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Code of Procedurefor Single Stage Selective Tendering
National Joint Consultative Committee for Building in collaboration with: The Scottish Joint Consultative Committee and The Joint Consultative Committee for Building, Northern Ireland
preparationof drawings and/oroff-site fabrication workby Sub-Contractors (RevisedJanuary 1996) 19 4 13 (5) (SelectiveTendering) Withdrawn March1978 (6) (NEDOPriceAdjustment Formula) Withdrawn March1978 14 20 7 Standard Form of Building Contract 1980Edition-Clauses38.NJCC Publications CODESOFPROCEDURE SingleStageSelectiveTendering(1996) Two StageSelectiveTendering(1996) Lettingand Management of Domestic Sub-contractWorks (1989) SelectiveTenderingfor Designand Build (1995) Selectionof a Management Contractor and Works Contractors (1991) GUIDANCE NOTES 1 Joint VentureTenderingfor Contractsin the United Kingdom (1996) Performance Bonds(1995) 6 (3) (FireOfficersRecommendations) Withdrawn August 1993 7 CollateralWarranties (1992) Alternative Dispute Resolution (1993) 9 ChargesforAdmission to Approved and Select Lists and for Tender Documents (1994) 4 5 Pre-TenderMeetings(1988) Reproductionof Drawingsfor Tender Purposes (1996) 8 ConstructionManagement: Selection and Appointmentof ConstructionManager and Trade Contractors(1994) 2 PROCEDURENOTES 1 Variationson Construction Contracts (RevisedJanuary 1996) Alterationsto Standard Formsof Contract (RevisedJanuary 1996) Additional Informationfor Tenderers (RevisedJanuary 1996) Placingof Contractswith a Substantial BuildingServices Engineering Content (RevisedSeptember 1989) 9 TenderingPeriods (RevisedJanuary 1996) 16 'Record' (or'As Fitted') Drawings and Operating and Maintenance Instructions (Underreview) Set-off and Adjudication Procedures under Sub-contract (RevisedJuly 1991) UseandCompletionofNSC/1 (Issued July1991) The PublicWorks Contracts Regulations1991ContractAward Proceduresof theEC'Works Directive' (IssuedJune 1994) The construction (Designand Management)Regulations1994 (SI 1994No.3140) (IssuedFebruary 1995) 2 ( 1 O ) (AdvicetoTenderers: UseofPostal Services) Withdrawn March1989 17 11 3 12 FinancialControland Cash Flow (RevisedJanuary 1996) 18 Tenderingfor Building Works without Bills of Quantities (RevisedJune 1992) Naming of Officials by Public Authorities in the Articles of Agreement inStandard Formsof Building Contract (RevisedJanuary1996) Placing of Sub-contractsinvolving design.7 and 39.8 (RevisedSeptember 1989) (8) (NEDOPriceFluctuationFormulaClause31F) Withdrawn March 1978 15 CommissioningandTesting (Underreview) TENDERINGQUESTIONNAIRES Applicationfor admissionto Approved Listsof Contractors Applicationfor admissionto SelectListsof Contractorsfor one particularcontract Available from: RlBA Publications Surveyors Publications CIPLtd .
