Reader | Tab (Gui) | Portable Document Format

Using Help

About the built-in help features Using Help for vision- and motor-impaired users Opening the Help documentation Using the How To pages

About the built-in help features

Adobe® Reader® 7.0 offers many built-in features to assist you while you work, including the Help window you're using right now:
q q q

q

Help documentation. How To pages. (See Using the How To pages.) Tool tips, which identify the various buttons, tools, and controls in the work area by name. These labels appear when you place the pointer over the item you want to identify. Tool tips are also available in some dialog boxes. Help buttons in some dialog boxes. When you click these Help buttons, the Help window opens with the related topic. You can also consult online resources. Choosing Help > Online Support leads to links for software downloads, product information, support documents, and more. The Help menu also contains links to various online resources and references. Note: There is no printed user manual for this product. Overviews, explanations, descriptions, and procedures are included in Help.

Using Help for vision- and motor-impaired users

Vision- and motor-impaired users can use the Accessibility Setup Assistant to change how PDF documents appear on-screen and are handled by a screen reader, screen magnifier, or other assistive technology. The first time you start Adobe Reader, the Accessibility Setup Assistant starts if Adobe Reader detects that assistive technology is running on your system. (See Setting accessibility preferences.) Single-key accelerators and keyboard shortcuts make document navigation simpler. Some of the more common keyboard shortcuts are described here. For a complete list of keyboard shortcuts, see About keyboard shortcuts. For additional information on how Adobe products enhance electronic document accessibility, visit the Adobe website at http://access.adobe.com. To activate single-key accelerators: 1. Choose Edit > Preferences (Windows®) or Adobe Reader > Preferences (Mac OS), and click General on the left. 2. Select Use Single-Key Accelerators To Access Tools. 3. Click OK to apply the change. To open the How To window: Press Shift+F4. To close the How To window: Do one of the following:
q q

(Windows) Press Shift+F4 or Esc. (Mac OS) Click the Close button.

To open or close Adobe Reader Help: Do one of the following:
q q

To open Help, press F1. In Mac OS, you can also press Command+?. To close Help, press Ctrl+W or Alt+F4 (Windows), or click the Close button. Click the Search or Index tab to use that feature. In Windows, press Ctrl+Tab to cycle forward through the tabs, or press Shift+Ctrl+Tab to cycle backward through the tabs. Press F6 to move between the document pane and the navigation pane. In the Index tab, you can type an entry into the Select Index Entry text box. The list scrolls to the first match to the text string you type. Click a link to go to that topic.

Opening the Help documentation

Adobe Reader 7.0 includes complete, built-in documentation in a fully accessible Help system. The Help documentation provides explanations about the tools, commands, concepts, processes, and keyboard shortcuts. You can print individual Help topics as needed. (See Printing Help topics.) Adobe Reader 7.0 Help opens in a separate window with two panes: a navigation pane on the left and a topic pane on the right. You use the tabs in the navigation pane to find the topics you want to read. For example, you click the Contents tab to show the list of topics available in Help. You click a title in the list to open that topic in the topic pane. For more information on using the Contents, Search, and Index panels, see Using the Help navigation pane to find topics.

Adobe Reader 7.0 Help A. Contents, Search, and Index tabs in the Help navigation pane B. Help topic pane

You can drag the vertical bar between the navigation pane and the topic pane to change their widths. You can drag the lower right corner to resize the entire window. The Help window remains visible until you close it. To open Help: Choose Help > Adobe Reader Help. To close Help: Click the Close button.

There are many keyboard shortcuts to help you navigate the Help. (See About keyboard shortcuts.) Related Subtopics:
Using the Help navigation pane to find topics Navigating your Help-session history Printing Help topics

. NOT. You can click the icons to the left of the topics to collapse or expand the outline. Note: You cannot use Boolean operators (such as AND. Click the Search tab to find a specific word in Help. You can browse the index in two ways. OR. or quotation marks) to limit or refine your search. Topics are listed in the order that they appear on the Contents tab. Click a topic name to that topic in the topic pane. and click a link. alphabetical list of terms for various functions. q Click the Index tab to find a linked. and click Search. scroll to the term you want. You can click the controls (+ or -) to expand or collapse the entries under a letter of the alphabet. Type the word in the text box.Using the Help navigation pane to find topics The Help window opens with the Contents tab selected in the navigation pane. and concepts. If you type more than one word. Click a link to go to that topic. q q Click the Contents tab to view the Help topics organized by subject matter. features. the search results include every topic in which at least one of the words appears. The list scrolls to the first match to the text string you type. as in the table of contents of a book. The results list shows the titles of all topics in which the search word appears. Or you can type an entry into the Select Index Entry text box.

you end your Help session and delete your Help history. earlier in your Help session. Click the Previous Topic button on the Help toolbar to return to topics you opened to move forward again.Navigating your Help-session history The Help system maintains a history of your Help session so that you can go back and forth quickly among the topics you open. . Click the Next Topic button When you close Help.

You can't print multiple topics at a time or entire sections of Help. Click the Print Topic button on the Help toolbar. . 2. Open the Help topic. To print a Help topic: 1.Printing Help topics You can print any individual topic from the Help documentation. Each topic must be printed individually.

To reposition the How To window: In Windows. and choose either Docked Left or Docked Right. The vertical dimension adjusts to match any changes you make to the document pane. . and choose either Docked Left or Docked Right. and choose Hide. In Mac OS. To navigate through the How To pages: Use the Back button and the Forward button in the How To window to navigate among the pages you've viewed in your current session.Using the How To pages The How To pages supplement Adobe Reader Help by presenting overviews of some topics. There are many keyboard shortcuts to help you navigate the How To pages. The How To window appears on the right side of the document pane and never blocks the view of your open document. (See About keyboard shortcuts. Choose a topic from a How To menu in the toolbar. To close the How To window: Do one of the following: q q q (Windows) Click the Hide button. Drag the title bar of the How To window to the opposite side of the Adobe Reader window. (Mac OS) Click the Close button. right-click the How To title bar. do any of the following: q q Control-click the How To toolbar (under the title bar). You can change the width of the How To window by dragging the separator bar.) To open the How To window: Do one of the following: q q Choose Help > How To > [topic]. (Mac OS) Control-click the How To toolbar (under the title bar).

ADOBE READER ESSENTIALS What's the difference between Adobe Acrobat and Adobe Reader? About Adobe PDF documents with additional usage rights Viewing document properties Updating Adobe Reader .

The basic version contains a smaller set of features to allow for fast downloading. Adobe Acrobat lets you create PDF documents. including the ability to search PDF files. Both versions of Adobe Reader are available from the Adobe web site (www. However.adobe. while the full version of Adobe Reader includes a broader version set. play back embedded media clips.com) at no cost. change security settings.What's the difference between Adobe Acrobat and Adobe Reader? Adobe® Acrobat® and Adobe Reader are separate applications that let you open and view documents created in Adobe Portable Document Format (PDF). Adobe Reader is free software that lets you open and view any PDF document. and support Digital Editions. Related Subtopics: Viewing PDF documents on the desktop or in a browser . and edit PDF documents in other ways. There are two versions of Adobe Reader. add bookmarks and comments.

Viewing PDF documents on the desktop or in a browser You can open PDF documents in two different ways. Adobe Reader tools appear within the web browser. and then click Internet. When you open a PDF document in your web browser.) To determine whether web-based PDF documents are opened within a browser: 1. . Another way is to open a PDF document that is posted on the Internet in your web browser. Choose Edit > Preferences (Windows) or Adobe Reader > Preferences (Mac OS). You can change preference settings to determine whether PDF documents on the web are opened in Adobe Reader on your desktop or in a web browser. (See Viewing Adobe PDF documents in a web browser. Deselect this option if you want web-based PDF documents to open in Adobe Reader. Select Display PDF In Browser to open PDF documents on the web within the browser. not the browser. One way is to open the PDF documents directly in the Adobe Reader application on your desktop. 2.

move the pointer over the horizontal bar that separates the Document Message Bar from the document pane. Drag the bar up to the toolbar when the pointer icon changes to the Double Arrow icon. In most PDF documents. you can add review comments in Adobe Reader if the PDF document includes additional usage rights. and do one of the following: q q To hide the Document Message Bar. The Document Status dialog box indicates whether Comment & Markup features are enabled. move the pointer over the horizontal bar that separates the toolbar from the document pane. adding review comments requires Adobe Acrobat. To view additional usage rights in a PDF document: Open a PDF document with additional usage rights.About Adobe PDF documents with additional usage rights Adobe Reader is free software that lets you open and view Adobe PDF documents. Choose Document Status from the document pane pop-up menu in the upper right corner. To hide or show the Document Message Bar: Open a PDF document with additional usage rights. The author of the PDF document determines whether the document includes additional usage rights. Drag the bar down when the pointer icon changes to the Double Arrow icon. To show the Document Message Bar. and do one of the following: q q View the rights in the yellow Document Message Bar just below the toolbars. However. .

you can get information on the file. the fonts used.) Related Subtopics: Description document property settings Advanced document property settings . if any. (See Description document property settings. font types. Select a tab in the Document Properties dialog box: q Description. In Adobe Reader. q Advanced. (See Viewing the security settings of PDF documents. The Fonts panel lists the fonts and the font types used in the original document. but not edit. The Security panel describes what activities. Some of this information is generated when the PDF document is created. and encoding used to display the original fonts. or choose Document Properties from the document pane menu. 2. document properties. If substitute fonts are used and you aren't satisfied with their appearance. and some can added by the person who created the document. and the fonts. are not allowed. you can view. and security settings. To get information on the current document: 1. (See Advanced document property settings.) q Security. which is located just above the vertical scroll bar.Viewing document properties When you view a PDF document. you may want to install the original fonts on your system or ask the document creator to re-create the document with the original fonts embedded in it. such as the title. Choose File > Document Properties.) q Fonts.

author. If a PDF file does not have a title. The Keywords section can be particularly useful for narrowing searches. . and keywords may have been set by the person who created the document in the source application. the page size.) Note that many search engines use the title to describe the document in their search results list. or by the person who created the PDF document. the file name appears in the results list instead. (See About searching text. you cannot add to or edit this document information. The title. number of pages. and whether the document is tagged. A file's title is not necessarily the same as its file name. such as Microsoft Word or Adobe InDesign®.Description document property settings The Description panel shows basic information about the document. subject. You can search for these description items in Adobe Reader to find particular documents. The Advanced group box shows which PDF version the document is created in. In Adobe Reader. This information is generated automatically and cannot be modified.

Language specifies the default language used in the document.) Opening the file adds the associated index to the list of indexes that can be searched. (The autoindex is created in Acrobat. (See Searching across multiple Adobe PDF documents. (See Using a screen reader. Search Index displays the name of the autoindex associated with the file.) .Facing page layout. The base URL is not used if a link contains a complete URL address. Right Edge binding is useful for viewing Arabic or Hebrew text or vertical Japanese text.) This is for matching the reading direction (left to right or right to left) of text in the document. Prepress software uses this information to determine whether to apply trapping at print time.Advanced document property settings The Advanced panel shows PDF settings and reading options: q q q q q Base URL displays the base Uniform Resource Locator (URL) set for web links in the document. Binding affects how the pages are arranged side by side when you view them using the Continuous .) The Trapped menu indicates whether trapping is applied to the file. (See Setting the page layout and orientation.

3. Some updates are available using either method. Adobe Reader can download updates in the background when other web transactions. For example. such as email. If several versions of an update have been installed. To set updating preference options: 1. Only the updates and components appropriate for your platform and product are listed. Select an option to determine how to handle updates. 2. Adobe Reader can automatically check for critical updates and notifications once a month. Click OK to close the dialog box. Deselect Display Installation Complete Dialog if you don't want to be advised when updates are successfully installed. and then select Updates on the left side of the dialog box. Some updates are available if you open an Adobe PDF document that triggers the updating process. You can also use the Updates panel in the Preferences dialog box to determine how to handle updates. Click Update. Adobe Reader asks if you want to download the fonts. 6. a Summary Install Now dialog box lets you choose which updates to install. Choose Help > Check For Updates Now. When all the components have been downloaded. only the latest version appears in the Installed Updates dialog box. are inactive. . Other updates are available only from the Help menu. Click Installed Updates to view the names and descriptions of installed updates. 4. 5. where you must manually install them. To manually update components: 1. 3. 2. Click View Notifications to preview any notifications before deciding whether to update. and click Add or Reinstall to move them to the column on the right. Deselect Display Notification Dialog At Startup if you don't want to be advised about available updates when you start Adobe Reader. Choose Edit > Preferences (Windows) or Adobe Reader > Preferences (Mac OS). Depending on your preference settings. Select updates from the column on the left.Updating Adobe Reader Adobe Reader files and components can be updated in a variety of ways. In Windows. you should periodically check for updates manually by choosing Help > Check For Updates Now. If you select Do Not Automatically Check For Critical Updates. if you open a form that uses Asian-language fonts. you can minimize the download dialog box to a status bar icon.

0 New features overview Additional language support Filling in forms Reviewing and approving Document security and digital signatures File attachments Additional new features .What's New in Adobe Reader 7.

a new autosave feature guards against losing your work in case of a power failure. But Adobe Reader 7. . even while other web transactions are occurring. more tools and features are available to users of Adobe Reader. and attach PDF and non-PDF files to a PDF document. Language support has been extended. Depending on your preference settings. a Document Message Bar displays the additional tools required to work with the document. allowing you to save form data.0 software allows you to open and read any PDF document and fill in PDF forms. Adobe Reader can automatically download updates in the background. If you open a document that has these additional usage rights. sign documents.New features overview As with earlier versions of Adobe Reader. and new accessibility features make Reader even easier to use for motor. participate in email and browser-based document reviews.0 also offers significant new features and enhancements that greatly extend the flexibility of Adobe PDF documents.and vision-impaired users. the free Adobe Reader 7. If the creator of an Adobe PDF document has assigned it additional usage rights.

Forms entry. search. and print PDF documents that contain Central and Eastern European languages. you are prompted to install the appropriate language font kit using the Check For Updates Now command. comments. . If you open a document that requires the installation of additional fonts.Additional language support The extended language support in Adobe Reader 7. and digital signatures are also supported in these languages.0 allows you to view.

Reader also lets you spellcheck your entries.Filling in forms If a PDF form contains interactive form fields. PDF forms may contain bar code form fields that typically appear as a series of vertical bars with a unique set of characters underneath the bars. but the bars and characters of these interactive barcode fields change to encrypt the data that you've entered into other form fields in the PDF. . You can't manually enter data into the bar code form field. If the form author added special usage rights to the PDF document. you can fill in the form electronically and submit the form by email or over the web. you can also save the form data.

you may also be invited to participate in a workflow that requires approval from multiple branches of an organization. PDF documents are sent to participants in sequential order. and returning the document to the review initiator. (Only users of Acrobat 7. A comments tab gives you easy access to your own and other reviewers' comments.0. browser-based reviews are supported through Safari. you can review PDF documents via email or the web. A new Callout tool lets you create text box markups that point to specific areas of a PDF document. In the Asian (Traditional Chinese.) . You can add your comments as a file attachment.Reviewing and approving If the creator of the PDF document assigned additional usage rights. In this type of workflow. (In Mac OS. and Korean) version of Adobe Reader 7. adding comments.0 Professional can organize a tracked review.) You're provided with a Commenting toolbar and--if you're part of a tracked review--specific instructions for opening the document. And you can group markups so that your comments behave as a single comment. or record an audio comment if there's a microphone connected to the computer. Japanese. Simplified Chinese.

You can sign a PDF document only if the document includes additional usage rights assigned by the creator of the document.Document security and digital signatures With Adobe Reader 7. you may receive an Adobe PDF document with attachments that are bundled into a secure electronic envelope (eEnvelope) designed to protect documents during transit. . as well as maintain accountability by keeping track of who opens protected documents. When you open the eEnvelope. Acrobat 7.0. you can extract the file attachments and save them to disk.0 users can create Adobe PDF documents using security policies that can expire and revoke documents. You can only open these secure PDF documents if you have the necessary passwords or are on the list of approved recipients. The saved files are identical to the original file attachments and are no longer encrypted when saved.

edit attached files. you can attach files.0 users can attach non-PDF and PDF files or pages from files to their Adobe PDF documents. .File attachments Acrobat 7. A description of each attached file appears in the Attachments tab of the navigation pane. If you move one of these PDF documents. If the creator of the PDF file has assigned additional usage rights. the attached files or pages automatically move with the document. and save your edits.

