrelated market channels or begins to serve heterogeneous customer groups. ‡ A SBU structure allows management to delegate authority for the strategic management of distinct business entities . ‡ A division/SBU is usually given profit responsibility. ‡ A new structure is often necessary to meet the increased coordination and decision-making requirements that result from increased diversity and size. which facilitates accurate assessment of profit and loss.g.the SBU.

.

.

‡ It provides dual channels of authority. ‡ Matrix is a structure where subordinates are assigned both to a basic functional area and to a project or product manager. performance responsibility. ‡ This for of structure is intended to make the best use of talented people within a firm by combining the advantage of functional specialization and product-project specialization. ‡ Matrix structure increases the number of middle managers who exercise general management responsibilities. thus overcoming a key deficiency of a functional structure while at the same time retaining the advantages of functional structure.Matrix organizational structure ‡ As organizations grow and diversify into numerous products and projects there arises a need for providing skills and resources where and when they are most vital. ‡ People and other r resources have to be put temporarily in product development and projects as and when they are needed. evaluation and control. .

‡ This overlay structure is meant to take temporary advantage of a matrix-type while preserving an underlying divisional structure . ‡ Negotiating shared responsibilities. use of resources ad priorities can create misunderstanding among subordinates. ‡ To avoid these deficiencies.Challenges ‡ It is difficult to implement because of the dual chain of command. some firms are accomplishing particular strategic tasks. by means of a "temporary" or "flexible" overlay structure.

.

.

Organizational Leadership Why is leadership important? ‡ The organizations of the twenty first century will increasingly depend on the skills of the CEO and a host of subordinate leaders. ‡ This requires CEOs who embrace change and do so by clarifying strategic intent. 1. Guiding the organization to deal with constant change. 2. Providing the management the skill to cope with ramifications of constant change. . ‡ This means identifying and supplying the organization with operating managers prepared to provide operational leadership and vision. ‡ The accelerated pace and complexity of business will continue to force corporations to push authority down through increasingly horizontal management structures. Organization leadership involves action on two fronts. ‡ The strategic intent had to build their organization and shape their culture to fit with opportunities and challenges change affords.

Strategic leadership: Embracing change ‡ The blending of telecommunications. ‡ The leadership challenge is to galvanize commitment among people within an organization as well as stake holders outside the organization to embrace change and implement strategies intended to position the organization to do so. computers and internet combined with globalization has increased the pace of change exponentially. Shaping organizational culture . ‡ Change has become an integral part of what leaders and managers deal with daily. Clarifying strategic intent 2. This can be done through three interrelated activities: 1. Building an organization 3.

. Outsourcing non-core activities though it had been well integrated vertically. He understood the importance for IBM to become a leader in "network-centric computing". He aggressively instilled networkcentric computing as the strategic intent for IBM in the next decade. ± e. Lou Gerstner. understood that many people in IBM were focusing on the war that was lost.Clarifying strategic intent ‡ Leaders help stakeholders embrace change by setting forth a clear vision of where the business's strategy needs to take the organization. Former CEO of IBM.g. meaning the PC and PC software. ‡ The strategic intent will be an articulation of what the company must become to establish and sustain global leadership. ± For P&G its CEO Alan Alley had the strategic intent of its R&D focusing on outside opportunities rather than being inward looking.

Building an organization ‡ Leaders spend considerable time shaping and refining their organizational structure and making it functional effectively to accomplish strategic intent. ± empowering newer managers and pushing authority lower in the organization. ± keeping closely connected with "what's going on in the organization and with its customers". leaders have to address a few concerns like: ± ensuring a common understanding about organizational priorities ± clarifying responsibilities among managers and organizational units. . ‡ Since embracing change often involves overcoming resistance to change. ± gaining the personal commitment to a shared vision from managers throughout the organization. ± Uncovering and remedying problems in coordination and communication across the organization.

‡ Reshaping the organization culture is very important when changes are embraced in an organization. They are expected to accept risk and cope with the complexity that change brings about. ‡ Leaders look to managers as a source of leadership. This improved the sales figures of the company.Shaping organizational culture ‡ It is well known that values and beliefs shared throughout their organization will shape how the work of an organization is done. ‡ Assignment of key managers is another leadership tool. Traveller's Insurance Co. . ± e. ‡ The management support is needed for all the activities taken up by the leadership. changed its reward system from salary plus bonus to a system where rewards involved substantial cash bonuses and stock options.g. ‡ Leaders use reward systems and structure among other means to shape the organization's culture.