1 Standard Form of Building Contract 7 Intermediate Form of Building Contract Agreement for Minor Building Works 8 9 10 . co-ordinated and managed effectively throughout all stages of a construction project. 1.0 Page 1 Foreword Introduction The list of Tenderers Tendering Procedure Assessing Tenders and Notifying Results Examination and Adjustment of the Priced Bill(s) Negotiated Reduction of Tender clear to all potential tenderers at the outset. In these instances. but where Scottish practice differs.0 5. on a lump sum basis. Throughout the Code the word 'architect' is used to mean architect  or contract administrator and the word 'employer'.2 The Construction (Design and Management) Regulations 1994  (CDM) place duties upon employers.0 1 2 2 4 3. the successful tenderer will normally be the one offering the lowest price.3 Consequent upon entry into the European Union tenders for public sector construction contracts above a specified value must be invited and contracts awarded in accordance with Directive 71/305/EEC (as amended by Directive 89/440/EEC). It envisages the use of single stage tendering by a selected list of tenderers which is currently the most common method of obtaining tenders for the majority of construction contracts. the report 'The Placing and Management of Contracts for Building and Civil Engineering  See also the Approved Code of Practice issued in February 1995 by the Health and Safety Commission 'Managing construction for health and safety'. These procedures are detailed in a companion NJCC Code of Procedure for Two Stage Selective Tendering.0 INTRODUCTION The general principles of the Code are fully supported by the Department of the Environment and take into account the relevant recommendations of the National Economic Development Office (NEDO) report 'The Public Client and the Construction Industries'.5 1. design and planning through to the execution of works on site and subsequent maintenance and repair. 1. It must be taken into account.0 FOREWORD This Code has been prepared for use by all who commission construction work. On contracts where it is desired to secure the early involvement of the contractor before the development of the design is completed two stage tendering procedures may be adopted. although if the procedure advocated in the Code is followed. 1. the principles set out hereafter should still be observed. the provisions of the Code will be qualified by the supplementary tendering procedures specified in the Regulations. suitable recommendations are printed in italics. architects.0 6.) This Code is complementary to other NJCC publications (listed opposite). Nothing in this Code should be taken to suggest that the employer is obliged to accept the lowest or any tender.1 Code: Single Stage 1 . from conception.  The term 'architect' applies only to any person entitled to use the name 'architect' under and in accordance with the Architects Registration Acts 1931 to 1969.2(S) Scottish Minor Works Contract B C Formal Invitation to Tender Form of Tender Note: The Code applies in the whole of the United Kingdom. 2. to mean building owner or employing body in the sense that the terms are used in the standard forms of building contract. If it is the employer's intention to allow bids based on alternative criteria. whether in the private or public sectors.0 4. implemented in the UK by The Public Works Contracts Regulations 1991 (SI) 1991/2680.1 2.4 1.CONTENTS 1. Public contracting authorities within the meaning of the Regulations are responsible for ensuring that their tender and award procedures for works contracts comply with the provisions of the Regulations or subsequent legislation. designers and contractors with regard to health and safety. The objective is to achieve value for money for the employer.0 Appendices A Preliminary Enquiry for Invitation to Tender for use with: .0 4 5 7. This Code assumes that a planning supervisor has been appointed under CDM. this must be made 1. 2. (See NJCC Procedure Note 19. good tendering procedures are part of a range of issues an employer must consider to achieve that.
2. this Code assumes that a standard form of contract would be entered into following the acceptance of a tender.4 3. Only the most exceptional cases justify departure from this general recommendation. The contractor's tender is the price for which he offers to carry out and complete. then the final choice of contractor will be simple . This assumption in no way precludes the use of the Code where other forms of contract are employed. Good tendering procedure demands that the contractor's tendered price should not be altered without justification. 3. a preliminary invitation to tender as illustrated in Appendix A 'Preliminary Enquiry for Invitation to Tender'.1 the firm's financial standing and record.5 It should be a condition of tender that obvious errors in pricing or significant errors in arithmetic discovered before the acceptance of the contractor's tender should be dealt with in accordance with one of the alternatives in Section 6 of this Code. . because of the cost of preparing tenders. The actual number invited should be notified to all tenderers. Regard should also be paid to the amount of work demanded of tenderers in order to formulate their bids and where this involves extensive quantification.3 the firm's general experience.1 continued Work' (The Banwell Report).2 When selecting the short list the following are among the points which should be considered: .0 THE LIST OF TENDERERS Once it has been decided that a contractor is to be selected under a competitive tendering procedure.2 whether the firm has had recent experience of building at the required rate of completion over a comparable contract period. 2. 'Action on the Banwell Report' and 'Constructing the Team' (The Latham Report 1994). should contain not more than six names. (See NJCC Procedure Note 4Pre-Tender Meetings. alternative methods of dealing with this situation before the contractor's offer is accepted. and should reply promptly to. the larger the tender lists become the greater will be the cost of abortive tendering. Difficulties have arisen when an examination of the priced bill(s) revealed errors or a discrepancy between these prices and the tender figure. It should be appreciated that.4 whether the technical and management structure of the firm including the management of sub-contractors is adequate for the type of contract envisaged. . number of tenderers should be not more than four. each firm should be sent.4 . and this will be reflected in higher building prices. any one of which could be entrusted with the job . in accordance with the conditions of the contract and statutory requirements. in Section 6.1 This list.3 .1 4. though certain details may require modification. 