If you disable this feature.and motor-impaired users. this wizard starts automatically the first time Adobe Reader detects assistive technology on your system. Find toolbar The Find toolbar provides a basic set of options for searching for text in the active Adobe PDF document. series of words. or other assistive technology. The first time you open Adobe Reader. Adobe Reader asks you how often to check for the availability of subsequent issues. A prepress service provider may create an ink alias if a document contains two similar spot colors and only one is required. Recover your work The Autosave feature guards against losing your work in case of a power failure by incrementally saving file changes to a specified location. When you subscribe to a digital periodical and download the first issue. .and motion-impaired users. you can experience high-quality 3D environments with realistic lighting and motion. for example. In Windows. Improved Help The Help system has been improved for vision. Updates Depending on your Updates preferences. The original file is not modified. (Autosave is available only for documents that have additional usage rights.Additional new features Adobe Reader 7. you can manually check for updates by choosing Help > Check For Updates Now. In Mac OS.0 Professional is required to embed 3D content. Subscribe to digital periodicals and journals Periodicals can be obtained in the same way as Digital Editions. a new Accessibility Setup Assistant makes it easy to change how PDF documents appear on-screen and how they're read by a screen reader. You can locate a word. you can start the wizard from a menu. Read Out Loud You can use the Read Out Loud feature to read form fields out loud as you tab through them. your system automatically is configured to use Adobe Reader to open PDF files in your browser. Spot colors aliased to other spot colors or to process colors are reflected directly in the open document.0 includes many other new and enhanced features to improve how you work.) View 3D content The 3D plug-in allows you to view and navigate embedded 3D content in PDF files. Set up for accessibility For vision. View PDF documents in the browser (Mac OS) Adobe Reader works automatically with Safari to make viewing Adobe PDF documents on the web easy. Now. Acrobat 7. or partial word. Overprint preview The Overprint Preview mode lets you see (on-screen) the effects of ink aliasing in the printed output. Adobe Reader can automatically check for critical updates and notifications. screen magnifier.

Looking at the Work Area About the work area Opening documents Navigating in documents Adjusting the view of documents Customizing the work area Setting preferences Viewing Adobe PDF documents in a web browser Working with non-English languages in Adobe PDF files .

About the work area The Adobe Reader window includes a document pane that displays Adobe PDF documents. Navigation pane (Bookmarks tab displayed) D. Document pane C. Status bar E. Toolbars at the top of the window and the status bar at the bottom of the window provide other controls that you can use to work with PDF documents. On the left side is a navigation pane that helps you browse through the current PDF document. You can also open a How To window on the right side with an overview of common tasks. How To window Related Subtopics: Using the navigation tabs Using context menus Using toolbars Selecting tools Using the Properties toolbar . Reader work area A. Toolbars B.

Click the tab name on the left side of the document pane. Click the triangle next to Options to open the menu. To show or hide tabs in the navigation pane: Do one of the following: q q q Move the pointer over the vertical bar that separates the document pane from the navigation pane. Click the triangle just above the scroll up arrow on the right to open the menu. 2. . click Options to open the menu. and then choose a command. and then choose the desired tab from the menu. . To close the menu without choosing a command. Click a tab to open the navigation pane. page thumbnails. Tabs are displayed in the navigation pane on the left side of the work area or in floating panels. and choose the command you want. At the top of the tab. and articles. a tab may not contain any content. Click the bar when the pointer icon changes to the Double Arrow icon Choose View > Navigation Tabs. The commands vary.Using the navigation tabs Tabs display such items as a document's bookmarks. depending on which tab is displayed. click anywhere outside the menu or press Esc. To choose a command from a tab Options menu: 1. Note: The creator of the Adobe PDF document may set the contents of the navigation tabs. You can also choose commands from the document pane menu. In some cases.

Right-click (Windows) or Control-click (Mac OS) to open the context menu. bookmark. Position the pointer over an item in the work area. For example. you can right-click (Windows) or Control-click (Mac OS) the toolbar area to display a context menu that contains toolbar options and the most commonly used toolbars. . and then choose the command you want. toolbar. 2. such as a comment. or document page.Using context menus Adobe Reader provides context-sensitive menus that display commands for the particular item under the pointer. To choose a command from a context menu: 1.

Zoom toolbar D. and then select the toolbar you want to show or hide. File toolbar B. Hold the pointer over the gripper bar on the left edge of a toolbar to see the name of the toolbar. Rotate View toolbar E. choose View > Toolbars > Hide Toolbars. A check mark next to the toolbar name indicates that the toolbar is displayed. and choose Show [toolbar name] Toolbar. . some of which appear by default and some of which are hidden.Using toolbars The Adobe Reader toolbar area includes a set of toolbars. Right-click (Windows) or Control-click (Mac OS) the toolbar area. Choose Show Toolbars to display them again. For information on changing the appearance and position of toolbars. Tasks toolbar Hold the pointer over the tool to see the name of the tool. see Customizing the work area. To hide all toolbars. and then select the toolbar you want to show or hide. Toolbars open by default A. Choose View > Toolbars > Reset Toolbars to display the default set of toolbars. Basic toolbar C. To show or hide toolbars: Do any of the following: q q q q q Choose View > Toolbars. select the appropriate topic. Choose Tools.

(See About Adobe PDF documents with additional usage rights. Note: You may notice that certain tools.) To select the Hand tool temporarily. click the related tool or the triangle next to it and choose Expand This Button. To replace a visible tool with a hidden tool. When you open a document with additional usage rights.) To select a tool: Do one of the following: q q q q q q q From the Tools menu. Click the triangle next to a tool to open a hidden group of tools. the tools that you need to work with the document are added to the work area. To collapse the hidden tools. However. you can select a number of other helpful tools from the toolbars. (See Keys for selecting tools. and then drag to the tool you want. click the left-pointing arrow to the right of the expanded button. without deselecting the current tool. you should use the Hand tool when browsing through PDF documents. hold down the spacebar. To display hidden tools alongside the other tools. choose the toolbar name. .Selecting tools As a general rule. click the tool. To select the Zoom In tool temporarily. such as commenting tools. and click the name of the hidden tool. press Ctrl (Windows) or Command (Mac OS) and hold down the spacebar. hold down the mouse button on either the related tool or the triangle next to the related tool until the additional tools appear. To select a hidden tool. To select a visible tool in a toolbar. or press the appropriate keystroke. click the related tool or the triangle next to it until the additional tools appear. and then choose the tool. are available in some documents but not in others.

Using the Properties toolbar The Properties toolbar is especially useful when you open a document with additional usage rights. and choose Properties. right-click (Windows) or Control-click (Mac OS) the object. When the Properties toolbar is displayed. if you select a note comment. 2. For example. q Right-click (Windows) or Control-click (Mac OS) the toolbar area. it appears by default as a floating toolbar. Select the object. The item selected in the document pane determines the contents of the Properties toolbar. Do one of the following: q Choose View > Toolbars > Properties Bar. . If you want to change properties other than those listed on the Properties toolbar. the Properties bar displays the properties of the note. To show or hide the Properties toolbar: 1. such as a note comment. and choose Properties Bar from the context menu. you can dock it next to the other toolbars by dragging it into the toolbar area. that contains the properties you want to edit. If you prefer.

) Double-click the PDF file icon in your file system. The creator of the PDF document may have enabled additional usage rights that let you participate in a document review. If double-clicking the icon in Mac OS does not open the document. For example. or if you're restricted from using certain features. The bottom left corner of the status bar displays icons that represent the special status. the document has a special status or special features. Do one of the following: Choose File > Open. pdf. and work on your PDF documents. You can click any of these to view the document status. (See Reading documents in Full Screen view. choose a previously opened document's file name. fill in forms. a document might open to a particular page or at a particular magnification. q (Windows) From the File menu. command bar. from within a web browser. For example. In this case. (See Viewing Adobe PDF documents in a web browser. PDF documents usually have the extension . Note: In Mac OS. use the Adobe Reader toolbars to print. or by pressing Ctrl+L (Windows) or Command+L (Mac OS). q (Mac OS) Choose File > Open Recent File. the toolbar. you might not be able to open a PDF document created in Windows by double-clicking the icon. search. and then choose the document's file name. and sign documents. For information on opening documents to which security has been applied. q If more than one document is open.Opening documents You can open an Adobe PDF document from your email application. If the Document Message Bar appears when a PDF document is opened. If a document is encrypted. see About security. If you're having trouble opening a PDF document. (See About Adobe PDF documents with additional usage rights. select one or more file names. Related Subtopics: Saving Adobe PDF documents . because the menu commands may apply to the browser and not to the PDF document. You can click this button to move between open documents. you may not be able to open it without permission from the person who created the document. you can switch between documents by choosing the document name from the Window menu. from your file system. or click the Open button in the toolbar. The initial view of the PDF document depends on how its creator set the document properties. In Windows. contact the author of the PDF document. 2. or by choosing File > Open in Adobe Reader. use File > Open in Adobe Reader. menu bar. or drag the PDF file icon into the Adobe Reader window. if your preferences are set this way.) To open a PDF document from within Adobe Reader: 1. You can exit Full Screen view by pressing the Esc key. To open a PDF document from outside Adobe Reader: Do one of the following: q q q Open the PDF attachment from within an email application. Adobe Reader places a button for each open window on the Windows taskbar. or it may include additional usage rights. In most email applications. you can double-click the attachment icon to open the document. If a document is set to open in Full Screen view. restricted or certified documents may prevent you from printing a file or copying information to another application. you may need to enter a password to open it.) When someone sends you a restricted PDF document. it may be certified or signed. create comments. and window controls are not visible. The PDF document may open within your web browser. q Drag the PDF file into the Adobe Reader window. and click Open. Click the PDF file link in your web browser. In addition. In the Open dialog box.

You can save the file only in PDF format. Choose File > Save As to save changes to a new file. Your file is saved with the . you can also save the contents of a PDF document in text format. In the Save As Text dialog box.txt extension. and digital signatures: Do one of the following: q q Choose File > Save to save changes to the current file. or if the creator of the document enabled additional usage rights. To save a copy of an Adobe PDF document: 1. enter the file name and location. you can only use the Save A Copy command. you are advised what privileges have been assigned when you open the document. If a document contains additional usage rights. Choose File > Save As Text. or other assistive technology. form field entries. . Adobe Reader automatically saves your work every 5 minutes. or digital signatures that you have added to a document. You change how often Adobe Reader saves your work in the General Preferences.Saving Adobe PDF documents You can save a copy of an Adobe PDF document. To save comments. (See About Adobe PDF documents with additional usage rights. This allows you to easily reuse the text from a PDF document and to use the content with a screen reader. and click Save.) If the file permissions allow it. and click Save. Choose File > Save A Copy. In the Save A Copy dialog box. entries in form fields. When you are working on a document to which additional usage rights have been assigned. you can save comments. enter the file name and location. Note: This command appears only in the full version of Adobe Reader. Note: If you are viewing a document with additional usage rights in a browser. 2. screen magnifier. To save an Adobe PDF document as a text file: 1. 2.

thumbnail pages.Navigating in documents You can navigate in Adobe PDF documents by paging through them or by using navigational tools such as bookmarks. Related Subtopics: Paging through documents Retracing your viewing path Navigating with bookmarks Viewing layers Navigating with page thumbnails Navigating with reviewer comments Navigating with links Navigating documents with file attachments Reading article threads . and links. You can also retrace your steps through documents to return to where you started.

click the Go To Previous View button or the Go To in q . To use the Navigation toolbar: 1. Press Esc to stop scrolling. if the first page of an 18-page chapter begins numbering at 223. 2. 2. and click OK. To retrace your viewing path. and keyboard shortcuts for paging through a PDF document. the numbering might appear as 223 (1 of 18). and press Enter or Return to go to that page. click the Next Page button or the Previous Page button on the status bar. Drag the vertical scroll bar until the number of the page you want to jump to appears. For information on turning on and off logical page numbers. Next View button If you are in Fit Page view and the page layout is set to single page. To automatically scroll through a document: 1. see About keyboard shortcuts.Paging through documents The navigation controls in the status bar at the bottom of the window provide a quick way to navigate through documents. Next Page button E. or choose View > Go To > Next Page or Previous Page. type the page number to jump to. Go To Previous View button G. To jump to a page by its number: Do one of the following: q q q Choose View > Go To > Page. and then choose Navigation. You can double-click inside the parentheses. Previous Page button C. you can use menu commands. either choose View > Toolbars > Navigation or rightclick (Windows) or Control-click (Mac OS) the toolbar area. the page position may appear in parentheses in the status bar. see Page Display preferences. Note: If your document's page numbers are different from the actual page position in the PDF file. To go to the next or previous page. Current page D. First Page button B. If the Navigation toolbar isn't open. Select the current page number in the status bar. Click the buttons to move forward or backward through your document. click the First Page button or the Last Page button the status bar. . Choose View > Automatically Scroll. In addition. type the page number.) To learn shortcut keystrokes for paging through documents. (See Setting the page layout and orientation. Last Page button F. or choose View > Go To > First Page or Last Page. press the Up Arrow or Down Arrow key to move up or down a page. and press Enter or Return. Navigation controls A. the Navigation toolbar. For example. Go To Next View button To go to another page: Do one of the following: q q q To go to the first or last page. change the page-position number.

These commands open the other PDF documents if the documents are closed. Click the Go To Previous View button . and then choose Navigation. Right-click (Windows) or Control-click (Mac OS) the toolbar or the Go To area. choose View > Go To > Previous Document or Next Document. The Next View command is available only if you have chosen Previous View. use options on the Navigation toolbar to move between views. choose View > Go To > Previous View or Next View. you can retrace your path back to where you started. To retrace your viewing path: Do one of the following: q q To retrace your path within an Adobe PDF document. If you're viewing the PDF document in a browser.Retracing your viewing path After you have navigated through documents. Next View button To retrace your viewing path through other PDF documents. q .

The creator of the Adobe PDF document determines which bookmarks appear. click the Bookmarks tab to display the list again. Bookmarks tab A. and make sure that Hide After Use is not selected. or choose View > Navigation Tabs > Bookmarks to display bookmarks. Bookmarks appear in the navigation pane. Click the minus sign (-) next to a bookmark to hide its children. Bookmarks tab B. Expanded bookmark C. click the Options menu at the top of the Bookmarks tab. 2. Click to display bookmark Options menu. click the bookmark. To browse using a bookmark: 1. To jump to a topic using its bookmark. Note: Clicking a bookmark might perform an action instead of taking you to another location. Click the Bookmarks tab on the left side of the window. . Click the plus sign (+) next to a parent bookmark to expand it.Navigating with bookmarks Bookmarks provide a table of contents and usually represent the chapters and sections in a document. If the list of bookmarks disappears when you click a bookmark. It depends on how the bookmark was defined. If you want the Bookmarks tab to always remain open after you click a bookmark.

. All layers are visible. B. and hidden when the eye icon is absent. When such documents are exported to Adobe PDF. From the Options menu in the Layers tab. these layers appear in the Layers tab.Viewing layers Some applications. such as Adobe InDesign. regardless of the settings in the Layers Properties dialog box. Click the Layers tab on the left side of the window. q Choose Reset To Initial Visibility to reset layers to their default state. The layer's visibility cannot be changed. You cannot change layer visibility using the eye icon until you toggle this command off. do any of the following: q Choose List Layers For All pages to show every layer across every page of the document. This setting temporarily overrides the settings in the Layer Properties dialog box. q Choose Apply Layer Overrides to display all layers. 3. This option affects all optional content in the PDF document. Layers tab A. You cannot create layers in Adobe Reader. Eye icon indicates a displayed layer. even layers that are not listed in the layers tab. allow layers to be added to documents. AutoCAD. To view layers: 1. A layer is visible when the eye icon is present. q Choose List Layers For Current Page to show layers only on the currently visible page. and Visio. you can examine layers and show or hide the content associated with each layer by using the Layers tab in the navigation pane. Hidden layer You can select or copy content in a layered Adobe PDF document using the Select tool or the Snapshot tool. A Lock icon in the Layers tab indicates that a layer is for information only. Click the empty box to show a hidden layer's content. 2. or choose View > Navigation Tabs > Layers. However. Click the eye icon to hide a layer's content.

You can use thumbnails in the Pages tab to change the display of pages and to go to other pages. To jump to another page. (See Magnifying and reducing the view.Navigating with page thumbnails Page thumbnails provide miniature previews of document pages. You can resize this box to change the zoom percentage. Click the Pages tab on the left side of the window. click the page's thumbnail.) To browse using page thumbnails: 1. 2. . or choose View > Navigation Tabs > Pages to display the Pages tab. The red pageview box in the page thumbnail indicates which area of the page appears.

Navigating with reviewer comments To view a list of comments in a PDF document. (These buttons are unavailable if no comment is selected.) The page on which the selected comment is located appears in the document pane. and the selected comment scrolls into view. click the Comments tab on the left side of the document window. To go to the page where another comment is located. To browse through the comments. or or the Previous button to go to the next or previous click the Next button comment. click a comment in the list. simply click the comment in the list. .