‡ The new decision makers will be global managers. motivators. change agents. innovators and collaborators.Recruiting and developing talented operational leadership ‡ As business get complex the decision making will be pushed down the organization level. strategists. strategic decision-makers. .

2. initiative and achievement oriented. and managing change and conflict. integrity.‡ There are four characteristics. communicating. Social skills ± In relation to influencing and inspiring others. referred to as emotional intelligence. collaborating and building relationships with others. conscientiousness. Social awareness ± In relation to sensing other's emotions (empathy). Self management ± In terms of control. . reading the organization (organizational awareness) and recognizing customer's needs (service orientation). Self-awareness ± It is the ability to read and understand one's emotions and assess one's strengths and weaknesses. which comes from the confidence and positive self-worth. 1. 4. which are necessary to get the competencies referred in the previous diagram. 3.

‡ It is intangible.Organizational Culture ‡ Organizational culture is a set of important beliefs and values that members of an organization share in common. ‡ Beliefs and values are shared through internalization among the organization's individual members. . yet ever-present theme that provides meaning. direction and the basis for action. ‡ It influences the opinions of members. ‡ The member becomes fundamentally committed to the beliefs and values when he or she internalizes them.

Holiday Inn focusing on ± Manage around the culture e.g.g. At&T and Merrill Lynch .g.g. innovation at 3M and Google ‡ Adopt some very common themes in their own unique ways ‡ Managing organizational culture in a global organization ‡ Managing the strategy-culture relationship ± Link to mission e. ethics at MindTree ‡ Encourage dissemination of stories and legends about core values e. customer satisfaction at Toyota ‡ Institutionalize practices that systematically reinforce desired beliefs and values e. Bajaj setting up new plant for manufacturing bikes ± Reformulate the strategy or culture e. IBM changing its business to network centric ± Maximize synergy e.g.Some of the ways to manage and create distinct culture are: ‡ Emphasize key themes or dominant values e.g.g.

Emphasize key themes or dominant values ‡ Leaders should nurture key themes or dominant values (like quality. ± e. and in the new vocabulary used by company personnel to explain "who we are". Du Pont's safety orientation .g. FedEx for speed ‡ The emphasis can be through wording in advertisements. E. differentiation. all internal communications.a report on every accident must be on the chairman's desk within 24 hours has resulted in a safety record that was 17 times better than the chemical industry average and 68 times better than the allmanufacturing average. Wipro is focused on doing business ethically.g. cost advantage or speed) within their organization that reinforce competitive advantage they seek to maintain or build. P&G key theme is quality. .

snow and rain to uphold the 99. Frito-Lay's zealous emphasis on customer service is reflected in frequent stories about potato chips route salespeople who have slogged through mud. anecdotes and legends in support of basic beliefs. 3M tells innovation stories. ± e.Encourage dissemination of stories and legends about core values ‡ Companies with strong cultures are enthusiastic collectors and tellers of stories. ‡ These stories are very important in developing an organizational culture.g. Reliance takes pride in the returns they have been offering to their investors at all times.5 percent service level to customers. P&G and J&J tell quality stories . because organization members identify strongly with them and come to share the beliefs and values they share. hail.

there is a competition to determine the best hamburger cooker in each store. get trophies and All-American patches to wear on their McDonald's uniform .g. First. next. the regional winners compete in the "All-American" contest. ± E. finally. the store winners compete in regional championships.Institutionalize practices that systematically reinforce desired beliefs and values ‡ Companies with strong cultures take the process of shaping their beliefs and values very seriously. The winners. who are widely publicized throughout the company.g. McDonald's has a yearly contest to determine the best hamburger cooker in its chain. Google encourages innovation where 20% of an employees office time can be dedicated to her innovative projects ± e. ‡ The strategies of these companies is strongly influenced by the beliefs and values.