2. the works shown on the drawings and described in the bill(s) of quantities and/or specifications and schedules. one or two further names should be appended in order that they may replace any firms on the list that do not accept the preliminary invitation. If this is achieved. The object of selection is to make a list of firms. irrespective of the size of the contract.6 the firm's approach to quality assurance systems. 2. specialisation and/or calculation the maximum It is essential that all the details itemised in Appendix A are stated in the preliminary  Arrangements for pre-tender interviews may facilitate this objective.0 TENDERING PROCEDURE Preliminary Enquiry . the second does. 4. skill and reputation in the area in question. and . 3.3 Approved lists should be reviewed periodically to exclude firms whose performance has been unsatisfactory.2 In order that its detailed recommendations may be most widely applicable. 3.specification. and to anticipate demands on their tendering staff.) 2 Code: Single Stage . 3. The first alternative does not permit the correction of errors in priced bill(s) of quantities. The choice must be made before contractors are invited to tender. a short list of suitable tenderers should be drawn up either from the employer's approved list of contractors or from an ad hoc list of contractors.2.the firm offering the lowest tender.5 the firm's competence and resources in respect of statutory health and safety requirements. .1 In order that contractors may be able to decide whether they will tender. The Code lays down. and to allow the introduction of suitable additional firms. When the list has been settled.7 whether the firm will have adequate capacity at the relevant time.
works having a significant non-nominated specialist content or other special circumstances may well require a longer period. All firms should be notified promptly whether or not they have been included in the tender list.2 If bills of quantities are issued to tenderers in sections. or contain unacceptable alterations to the standard form of building contract not previously set out in the Preliminary Invitation to Tender (see Appendix A) he should inform the issuing authority or the architect (with a copy to the quantity surveyor) as soon as possible and preferably not less than ten working days  See NJCC Procedure Note 12 -Tendering for Building Works without Bills of Quantities. so that the implications of such amendments may be considered by the tenderers prior to acceptance of the invitation to tender.3 Time for Tendering .2 It is suggested that an appropriate period of time between the preliminary enquiry and the despatch of tender documents is 4 to 6 weeks. The contract period should be specified in the tender documents and tenderers should be required to make offers based on the same period of completion in order to limit competition to price only.2 The conditions of tendering should be absolutely clear so that all tenders are submitted on the same basis. the NJCC believes that alterations to the standard forms impede the efforts being made towards achieving greater standardisation of building procedures.1 The time allowed for the preparation of tenders should be determined in relation to the size and complexity of the job.3 The NJCC strongly recommends the use of the standard forms of building contract in unamended form. 3 . In cases beyond 3 months the preliminary invitation should be confirmed a month before tenders are invited. . where appropriate. If in exceptional circumstances a contractor has to withdraw his acceptance he should give notice of this intention before the issue of tender documents. The tenderer's attention should be specifically drawn in the Preliminary Invitation to Tender (see Appendix A) to any alterations to be made to the standard form of contract and. The tender period must be sufficient to enable the tenderer to obtain competitive quotations for the supply of materials and for the execution of works to be sub-let. 4. The latest time for submission should be specified as an hour of a day and should be chosen to allow as short a time as possible to elapse before opening the tenders. 4. notice should be given not later than two working days after receipt of the tender documents.3 Once a contractor has signified initial agreement to tender it is in the best interests of all parties that such acceptance should be honoured.4. Inadequate tendering time can lead to mistakes and the client may not obtain the most competitive prices. They should not be undertaken without serious Code: Single Stage . Tender Compliance . .1 If a tenderer considers that any of the tender documents are deficient in any respect and require clarification. The NJCC is firmly of the opinion that if alterations to the standard forms have to be made it is essential in the interests of good practice and of economic building that they be kept to an absolute minimum. reasons should be given.1 On the day stated in the preliminary invitation all tender documents should be available for collection or despatched to the tenderers by first class post. If for any reason this is not possible. although in some instances a period of 3 months would not be unreasonable. 4.1 . The omission of relevant information may seriously impede contractors in deciding whether or not to tender.4). See Appendix B for suggested 'Formal Invitation to Tender' and Appendix C for suggested 'Form of Tender'. . Sufficient time must be given to allow tenderers to comply with the requirements of the Construction (Design and Management) Regulations 1994. A minimum of four working weeks (20 working days) should normally be allowed. . plan and specification tenders . prior consideration and should then be drafted by a person competent to ensure that all consequential alterations to other clauses are made (see NJCC Procedure Note 2). Major projects. and so minimise the risk of subsequent queries at tender stage which may result in an extension of the tender period (see clause 4. or any supporting or relevant documentation issued at a later stage in the tendering period. .4 After the latest date for the acceptance of the preliminary invitation the final short list of tenderers will be selected.2 The Tender Documents . the date for the return of tenders should be extended with the full tendering period calculated from the date of issue of the final information. Tenders received after time should not be admitted to the competition.4 Although it is recognised that the terms of the standard forms are not mandatory and that the employer and his professional advisers may alter them at their discretion.1 continued enquiry.
