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MS office

MS office

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Published by: kadasali on Jan 01, 2011
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Good morning sir, good morning friends, Today lets take glance over MS Word and Excel.

MS-WORD and EXCEL are parts of the bigger software package called MS OFFICE, and Components of MS OFFICE are MS-WORD, MS EXCEL, MS ACCESS and MS POWERPOINT. Well now we will know about MS Word- it is software to support word processing. So word processing is nothing but that enables you to create, edit, print and save documents for future retrieval and reference. Creating a document involves typing by using a keyboard and saving it. Editing a document involves correcting the spelling mistakes, if any, deleting or moving words sentences or paragraphs.

1. Using word you can create the document and edit them later, as and when required. 2. Font size and type of fonts can also be changed. Page numbers and Header and Footer can be included. 3. Spelling can be checked and correction can be made automatically in the entire document. Word count and other statistics can be generated. 4. Text can be formatted in columnar style as we see in the newspaper. 5. Tables can be made and included in the text. 6. Word also allows the user to mix the graphical pictures with the text. 7. Word also provides the mail-merge facility (It allows to send same latter to different address).

y Version of MS-WORD

MS-WORD 97, WORD 6.0, WORD 95 *You can start MS-WORD by the following way:
1. 2. 3. 4. Take the mouse pointer to START button on the task bar. Click the left mouse button Move the pointer to programs. Click the left mouse button In that menu identify where Microsoft office is placed. Click the left mouse button A list will appear in that select Microsoft word.

(a)Title Bar The title bar displays the name of the currently active word document.* Let us discuss the important components of the MS word screen. find and replace etc. exiting etc. footnotes. * Functions of main menu (1) File You can perform file management operations by using these options such as opening. (2) Edit Using this option you can perform editing functions such as cut. . picture frames etc. you can insert various objects such as page numbers. (d) Status Bar The Status Bar displays information about the currently active document. (3) Insert Using this menu. (b)Tool Bars Word has a number of tool bars that help you perform task faster and with great ease. (c) Ruler Bar The Ruler Bar allows you to format the vertical alignment of text in a document. The main menu further displays a sub menu. This includes the page number that you are working. Two of the most commonly tool bars are the formatting tool bar and the standard tool bar. paste. copy. the column and line number of the cursor position and so on. (e) Workspace The Workspace is the area in the document window were you enter/type the text of your document. closing. printing. saving. in your document. These two toolbars are displayed just below the title bar. (f) Main Menu The Word main menu is displayed at the top of the screen.

*shortcut keys in Microsoft Word. calculate. and analyze data. Accountants use Excel to keep track of transactions for their company. To preparing a purchase order. Select the cell to edit and type over to change the contents. Select the cell to edit and press delete to remove contents. Undo last action. And Microsoft Excel is a general-purpose electronic spreadsheet used to organize. MS EXCEL Microsoft Excel is a spreadsheet program that is used to store. 2. Students might use Excel to help draw conclusions from the data they gathered on a science project. Ctrl + A Ctrl + B Ctrl + C Ctrl + U Ctrl + V Ctrl + X Ctrl + Y Ctrl + Z Select all contents of the page. Paste. Redo the last action performed. or managing a complex accounting ledger for a medium size business. Entering Labels and Values: Move to desired cell with the mouse or arrow key. . Bold highlighted selection. Cut selected text. sort and efficiently crunch numbers. Editing Cells: a. b. * It is used : To Preparing a simple family budget. * Some steps for working with excel 1. Copy selected text. Underline highlighted selection. To create 3-D chart. Type letters or numbers into cell.

4. Changing Column Width: Click and drag the column boundary on the right side of the column heading until you get required width you want. Choose Insert. Select the cell to edit and make changes by clicking in the edit area 3 Inserting Columns or Rows: Place the cursor where you want to insert the row or column. *Shortcut keys in Microsoft Excel Ctrl + A Ctrl + B Ctrl + I Ctrl + U Ctrl + Space Shift + Space Ctrl + Z Select all contents of the worksheet. Italic highlighted selection. . Select entire row Undo last action. Column or Row. . Underline highlighted selection. Bold highlighted selection.c. Select entire column.

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