Honda ± a belief in inspiring people to do their best.g. whereas weak companies focus on internal politics. Tata ± a belief in the importance of the details of execution. the nuts and bolts of doing the job well e. Toyota ± a belief in the importance of people as individuals and a faith in their ability to make a strong contribution e. ‡ Stronger companies direct their culture towards customers and markets. whatever their ability ± a belief in the importance of informal communication ± a belief that growth and profits are essential to a company's well-being ‡ Every company implements these beliefs differently and every company has a distinct culture which no other company can copy successfully.g. .Adopt some very common themes in their own unique ways ‡ The most typical beliefs that shape organizational culture include: ± a belief in being the best e.g. Reliance ± a belief that customers should reign supreme e.g. Intel ± a belief in superior quality and service e.g.

. ‡ Values and attitudes about similar circumstances also vary from country to country.Managing organizational culture in a global organization ‡ Organizations must recognize cultural diversity. ‡ Education plays an important role in the development of different cultures across countries. E. Leaders should be sensitive to global differences in approaches to education to make sure their cultural education efforts are effective. individualism is central to a North American's value structure. e. whereas the need for group dominate the value structure of people in Japan ‡ Religion is yet another source of cultural differences. Infosys ‡ Social norms create differences across national boundaries that influence how people interact.g.g.

Sensitivity to the interaction between the changes necessary to implement the new strategy 2. staff. people and style influence the way in which important managerial tasks are executed. ‡ Managing the strategy-culture relationship requires: 1. systems. .Managing the strategy-culture relationship ‡ Managers understand that key components of the firm like structure. The compatibility or "fit" between those changes and the firm's culture. ‡ Implementation of a new strategy is largely concerned with adjustments in these components to accommodate the perceived needs of the strategy.

.

Four important considerations should be emphasized by such firms: 1. top executives should use all available internal and external forums to reinforce the message that the changes are inextricably linked to it. Key changes should be visibly linked to the basic company mission Since the company mission provides a broad official foundation for the organization culture. .Link to mission ‡ Let us consider a situation (like cell 1 in fig) where a firm is faced with the following situation: ± implementing a strategy requires changes in many cultural factors ± but where most of the changes are highly compatible with the existing culture ‡ Such firms are in a great advantage as they can pursue a strategy requiring major changes but still benefit from the power of cultural reinforcement.

4. Care should be taken if adjustments in the reward system are needed ± These adjustments should be consistent with the current reward system. Emphasis should be placed on the use of existing personnel where possible to fill positions created to implement the new strategy ± Existing personnel embody the shared values and norms that help ensure cultural compatibility as major changes are implemented. Key attention should be paid to the changes that are least compatible with the current culture. so current norms are not disturbed. ± A firm may choose to outsource an important step in a production process because that step would be incompatible with the current culture. 3.2. . This ensures current and future reward systems approaches are related and changes in the reward system are justified.

.e. ± To maintain maximum compatibility with its existing culture. IBM personnel were used to fill the new positions created to implement the strategy. IBM put considerable external and internal efforts to link its new Internet focus with its long-standing mission. ± Serving this radically different market required numerous organizational changes. ± Numerous messages relating the network-centric computing to IBM's tradition of top quality service appeared on television and in magazines and every IBM manager was encouraged to go online. ± Where feasible.g. ± But because the software requirements were not compatible with IBM's current operations. virtually all its initial efforts were linked to newly acquired Lotus Notes Software. IBM's strategy in entering the Internet based market.

Maximize synergy ‡ Consider a situation (like in cell 2 in fig) where a firm needs: ± few organizational changes to implement its new strategy ± those changes are potentially quite compatible with its current culture A firm in this situation should emphasize two broad themes: 1. Take advantage of the situation to reinforce and solidify the current culture 2. Use this time of relative stability to remove organizational roadblocks to the desired culture .

g. legitimizing a culture that placed its highest priority on quality service to the middle-to-upper-income business traveler. which was already capable of managing the lodging and dining requirements It sold the change internally as completely compatible with its mission of providing high-quality accommodations for business and leisure travelers. rather than a culture that placed its highest priority on family-oriented service . The resignation of its CEO removed an organizational roadblock. Holiday Inn's move into casino gambling ± ± ± ± Holiday Inn saw casinos as resort locations requiring lodging.e. dining and gambling/entertainment services It only had to incorporate gambling/entertainment expertise into its management team.