Tenderers should be informed that failure to comply with this requirement may render the tender liable to rejection. The lowest tenderer should be required to submit its response as soon as possible. .1 5. should be supported by a fully specified and priced build-up. should be submitted at the same time as the tender. 6.4. Once the contract has been let every tenderer should be supplied with a list of the firms who tendered (in alphabetical order) and a list of the tender prices (in ascending order of value).4 An alternative offer should only be considered if accompanied by a compliant tender. before the tenders are due. 5. separate envelope.3 The NJCC does not recommend that all tenderers be required to submit a response to the health and safety plan with their tenders. Tenderers whose offers are being rejected should be informed immediately or as early as possible. other than the architect or other appropriate consultant. which the employer may reject. . Alternatively the lowest three tenderers should be advised that their offers are under consideration and the envelopes containing the bill(s) of the lowest three tenderers should be opened and the bill(sl examined.1 continued 5.1 5.0 EXAMINATION AND ADJUSTMENT OF THE PRICED BILL(S) The examination of the priced bill(s) of quantities supporting the tender under consideration should be made by the quantity surveyor who should treat the document as confidential. The alternative offer. It is important that all but the lowest three tenderers should be informed immediately that their tenders have been unsuccessful. endorsed with the tenderer’s name. .2 * 4 Applicable in Scotland only. the employer is prepared to receive alternative offers varying any aspect of the project specifications including an alternative contract period all tenderers should be notified accordingly. The object of examining priced bills is to detect errors in computation of the tender. the second and third lowest tenderers should be informed that their tenders were not the most favourable received but that they will be approached again if it is decided to give further consideration to their offers. in addition.4 . contained in a sealed.) 5.5 . If.6 A contract must not be entered into nor works started on site until satisfaction has been obtained on the firm’s competence and resources in respect of statutory health and safety requirements. except with the express permission of the tenderer.5 Withdrawal of Tender before Acceptance 5.3 A tenderer who otherwise submits a qualified tender should be given the opportunity to withdraw the qualifications to produce a compliant tender. *. 4.2 * The priced bill(s) of quantities. he should report them to the architect who. see Appendix C for suggested ‘Form of Tender‘. Code: Single Stage . 5. as this information is critical in relation to a contractor‘s strategic tender planning. 1 Under Scots law. however. They should subsequently be notified at once when a decision to accept a tender has been taken. 5. will determine the action to be taken under whichever is appropriate of the alternatives set out below and referred to in the 6. 5. on no account should any details of the tenderer‘s pricing be disclosed to any person. If it is decided to amend the documents the issuing authority or architect should inform all tenderers and extend the time for tendering if necessary.1 Under English law a tender may be withdrawn at any time before its acceptance.2 For fair competitive tendering it is essential that the tenders submitted by each tenderer be based on identical tender documents (a compliant tender) and that the tenderers should not attempt to vary the basis by qualifying their tenders.2 6. If the quantity surveyor finds such errors. .4 * The envelope containing the bill(s) of the lowest tenderer should be opened and the bill(s) examined. contained in tenders issued in Scotland by the Department of the Environment.’ (Note: this clause is nor. In order to serve the employer’s interests in the event of the lowest tenderer withdrawing his offer.0 ASSESSING TENDERS AND NOTIFYING RESULTS Tenders should be opened as soon as possible after the time for receipt of tenders. if the provision for the tender to be withdrawn at any time before its acceptance is to be available. if he fails to do so his whole tender should be rejected if it is considered that such qualifications afford the tenderer an unfair advantage over other tenderers. in conjunction with the employer. the words ‘unless previously withdrawn‘ should be inserted in the tender after the words ‘this tender remains open for consideration . The lowest tenderer should be required to submit priced bill(s) of quantities as soon as possible and in any case within four working days.