Links take you to another location in the current document. (The hand has a "W" if the link points to the web. Position the pointer over the linked area on the page until the pointer changes to the hand with a pointing finger. to other documents. The PDF document creator determines what links look like in the PDF document. or to websites. Note: If you have not downloaded the full version of Adobe Reader.Navigating with links Clicking a link in a PDF document is like clicking a link on a website. Clicking a link can also open file attachments. see Setting Multimedia preferences. and sound clips. 2. Select the Hand tool . you cannot play media clips. Note: Some links work correctly only if the Automatically Detect URLs From Text option is selected in the General preferences. . movies.) Then click the link. To play these media clips. For information on changing multimedia preferences. and play 3D content. To follow a link: 1. you must have the appropriate hardware and software installed.

the Attachment icon status bar at the bottom of the Adobe Reader window.Navigating documents with file attachments The creator of a PDF document can attach PDF and non-PDF files to the document. edit the file attachments and save your changes to the file attachment.) . (See Opening and saving attachments. Attached files are listed in the Attachments tab in the navigation pane. You can open these files for viewing. If you appears in the open a PDF document that has files attached.

in the same way as articles skip pages in traditional newspapers and magazines. When you read an article.Reading article threads Articles are electronic threads created by the PDF creator that lead you through a document. Press Return. the pointer changes to the end-article pointer . When you reach the end of the article. press Enter or Return or click. q To go backwards through the document. To read an article: 1. q 3. the page view zooms in or out so that the current part of the article fills the screen. The pointer changes to the follow-article pointer . An article typically begins on one page and continues on a different page later in the document. Then double-click the article's icon to start reading the article. or press Shift+Return. Note: You cannot open the Articles tab if you are viewing the PDF document inside a browser. one page at a time. Ctrl-click (Windows) or Option-click (Mac OS) in the article. and then click anywhere in the article to start reading it at that point. Do one of the following: q Choose View > Navigation Tabs > Articles to open the Articles tab. or click to return to the view displayed before you started reading the article. Do any of the following to navigate through the article: q To go to the next page in the article. Shift-click in the article. 2. . q To go to the beginning of the article. Select the Hand tool .

including simple tools. such as Zoom In and Zoom Out. You can also adjust the view by rotating pages and determining whether you'll see one page at a time or a continuous flow of pages. Related Subtopics: Adjusting the page position Magnifying and reducing the view Setting the page layout and orientation Reading documents in Full Screen view Reading documents in read mode . and more advanced tools.Adjusting the view of documents Adobe Reader provides tools that help you adjust the view of your Adobe PDF documents.

Adjusting the page position Use the Hand tool to move around the page so that you can view all the areas of it. 2. q If the page is zoomed in to a high magnification. Moving an Adobe PDF page with the Hand tool is like moving a piece of paper on a desk with your hand. drag the page left or right to view a different area. . Do either of the following: q Drag the page up or down. To adjust the page position: 1. Select the Hand tool.

Zoom In button To increase or decrease magnification: Do one of the following: q Click the Zoom In button or the Zoom Out button percentage from the toolbar menu. q When the Zoom In tool is selected. Fit Width button C. When you're finished zooming. and press Enter or Return. Click the Pages tab on the left side of the window to view the page thumbnails. type a new percentage. To change the magnification level using a page thumbnail: 1.Magnifying and reducing the view The toolbar and status bar offer several methods for magnifying the view of PDF documents. If your mouse has a mouse wheel. To resize the page to fit the width of the window. q To see keyboard shortcuts for resizing the document. in the toolbar. choose View > Fit Page. Click the magnification percentage area in the toolbar. you can roll it forward to zoom in or backward to zoom out. open the View menu and notice the shortcuts for each command. or drag down to zoom out from that location. use the Zoom In tool to draw a rectangle. To return a page to its actual size: Choose View > Actual Size. Drag the corner of the box to reduce or expand the view of the page. and then position the pointer over the lower right corner of the page-view box until the pointer changes. A page-view box in a page thumbnail indicates the area of the page currently showing in the document pane. 2. or click the Actual Size button on the toolbar. Each thumbnail represents a page. choose View > Fit Visible. To resize a page to fit the window: Do one of the following: q q To resize the page to fit entirely in the window. choose View > Fit Width. With either zoom tool. To zoom in on a specific area. Zoom In tools B. Part of the page may be out of view. Magnification options on toolbar A. The actual size for a PDF page is typically 100%. but the document may have been set to another magnification level when it was created. button To resize the page so that its text and images fit the width of the window. From the Zoom menu in the toolbar. Part of the page may be out of view. choose the Zoom In tool or the Zoom Out tool . q q The Zoom In and Zoom Out tools let you change the document's magnification. hold down Ctrl or Command to zoom in. or select a magnification q q From the Zoom menu in the toolbar. . Zoom menu D. or click the Fit Page button on the toolbar. When the Zoom Out tool is selected. select the Dynamic Zoom tool . hold down Shift to use the Dynamic Zoom tool. you can hold down Ctrl (Windows) or Option (Mac OS) while clicking or dragging to zoom out. you may want to select the Hand tool. The Dynamic Zoom tool lets you zoom in or out by dragging the mouse or mouse wheel up or down. 3. or click the Fit Width on the toolbar. and then drag up to zoom in to the area where you begin dragging. and then click the page. Locate the thumbnail for the current page.

Facing. You can use the following page layouts when viewing Adobe PDF documents: q q q q Single Page displays one page in the document pane at a time. not its actual orientation. choose View > Fit Page to display the document in the current page layout. In Single Page layout. Continuous. the first page appears on the right to ensure proper display of two-page spreads.Facing. the Continuous button . the Continuous . In other layouts. and Facing layouts compared For information on determining how pages are arranged when you use Continuous . Continuous . To rotate the page view: Choose View > Rotate View > Clockwise or Counterclockwise. Single Page. or the Facing button in the status bar. Facing arranges the pages side by side. . Do one of the following: q Choose View > Page Layout.Facing.Setting the page layout and orientation Changing the page layout is especially useful when you want to zoom out to get an overview of the document layout. q Click the Single Page button . This changes the view of the page.Facing button . Continuous . or Continuous . Continuous arranges the pages in a continuous vertical column. Select All selects all text in the PDF document. and the change in view cannot be saved. If a document has more than two pages. displaying only one or two pages at a time. To set page layout: 1. see Viewing document properties. You can change the view of a page in 90-degree increments. and then choose Single Page.Facing arranges the pages side by side in a continuous vertical column. choosing Edit > Select All selects all text on the current page. If necessary. Continuous. 2.Facing layout.

the menu bar. The pointer remains active in Full Screen view so that you can click links and open notes. Press Shift+Return or the Up Arrow or Left Arrow key to page backward through the document. To page through the document. if Escape Key Exits is selected in the Full Screen preferences. You can use keyboard shortcuts for navigational and magnification commands and the Full Screen preferences let you display a navigation bar in Full Screen view. or press Ctrl+L (Windows) or Command+L (Mac OS). command bar. and window controls are hidden. sometimes with automatic page advancement and transitions. A document creator can set a PDF document to open in Full Screen view. you can also click the Exit Full Screen button . Press Enter or Return or the Down Arrow or Right Arrow key to page through the document. status bar. toolbar. click the screen displaying the page in Full Screen view. Full Screen view is often used for presentations. or you can set the view for yourself. Adobe PDF pages fill the entire screen.Reading documents in Full Screen view In Full Screen view. . (See Full Screen preferences. the Full Screen view of a page may appear on only one of the monitors. To exit Full Screen view: Press Esc.) To read a document in Full Screen view: Click the Full Screen View icon on the status bar at the bottom left of the Adobe Reader window. Note: If you have two monitors installed. If the full screen navigation bar appears.

After you click the Hide Toolbars button. Click the tools menu to select a tool. For information on using the Hand tool. for the Select tool.Reading documents in read mode The read mode is designed to give you a clean work area for when you're simply reading to retain the menu bar and the PDF documents. . To exit Read Mode. and images. see Adjusting the page position. Click the Hide Toolbars button navigation pane and move a limited selection of tools to the status bar at the bottom of the work area. a tools menu and zooming features appear to the right of the Hide Toolbars button. tables. see Magnifying and reducing the view. click the Show Toolbars button. see Copying text. for the zoom tools.

Moving a section of tools from the toolbar area To lock or unlock the position of toolbars: Choose View > Toolbars > Lock Toolbars. To show or hide tool labels: Do one of the following: q q Choose View > Toolbars > Show Button Labels > [option]. click the tab name at the top of the window. The separator bars disappear when toolbars are locked. To change the display of a navigation tab: Do one of the following: q q q q To change the width of the navigation pane. drag the tab from the navigation pane to the document pane. which is located at the left edge of a toolbar. select Default Labels. drag the tab to the floating panel or the navigation pane. Note: Tool labels are turned off selectively. or you can drag the toolbar into the document pane to create a floating toolbar. To show it again. To dock toolbars: Choose View > Toolbars > Dock All Toolbars to expand and dock all floating toolbars in their default location in the toolbar area. If necessary. drag the toolbar by the separator bar. To collapse a floating panel to show only the tabs. Click the tab name again to return the panel to its full size. and select General. when space in the toolbar area becomes limited. For example. press F9. choose View > Menu Bar. To show or hide the menu bar: To hide the menu bar.You can move the toolbar within the toolbar area. and toolbar labels are hidden selectively to save space. You can drag the bar back to its original location. drag its right border. To return toolbars to their default configuration: Choose View > Toolbars > Reset Toolbars. or No Labels. To move a tab to its own floating panel.Customizing the work area You can change the appearance of the work area to better suit your working style. For Show Tool And Property Button Labels. Click OK. Note: Lock Toolbars only locks the position of toolbars in the toolbar area. Floating toolbars are not locked in position. To move a tab to an existing floating panel or to the navigation pane. Choose Edit > Preferences (Windows) or Adobe Reader > Preferences (Mac OS). To move a toolbar: Do one of the following: q q To move a toolbar in the toolbar area. The work area that you create becomes the default work area on your system until you change it. regardless of preference settings. All Labels. the toolbar area expands to three lines. drag the toolbar by its title bar. you can change the appearance and location of toolbars and the navigation pane and lock their position on the desktop. . To move a floating toolbar to any other location.

Setting preferences

You can use the Preferences dialog box in Adobe Reader to define a default page layout and customize your application in many other ways. These preferences control the application on your system; they are not associated with a particular Adobe PDF document. To set preferences: 1. Do one of the following: q Choose Edit > Preferences (Windows) or Adobe Reader > Preferences (Mac OS). q Choose Preferences from the document pane menu. 2. In the Preferences dialog box, select one of the preference categories from the list at the left. 3. Select preference options for that feature, and then click OK. Click Cancel to leave the settings unchanged. Related Subtopics:
Setting preferences for visually impaired users Preference categories Startup preferences Page Display preferences General preferences Full Screen preferences Setting Multimedia preferences

Setting preferences for visually impaired users

Vision- and motor-impaired users can use the Accessibility Setup Assistant to change the way that PDF documents appear on-screen and how they're read by assistive technology. (See Setting accessibility preferences.) Single-key accelerators and keyboard shortcuts make document navigation simpler. For common keyboard shortcuts, see About keyboard shortcuts.

Preference categories

You set the preference options by category. 3D Sets preferences for viewing 3D files. This preference is available in full version of Adobe Reader. Accessibility Sets preferences for making Adobe PDF documents easier to access for vision- and motion-challenged users. (See Setting accessibility preferences.) Forms Sets preferences for the appearance and functionality of forms. (See Setting Forms preferences.) Full Screen Sets preferences for navigation, transitions, and mouse behavior when documents are viewed in full screen mode. (See Full Screen preferences.) General Sets miscellaneous preferences, including display and text and image selection preferences. (See General preferences.) Identity Sets preferences for personal information used for authorship and digital signatures. International Sets the language used in Adobe Reader or lets you choose the language each time you start Adobe Reader. You can control the default paragraph direction and turn on options for right-to-left languages. Internet Sets web browser and Internet connection options. You can set preferences to check your default browser settings for compatibility with the application each time the application starts, and you can choose a connection speed that is used by the multimedia plug-in. This is also where you set your Internet connection setting. (For more information on setting up Adobe Reader as a helper application in Windows, see Viewing Adobe PDF documents in a web browser.) JavaScript Sets preferences for enabling JavaScript. To access the JavaScript Reference Guide, go to http://partners.adobe.com/ans/developer/acrosdk/main.html (English only) on the Adobe website. Multimedia Sets the preferred media player to play 3D content, movies, and sound clips, as well as other multimedia options. (See Setting Multimedia preferences.) Page Display Sets options that define the page display, including smoothing text, line art, and images, as well as determining whether CoolType is used. Smoothing the edges of text and monochrome images minimizes the contrast between the background and the text or image, which sometimes improves the quality of the display on-screen, especially with larger text sizes. CoolType lets you adjust text display to work optimally with your monitor. (See Page Display preferences.) Reading Sets read-out-loud options, such as pitch, volume, and speed, for speech used in voice delivery, as well as reading order and screen reader options. (See Setting Reading preferences.) Search Sets preferences for index-based searches and fast find. (See Setting Search preferences.) Security Sets the preferred security handler and the preferences for creating and managing digital signatures and their appearance. (See Setting Digital Signature preferences.) Spelling Sets preferences for the spell checker and determines whether spelling is checked during typing. (See Setting Spelling preferences.) Startup Sets preferences for opening the application and opening documents. (See Startup preferences.) Trust Manager Sets permissions for trusted entities. (See Setting Trust Manager preferences.). Units Sets the page units. Updates Defines how to check for software updates. (See Additional new features.)

Startup preferences

The Startup panel of the Preferences dialog box defines how documents open and how the application starts. It includes the following options: Maximum Documents In Most-Recently Used List Sets the maximum number of documents listed in the File menu (Windows) or when you choose File > Open Recent File (Mac OS). The default is five for Windows and nine for Mac OS. Reopen Documents To Last Viewed Page Determines whether documents open automatically to the last viewed page within a work session. Use Page Cache Places the next page in a buffer even before the current page is viewed to reduce the amount of time required to page through a document. Allow Layer State To Be Set By User Information Allows the author of a layered PDF document to specify layer visibility based on user information. Display The Document Status Dialog When These Status Items Appear Determines which documents automatically show a status dialog box when they are opened. Display Splash Screen Determines whether the application splash screen appears each time the application starts. Use Only Certified Plug-ins Ensures that only Adobe-certified third-party plug-ins are loaded. Show Messages And Automatically Update Relates to the message bar at the top right of the Adobe Reader window.

Page Display preferences

The Page Display panel of the Preferences dialog box includes the following options for the appearance of pages: Default Page Layout Sets the page layout used for scrolling when you first open a document. Automatic uses the document setting. Display Large Images Displays large images. If your system is slow to display image-intensive pages, you may want to make sure that this option is not selected. Display Page To Edge Eliminates the thin white border that appears around the edge of Adobe PDF pages created by some applications. If you do not select this option, pages print with a white border, as defined by the printer driver. Display Transparency Grid Displays a grid behind transparent objects. Use Logical Page Numbers Enables you to use the Number Pages command to display Adobe PDF page numbering that matches the numbering printed on the pages. A page's number, followed by the page position in parentheses, appears in the status bar and in the Go To Page and Print dialog boxes. For example, if the first page in a document is numbered "i", it might appear as "i (1 of 10)". If this option is not selected, page numbering information in documents is ignored and pages are numbered using arabic numbers starting at 1. Selecting this option should alleviate most cases of unexpected Go Back behavior in your web browser. Use CoolType Adjusts text display to work optimally with your monitor. Overprint Preview Turns overprint preview on or off. The Overprint Preview mode lets you preview (onscreen) the effects of ink aliasing in the printed output. A printer or service provider may create an ink alias if a document contains two similar spot colors and only one is required, for example. Smooth Text, Line Art, and Images Select whether to smooth text, line art, or images. The default is to smooth both text and images. Use Greek Text Below Displays text below the designated point size as gray lines (or greeked text) to speed display time. Use System Setting Uses the system settings for monitor resolution. Custom Resolution Sets the monitor resolution. Default Zoom Sets the magnification level for PDF documents when they are first opened. This value overrides document settings. Automatic uses the setting of the PDF document. Max Fit Visible Zoom Sets the maximum magnification level for the fit visible view and for viewing articles.

the current document is not closed when you click a link to the open document. Column Selection Margin Size Sets the distance. Select Tool Options Determines the selection order of text and images. you cannot select columns. . Text Selection Margin Size Sets the distance. Note: To override this setting. This option is available only for documents with additional usage rights. Use Fixed Resolution For Snapshots Sets the resolution used to copy the image captured with the Snapshot tool. that the Select tool has to be from the text selection margin before it switches from text selection to column selection. a new window opens each time you click a link to a different document.General preferences The General panel of the Preferences dialog box provides the following preference options: Automatically Save Document Changes To Temporary File Every Determines how often Reader automatically saves changes to an open document. You can click this button to move between open documents. Use Single Key Accelerators To Access Tools Enables you to select tools with a single keystroke. minimizing the number of windows open. that the Select tool has to be from text before it changes to a text selection pointer. If you set the value at 0 pixels.You can set the value from zero to thirty pixels. Enable Print Preview Controls the display window in the Print dialog box that shows how the PDF will print. in pixels. This is off by default. Emit Passthrough PostScript When Printing Enables PostScript XObjects in the PDF file to be emitted when that PDF file is printed to PostScript® printer. in pixels. You can set the value from zero to thirty pixels. Turning this off speeds up the Print dialog box display. Open Cross-Document Links In Same Window Closes the current document and opens the document being linked to in the same window. If the document being linked to is already open in another window. Enable Text Selection For The Hand Tool Enables the Hand tool to automatically function as the Select tool when it hovers over text in an Adobe PDF document. press Ctrl (Windows) or Option (Mac OS) when clicking a link. whether selected or deselected. If you do not select this option. Save As Optimizes For Fast Web View Restructures a PDF document for page-at-a-time downloading from web servers. Show Documents in Taskbar Turns on or off the feature that adds a button to the Windows taskbar for each document open in Adobe Reader. Disable Edit Warnings Disables warning boxes that would normally open when you delete items in a PDF document. Automatically Detect URLs From Text Specifies whether web links that weren't created with Acrobat are automatically identified in the PDF document and become clickable links.