design and build Scorpio ‡ Subcontract ± e. HDFC website is subcontracted to be designed and maintained by an third party . Bajaj set-up a new plant to manufacture its bikes which had a different culture from the plant that was manufacturing scooters ‡ Use task force.g. teams or program coordinators ± e.Manage around the culture ‡ Consider a situation (like in cell 3 in fig) where a firm needs: ± a few major organizational changes to implement its new strategy ± these changes are potentially inconsistent with the firm's current organizational culture There are various ways in which a firm can manage around the culture: ‡ Create a separate firm or division ± e.g.g. Mahindra set-up a team to conceive.

IBM brought Louis Gerstner to bring a change in its culture ‡ sell out ± e. Karnataka government sold NGEF as it could change its work culture .g.g.‡ bring in an outsider ± e.

usually entrenched.Reformulate the strategy or culture ‡ Consider a situation (like in cell 4 in fig) where a firm faces a very difficult challenge in managing the strategy-culture relationship. values and norms. ± The firm needs to ask if formulation of the strategy is appropriate ± It should ask if all the organizational changes really necessary ± Should the firm expect that the changes would be accepted successfully ‡ If the answers to the above questions is "yes" then massive changes in management personnel are often necessary. . ‡ A firm in this situation needs to make organizational changes that are incompatible with its current. ‡ If the answer to the above questions is "no" then reformulate the strategy to be more compatible with the existing culture.

‡ e. At&T offered early retirement to over 20. .g.000 managers as part of a massive recreation of its culture to go along with major strategic changes. It needs a change in the culture where people who were selling services had to sell products. ‡ Merrill Lynch wanted to pursue a product development strategy in its brokerage business to be competitive in the deregulated financial services industry. This move was resisted by the brokerage employees and Merrill Lynch had to refocus its brokerage more narrowly on basic client investment needs.

g. E. ‡ The issues of CSR are numerous. ‡ While some stakeholders like customers. water pollution by textile mills ‡ The insiders also feel that the tax money given by organizations should be good enough as a social responsibility. . society and government expect organizations to give priority to general good ahead of the organization's good.Corporate Social Responsibility ‡ Corporate Social Responsibility is the idea that a business has a duty to serve society in general as well as the financial interests of its stockholders. complex and contingent on specific situations. the insiders expect to balance the claims of outsiders in a way that protects the company's mission. ‡ Each firm regardless of its size must decide how to meet its perceived social responsibility.

2. 4. ± It requires managers to maximize profits whenever possible. 3. ± It is the essential responsibility of business to be providing goods and services to society at a reasonable cost. ± The company becomes socially responsible by providing productive jobs for its workforce and tax payment for the state and central governments. 1.‡ Strategic managers can consider four types of social commitments which will help them to understand the nature and range of social responsibilities and plan. . Economic responsibilities Legal responsibilities Ethical responsibilities Discretionary responsibilities Economic responsibilities ± It is the most basic responsibility of a business.

g. selling of cigarettes is legal but is considered unethical by many . They are obligations that transcend legal requirements. ± The consumer and environmental movements were helpful in laws that govern business in the areas of pollution control and consumer safety.Legal responsibilities ± It reflects the firm's obligations to comply with the laws that regulate business activities. e. printing of MRP. to behave ethically. Ethical responsibilities ± ± ± ± It reflects the company's notion of right and proper business behavior. Firms are expected. date of manufacture and date of expiry are results of consumer movement. quantity. ± Setting up consumer courts. Some actions that are legal might be considered unethical. ± Protection of environmentally sensitive areas by not allowing any industry to be set up is a result of the environmental movement. but not required.

Green building by Godrej.g.g. E. green initiatives taken by ITC . Colgate collaborates with IDA for zero cavity ± full corporate social responsibility. ‡ A commitment to full corporate responsibility requires strategic managers to attack social problems with the same zeal in which they attach business problems. ± good citizenship ‡ Companies that adopt the good citizenship approach activity support ongoing charities or issues in the public interest. E. E.Discretionary responsibilities ± These are responsibilities that are voluntarily assumed by a business organization. ± They include ± public relations activities ‡ Through public relations activities managers attempt to enhance the image of the companies products and services by supporting worthy causes. sponsoring marathons to build health consciousness ‡ This form of discretionary responsibility has a self-serving dimension.g.