0 7. This endorsement should be signed by both parties to the contract.4 If all these negotiations fail. an endorsement will be required as in clause 6. Only when these negotiations fail should negotiations proceed with the next lowest tenderer. *.1 The lowest tenderer or each of the lowest three renderers should be given an opportunity of confirming his offer or amending it to correct genuine error. In particular.2. and possibly certain of the rates in his bill(s).2 Should the tender under consideration exceed the employer’s budget the recommended procedure is for a reduced price to be negotiated with the tenderer. 6.2 continued Formal Invitation to Tender and the Form of Tender. similar action may be taken with the third lowest tenderer. or the tenderer is prepared to stand by his tender in spite of error. Should he elect to amend his offer and the revised tender is no longer the lowest. 7. . If in the latter case his revised tender is eventually accepted.3 7. prime cost and provisional sums) inserted therein by the tenderer are to be considered as reduced or increased in the same proportion as the corrected total of priced items exceeds or falls short of such items. The basis of negotiations and any agreements made should be fully documented. If the tenderer withdraws. 7. If these negotiations also fail.5 When a tender is found to be free of error. or a tender on amendment is still the lowest. the priced bill(s) of the second lowest should be examined. good tendering procedure demands that a contractor’s tendered price should not be altered without justification. If the tenderer does amend his tender figure. (See Appendices B and C.4. 7. NJCC strongly deplores any practice which seeks to reduce any tender arbitrarily where the tender has been submitted in free competition and no modifications to the specification. contingencies. the letter should be conjoined with the acceptance and the amended tender figure and the rates in it substituted for those in the original tender. 6. quantity or conditions under which the work is to be executed are to be made.4 Alternative 2 .1 The tenderer should be given an opportunity of confirming his offer or of amending it to correct genuine errors.3. the offer of the firm now lowest in the competition should be examined. Code: Single Stage 5 . or to reduce tenders other than the lowest to a figure below the lowest tender. and if necessary this tenderer be given a similar opportunity. new tenders may be called for. this should be recommended to the employer for acceptance.6.1 NEGOTIATED REDUCTION OF TENDER As previously stated in clause 2.1 The tenderer should be given details of such errors and afforded an opportunity of confirming or withdrawing his offer. . based on agreed changes to the specification or the quantity of work. he should either be allowed access to his original tender to insert the correct details and to initial them or be required to confirm all the alterations in a letter. the * Applicable in Scotland only.2 An endorsement should be added to the priced bill(s) indicating that all rates or prices (excluding preliminary items.3 Alternative 1 .) 6.2 If the tenderer elects not to amend his offer.