. Mouse Cursor Specifies whether to show or hide the pointer. you can exit by pressing Ctrl+L (Windows) or Command+L (Mac OS). Advance Every Specifies whether to advance automatically from page to page every set number of seconds. Right Click To Go Back One Page Lets you page through an Adobe PDF document by clicking. Show Navigation Bar Shows a minimal navigation toolbar whenever Adobe Reader is running in Full Screen view. returning to the first page after the last. Shift+Return (to go backward). Default Transition Specifies the transition effect to display when you switch pages in Full Screen view and no transition effect has been set for the document being viewed. You can page through a document using mouse or keyboard commands even if automatic paging is selected. You can also page through a document by pressing Return. Background Color Specifies the window's background color in Full Screen view. you can select a color from the system color palette. This option is typically used for setting up kiosk displays. If you choose Custom. or the arrow keys. Loop After Last Page Lets you page through a PDF document continuously. Ignore All Transitions Removes transition effects from presentations that you view in Full Screen view. Left Click To Go Forward One Page.Full Screen preferences The Full Screen panel of the Preferences dialog box provides the following navigation and appearance options when an Adobe PDF document is being viewed in Full Screen view. Escape Key Exits Lets you exit Full Screen view by pressing the Escape key. If this option is not selected.

select which special features are allowed to be played. Choose Edit > Preferences (Windows) or Adobe Reader > Preferences (Mac OS). For example. some movie clips include subtitles. and then select Multimedia on the left side of the dialog box. From the Preferred Media Player menu. To change multimedia preferences: 1. You can determine whether these items appear when the movie is played in your Adobe PDF document. The menu displays currently installed players.Setting Multimedia preferences You can select the preferred media player to play sound and movie clips. For information on setting multimedia preferences for trusted documents. determine whether the Player Finder dialog box appears. Under Accessibility Options. and set multimedia accessibility options for visually impaired users. dubbed audio. select an option to determine the player that will play the media clip. 3. 2. or supplemental text captions. specify the preferred language for the media in case multiple languages are available. see Setting Trust Manager preferences.) . and then click OK.

Allow Speculative Downloading In The Background Allows a PDF document to continue downloading from the web. If you want the entire PDF document to continue downloading in the background while you view the first page of requested information. To use Adobe Reader as a helper application: 1. Internet Settings Click to set up your Internet connection. form submittal in a browser. If this optionis not selected.Viewing Adobe PDF documents in a web browser Adobe Reader makes viewing Adobe PDF documents on the web easy. Deselect Display PDF In Browser. If this option is not selected. and click OK. is initiated in Adobe Reader. Allow Fast Web View Downloads PDF documents for viewing on the web one page at a time. Follow the prompts. PDF documents open in a separate Adobe Reader window. or you can set up Adobe Reader to work separately as a helper application so that when you open or download PDF documents from the web they open in a separate Adobe Reader window. This setting is also used by the multimedia plug-in. You can view PDF documents in your browser. and then click OK. or search highlighting on the web. If you set your preferences to start Adobe Reader as a separate application outside your browser and automatically open linked PDF documents in Adobe Reader. Set the following options. Downloading in the background stops when any other task. also select Allow Speculative Downloading In The Background. To set browser and Internet preferences: Choose Edit > Preferences (Windows) or Adobe Reader > Preferences (Mac OS). you cannot use Fast Web Viewing. Choose Edit > Preference (Windows) or Adobe Reader > Preferences (Mac OS). or consult your ISP provider if you need help. the entire PDF file downloads before it appears. Connection Speed Choose a connection speed from the menu. Display PDF In Browser Displays any PDF document opened from the web inside the browser window. 2. even after the first requested page appears. Related Subtopics: Viewing in a browser in Windows Viewing in a browser in Mac OS . such as paging through the document. and select Internet. and select Internet in the left pane.

or America Online 9. For example. you may need to use the tools and commands in the Adobe Reader toolbar rather than the browser toolbar or menu bar. (In Internet Explorer.1 or later. Because keyboard commands may be mapped to the web browser. Netscape Navigator 7.Viewing in a browser in Windows You can view the PDF document in the web browser if you are using Internet Explorer 5.5 or later. and Edit > Find on the Internet Explorer toolbar. to print a PDF document. you need to use the Print button in the Adobe Reader toolbar rather than choosing File > Print in the browser.0 or later. some Adobe Reader shortcuts may not be available. Similarly.) . Edit > Copy. you can choose File > Print.

2.3 or later to make viewing Adobe PDF documents on the web easy. Similarly.Viewing in a browser in Mac OS Adobe Reader works automatically with Safari version 1. The first time you open Adobe Reader.3 or later and Mac OS 10. When you view PDF documents in your browser. Note: Be sure that Safari is not running the first time you start Adobe Reader. you need to use the Print button in the Adobe Reader toolbar rather than the Print command in the browser. to print a PDF document. your system automatically is configured to use Adobe Reader to open PDF files in your browser. some keyboard commands may not be available because they are mapped to the web browser. . Adobe Reader does not add any tools or menus to the Safari toolbar and menu bar. you may need to use the tools and commands in the Adobe Reader toolbar rather than the browser toolbar or menu bar. For example.

and Eastern European-language Adobe PDF files . You can also use these languages when you fill in forms. and apply digital signatures. and print PDF documents that contain Asian (Traditional and Simplified Chinese. Central and Eastern European. add comments. search. Japanese. and Korean).Working with non-English languages in Adobe PDF files Adobe Reader lets you view. and Cyrillic text. Related Subtopics: About Asian-language Adobe PDF files About Central.

.About Asian-language Adobe PDF files This section covers managing Asian-language PDF files on a non-Asian-language system. Japanese. On Mac OS. and Korean text. If you try to open a PDF file for which you don't have the correct language font kits installed. application and system support for Asian text is automatic. you need to have language font kits for both the application and your system. Almost all of the Adobe Reader features are supported for Traditional and Simplified Chinese. you are automatically prompted to download and install the required language font kits using the Updates command. In Windows.

if the fonts are embedded in the PDF files. and Eastern European text (including Czech. Hungarian. you can view and print the files on any system. Fonts do not need to be embedded to use the Search feature. . Note: If you open a PDF file in which form fields or text boxes contain these languages but the fonts are not embedded and are not installed on your system.About Central. the Updates command automatically prompts you to download and install the necessary language font kits. Central European text.and Eastern European-language Adobe PDF files You can work with Adobe PDF files that contain Cyrillic text (including Bulgarian and Russian). and Polish). If the fonts are embedded.

Printing Printing Adobe PDF documents About downloading language-specific fonts Previewing how colors overprint Printing over the Internet .

Reduce To Printer Margins shrinks large pages to fit the currently selected paper size but does not enlarge small pages. Choose Paper Source By PDF Page Size (Windows) Uses the PDF page size to determine the output tray rather than the page setup option. This is useful for printing PDF files that contain multiple page sizes on printers that have different-sized output trays. Adobe Reader supports page sizes up to 15. If an area selected is larger than the imageable area of the currently selected paper. This page order is suitable for Asian-language documents. in the Comments And Forms pop-up menu. Select any of the following options.000cm) by 15. In Windows. Horizontal Reversed places pages from right to left. and comments. Pages or selections that don't fit on the paper are cropped. the Page Order option is available only if you choose Multiple Pages Per Sheet for Page Scaling. you can specify settings for Pages Per Sheet. Adobe Reader copies the selected area to the Clipboard and displays a message. click OK to close the message box.000cm). and other general printing options in the Print Setup (Windows) or Page Setup (Mac OS) dialog box. If necessary.100.000. If the N-up printing features are enabled in both Adobe Reader and the printer driver. form fields. Print Page Border.) Related Subtopics: Setting advanced print options . You can Ctrl-click (Windows) or Command-click (Mac OS) thumbnails to select noncontiguous pages. Vertical Reversed places top to bottom. and stamps. and all rendering is done at the actual resolution of the output device. In Mac OS. Print To File (Windows) Creates a device-dependent PostScript file of the document. left to right.Printing Adobe PDF documents Most of the options in the Adobe Reader Print dialog box are the same as for other applications. select thumbnails in the Pages tab. do one of the following: q To select pages to print. The Adobe Reader print settings do not reflect the N-up settings of the printer drivers. and then click OK (Windows) or Print (Mac OS). comments. See your printer driver documentation for details. Print Page Border Draws the crop box (the page boundary of PDF pages) during Multiple Pages Per Sheet printing. In the Adobe Reader Print dialog box. Page Order.000 inches (38. top to bottom. (See Printing over the Internet. the output is generated by two nested N-up processes.) To print an Adobe PDF document: 1. Document And Markups prints document contents. top to bottom. page size. if the Use Logical Page Numbers option is selected in Page Display Preferences.100. Available options may vary. if the first page of a document is numbered iii. set printer driver options in the Print Center. or choose File > Print.000 inches (38. Pages Per Sheet Prints a predefined number of pages. such as note comments and pencil lines. 7. 5. Auto-Rotate And Center Adjusts the PDF document's orientation to match the orientation specified in the printer properties and centers the page in the imaging area. form fields. Choose a printer from the list at the top of the Print dialog box. you start by selecting the printer. you can enter numbers that match the numbering printed on the pages using roman numerals or actual page numbers. Horizontal places pages from left to right. The printer driver determines the imageable area of the paper. Note: The Shrink Large Pages option is always active for Multiple Pages Per Sheet printing. the pages are always resized to fit the available imaging area regardless of how the Auto-Rotate And Center option is set. use the Snapshot tool and drag around the area you want to print. Note: Adobe Reader N-up (Multiple Pages Per Sheet) printing works independently from the N-up printing features of printer drivers. Document And Stamps (the default) prints the document. (See Setting advanced print options. When Multiple Pages Per Sheet is selected. this option connects to the Adobe website for information on how to troubleshoot printing problems. or divides pages when printing. Page Scaling Reduces.000. 8. right to left. Printing Tips If you are connected to the Internet. q q q q None prints the upper left or center of a page (if auto-rotated and centered) without scaling. or a custom number (up to 99) horizontally and vertically during Multiple Pages Per Sheet printing. click Properties to set printer driver options. In Windows. or Shift-click to select a contiguous range of pages. Current Page Prints the page that is visible in the current view. Multiple Pages Per Sheet prints multiple pages on the same sheet of paper. you can enter iii or 1 to print that page. For example. (Mac OS) Choose an option from the Presets pop-up menu. For example. If you select a predefined number from the menu. Vertical places pages top to bottom. The option name changes depending on whether you have a page selected (Current View) or an area on a page selected using the Snapshot tool (Selected Graphic). This page order is suitable for Asian-language documents. Click the Print button . enlarges. The Document option prints document contents and form fields. Fit To Printer Margins reduces or enlarges each page to fit the imageable (or printable) area of the currently selected paper size. and Auto-Rotate Pages. page orientation. and so on) that is visible in the current view. 6. The available options vary with different printers and drivers. specify which visible content prints. but no other markups. You can also select a contiguous page range in the Print dialog box. To select an area on a page to print. 4. q 3. Pages From/To Prints a range of pages. Advanced Opens a panel for setting additional printing options. Therefore. Adobe Reader automatically selects the best paper orientation. You can also print an Adobe PDF document to a mobile device over the Internet. Current View/Selected Graphic Prints the page area (including text. Page Order Defines how the pages are ordered on paper during Multiple Pages Per Sheet printing. Auto-Rotate Pages Adjusts the PDF document's orientation to match the orientation specified in the printer properties. For basic office printing. Page rendering is properly adjusted to the actual paper size. Choose File > Print Setup (Windows) or File > Page Setup (Mac OS) to set general printing options. it is scaled to fit the imageable area. Drag the slider below the Preview to view the individual pages. 2.

This option uses less printer memory. Print As Image resolves many problems associated with printing to desktop printers. q Select Discolored Background Correction to correct severe discoloration during printing. The Asian fonts must be present on the system in use. specify which level of PostScript to generate for the pages.Setting advanced print options All of the options in the Advanced Print Setup dialog box are available for PostScript printers only. click Advanced. (See About downloading language-specific fonts. However. and then discards them when they are no longer needed. q Send By Range downloads fonts and resources before printing the first page that uses them. If this option is not chosen. resulting in missing fonts. . q Send For Each Page downloads all fonts and resources for a given page before the page prints. and then click OK: q Select Download Asian Fonts to print documents with Asian fonts that are not installed on the printer or embedded in the Adobe PDF document. q Send At Start downloads all fonts and resources at the start of the print job. This option uses the least printer memory. it might not reorder the font downloading correctly. q If normal printing doesn't produce the desired results. In the Print dialog box. select Print As Image to print pages as bitmap images. Choose the level of PostScript appropriate for your printer. specify how fonts and resources in the document are sent to a printer when those fonts and resources are not present on the printer. except for Print As Image. The fonts and resources remain on the printer until the job has finished printing.) q Select Emit CIDFontType2 As CIDFontType2 (PS Version 2015 And Greater) to preserve the hinting information in the original font when printing. such as white backgrounds printing as yellow. 3. For Language. This option is the fastest but uses the most printer memory. To set options in the Advanced Print Setup dialog box: 1. which are compatible with a wider range of printers. (See Printing Adobe PDF documents. For Font And Resource Policy. and then discards the fonts when the page has finished printing. if a PostScript processor reorders the pages later in the workflow.This option is not available for QuickDraw (Mac OS) printing. 4. CIDFontType2 fonts are converted to CIDFontType0 fonts. This option is available for PostScript 3 and PostScript Level 2 (PostScript version 2015 and later) output devices.) 2. Do any of the following.

Courier is used for the text.About downloading language-specific fonts Select the Download Asian fonts option in the Advanced Print Setup dialog box if you want to print an Adobe PDF document with Asian fonts. If the printer has similar fonts. (Embedded fonts are downloaded whether or not this option is selected. If Download Asian Fonts is not selected. If Download Asian Fonts does not produce the results you want. either because the font is a bitmap or because font embedding is restricted in that document. and the printed output may not match the screen display. . Asian fonts are installed on demand if you open a PDF document containing them. In Adobe Reader. the printer substitutes those. but the fonts are not installed on the printer or embedded in the document. In these cases. If there are no suitable fonts on the printer.) You can use this option with a PostScript Level 2 or higher printer. Note: Some fonts cannot be downloaded to a printer. Printing a document as an image may take longer than using a substituted printer font. print the PDF document as a bitmap image. a substitute font is used for printing. the PDF document prints correctly only if the referenced fonts are installed on the printer.

Previewing how colors overprint Overprint Preview mode lets you see (on-screen) the effects of ink aliasing in the printed output. Select Overprint Preview. To preview how colors will overprint and blend: 1. With the PDF file open. Spot colors aliased to other spot colors or to process colors are reflected directly in the open document. . choose Edit > Preferences (Windows) or Adobe Reader > Preferences (Mac OS) and select Page Display on the left. 2.

To print over the Internet: 1. and then choose File > PrintMe Internet Printing. 2. Save the document.Printing over the Internet You can send open Adobe PDF documents to printers and fax machines in the PrintMe network or securely store PDF files online for on-demand printing. Follow the instructions in the URL provided. .

FORMS About Adobe PDF forms .

About Adobe PDF forms An Adobe PDF form is an electronic-based document that can collect data from a user and then send that data via email or the web. It's easy to create electronic PDF forms using Adobe Designer or Adobe Acrobat Professional. interactive form fields let the user fill in the form using their computer. Related Subtopics: Elements of an Adobe Acrobat PDF form Setting Forms preferences . Submit-by-email PDF forms contain a button that either extracts the form data from the PDF form and attaches that data to an email message or attaches the complete PDF document. There are three types of Adobe PDF forms: q q q Fill-and-print PDF forms are typically digital presentations of paper forms. Fill-and-print forms may contain interactive form fields or static form fields. Adobe Reader users can save only a blank copy of the PDF form. or you can quickly convert your existing paper and electronic forms to PDF and then add PDF form fields. You can design and create an entirely new form. unless the form author added special usage rights. Submit on-line PDF forms contain a button that sends the form data to an on-line repository. the user must manually deliver the form. such as via postal mail or fax machine. such as a database. either way. while static form fields must be printed and filled in by hand. A PDF form can contain static or interactive form fields. Users who fill in a PDF form that contains interactive form fields using Adobe Acrobat Professional or Adobe Acrobat Standard can save their form data along with the PDF form.