Globalization of business . The resurgence of environmentalism 2.‡ Corporate Social Responsibility has become a priority to companies due to three broad trends: 1. Increasing buyer power 3.

‡ Larger companies must move beyond the easy options of charitable donations but also steer clear of over reaching commitments. despite its best efforts has been on the defensive in trying to redeem its reputation. ± e. Nike. ‡ CSR can also run afoul of the skeptics with serious ramifications for reputation. ‡ Companies need to review their overall strategy to CSR as an important part of their overall strategy but not let the commitment obscure their broad strategic business goals.Limitations of CSR strategies ‡ Research suggests that embedding social responsibility and sustainability commitments in core strategies may be unrealistic for largest and more established corporations. .g.

Future of CSR ‡ It is an irreversible part of the corporate fabric. ‡ It can confirm significant benefits in terms of ± ± ± ± ± corporate reputation hiring motivation retention building valuable partnerships .

Management Ethics
‡ Ethics refers to the moral principles that reflect society's beliefs about the actions of an individual or a group that are right or wrong. ‡ The values of one individual, group or society may be at odds with the values of another individual, group or society. Approaches to ethics ‡ There are three fundamental ethical approaches for executives to consider 1. The utilitarian approach 2. The moral rights approach 3. Social justice approach

The utilitarian approach ‡ Managers who adopt utilitarian approach judge the effects of a particular action on the people directly involved, in terms of what provides the greatest good for the greatest number of people. ‡ This approach focuses on actions, rather than on the motives behind the actions. ‡ If positive results outweigh negative results, the manager taking this approach will go ahead with the action. ‡ That some people might be adversely affected by the action is accepted as inevitable.

The moral rights approach ‡ Managers who follow this approach judge whether decisions and actions are in keeping with the maintenance of fundamental individual and group rights and privileges. ‡ It includes the rights of human beings to life and safety, a standard of truthfulness , privacy, freedom of expression, and private property.

‡ The liberty principle states that individuals have certain basic liberties compatible with similar liberties of other people.Social justice approach ‡ Managers who take this approach judge how consistent actions are with equity. ‡ The difference principle holds that social and economic inequities must be addressed to achieve a more equitable distribution of goods and services. ‡ These ideas stem from two principles known as the liberty principle and the difference principle. fairness. and impartiality in the distribution of rewards and costs among individuals and groups. ‡ Three implementing principles are essential to the social justice approach: ± distributive-justice principle ± fairness principle ± natural-duty principle .

. sex. Fairness principle ‡ This means that employees must be expected to engage in cooperative activities according to the rules of the company. Natural-duty principle ‡ This points to a number of general obligations. including the duty to help others who are in need or danger. the duty not to cause unnecessary suffering and the duty to comply with the just rules of an institute. assuming that the company rules are deemed fair. religion or national origin.Distributive-justice principle ‡ According to this principle. individuals should not be treated differently on the basis of arbitrary characteristics such as race.

The ethical culture approach . The damage control approach 3. The compliance approach 4. The unconcerned or nonissue approach 2.Approaches to managing a company's ethical conduct There are four basic forms: 1.

They believe that business ethics is a oxymoron and that under-the-table dealings can be good business. ‡ .The unconcerned or nonissue approach ‡ ‡ ‡ This approach is prevalent at companies whose executives are immoral and unintentionally amoral. it is acceptable to do it. They believe the business of business is business. not ethics and that if others are following unethical principles. These companies want profit at any cost.

‡ Companies using this approach usually make some concessions to window-dressing ethics. . ‡ What is preached about ethics is not followed. executives took the other way when shady behavior occurs. ‡ Although unethical practices are not endorsed.The damage control approach ‡ This approach is favored at companies whose managers are intentionally amoral but who fear scandal and are desirous of containing any adverse fallout from claims that the company's strategy has unethical components. to prove innocence if there is any exposure to the unethical behavior of the company. ‡ At these companies employees do not operate with a strong ethical context.