. Period for completion of works. See NJCC Guidance Notes 2 and 6. . Employer. ... . and not to divulge your tender price to any person or body before the time for submission of tenders. . .1 PRELIMINARY ENQUIRY FOR INVITATION TO TENDER Applicable where the JCT Standard Form of Building Contract. General description of the project. . . . . Delete as appropriate before issuing. . (Site plan enclosed) Approximate cost range of project £ ... housing.. etc. neither will your inclusion in the preliminary list at this stage guarantee that you will subsequently receive a formal invitation to tender for these works. Your acceptance will imply your agreement to submit: a wholly bona fide tender in accordance with the principles laid down in the NJCC 'Code of Procedure for Single Stage Selective Tendering' 1996. Approximate date for despatch of all tender documents . You are requested to reply by. .g. In Scotland the appropriate SBCC Scottish Building Contract (SBC). Location of site. Heading I am/We are authorised to prepare a preliminary list of tenderers for construction of the works described below. Planning Supervisor. Alternative 1/Alternative 2  will apply The contract is to be executed as a deed/a simple contract § Anticipated date for possession . . . .. . weeks  Details of guarantee requirements. . . Only appropriate for JCT 80 With Quantities or IFC 84 if the priced document is to be contract bills. I/we undertake to supply all tenderers with a list of the tender prices. Tender period.Appendix A. with any other details. . Type and function of the building. Please indicate whether or not you wish to be invited to submit a tender for these works.1 Examination and correction of priced bill(s) [Section 6 of Code1 121. industrial. . Intermediate Form of Building Contract or Agreement for Minor Building Works is to be used Dear Sirs. . to £ . Yours faithfully.2. e. JCT 80/IFC 84/MW 80. Your inability to accept will in no way prejudice your opportunities for tendering for further work under my/our direction. . This period should be as short as possible.g. a b c d e f g h i j k I m n o p q r s t Project. . Employer's professional team . . In Scotland Appendix II. References   I3]   * † ‡ § Not appropriate for IFC 84 or MW 80. . . commercial. Once the contract has been let.  Form of Contract: List here Form of Contract. In Scotland as a formal/informal contract.. . . . . . In Scotland the SBCC Amendment Sheet (number and date) to be used with the appropriate SBC. Number of tenderers it is proposed to invite. . Nominated sub-contractors for major items. . (if any)  Particular conditions applying to the contract are.* together with (i) Appendix items to the appropriate form completed † (not applicable to MW 80) (ii) The JCT Amendments proposed to the standard form ‡ [Note: Attention is drawn to the advice given in clause 4.3. e. Code: Single Stage Previous page is blank 7 . weeks Tender to remain open for. .
weeks  Liquidate damages (if any). Approximate cost range £ .. . Anticipated date for completion of works. [I] You are requested to reply by.. if any are annexed hereto.4 will/will not  apply Clause 8. Will you please indicate whether you wish to be invited to submit a tender for these works on this basis.. before issuing. % Period specified in clause 6. .. . .. .5 will/will not  apply Clause 7. Percentage specified in clause 6. Alternative 1/Alternative 2  will apply The contract is to be formally/informally  executed Anticipated date for commencement of works.Appendix A. Quantity Surveyor. . Once the contract has been let.4 from 'or shall have given' to the end of clause 7. . further amendments to the Scottish Minor Works Contract. . . Your acceptance will imply your agreement to submit a wholly bona fide tender in accordance with the principles laid down in the NJCC 'Code of Procedure for Single Stage Selective Tendering' 1996. . . . .1 of said Memorandum.2(S) PRELIMINARY ENQUIRY FOR INVITATION TO TENDER Applicable where the Scottish Minor Works Contract is to be used Dear Sirs. per. Tender period. Defects liability period under clause 3.5 (if applicable) is. .2: Clause B1. Architect/Contract Administrator . a b c d e f g h i j k I m n o p q r s t U Job . Heading I am/We are authorised to prepare a preliminary list of tenderers for construction of the works described below. . % Examination and correction of priced bill(s) [Section 6 of Code]. . . . Form of Contract: Scottish Minor Works Contract Alternative A/Alternative B  will apply: the Planning Supervisor shall be .. Employer.5. 8 Code: Single Stage . . Location of site. . a charge may be made for extra copies. . to £..0 will/will not  apply Clause 6. . . . . Consultants.3B will/will not  apply: the percentage to cover professional fees is . . Your attention is drawn to the fact that apart from the alternative clauses to the Scottish Minor Works Contract as detailed below under item i. Yours faithfully. .. will be incorporated in the tender documents.weeks Tender to remain open for. I/we undertake to supply all tenderers with a list of the tender prices. ..3A/8. neither will your inclusion in the preliminary list at this stage guarantee that you will subsequently receive a formal invitation to tender for these works.2. This period should be as short as possible. . . . (Site plan enclosed) General description of work. . anticipated value £ . References   Delete as appropriate. Particular conditions applying to the contract are. . Section B will/will not [I] apply Clause 7. .. Please state whether you would require any additional unbound copies of the bill(s) in addition to the two copies you would receive. Retention under clause 6. . Your inability to accept will in no way prejudice your opportunities for tendering for further work under my/our direction. Clause 2. and not to divulge your tender price to any person or body before the time for submission of tenders.4 shall be . . .. .