Radio buttons G. List box Displays an entire list of options that you can scroll through and from which you may be able to select more than one item. Adobe Acrobat PDF form A. Check boxes F. Digital signature field Lets you electronically sign a PDF document with a digital signature. Check boxes Presents a group of choices from which you can typically select one or more items. Text boxes D. Combo box B. Radio buttons Present a group of choices from which you can typically only select one item. playing a sound. or submitting data to a web server. List box H. Digital Signature field C. Buttons . and phone number. such as opening a file. Forms Document Message Bar E. Document Message Bar Displays information about the PDF form and displays tools. Combo box Presents a list of items in a pop-up menu for you to choose from or lets you enter your own values. address.Elements of an Adobe Acrobat PDF form A PDF form created by Acrobat Professional can contain the following form elements: Button Can specify an action. Text field Lets you fill in text such as name.

q To display a plus sign (+) indicating when text fields exceed the bounds specified when the fields were created. select Automatically Calculate Field Values. 2. select that option. select any of the following: q To automatically perform all field calculations upon user entry. click the button next to Required Fields Highlight Color. select Show Border Hover Color For Fields. The color appears in required form fields only after you attempt to submit the form. q To retain forms data in the Internet browser. q To display a particular color border around form fields that the form creator has made required. and select a color.Setting Forms preferences To control various aspects of your interaction with form fields. q If you want to change the color that appears in the background of all form fields when you select Highlight Fields in a PDF form's Document Message Bar. To set the Highlight Color forms preferences. q To display which form field currently has the focus. To set the General forms preferences. select Show Focus Rectangle. click the Fields Highlight Color button to select a color. use the Forms preferences. do any of the following: q To display a black outline around a form field when you place the pointer over that form field. 3. To set Forms preferences: 1. Choose Edit > Preferences (Windows) or Adobe Reader > Preferences (Mac OS). For information on using the Auto-Complete preferences. and select Forms on the left. . see Completing fields automatically. select Show Text Field Overflow Indicator. q To hide the forms document message bar by default whenever a PDF form is opened in Reader. select Keep Forms Data Temporarily Available On Disk.

Filling in Adobe PDF Forms About completing Adobe PDF forms Completing Adobe PDF forms Importing and exporting form data Emailing completed forms .

or even Adobe® GoLive® CS. . Noninteractive PDF forms must be printed in order to be filled in. A PDF form is made interactive if the creator of the PDF form set up the document with appropriate form fields and properties in Adobe Designer.About completing Adobe PDF forms Adobe PDF forms can be noninteractive or interactive. Acrobat Content Server. You can print a PDF form but you can't save the data that you enter into the PDF form. Adobe Acrobat Professional. while interactive PDF forms contain form fields you can fill in on-screen. unless the form author included additional usage rights in the PDF file. Instead. you can submit the form data via email or the web if the PDF author provided these options.

If you are in Full Screen mode. Clicking this button sends the form data to a database across the web or over your company intranet.) For information about how to fill in a digital signature form field. You cannot undo this action. the Arrow icon lets you select an item in a list box. Click inside a form field. q Choose File > Save As. pressing Esc a second time causes you to exit Full Screen mode. q Press Enter (Windows) or Return (Mac OS) to accept the text form field change and deselect the current field.) 3. if one exists. or following a link in a browser window. If the form fields aren't interactive. do one of the following: q Click the submit form button. the . Instead. After entering text or making a selection. may not clear a form. a radio button.) To fill out an interactive form: 1. 4. Quit the browser. You can use Enter on the keypad to accept the change. do any of the following: q Press Tab or Shift+Tab to accept the form field change and go to the next or previous field. Some text fields are dynamic. do any of the following in the Document Message Bar if the option appears: q To display a light blue color in the background of all form fields. Related Subtopics: Completing fields automatically About form fields that span multiple pages About typing in forms with barcodes Spell-checking text in forms . you can print the form you've filled in or use the form's submit button if one is provided by the form creator. the Hand tool's pointer icon doesn't change. q Press Esc to reject the form field change and deselect the current form field. which means they automatically resize to accommodate the amount of data you enter and can span across pages. you can fill in the form with the Basic toolbar's Hand tool. pressing Enter or Return creates a paragraph return in the same form field. the Arrow icon to the Pointing Hand icon . Clicking the web browser's Reload or Refresh button or the Go Back button. If the current field is a check box. q Print the form.Completing Adobe PDF forms If a PDF form contains interactive form fields. the pointer icon changes from the Hand icon Pointing Hand Plus icon . In a multiline text form field. To clear a form in a browser: Do one of the following: q q Select the reset form button. or press the Down or Right Arrow key to select the next radio button. 5. see About signing PDF documents. instead. the Pointing Finger icon or the Pointing Hand Plus icon . If you want to make form fields easier to identify in the PDF file. (This option appears only if the PDF form contains required fields. The I-beam pointer allows you to type text. you can print a noninteractive PDF form and fill it out by hand. When you place the Hand tool pointer over an interactive form field. q Press the Up or Left Arrow key to select the previous radio button in a group of radio buttons. and start again. (See Printing Adobe PDF documents. lets you select a button. 2. a check box. or an item from a list. and rename the file to save the form without the data you entered. Note: Data you enter into a fillable form isn't saved with the PDF form. pressing Enter or Return turns the check box on or off. select Highlight Required Fields. if one exists. Once you have filled in the appropriate form fields. or an I-beam icon . unless the PDF document contains special usage rights. q To display a red outline around all form fields that you're required to fill. (See About form fields that span multiple pages and About typing in forms with barcodes. select Highlight Fields. Select the Hand tool .

and select Forms on the left. . If the first few characters you type in a form field match something you've typed in a previous form field. Click Edit Entry List. click Remove All. If you want to include numerical characters in the auto-complete memory. 3. Shift-click to select multiple adjacent entries. do one of the following. Choose an option from the Auto-Complete pop-up menu. 3. select the entries and click Remove. select Remember Numerical Data.Completing fields automatically You can use the Auto-Complete Forms preferences to save time when filling in forms. 2. When you choose an option. or Ctrl-click (Windows) or Command-click (Mac OS) to select multiple nonadjacent entries. To delete one or more Auto-Complete entries from storage: 1. the Auto-Complete feature either displays a list of the most probable matches or automatically enters a very probable match for you. In the Auto-Complete Entry List dialog box. q To remove only some of the entries. 2. Choose Edit > Preferences (Windows) or Adobe Reader > Preferences (Mac OS). the box below the option describes the effect of the selected option. To set Auto-Complete preferences: 1. and select Forms from the list. Choose Edit > Preferences (Windows) or Adobe Reader > Preferences (Mac OS). and click Yes in the confirmation dialog box: q To remove all of the entries.

A scroll bar appears in dynamic text fields when the data you enter exceeds the current size of the field. you'll have access to all of the text in the box. the field may span onto the next page. when you're finished entering data and the field is deactivated. no matter which page the text appears on. If you want to continue editing a dynamic text field that spans across more than one page. Entering text in a form field that spans across two pages . the text field expands to display all of the entered data.About form fields that span multiple pages Dynamic PDF forms can contain a dynamic text field that grows in size to accommodate the data you've entered into it. if necessary. you can begin editing the field on either page.

Barcode fields are either static or interactive. The process of filling in an interactive PDF form that contains a static or interactive barcode is no different from filling in any other interactive PDF form. Interactive barcode fields that are created in Adobe Designer automatically encode the data that's entered into the form fields.About typing in forms with barcodes PDF forms can contain barcode form fields that the creator of the PDF document added for various identification purposes. Static barcode (left) and interactive barcode (right) created in Adobe Designer . such as for an inventory of products.

click Change. To change a single misspelled word: Right-click (Windows) or Control-click (Mac OS) the word in the form field.Spell-checking text in forms You can spell-check the text you typed in form fields. q Double-click a word from the Suggestions box to select a correction. 2. or select the word. do any of the following: q To remove words you've added to the dictionary. choose Edit > Check Spelling > In Comments and Form Fields. click Undo Edit. 4. To specify and edit a language dictionary: 1. Repeat this step until the Restart button appears. enter a word in the Entry box. 3. it appears under Word Not Found. or click Ignore All to ignore every instance of the word. From the Dictionary menu. Do one of the following to open the Check Spelling dialog box: q In Reader. However. select the word from the Entry list. and click Add. q To add words to the dictionary. Click Change All to replace every instance of the unrecognized word with the selected suggestion. 4. To accept your change. q To change a word. You can edit these words in context. 3. q Edit the unrecognized word in the Word Not Found box. Click Done when you are finished with the spell check. click the Spell Check Comments And Form Fields in the Edit toolbar. Click Done. The next unrecognized word (if any) is highlighted. To undo your change. button 2. use the source application to spell-check the document before you create the PDF document. (To do that. When a word that may be misspelled is found. and then choose the correct word from the list of alternatives. q In a web browser or in Reader. To spell-check text in forms: 1. Do one of the following. or you can open the Check Spelling dialog box. choose the language dictionary you want to use. . Suggested corrections appear under Suggestions. you cannot check the spelling of text in the underlying Adobe PDF document. q Click Ignore if you don't want to change that instance of the word. and click Delete. If you want to edit the dictionary.) Unrecognized words appear underlined after you type them. Choose Edit > Check Spelling > Edit Dictionary. edit the word in the Entry box. q Click Add if you want to add the word to your personal dictionary. Click Start to begin the spell check. select the word in the Entry list. and then click Change. and click Change to replace the unrecognized word.

3. . only the form fields that match are updated. you can export the form data that you entered to a separate file. which you can then send via email or the Internet. Note: If you import form data from a form that does not match the form you are importing into. When a row of data is imported. each cell becomes the value of the form field that corresponds to the column name. 2. Choose File > Form Data > Export Data From Form. Forms Data Format (FDF). Open the Adobe PDF form and fill it out. and click Select. or in XFDF (XML-based FDF files). To import form data from a file: 1. Choose File > Form Data > Import Data To Form. You can also import data from the exported file into another form if that form has fields with the same names. Open the Adobe PDF form. and those that do not match are ignored. 3. Note: You cannot export or import data in Adobe Reader unless the Adobe PDF file has special usage rights assigned. as in a table. You can also import file data from a text file. A smaller file is preferable for archiving or sharing data electronically.Importing and exporting form data If the author of the Adobe PDF document enabled special usage rights. Exporting form data lets you save the existing data separate from the PDF file. To export form data to a file: 1. Existing text in text form fields is replaced if you import data to those fields. You can save the form data as a tab-separated text file. 2. Select a file. Each row in the text file must be tabdelimited to create columns. The exported file will be considerably smaller than the original PDF file. and then click Save. Specify a location and filename.

such as Microsoft Hotmail or Yahoo mail. click the Submit button on the PDF form. For next steps. q Other if your email application or service isn't available or you don't know which option to choose. Note: If the PDF form doesn't contain an email-based submit button. which you must then email with your own email application. To submit an email-based PDF form: 1. After you've filled in the PDF form. see Submitting PDF forms with a web-based email service. q Internet Email for web browser-based services. then click OK: q Desktop Email Application. You have the option to email the PDF with a desktop or web-based email application. select the option that best describes how you send email. 2. For next steps. For next steps.Emailing completed forms PDF forms can contain an email-based submit button that exports the information that you entered into the PDF form. it may have a submit button that sends the form data via the web or some other service. In the Select Email Client dialog box. see Submitting PDF forms with a desktop email application. or you can submit the form data at a later time. such as Microsoft Outlook or Eudora. see Submitting a PDF form at a different time. Related Subtopics: Submitting PDF forms with a desktop email application Submitting PDF forms with a web-based email service Submitting a PDF form at a different time .

Submitting PDF forms with a desktop email application

When you click an email-based submit button in a PDF form, you have the option to submit the form data with your preferred desktop email application. To submit a PDF form with a desktop email application: 1. Click the submit or return form button on the PDF form. 2. In the Select Email Client dialog box, select Desktop Email Application; then click OK. 3. In the Send Data File dialog box, click Print Form if you want a copy of the filled-in form; then click Send Data File. Your default email application displays a new email message with the To, Subject, Body, and Attachment fields automatically filled in. 4. Use your email application to send the email. 5. Click Close in the Email Confirmation dialog box.

Submitting PDF forms with a web-based email service

When you click an email-based submit button in a PDF form, you have the option to submit the form data with a web-based email service. To submit a PDF form with a web-based email service: 1. Click the submit or return form button on the PDF form. If the form fields are blank, the Email A Blank Copy Of This Form dialog box appears; click Email A Blank Copy. 2. In the Select Email Client dialog box, select Internet Email; then click OK. 3. In the Sending The Data File dialog box, click Save Data File. 4. In the Save Data File dialog box, choose a location on your computer to save the file; then click Save. 5. Open a new browser window, log in to your web-based email service, and use your service to create a new blank email. 6. In the Sending The Data File dialog box in Adobe Reader, select the value in the To field; then right-click (Windows) or Control-click (Mac OS), and choose Copy. 7. In your blank email message in your Internet email service, click in the To field and paste the data you copied. Repeat steps 6 and 7 for the Subject and Message Text fields. 8. Use your Internet email service to attach the data file (that you saved in step 4) to your email message. 9. If you want a copy of the filled-in form, click Print Form in the Sending The Data File dialog box in Adobe Reader. 10. Click Close in the Sending The Data File dialog box.

Submitting a PDF form at a different time

When you click an email-based submit button in a PDF form, you have the option to not submit the form data and instead to save the form data on your computer to send at a different time. To submit a PDF form at a different time: 1. Click the Submit or Return Form button on the PDF form. If the form fields are blank, the Email A Blank Copy Of This Form dialog box appears; click Email A Blank Copy. 2. In the Select Email Client dialog box, select Other, and then click OK. 3. In the Sending The Data File dialog box, click Save Data File. 4. In the Save Data File dialog box, choose a location on your computer to save the file; then click Save. 5. Write down the values that appear in the To, Subject, and Message Text fields so you can use them later when you want to email the form data. 6. If you want a copy of the filled-in form, click Print Form in the Sending The Data File dialog box in Adobe Reader. 7. Click Close in the Sending The Data File dialog box. 8. When you want to submit the PDF form, create a new email message in your email application. Enter the To, Subject, and Message Text values that you wrote down in step 5. Use your email application to attach the data file that you saved in step 4; then send the email.

REVIEW AND MARKUP

Types of review workflows Reviewing documents with additional usage rights Tool operation basics Using email in a review Using the Tracker

Types of review workflows

In Adobe Reader 7.0, you can review and add comments to PDF documents that contain additional usage rights. You may receive an email attachment for review in one of the following types of workflows:
q q

Tracked email-based reviews. Tracked browser-based reviews. You must have access to a shared server to participate in this type of review. In both review workflows, you add your comments to the PDF document using tools in the Commenting toolbar. However, during an email-based review, you send the document with comments back to the review initiator via email. In a browser-based review, you upload your comments to a server.

Reviewing documents with additional usage rights If the initiator includes additional usage rights to a PDF document.0. and a Document Message Bar appears in the document's heading. the Save command and Commenting tools are available. you can participate in an email-based or browser-based review. (See About Adobe PDF documents with additional usage rights. When you open a PDF document with commenting rights in Adobe Reader. provided that you use the full version of Adobe Reader 7.) .

if you wish. and to other reviewers. during which the PDF document itself can be viewed. it includes a Document Message Bar with instructions for you to complete the review.Tool operation basics Adobe Reader provides all the tools you need to participate in a PDF document review. the Drawing Markup toolbar may also appear. when you're finished.) The Commenting toolbar includes a button for you to send your comments back to the initiator. The Commenting toolbar appears with a number of tools and menus that you can use to add comments. . (See Using the How To pages.) Note: When you open a PDF document in a browser-based review. the commenting tools and Document Message Bar do not appear until the PDF document is authenticated. When you open a PDF document in a review. This process may require several seconds. If the review initiator specified markup tools while setting up the review. (See About adding comments. The How To window provides additional information to help you add your comments and return your feedback to the initiator.

Using email in a review

To participate in reviews, you must have an email application and mail server connection. Adobe Reader works with most email applications. Although you can't initiate reviews in Adobe Reader, you can send an email message from Adobe Reader with an Adobe PDF document as an attachment. If more than one email application is installed on your system, Adobe Reader may try to start the application you don't normally use when sending a PDF document as an attachment. If this occurs, do one of the following:
q

q

q

q

(Windows) Double-click Internet Options in the Windows Control Panel. In the Internet Properties dialog box, select the Programs tab, and then select your email application of choice. (Windows) Change the MAPI settings in your email application. In Windows, Adobe Reader uses the Messaging Application Program Interface (MAPI) to communicate with your email application. Most email applications come with MAPI settings to handle this communication. For more information on configuring your email applications, see the email application's online Help. (Mac OS) In Mail (the email application that's included with Mac OS), choose File > Preferences, select General, and then choose the email application you want to use from the Default Email Reader pop-up menu. Restart Adobe Reader for the changes to take effect. If your application is not listed, choose Select from the menu, and browse to the location. (Be aware that if you select an application that is not listed in the Default Email Reader menu, Adobe Reader may not support your application.) Contact the person who administers your email account for help. Once you've verified that Adobe Reader works with your email application, you can send your comments as a PDF attachment.

Using the Tracker

The Tracker window keeps a list of all the document reviews that you participate in, including the email addresses of the initiator and other reviewers, and the date you received the review invitation. You can use the Tracker to open PDF documents currently in review, and to keep a record of reviews you've completed and review documents that you've taken offline. To open the Tracker window: Choose View > Tracker.