. Are moral and see strong compliance methods as the best way to impose and enforce ethical rules and high ethical standards.The compliance approach In this approach light to forceful compliance is favored at companies whose managers: 1. Lean toward being somewhat amoral but are highly concerned about having ethically upstanding reputations 2.

‡ Companies that adopt a compliance mode usually do some or all of the following to display their commitment to ethical conduct: ± ± ± ± ± ± ± ± make the code of ethics a visible and regular part of communications with employees implement ethics training programs appoint a chief ethics officer or ethics ombudsperson have ethics committee to give guidance on ethics matters institute formal procedures for investigating alleged ethics violations conduct ethics audits to measure and document compliance give ethics awards to employees for outstanding efforts to create an ethical climate and improve ethical performance try to deter violations by setting up ethics hotlines for anonymous callers to use in reporting possible violations. .

‡ The weakness of this approach is that ethics control resides in the company's code of ethics and in the ethics compliance system rather than in the individual's own moral responsibility for ethical behavior. . ‡ The driving force stems from a desire to avoid the cost and damage associated with is approach unethical conduct or to gain favor from stakeholders for having a highly regarded reputation for ethical behavior.‡ Emphasis here is usually on securing broad compliance and measuring the degree to which ethical standards are upheld and observed.

‡ Responsibilities for ethics compliance is widely dispersed throughout all levels of management and the rank-and-file. ‡ People who follow ethical ways are recognized. . ‡ The strategy must be ethical in all respects. business principles and corporate values. ‡ The top executives have to set the standard for ethical conduct. ‡ The ethical principles embraced in the company's code of ethics are seen as integral to the company's identity and ways of operating.The ethical culture approach ‡ A company using this approach seeks to gain employee buy-in to the company's ethical standards.

± They walk the talk in displaying the company's stated values and living up to its business principles and ethical standards. Creditors do not like to lend to unethical companies. An ethical strategy is good business and in the self-interest of shareholders ± ± ± ± ± Pursuing unethical strategies puts a company's reputation at high risk and can do lasting damage. A strategy that is unethical in whole or part is morally wrong and reflects badly on the character of the company personnel involved ± Ethically strong managers consciously opt for strategic actions that has no tolerance for strategies with controversial components.Why should company strategies be ethical? For the following reasons: 1. Rehabilitating a company's shattered reputation is time-consuming and costly. 2. Consumers shun companies known for their shady behavior. . Unethical companies have problem in recruiting and retaining talented employees.

Is what we are proposing to do fully compliant with our code of ethical conduct? Is there anything here that could be considered ethically objectable? 2. . The following questions need to be asked whenever a new strategic initiative is taken: 1. Is it apparent that this proposed action is in harmony with our core values? Are any conflicts or concerns evident? ‡ Strategic initiatives that do not stand up this scrutiny are rejected.Linking a company's strategy to its ethical principles and core values ‡ If ethical standards and statements of core values are to have more than a cosmetic role. board of directors and top executives must work diligently to see that they are observed in crafting the company's strategy and conducting every facet of the company's business.

. It has its own code of ethics. societal and economic diversity in the operations of organizations provide challenges that need to be addressed through codes of ethics.000 contract manufacturing units spread over 50 countries.g. Nike products are manufactured by 660. ± e. ‡ Cultural.Codes of Business ethics ‡ Codes of ethics help organizations to ensure consistency in the application of ethical standards. which is a set of ethical principles intended to guide management decision making. which it calls a Code of Conduct.

‡ Companies are adding enforcement measures to their codes. annual reports and in posters on bulletin boards. .Trends in Codes of Ethics ‡ Codes of ethics have began to be coded and this has led to both the proliferation of formal statements by companies and to their prominence among business documents. These include: ± policies that are designed to guide employees on what to do if they see violations occur ± sanctions that will be applied for violation including consequences on their employment and civil and criminal charges. ‡ Businesses are increasingly requiring all employees to sign the ethics statement as a way of acknowledge that the have read and understood their obligations. ‡ They are prominently displayed on corporate websites.

± e. ‡ The objective of such training is to emphasize the consideration of ethics during the decision making process.g. MindTree gives the book defining the company's code of ethics to all its employees. .‡ There is a trend of increased attention by companies in improving employee's training in understanding their obligations under the company's code of ethics.

Sign up to vote on this title
UsefulNot useful