that containing the bill(s) of quantities should be endorsed with the job title and tenderer’s name. . .the. examination and adjustment of priced bill(s) [Section 6 of Code]. the site may be inspected by arrangement with the employer/architect . .. two copies of the form of tender. . 19.. hours on. JCT 80 With Quantities ‡ or IFC 84 where Contract Bills are provided) . . . Alternative 1/Alternative 2  will apply. In Scotland SBCC With Quantities. (i) two copies of the location drawings. The completed form of tender is to be sealed in the endorsed envelope provided and delivered or sent by post to reach not later than. Will you please also note: 1 2 3 4 drawings and details may be inspected at. In Scotland SBCC Without Quantities or SMWC 86. (ii) two copies of all drawings (for JCT 80 Without Quantities. dimension drawings and information schedules (e. Applicable in Scotland only in which case the preceding sentence would not be used. Code: Single Stage 9 . day of. .. . Architect/Quantity Surveyor  References  * † ‡ § Delete as appropriate. hours on . day of. Yours faithfully.. tendering procedure will be in accordance with the principles of the NJCC ‘Code of Procedure for Single Stage Selective Tendering’ 1996. . . Heading Following your acceptance of the invitation to tender for the above. (iii) two copies of the planning supervisor‘s pre-tender health and safety plan.g.. . before issuing. 19. IFC 84 with Specification and Drawings or MW 80) § . ..Appendix B FORMAL INVITATION TO TENDER Dear Sirs. . . . Applicable in Scotland only. I/we now have pleasure in enclosing the following: a b c d two copies of the bill(s) of quantities/specifications/schedules . the .. The envelope containing the render should be endorsed with the job title. . addressed envelope(s) for the return of the tender (and priced bill(s) †) and instructions relating thereto. component drawings. * The completed form of tender and the priced bill(s) of quantities sealed in separate endorsed envelopes provided are to be lodged not later than. Will you please acknowledge receipt of this letter and enclosures and confirm that you are able to submit a tender in accordance with these instructions. . .
.................................................5 of this Code. This tender remains open for consideration for.................. before issuing..........................Appendix C FORM OF TENDER This form of tender is suitable for use only when a formal contract is entered into Tender for.............. (Employer) Sir(s)... £ ............... References  Delete as appropriate....... ... .......... I/We having read the conditions of contract and bill(s) of quantities/specifications/ schedules  delivered to me/us and having examined the drawings and other documents referred to therein do hereby offer to execute and complete in accordance with the conditions of contract the whole of the works described for the sum of.................... ....... hours on .............. * Applicable in Scotland only...... * //We undertake in the event of your acceptance to execute with you a formal contract embodying all the conditions and terms contained in this offer. .................. 10 Code: Single Stage .. submission or lodgement of tenders........ I21] To be completed before Form of Tender is sent out......................... Address Signature .......................................................................................... and within .. days  from the date fixed for the ......... The envelope containing the tender should be endorsed with the job title: that containing the bill(s) of quantities should be endorsed with the job title and tenderer's name............ weeks  from the date of possession. .................................  Any period quoted should not normally exceed 28 days and only in exceptional circumstances should it extend beyond 56 days.. . (description of Works) .... * The completed form of tender and the priced bill(s) of quantities sealed in separate endorsed envelopes provided are to be lodged not later than. day of.... ... ............. 19....... ......... day of 19 .. Witness* .................... I/We agree that should obvious errors in pricing or errors in arithmetic be discovered before acceptance of this offer in the priced bill(s) of quantities submitted by me/us these errors will be dealt with in accordance with Alternative 1/Alternative 2  contained in Section 6 of the NJCC 'Code of Procedure for Single Stage Selective Tendering' 1996............. To....... Dated this Name................................. the...... .........................................  Refer to clause 4.....