Using Commenting Tools

About adding comments Selecting tools to add comments Adding note comments Indicating text edits Highlighting, crossing out, and underlining text Adding stamps Marking up documents using drawing tools Adding comments in a text box Using the Callout tool Using the Pencil tool Using the Dimensioning tool Adding attachments as comments Spell-checking comments Changing the appearance of comments

About adding comments

A comment refers to a note, highlighting, stamps, and any other markup that you've added to an Adobe PDF document using the commenting tools. A note is the most commonly used comment. In Adobe Reader, you can add comments only if additional usage rights that enable commenting are added to the PDF document by Adobe Acrobat 7.0 Professional or Acrobat server products. Otherwise, commenting tools aren't available. (See About Adobe PDF documents with additional usage rights.) If commenting is enabled, you can place comments anywhere in the document, and you can determine the style and format of the comment. Note: If commenting is enabled in a PDF document that is not part of a review workflow, you must save the PDF document to your local hard drive to add comments; commenting tools won't be available in the browser window. The tools you use to create comments are located on the Commenting and Drawing Markups toolbars. These toolbars are listed under the Tools menu and the Comment & Markup pop-up menu. The Note tool lets you add the equivalent of a sticky note to your Adobe PDF document. Other tools let you add stamps, drawing markups, or text-edit comments that indicate where you want text to be added or deleted. You can paste copied text and images into a PDF document, or attach a separate file or audio clip. Note, however, that only files that are attached by using the Commenting toolbar are tracked with other comments in a document review. You can change the default appearance of comments before or after you add them. (See Changing the appearance of comments.)

Commenting and Drawing Markups toolbars A. Note tool B. Text Edit tools C. Stamp tools D. Highlighter, Cross-Out Text, and Underline Text tools E. Attach A File As A Comment tools F. Callout tool G. Cloud tool H. Arrow tool I. Dimensioning tool J. Text Box tool

Selecting tools to add comments

If commenting is enabled, one or more toolbars appear over the document pane when you open the PDF document. The tool you want may appear on the toolbar or may be available by expanding a pop-up menu on the toolbar. After you make an initial comment, the tool changes to the Hand tool so that you can move, resize or edit your comment. (The exceptions are the Pencil, Highlighting, and Line tools, which stay selected.) To add multiple comments without reselecting the tool, change the tool properties to keep the tool selected. To select a tool to add a comment: 1. If the Commenting toolbar is hidden, do one of the following: q Click the Comment & Markup button. The button is unavailable when the Commenting toolbar is open. q Choose View > Toolbars > Commenting. q Choose Tools > Commenting > Show Commenting Toolbar. 2. In the Commenting toolbar, click the tool or choose a tool from the tool's pop-up menu. Note: If the menu selection has a checkmark beside it, or if the menu option is Hide Commenting Toolbar, the toolbar is already open. To keep a commenting tool selected for repeated use: 1. Select the tool you want to use. (Don't use it yet to add a comment.) 2. Choose View > Toolbars > Properties Bar. (The Properties toolbar name changes with each tool selection.) 3. In the Properties toolbar, select Keep Tool Selected. To select a tool to add a markup: 1. If the Drawing Markups toolbar is hidden, do one of the following: q Choose Show Drawing Markups Toolbar from the Comment & Markup pop-up menu. q Choose View > Toolbars > Drawing Markups. q Choose Tools > Drawing Markups > Show Drawing Markups Toolbar. 2. Click the tool on the Drawing Markups toolbar or choose a tool from the tool's pop-up menu.

you can use the Note tool to add notes on any page in the document. a note icon and a pop-up window appear.Adding note comments If commenting is enabled in a PDF document. You can also use the Select tool to copy and paste text from a PDF document into the note. . Type the text for the note in the pop-up window. and position them anywhere on the page. Select the Note tool . and click where you want to place the note. Pop-up window To add a note comment: 1. Note comments include two parts: A. if desired. Do any of the following: q Edit the text as needed. You can add bold. 2. or markup B. Note icon. When you are finished. To edit a note comment: 1. or change the icon and color by editing the note properties. (See Changing the appearance of comments. italics. or the Hand tool . 3. Do one of the following: q q Select the Note tool in the Commenting toolbar. Do one of the following: q Select the note icon. click the close box in the upper right corner of the pop-up window.) To resize a pop-up window. To delete a note comment: 1. When you add a note comment. 2. You can also resize the window. and other note properties. drag the lower right corner of the window to the appropriate size. Click or double-click the note icon to open the pop-up window. and other attributes to text in a pop-up window. (See Reviewing documents with additional usage rights. note color. or click outside the pop-up window. (Optional) Click the close box in the upper right corner of the pop-up window to close the note. and choose Delete from the Options menu. similar to formatting text in a word-processing application. If you enter more text than is visible in the pop-up window. the text scrolls. q Choose Properties from the Options menu to change text formatting. q Double-click the note icon to open the pop-up window. Closing the pop-up window does not delete your text. or drag to create a custom-sized window. Choose Add A Note from the Comment & Markup menu. and then press Delete. 2.) A note comment is the most frequently used comment.

The paragraph insertion caret appears. Any selected text is crossed out. such as the highlighting or cross-out. q To indicate that a new paragraph should be added. click the markup. To indicate where text should be replaced: 1. To associate a note with a text edit: Using the Indicate Text Edits tool . type the text to be inserted. q To indicate that a space should be added. Instead. or choose the Cross Out Text For Deletion command from the Text Edits pop-up menu. and then choose the Insert Text At Cursor command pop-up menu on the Commenting toolbar. Do any of the following: q Choose Insert Text At Cursor from the Text Edits pop-up menu. To indicate where text should be inserted: 1. q Type the text you want to insert. The insertion caret appears. 2. You can also right-click (Windows) or Controlclick (Mac OS) selected text. and then press Backspace or Delete. press the spacebar. Select the Hand tool . select the text. choose the Indicate Text Edits tool from the Text Edits pop-up menu. or choose Insert Text At Cursor from the Text Edits popup menu and then. and then do one of the following: q Type the text to be inserted or added. or choose Replace Selected Text from the Text Edits pop-up menu. (See Using the Comments List. they indicate which text should be deleted. Select the text. Click between the words or characters where you want to insert text.) These text edit comments do not change the actual text in the PDF document. 2. On the Commenting toolbar. and then close the pop-up window without adding text. and then close the pop-up window without adding text. q If markup comments are stacked. You can also highlight or underline selected text. The paragraph insertion caret appears. To delete text edit markups: Do one of the following: q Right-click (Windows) or Control-click (Mac OS) the markup. inserted. Press Enter or Return. and then choose Replace Text (Comment). choose the Indicate Text Edits tool from the Text Edits pop-up menu. On the Commenting toolbar. The space insertion caret appears. Select the text you want to replace. and then choose Add Note To Selected Text from the Text Edits pop-up menu on the Commenting toolbar. Text in the document marked to be deleted appears crossed out. To indicate which text should be deleted: 1. On the Commenting toolbar. You can also indicate text edits by using the Select tool to select text or place from the Text Edits the pointer. 2. q To indicate that a new paragraph should be added. (See Reviewing documents with additional usage rights. 3. This text appears in a pop-up window. Text to be inserted appears in a pop-up window.Indicating text edits If commenting is enabled in an Adobe PDF document. use the Comments List to delete the markups. close the pop-up window without adding text. press Enter or Return. in the pop-up window that appears. or replaced in the source file from which the Adobe PDF document was created. you can use text edit comments to indicate where text should be edited in the source file. and then choose Delete. 3. and then press Delete. and a caret indicates where the text is to be inserted.) . choose the Indicate Text Edits tool from the Text Edits pop-up menu.

For example. and then press Delete. and then press Delete.Highlighting. q If markup comments are placed on top of one another. use the Comments List to delete the markups. Select these tools from the Commenting toolbar or from the Highlighting toolbar. To highlight. click the markup. or Underline Text tool still selected. you can use the Highlight Text tool. Cross-Out Text. On the Commenting toolbar. click the markup. or the Underline Text tool . or underline text: 1. and the Underline Text tool to add comments. With the Highlight Text. You can use these comments by themselves or in conjunction with notes. the Cross-Out Text tool. select the Highlight Text tool . crossing out. and underlining text If commenting is enabled in an Adobe PDF document. such as a highlight or cross-out. and then choose Delete.) You can view the author and text of a highlight comment without opening the popup window: Pass the pointer over the comment while the highlighting tool or Hand tool is selected. cross out. or underline markup: Do one of the following: q q Right-click (Windows) or Control-click (Mac OS) the markup. Drag from the beginning of the text you want to mark up. (See Using the Comments List. Ctrl-drag (Windows) or Optiondrag (Mac OS) to mark up a rectangular area of text. cross out. 2. This is especially useful to mark up text in a column. . To delete a highlight. you may want to highlight a section of text and then double-click the markup to add text in a pop-up window. the Cross-Out Text tool . Select the Hand tool .

Using the Hand tool. and time information on the stamp. click it. q To delete a stamp. Select the Hand tool . 2. q To resize the stamp. Dynamic stamps obtain information from your system and from the Identity panel of the Preferences dialog box. Do any of the following: q To move a stamp. right-click (Windows) or Control-click (Mac OS) the stamp. 2. Click the document page where you want to place the stamp at its default size. date. and then choose Delete. To stamp a document: 1. Use the Appearance tab to change the opacity or color. select the stamp. allowing you to indicate name. From the Stamp Tool menu add to your document. You can choose from a list of stamps or create your own custom stamp. right-click (Windows) or Control-click (Mac OS) the stamp. Choose Favorites > Add Current Stamp To Favorites from the Stamp Tool menu on the Commenting toolbar. and then drag a corner handle. or drag a rectangle to define the size and placement of the stamp.Adding stamps If commenting is enabled in an Adobe PDF document. on the Commenting toolbar. and choose Properties. q To change the stamp's opacity or the color of its pop-up window. Related Subtopics: Creating custom stamps Deleting custom stamps . you can use the Stamp tool to apply a stamp to a document in much the same way you use a rubber stamp on a paper document. select the stamp you want to Note: Clicking the Stamp tool selects the stamp that was most recently used. To edit a stamp: 1. drag it to a new location. 2. To move a stamp to the favorites list: 1.

Click Import. 2. and then click Select. and choose Edit from the pop-up menu. Choose the stamp category. . To edit a custom stamp: 1. simply paste the image into the document. If you want to add an image to a PDF document one time only. you must create a category to store the stamp. and then click OK. name the custom stamp. Choose a stamp category from the pop-up menu at the top. When you select a file to be used for the stamp.Creating custom stamps If commenting is enabled in an Adobe PDF document. 5. each includes a pop-up window and editable properties. Choose a category from the pop-up menu. or type a name to create a new category. choose Show Stamps Palette. Pasted images have the same characteristics as other stamp comments. and then click OK. Edit the category or name of the stamp. To create a custom stamp: 1. you can create a custom stamp from any PDF file. 3. 3. and then right-click (Windows) or Control-click (Mac OS) the stamp. From the Stamp Tool menu on the Commenting toolbar. or replace the image. 4. 2. If the file has more than one page. scroll to the page you want. select the file you want to use. and then click OK. choose Show Stamps Palette. From the Stamp Tool menu on the Commenting toolbar.

Note: Deleting all stamps in a custom stamp category deletes the custom category. and choose Delete from the pop-up menu. but the stamp file is not deleted. You can delete only custom stamps that you created. choose Show Stamps Palette. When you delete a stamp. . not the predefined stamps.Deleting custom stamps Use the Stamps palette to delete custom stamps and stamp categories. and then right-click (Windows) or Control-click (Mac OS) the stamp. From the Stamp Tool menu on the Commenting toolbar. Choose the stamp category. the stamp is removed from the Stamp Tool menu. 2. To delete stamps: 1.

You can also add a note to any drawing markup. double-click the markup to open the pop-up window. a square. Right-click (Windows) or Control-click (Mac OS) the drawing comment. To change the appearance of a drawing comment: Do one of the following: q Right-click (Windows) or Control-click (Mac OS) the drawing comment. q The Dimensioning tool lets you create lines with special properties that measure dimensions in the PDF document. choose one of the following: q Tools > Drawing Markups > [drawing tool] or Show Drawing Toolbar. click a starting point. the Arrow tool . The Polygonal Line removes creates an open shape with multiple segments.Marking up documents using drawing tools If commenting is enabled in the current Adobe PDF document. The Polygon tool tool q q . Specify options in the Properties toolbar to change the appearance of the selected shape. q Related Subtopics: Grouping markups . and press Delete. Using the Hand tool . To select a drawing tool. When selecting a drawing tool. drag across the area where you want the drawing comment to appear. For more information on changing comment properties. q If you're drawing a polygon or polygon line. (Optional) Click the Close box in the pop-up window. select the drawing comment. and the Line tool let q creates a closed shape with multiple segments. and then choose Properties. consider the effect you want: The Rectangle tool . drag across the area where you want the line to appear. or a circle. Make sure that you don't release Shift before you release the mouse button. and then choose Delete. The Pencil tool creates free-form drawings and the Pencil Eraser tool pencil drawing lines that you select. To delete a drawing comment: Do one of the following: q q Select the drawing markup. Right-click (Windows) or Controlclick (Mac OS) the toolbar area. click the starting point or double-click to close the shape. 4. 3. q Comment & Markup > Drawing Markups Tools > Show Drawing Toolbar. Double-click to end a polygon line. called drawing markups. you can use the drawing tools to mark up a document with lines. When you finish drawing a polygon. Add a markup to the PDF document: q If you're drawing a rectangle or oval. To use the drawing tools to create a comment: 1. the Oval tool you create simple shapes. Using the Hand tool. q If you're drawing a line. and type a note. and then choose Properties Bar. circles. 2. move the pointer and click to create a segment of the polygon. Change options on the Appearance tab. press Shift while you draw the markup. and other shapes. see Changing the appearance of comments. A note icon appears to the right of the markup to indicate the presence of text in the pop-up window. To draw a straight or diagonal line. and then continue clicking to create segments of the polygon.

You might group your markups temporarily to move them to a new location or to modify their properties rather than editing each one individually. Using the Hand tool. Right-click (Windows) or Control-click (Mac OS) anywhere in the selection and choose Group from the pop-up menu. 3. Note: You cannot group text edit markups. Ctrl-click (Windows) or Command-click (Mac OS) to select all the markups you want to group. To group markups: 1. select a markup. you can group two or more markups together so that your comments function as a single comment. To ungroup markups: Right-click (Windows) or Control-click (Mac OS) the grouped selection and choose Ungroup from the pop-up menu. . Grouping also helps to distinguish your markups from other reviewers' markups in a document review. 2.Grouping markups If commenting is enabled in a PDF document.

q To change additional properties. Choose Edit > Paste. and Korean text with the Text Box tool. right-click (Windows) or Control-click (Mac OS) the text box. Use the Properties toolbar to change the border and fill options. Another way to add a text box comment is to simply paste text that you copied into the PDF document. 2. but you must have the Asian-language resource files installed. Select and copy text in any text-editing application. 3. and then choose Properties Bar. alignment. The text box expands horizontally to fit the text until you press Return or Enter. If the Properties toolbar is not visible. Text boxes allow only horizontal text. you may want to close the Properties toolbar. right-click (Windows) or Control-click (Mac OS) the toolbar area. 2. To add a text box comment: 1. Text font and size uses the system default settings. and then choose Delete. q To delete the text box. Select the Text Box tool from the Drawing Markups toolbar. and then type the text.Adding comments in a text box If commenting is enabled in an Adobe PDF document. and then drag one of the corners. Drag across text to select it. or the . it does not close like a note comment. drag any corner. select the text box using the Hand tool Text Box tool. Text box comment Note: You can add comments to Japanese. 3. To resize the window. you can use the Text Box tool to create a box that contains text in an Adobe PDF document. Use the Properties toolbar to change the color. 4. 4. To create a text box comment with a point line. select the Hand tool. Do any of the following: q Click the text box to select it. and then choose Properties. Click in the PDF document to create a default-sized text box. To add a text box comment by pasting text: 1. or drag a rectangle to define the boundaries of the text box. When you're finished. right-click (Windows) or Control-click (Mac OS) the text box. q Double-click the text box to edit the text or to change the text attributes. To resize a text box comment. A text box comment remains visible on the document page. In Adobe Reader. and font attributes of the text you type. Chinese. and then select options from the Properties toolbar. You can position it anywhere on the page and adjust it to any size. use the Callout tool (see Using the Callout tool).

Callout markups are especially useful when you want to single out--but not obscure--a particular area of the document.) Callout text box . q Drag to create a custom-sized text box. and end point line. (Optional) Change the color. In the Callout text box. the anchor point is located at the end of the end point line and is created when you first click in the PDF document. q Drag the end of the end point line. (See Changing the appearance of comments. 6. you can create text box comments that point to specific areas of the document by using the Callout tool. The text box grows as you type so that all text remains visible. or arrow characteristics in the Properties toolbar or the Properties dialog box. q Shift-drag to create a square. 3. select the markup so that handles appear. The text box moves around a stationary anchor point. You can resize each part by dragging a handle. A default-sized box appears. enter text. 2. To move a callout markup. (Optional) To resize the markup. 4. custom-sized text box. opacity. and then drag any of the handles. To add a Callout text comment: 1. 5. line. (Optional) To move the callout markup. Select the Callout tool from the Drawing Markups toolbar. the knee line can be resized only horizontally. knee line. Do one of the following: q Click where you want the end point to appear. Callout markups have three parts: a text box. You can modify the color and appearance of the text box.Using the Callout tool If commenting is enabled in an Adobe PDF document. you must move the text box and the end point line independently. and add arrows or leaders to the end point line. do one of the following: q Drag the text box.

You don't have to use one unbroken stroke. Select the Pencil tool from the Arrow menu on the Drawing toolbar or by choosing Tools > Drawing Markups > Pencil Tool. color. To erase parts of the drawing. To sketch with the Pencil tool: 1. select the Pencil Eraser tool from the Arrow menu on the Drawing Markups toolbar.Using the Pencil tool If commenting is enabled in a PDF document. and then drag across the areas of the drawing that you want to remove. 2. and then select the options you want from the Pencil Mark Properties dialog box. Use the Pencil Eraser tool to erase parts of the pencil markups that you drew.) . color. To edit the pencil comment: 1. and select the desired options from the Pencil Tool Properties toolbar. move the pointer to a new location. and other properties. 2. and continue drawing.(See Changing the appearance of comments. You can release the mouse button very briefly. Move the pointer to where you want to begin drawing. choose Properties. use the Hand tool to right-click (Windows) or Control-click (Mac OS) the drawing. and other properties of pencil markups before you draw. choose View > Toolbars > Properties Bar. To specify the line width. you can use the Pencil tool to draw free form lines. To change the line width.

Drag from where you want the line to start. drag one of the handles that appear on the vertical lines at each end. color. If the Properties toolbar is hidden. When you're finished. choose View > Toolbars > Properties Bar. and a text box appears above the line. q To change the value for the markup. and then do any of the following: q To adjust the width or direction. line endings. and thickness can be modified. Each end of the line includes an anchor point and arrow. double-click the line to make the Text Insertion icon appear. 3. Use the Properties toolbar to change the color. opacity. to create a line of the desired length. or left to right and then positioned in any direction.Using the Dimensioning tool Use the Dimensioning tool to add a line markup that spans between two points. 2. q To adjust the height. Line endings display arrows by default. Select the Dimensioning tool from the Drawing Markups toolbar. Dimensioning lines can be drawn from right to left. or arrow style. Use the Hand tool to select the Dimensioning markup. drag the handle in the middle of the line. line thickness and opacity. Enter a value in the text box. To add a Dimensioning markup: 1. 2. the tool switches to edit mode. Using the Dimensioning tool to specify an area between two points . Each dimensioning markup includes a text box centered above the line that expands to accommodate lengthy entries. To edit a Dimensioning markup: 1. You can add lines that include your text comments in technical drawings or blueprints.

select the settings for the file icon that appears in the PDF document. the appropriate hardware and software for playing audio files must be installed. If you move the document to a new location. and then click Select. Related Subtopics: Pasting an image from the Clipboard . Specify options in the Properties dialog box as described in Changing the appearance of comments. You can also use the Record Audio Comment tool to embed an audio comment in the PDF document. Click in the PDF document where you want to place the attachment. Comment attachments are tracked with other comments in a review workflow. 2. In the Properties dialog box. Select the file you want to attach. the embedded file automatically goes with it. When you've finished recording. and then click Close. you can add a file or audio attachment as a comment to the Adobe PDF document. so that the reader can open it for viewing.) To add an audio comment: 1. Click in the PDF document where you want to place the audio comment. However. 2. Use the Attach A File As A Comment tool from the Commenting toolbar to embed a file at a selected location. Add or record an audio comment: q To add an audio comment. click the Record button and then speak into the microphone. click Stop and then click OK. In the Commenting toolbar. To view an attachment. Comment attachments appear in the Attachments tab with a page number indicating their location. 5.Adding attachments as comments If commenting is enabled. select the Attach A File As A Comment tool . the reader must have an application installed that can open the attached file. When you're finished. unlike file attachments that you add using the Attach A File tool. Audio attachments appear in the Comments List. 4. (Optional) To hear the prerecorded audio clip. q To record an audio comment. click Browse (Windows) or Choose (Mac OS). 3. choose the Record Audio Comment tool from the Attach A File As A Comment menu. click the Stop button . and select the audio file you want to add. click the Play button . In the Commenting toolbar. Attached audio files can be played back on any platform. 3. (See Changing the appearance of comments. 4. To add a file attachment as a comment: 1.

create a custom stamp of the image. right-click (Windows) or Control-click (Mac OS) the image. Use the Select tool or the Snapshot tool to select an image from a PDF document. Open the PDF document into which you want to paste the copied image. You can copy images from any PDF file. . 3. To delete the image. To change its properties. you can use the Paste Clipboard Image As Stamp tool to add images to a PDF document. (See Creating custom stamps.Pasting an image from the Clipboard If commenting is enabled in a PDF document. or drag one of its handles to resize it. right-click (Windows) or Control-click (Mac OS) the image. drag the image to move it. Choose the Paste Clipboard Image tool from the Stamp Tool menu on the Commenting toolbar. Click in the document where you want the image to appear. 4. 5.) Note: The Paste Clipboard Image As Stamp tool is not available until you copy a PDF image. (See Copying images. Do any of the following: q q q Using the Hand tool . If you want to add the image to PDF documents repeatedly. and then choose Properties. To paste an image from the Clipboard: 1. and then choose Delete.) 2.

you cannot check the spelling of text in the underlying Adobe PDF document. To specify a language dictionary: 1. or you can open the Check Spelling dialog box. and then click Done.) Unrecognized words appear underlined after you type them. make sure that the Edit toolbar is open. To spell-check text in comments: 1. use the source application to spell-check the document before you create the PDF document. Click Add if you want to add the word to your personal dictionary. you can spell-check the text you add in note comments. 2. Click Done when you are finished with the spell check. button 2. do one of the following: q Edit the selected word. However. and click the Spell Check . and then select the correct word from a list of alternatives. When a word that may be misspelled is found. Suggested corrections appear under Suggestions. click Undo Edit. Click Start to begin the spell check. q Double-click to select a correction from the list of suggestions. q Click Ignore if you don't want to change the word. q Click Ignore All to ignore every instance of the word. (To do that. Choose the language dictionary you want to use from the Dictionary menu. To change a single misspelled word: Right-click (Windows) or Control-click (Mac OS) the word in the form field or comment pop-up window. To undo your change. Related Subtopics: Setting Spelling preferences Adding words to a dictionary . To accept your change. If the PDF document is open in a web browser. it appears under Word Not Found. To change the word that may be misspelled.Spell-checking comments If commenting is enabled in a PDF document. 3. 4. q Click Change to replace the unrecognized word with the one in the Suggested Corrections section. q Click Change All to replace every instance of the unrecognized word with the one in the list of suggestions. Choose Edit > Check Spelling > Edit Dictionary. You can edit these words in context. and want to continue with the check. click Change. Choose Edit > Check Spelling > In Comments And Form Fields.

. which underline color is used for underlined words. In the Dictionaries list. and which dictionary language is used as the default. select the languages you want to use to spell-check the document. and then click OK: q Select Check Spelling While Typing so that unrecognized words are underlined as you type in a form field or comment.Setting Spelling preferences You can specify whether words are spell-checked while you type. and choose Spelling from the list on the left. 2. The dictionary at the top of the list is the first dictionary searched. Choose Edit > Preferences (Windows) or Adobe Reader > Preferences (Mac OS). This list is the order in which the spell checker goes through dictionaries in search of words. Click Up or Down to change its position in the list. Do any of the following. q Click Underline Color to select the color to use for underlining unrecognized words. To set spelling preferences: 1.

q Choose Edit > Spell Checking > Edit Dictionary. To add words to a dictionary: 1. When you're finished adding words. To exclude words from being considered during a spell check. Type the word you want to add in the Entry box. Do one of the following: q During a spell check. Adobe Reader can maintain a separate set of added and excluded words for each installed language. click Done. Choose Edit > Spell Checking > Edit Dictionary. Adding names and company terminology can reduce the number of words that are flagged during a spell check. 2. Select Excluded Words from the menu in the dialog box. click Add to add it to the dictionary. 1. click Done. . When you're finished adding words." add it to the list of excluded words so that it is flagged during a spell check. and then click Delete. The word is added to the language dictionary selected from the Add To menu. select the word in the Edit Custom Dictionary dialog box. Type the word you want to exclude in the Entry box.Adding words to a dictionary You can add to the list of words (the dictionary) that are recognized when spell-checking text in note comments and form fields. 2. if you want to use an alternate spelling for a common word like "bicycle. and then click Add. To remove a word from the list. and then click Add. 3. You can also exclude words from being considered. For example. if an unrecognized word appears in the Check Spelling dialog box.

and then select the comment. Existing comments are not affected. q Click the General tab to change the author's name and subject of the current comment. Select options from the Properties toolbar. and then click Close: q Click the Appearance tab to change such options as the color and type of icon used. You can set default properties for any type of comment so that subsequent comments you create share the same icon and color properties. do any of the following. choose Properties from the Options menu. You cannot change commenting preferences in Adobe Reader. If you select text within the pop-up window. All subsequent comments that you create of that type share the same comment properties. choose View > Toolbars > Properties Bar. To change the format of text in pop-up windows. if you select a note icon. q If the comment doesn't include a pop-up window. For example. nor is the appearance of text in pop-up windows. use either the Options menu in the pop-up window or the Properties toolbar. Display the Properties dialog box: q If the comment includes a pop-up window. To set properties for a single comment using the Properties dialog box: 1. . With pop-up text selected To set properties for a single comment using the Properties toolbar: 1. highlighting. The title and options for the Properties toolbar vary depending on which tool or object is selected. the Note Properties toolbar lets you specify appearance options for the note icon and accompanying pop-up window. To display the Properties toolbar. 2. you can specify appearance options for the text using the Options menu within the pop-up window or by using the Properties toolbar. right-click (Windows) or Control-click (Mac OS) the note icon or markup. The type of comment selected determines which options are available. With note icon selected B. 2. you can change a comment's color and other properties using the Properties toolbar or the Properties dialog box. To specify default properties for comments: Right-click (Windows) or Control-click (Mac OS) a comment that has the properties you want.Changing the appearance of comments If commenting is enabled in a PDF document. The type of comment selected determines which options are available. Select the Hand tool . 3. and text boxes. and then choose Make Current Properties Default. In the Properties dialog box. For some comment types. You can set different default properties for each type of comment. and then choose Properties. the Properties toolbar contains different options than the Properties dialog box. Properties toolbar A. such as notes. q Select Locked at the bottom of the Properties dialog box to prevent a comment from being edited or deleted.

Participating in Document Reviews About reviewing documents Participating in an email-based review Participating in a browser-based review Viewing and reviewing comments Replying to another reviewer's comments Deleting reply messages Using the Comments List .

edit. open attached files. and play sound clips in Adobe Reader. You can add comments to the document and then use the Send Comments button on the Commenting toolbar. (See About Adobe PDF documents with additional usage rights.) Reviews are either email-based or browser-based: q q If the initiator sent you the document as part of an email-based review. you can also create. you can view these comments. special instructions and toolbar options appear when you open the email attachment.About reviewing documents When you receive an Adobe PDF document that includes comments. and respond to the comments. . special instructions and toolbar options appear when you open the email attachment. If the creator of the PDF document enabled commenting. You can review the PDF document in a web browser or offline. If the initiator sent you the PDF document as part of a browser-based review.

Note the following: q q q If you save the email attachment to a new location or create a copy by using Save As. . (See Using the Tracker. and then click Send Comments in the Commenting toolbar. Use the tools on the Commenting toolbar to add your comments to the tracked copy of the PDF document. the tracked PDF document with your comments is sent. Use the tools on the Commenting toolbar or Drawing Markups toolbar to add notes and mark up the document. If you want to add more comments later. 2. open the document in the Tracker window. add or edit your comments. and choose Hide Document Message Bar from the pop-up menu. To participate in an email-based review: 1. When you send your comments to the initiator. Save the PDF document to a reliable location so that you have the option of reviewing the document later. save and rename the PDF document. Then. hide the Document Message Bar by right-clicking (Window) or Control-clicking (Mac OS) between the Document Message Bar and the document title bar. If you open the email attachment a second time (by double-clicking the attachment in the email). see Using email in a review. If you need help configuring your email application. and deleted comments are not deleted in the initiator's document. When you're finished adding comments. A PDF document containing your comments is attached to an email message that you can send back to the initiator. and earlier versions are no longer tracked. This copy is now your tracked copy of the PDF document.) To reuse the PDF document when the review is completed. provided you saved the PDF attachment after adding comments. The initiator receives the new and edited comments. and then send the comments back to the initiator. 3. Open the PDF attachment in your email application. 5.Participating in an email-based review When you open the attached document as part of an email-based review. Using the tracked copy of the PDF document ensures that your comments appear with other reviewers' comments in the original document. Unedited comments are not duplicated. the resulting copy becomes the tracked PDF document. save the document. a tracked copy of the Adobe PDF document opens with a Document Message Bar that lets you know that this document has been sent for review. (See About adding comments. The Send Comments button doesn't appear on the Commenting toolbar when untracked PDF documents are open.) 4. and click the Send Comments button again. Adobe Reader alerts you that it will open the tracked copy that contains your comments.

) Note: Be sure to upload your comments before you quit the browser or visit other websites. which stores all comments for the review. download other reviewers' comments. The FDF file also configures your review settings for the session and connects you to the online comments repository. Notify your review initiator. you can save the PDF document for an offline review in Adobe Reader and upload your comments later. Related Subtopics: Sending and receiving comments in a browser-based review Working offline in a browser-based review . If you want to add comments in Adobe Reader instead of in your browser. Open the FDF attachment in your email application. add comments.Participating in a browser-based review When you receive an email message that invites you to participate in a browser-based review. if you don't have access to this server. click Save And Work Offline on the Commenting toolbar. This allows you to view other reviewers' most recent comments and lets others see your comments. Use the tools on the Commenting and Drawing Markup toolbars to add comments to the PDF document. opens a copy of the PDF document in your web browser. open the saved document. and upload your comments. or you lose your comments. opening the FDF attachment opens the online PDF document in your web browser. This configures the review settings. 2. (See About adding comments. you can't participate in the review. if you saved the document offline. Contact the review initiator or your system administrator. If you don't want to review the PDF document using your web browser. Click the Send And Receive button in the Commenting toolbar to upload your comments. but you can add a reply. If you want to add more comments later. The online comments repository is a server location defined by the review initiator. click Go Back Online. and change the review status. Or. (See Working offline in a browser-based review. 4. upload them for others to see. (See Replying to another reviewer's comments. you may not have access to the server where the PDF file is located.) To participate in a browser-based review: 1. You can add comments. You cannot edit or delete another reviewer's comments. open the document in the email application.) Note: If the PDF document does not appear in your browser. However. (See Sending and receiving comments in a browser-based review. This location is configured automatically when you open the review email attachment. and makes any comments that other reviewers have already added to the document appear.) 3.

you decide that a comment no longer applies. Choose the Send Comments option from the Send And Receive Comments menu. . they upload to the comments repository set up by the review initiator. To send and receive comments. you cannot delete or change other reviewers' comments.: q q q Click the Send And Receive Comments button . When you click Send And Receive Comments after deleting comments.Sending and receiving comments in a browser-based review When you add comments in a browser-based review. and they aren't able to see your comments. Any comments added to the PDF document before it was uploaded to the server are embedded and cannot be deleted online. the document must be open within a web browser. you may not be able to see other reviewers' most recent comments. choose Go Back Online. after sending comments. (This button glows when you have unsent comments. Do one of the following: q Open the PDF document in your web browser. Note: Comments automatically upload to the server if you close the browser window or navigate to a different web page. If. your comments are deleted from the comments repository. Your comments are added to the file on the server. they remain on your computer until you send them by using the Send And Receive button on the Commenting toolbar.) Until you send and receive comments. Do one of the following on the Commenting toolbar. However. 2. When you send comments. To send and receive comments: 1. q If you are reviewing the document offline. Choose the Receive Comments option from the Send And Receive Comments menu.

Working offline in a browser-based review If you prefer to work in Adobe Reader. 2. comments you add after making the change won't upload to the server. Adobe Reader automatically uploads any comments you've made to the offline copy. 4. and then specify where you want to save the document. and add comments to the file. Note: If you change the login for your operating system in the course of reviewing the PDF document. The file opens in your default web browser and closes in Adobe Reader. You can save. To review a document offline: 1. you can review an Adobe PDF document offline. Click Go Back Online on the Commenting toolbar. close. You can make your comments to the saved PDF document in Adobe Reader and then go back online and send your comments to the server. On the Commenting toolbar in the browser. click the Save And Work Offline button . 3. Note: If you open the online PDF file after you save an offline version of it. Click Send And Receive Comments to send your comments to the comments repository and view other reviewers' most recent comments. Open the document in Adobe Reader. and reopen the file to add additional comments at any time. .

(See About adding comments. or markup. To move a note window. select the Note tool or the Hand tool . or highlighted or crossed-out text or images. To close a note.) To view and read note comments: Do any of the following: q q q q q To open a note. stamps. and then click or doubleclick the note icon. (See Changing the appearance of comments. that appears in a pop-up window when you select or place the pointer over the note icon. you may need to scroll or zoom out to see comments that are located off the page. change the Commenting properties. and a text message. that appears on the page. Close button C.Viewing and reviewing comments The most common type of comment is the Note comment. you can change the font size.) Note: Because comments can be placed anywhere within the document frame. To view a list of comments. Indicator of comment type B. and attachment files. (See Changing the appearance of comments. click the close box in the upper right corner of the note window. or comment. Comments can be in the form of text boxes. To change how comments appear in your document. which is like a sticky note attached to a paper document. . A note comment includes two parts: a note icon. audio clips. Options menu D. or double-click the note icon. drag its title bar. Text message area If the notes are difficult to read.) Pop-up window of a note comment: A. click the Comments tab on the left side of the document pane. Other comment types appear in the document as scribbles.