the Code of Procedure for the Letting and Management of Domestic Sub-contract Works and the Code of Procedure for the Selection of a Management Contractor and Works Contractors. which is fundamental and which applies to all its work. or capableofdoing so. the Chartered lnstitute of Public Financeand Accountancy as well as the representatives of the private sector.leads to recommendations which are authoritative and. In addition it makes an important contribution to the improvement of building practice and. To review and revise existing Codes and formulate new ones where required. Tens of thousands of copies have been sold in several editions and it isgenerally accepted thatthisone document transformed tendering practices in the years following its publication. good practice. obviously ethical and clearly designed to prevent undesirable practices were spelt out and recommended by an authoritative body representing the building industry. main contractors and specialist subcontractors). From time to time the NJCC has also published a series of Procedure Notes. The original constituent bodies during the first two decades of the NJCC were the RIBA. Throughout its existence the principal pre-occupation of the NJCC has been best described as the encouragement of 'good practice'. In effect the NJCC sets out standards and it is the only fully representative body to do so. 2. first published in 1959. In the years since publication the code has contributed greatly to the proper regulation of tendering procedures and has markedly improved the climate in which the industry operates. The NJCC. The Good Practice Panel is often described as the 'powerhouse' of the NJCC and 'the custodian of good practice' in the industry. The Single Stage Code was followed by a Code of Procedure for Two Stage Selective Tendering. Although a voluntary body which cannot enforce itsviewthe Panel nevertheless enjoys considerable influence and authority. Indeed. The NJCC keeps all its publications under review and up to date and ensures that they reflect the principles of the Latham Report Constructing the Team. tendering. mostly in relation totendering proceduresand contract management. It formulatesopinions on the information it is able to obtain and offers informal advice. is to decide on what is. through its Good Practice Panel. the Local Authorities Associations. The Panel's underlying function. the Code of Procedure for Tendering for Design and Build. One of the NJCC's strengths is that its opinions and recommendations are reached after consultation and discussion between practitioners in the building industry-those who are actively involved at senior level with the day to day problems of building. the Federation of Building Specialist Contractors and the Confederation of Associations of Specialist Engineering Contractors joined in the early 1970s. For the first time recommended procedures which were easily comprehensible. RlCS and BEC (then NFBTE) but following the publication of the Banwell Report The Placing and Management of Contracts for Building and Civil Engineering Work the Association of Consulting Engineers. To receive reports on practice difficulties encountered throughout the industry and to advise on appropriate courses of action. In recent years the Code has also become increasingly used in the private sector. to increased productivity. at one time 85% of local authorities were believed to base theirtendering procedureson it. By this is meant the identification of what is the good way of doing things in the-often complexoperation of building processes. indirectly. Its prestige is such that its opinions are widely respected and usually accepted. continue to be effective for many years. lts two main functions are: 1.The National Joint Consultative Committee for Building The National Joint Consultative committee for Building was set up in 1954. as opposed to indiscriminate.involving all significant interests in the industry (professions. like other NJCC documents. This consultation . as experience shows. which are listed inside the front cover hereof. after publicattention had been focused on the importance of selective. and what is not. The Code. with the authority of its constituent bodies. The positive function of the NJCC in actively influencing ethical and procedural standards in the industry proves that it is not just a talking shop. was endorsed by the Department of the Environment and is widely used in the public sector. More recently the NJCC has introduced a series of Guidance Notes. maintains continuous liaison as required with such bodies as the DoE. The NJCC's mostwidely known publication is its Code of Procedure for Single Stage SelectiveTendering. .
London EC1V 8BB RlBA Publications is a division of RlBA Companies Ltd © 1996 NJCC Printed by The Broadwater Press Ltd.96 C B A . Welwyn Garden City. 39 Moreland Street.NJCC National Joint Consultative Committee for Building Constituent bodies: Royal Institute of British Architects Royal Institution of Chartered Surveyors Association of Consulting Engineers Building Employers Confederation Federation of Building Specialist Contractors Specialist Engineering Contractors’ Group Published for the NJCC by RIBA Publications. Herts 1. Finsbury Mission.