Using the Hand tool . click the reply in the Comments List. All messages in a thread appear in the pop-up window and the Comments List. If you want to reply to a reply for that comment. selected. In the Comments List. Type your reply in the text box that appears. Replying to other comments is especially useful in a browser-based review or if the review initiator wants to let participants know how their suggestions were implemented. indented text box appears for your reply. use the Reply command from the Options menu in the pop-up note window or in the Comments List. 4. 5. replies are indented below the original message. Reply heading and text in a pop-up window B. Options menu C. at the top of the Comments List. 3. When one or more reviewers reply to another message. Note: If you use the Reply option to add text to the pop-up window of another reviewer's comment. 2. . Click the Reply button . 3. (See Using the Comments List.Replying to another reviewer's comments To respond to other reviewers' comments. Replying to review comments A. To locate the comment in the Comments List. Modifying other reviewer's comments may cause a warning. your text is preserved when all comments merge in the original document. The comment appears. Reply command To reply to another reviewer's comment in the pop-up window: 1. When you reply to a drawing or highlight markup. 2. Choose Reply from the Options menu. A new. To reply to another reviewer's comment in the Comments List: 1. select the comment in the document pane. the set of messages is called a thread.) The number of replies a comment has received appears in a box when you place the pointer over the comment. Click the Comments tab. The modifier icon also appears next to a markup when you set the status. Type your reply in the box that appears. open the pop-up window for the note. a modifier icon appears next to the markup on the page and becomes part of the markup.

Any replies to the deleted comment remain in the document but are no longer part of a thread. . In a browser-based review. You may want to view them in the Comments List. choose Options > Delete Comment.Deleting reply messages If you delete a comment that has been replied to. To delete reply messages: Do one of the following: q q In the note pop-up window. but you cannot delete others' replies. only the "parent" comment is deleted. unless you are working offline. These comments may become difficult to read because they are stacked. you can delete your own comments and replies. Select the reply in the Comments List. and then click the Trash icon in the Comments List toolbar.

Each comment displays its associated text next to the comment icon. change their status. Cancelled. page. type.) The page on which the selected comment is located appears in the document pane. To use the Comments List: 1. Search by whole words or case-sensitive words. Make sure that it's selected. including by date. or reply to them. or choose View > Show Comments List. author. Search for a comment. To go to the page where another comment is located. only the first message is sorted. color. Reply to a comment. click the Reply button. and the reply messages are sorted in the same category as the first message in the thread. and the selected comment scrolls into view. (See Replying to another reviewer's comments. do any of the following: q Expand or collapse the comments. or click the Next button or q to go to the next or previous comment. In a thread of replies. Rejected. or status by author. You can sort comments in many ways. q q q q . 2. or page number. or mark comments with a check mark. (These buttons are the Previous button unavailable if no comment is selected. simply click the comment in the list. Sort the list of comments. q Browse through the comments. Change the comment's status. Click Expand All or Collapse All on the Comments List toolbar. date.) Delete a comment. click the plus and minus signs next to the comment. Click it in the Comments List. or Completed. checked state. Reply messages are indented in the Comments List. Using the options at the top of the Comments List.Using the Comments List The Comments List lists the comments in an Adobe PDF document. To expand or collapse individual comments. Click the Comments tab in the navigation pane. and then type the message in the box. You can use the Comments List to delete comments. You can sort comments in the Comments List by author. You can also select and delete multiple comments. You can change the status of comments to Accepted. Click a comment in the list. and then click the Trash icon on the Comments List toolbar.

Approving Adobe PDF Documents Using Digital Identity Stamps About approval workflows Participating in an approval workflow Using digital identity stamps .

You can apply approval stamps and commenting tools to PDF documents that have commenting enabled. the approval workflow must be reinitiated. the PDF document may include additional usage rights that allow Adobe Reader users to participate.) The workflow ends when the final approver returns the PDF document to the initiator. or they can return the document to the initiator without approval. .) When participants receive an approval request. they can approve the PDF document by adding a stamp and then send it to the next approver. (See Using digital identity stamps. If Acrobat 7.0 can send PDF documents as email attachments for others to approve and return to the initiator. If a document is not approved. Approval workflows are suitable for projects or documents that require approval at various levels of an organization.About approval workflows Acrobat 7. Participants use a digital identity stamp to indicate their approval. (See About Adobe PDF documents with additional usage rights.0 Professional is used to initiate an approval workflow.

you can send it to the next approver. The Stamps palette and How To window open. the document no longer is part of the workflow. several items appear when you open the document. You can select any of the digital identity stamps in the Stamps palette to approve the document.) When participating in an approval workflow. and approval options aren't available to the recipient of that email message.) Important: If you use the Email button in the toolbar to send the PDF document. be sure to follow the instructions in the invitation email.Participating in an approval workflow If you're invited to participate in an approval workflow. and the Document Message Bar appears at the top of the PDF document. you receive an email that provides step-by-step instructions for approving the attached PDF document. you can reject the document and return it to the approval initiator without your stamp. Once you've added your stamp to the PDF document. (See Applying a digital identity stamp. Use only the options provided in the Document Message Bar or in the dialog box that appears after you apply your stamp. (See Rejecting and returning a PDF document. Related Subtopics: Applying a digital identity stamp Using other stamps and commenting tools Rejecting and returning a PDF document . providing instructions. Or. If commenting is enabled in the attachment.

select the Print. type the email address for the next approver in the To box. If you haven't added your identity information to the stamp. To conclude the approval process. Save A Copy. type the email address for the next approver or the initiator in the To box. add a note in the pop-up window or to view the PDF document after you've approved it. The Stamps palette appears at the lower left of the document pane. Stamps that you apply become part of the document's page content. To view all the stamps in a category. (See Adding identity information to a stamp. Open the PDF attachment in the approval invitation email message. (See Rejecting and returning a PDF document. click the appropriate location in the PDF document to apply your stamp. or Email locks the stamps and prevents any modifications to them. you are prompted to do so. resize the stamp. and a stamp is selected by default.) 3. click the Complete My Approval And Send button in the Document Message Bar.) 5. once the approval process is completed.Applying a digital identity stamp If commenting is enabled in a PDF document. (See Adding identity information to a stamp. Approve or reject the document: q To approve the PDF document. The Cc box may contain the initiator's email address if the initiator chose to be notified of each approval. Selecting Print. click the Reject And Send button in the Document Message Bar. In the email message that appears.) To approve a PDF document: 1. In the Finished Approving dialog box. If you want to use a different stamp than the one selected. q Select Cancel to delete your stamp or to complete the approval process at a later time. however. q Select I Am The Final Approver to complete the approval process. you must add your identity information to it. The Finished Approving dialog box appears. or Email option for the approved PDF document. or select Cancel to select a different option in the Finished Approving dialog box. q To reject the PDF document. do one of the following: q Select Send To Next Approver to send the document to the next participant in the approval process. q Select Hold to apply multiple stamps. and then click Send. You can delete your own stamp during the approval process. Save A Copy. you can apply a digital identity stamp to indicate your approval. You can't move or delete stamps from other participants. select the stamp you want in the Stamps palette. your stamp is locked. and then send the email message that appears to the appropriate person.) 4. Before you can apply a digital identity stamp. 2. and then click Send. PDF documents in an approval workflow present instructions and tools. scroll or drag a corner to resize the window. (See Using digital identity stamps. Then. .

including note comments.) . you can add custom stamps and other comments in addition to your approval stamp. Commenting tools let you add many types of comments. text edits. and file attachments.Using other stamps and commenting tools If commenting is enabled in a PDF document. (See Selecting tools to add comments and Creating custom stamps.

To reject a PDF document: 1. 4. . which contains the message that the document was not approved. In the email message that appears. type the email address of the initiator or other appropriate person in the To box. 3. In the Document Message Bar. click the Reject And Send button. Use the options in the Document Message Bar to reject the document and return it to the initiator. Click Send.Rejecting and returning a PDF document If commenting is enabled in a PDF document that doesn't meet your requirements for approval. the approval workflow must be reinitiated. 2. Open the PDF attachment in the email invitation. you can reject the PDF document. You can include the reason for rejecting the PDF document by typing text in the body of the email message. When a PDF document is rejected.

but are different from digital signatures or digital IDs. such as your name. (See Adding identity information to a stamp. organization. Adobe Reader presents several digital identity stamps from which to choose.) Related Subtopics: Adding identity information to a stamp Creating custom stamps Deleting custom stamps .Using digital identity stamps If commenting is enabled in a PDF document. you can use digital identity stamps to approve the document. When you open a PDF document in an approval workflow. a digital identity stamp prompts you to provide your identity information. title. and email address. Digital identity stamps contain information that you provide in the Identity preferences. When selected. (See About signing PDF documents.) Digital identity stamps can be used in place of signatures.

Choose Edit (Windows) or Adobe Reader (Mac OS) > Preferences. department. you must first add your identity information to a stamp. Once you set up a digital identity stamp. 3. 4. and email address in the boxes provided.Adding identity information to a stamp To approve a PDF document that includes additional usage rights. To add identity information to a stamp: 1. Select Identity from the list on the left.You can change the identity information for your stamp at any time in the Identity preferences. and then click OK. title. Select the stamp you want in the Stamps palette. company name. that stamp is selected by default in subsequent approval workflows. 2. . Type your name.

To create a custom stamp: 1. Click Import. copy the image to the Clipboard and then paste it into the document. you can create and apply a custom stamp using any PDF file. 5. 2. or replace the image. and then click OK. right-click (Windows) or Control-click (Mac OS) the stamp. Edit the category or name of the stamp. Choose a stamp category from the pop-up menu at the top. Pasted images have the same characteristics as other stamp comments. Choose Show Stamps Palette from the Stamp Tool menu . and choose Edit from the pop-up menu. If the file contains more than one page. 2. scroll to the page you want. . Choose Show Stamps Palette from the Stamp Tool menu . To edit a custom stamp: 1. Choose the stamp category. and then click Select.Creating custom stamps If commenting is enabled in a PDF document. each includes a pop-up window and editable properties. You can store the custom stamp in an existing stamp category or create a new stamp category. select the file you want to use. 3. and then click OK. 3. and then click OK. name the custom stamp. 4. Choose a category from the pop-up menu or type a name to create a new category. If you want to add an image to a PDF document one time only.

Choose Show Stamps Palette from the Stamp Tool menu . 2. right-click (Windows) or Control-click (Mac OS) the stamp.Deleting custom stamps If commenting is enabled in a PDF document. and choose Delete from the pop-up menu. .) When you delete a stamp. To delete stamps: 1. the stamp is removed from the Stamp Tool menu. but the image file is not deleted. (You cannot delete the predefined stamps in the Stamps palette. Choose the stamp category. you can delete custom stamps and stamp categories from the Stamps palette.

SECURITY About security Viewing the security settings of PDF documents Viewing PDF documents with security policies .

If you're having trouble opening a PDF document. Just as people lock their doors to prevent others from entering their houses without permission. contact the PDF document author. Encrypted documents. If the PDF document contains additional usage rights. If a document is encrypted. you may need to enter a password to open it. For example. (See Signing PDF documents in Adobe Reader. When you receive a restricted PDF document. you may be asked to sign or approve a PDF document. authors can add passwords to restrict users from opening a PDF document. or if you're restricted from using certain features. They can also use digital signatures to certify and encrypt PDF documents. Digital signatures.About security Acrobat security is similar to home security.) Documents to which a server-based security policy has been applied. Restrictions against copying or printing. you may not be able to open it without permission from the person who created the document.) . Some restricted or certified documents do not require a password but still prevent you from copying information or printing the file. authors may use the various Acrobat security features to "lock" PDF documents. (See Viewing PDF documents with security policies. A document to which security features have been applied is called a restricted document. PDF files can take advantage of the security features of Windows XP and a number of other security systems: q q q q q Password-protected documents. Documents with special security policies applied may require you to log in to a server to open the document. and they can prevent users from printing or editing a document.

Then click Security. If a document is encrypted. In addition. restricted or certified documents may prevent you from printing your files or copying information to another application. If you're having trouble opening a PDF document. Double-click a status icon to view more information. above the vertical scroll bar on the . When a document is restricted or has a special status. contact the author of the PDF document. To view the security settings of a document open in Adobe Reader: Choose File > Document Properties. you may not be able to open it without permission from the person who created the document. or if you're restricted from using certain features. and then click the Security tab.Viewing the security settings of PDF documents When you receive a restricted PDF document. you may need to enter a password to open it. To view the security settings of a document open in a web browser: Choose Document Properties from the pop-up menu right side of the document. icons appear in the lower left corner of the document window.

While security policies are stored on a policy server. authors can save encryption settings as security policies. which capture security settings for reuse. Corporate security policies A. Security policies are stored on Adobe Policy Server to be shared by a group. Users can open and print the document only if permitted by the policy. such as not allowing printing or copying. Policies are applied to the PDF document.0. Policies are stored on the server. The document to which a security policy is applied may include restrictions. C. . You can use Adobe Policy Server only if your company has purchased rights and made it available to you. the PDF documents are not.Viewing PDF documents with security policies In Adobe Acrobat 7. B.

Digitally Signing Adobe PDF Documents About signing PDF documents Using the Signatures tab Validating signatures .

In other words. like a conventional handwritten signature.) A digital signature. If you open a PDF document that contains additional usage rights. any change to the document is detected in the Signatures panel. each digital signature stores information "behind the scenes" about the person signing a document. and the author can determine which changes can be made. you can add a digital signature in Reader. identifies the person signing a document. For example. The author signature allows for modification detection and prevention (MDP). Unlike traditional signatures on paper. authors can let users digitally sign documents whether they use Adobe Acrobat or Adobe Reader. Subsequent signatures to the document are called ordinary signatures. (See About Adobe PDF documents with additional usage rights. Related Subtopics: Signing PDF documents in Adobe Reader Signing PDF documents in a web browser Changing signature appearance Setting up Palm OS appearance files Clearing a digital signature from a signature field .About signing PDF documents For particular Adobe PDF documents. an author may want to ensure that a PDF document with company letterhead isn't changed after it's signed. The first signature in a document is called the author signature. however. the first time a PDF document is signed.

(The field must be a signature form field. and specify the reason for signing the document. 3. and then click OK. Click the unsigned signature field in the PDF document. make sure that you received it from a trusted source. but the caution appears in the signature field and in the Signature tab. 5. If you make changes to a PDF document after you sign it. your signature and the related information can be stored in a signature field embedded on the page. (See About digital IDs and certification methods. This command lets you make changes to the original PDF document without invalidating the signature. q Choose a signature appearance. click Preview. choose it from the menu. If you make changes to the saved PDF document. If the document isn't certified. . do one of the following: q Choose Sign And Save As (recommended) to sign the document and save it using a different file name.) 2. add contact information for validation purposes. the signature may still be valid.Signing PDF documents in Adobe Reader You can use Adobe Reader to sign a PDF document only if the document includes additional usage rights and an Acrobat digital signature field. you may invalidate the signature. When you sign a document. If you have not yet selected a digital ID. not just a blank box. To preview your signature before signing the document. Click Show Options. indicating that changes triangle were made after the signature was added. type your password if prompted. Standard Text displays a validation icon with the name and other information. In the Apply Signature To Document dialog box. click New. q Chose Sign And Save if you already saved the document with a different file name. and then click Continue Signing. The author of the PDF form can also lock fields after the document is signed to prevent additional changes. 6. and do the following: q If desired. A signature field is an Acrobat form field. If you defined a personalized signature. To sign and save the document.) 4. To create a new signature appearance. select one. To sign a document: 1. Important: Sign a document only after you make final changes. and follow the steps in Changing signature appearance.

. To sign a document in a web browser: 1. click the Save A Copy button on the Reader toolbar.Signing PDF documents in a web browser To sign a PDF document on the web. which appear when you sign a document directly in Adobe Reader. From the Sign menu on the Reader toolbar. and then follow the steps described in Signing PDF documents in Adobe Reader. choose Sign This Document. 2. If you want to retain a copy of the signed document. a Sign button appears rather than the Sign And Save and Sign And Save As buttons. When you click a signature field. When you sign a document in a browser. only the incremental portion of the file is saved to your hard drive. the document must contain an empty signature field. or click a signature field.

5. When you use an image in a signature. organization. select a graphic. select any text items you want to appear in the signature. select Security on the left. and then click Delete. only the image is used. For example. In the Configure Text section.Changing signature appearance You can specify how your signature appears in the signature field. choose the graphic file type from the Files Of Type menu. q To delete a signature appearance. 2. q Imported Graphic displays a graphic signature that you specify. you select the signature by its title. and then select Security. 2. select its title. To create a new signature appearance: 1. you can include an image of your company logo. so use a short title that accurately describes the signature. Note: The Palm Organizer button is unavailable unless Palm OS® appearance files are detected.) Name displays only the default digital signature icon and your name as it appears in your digital ID file. . including your name. select its title. In the Preferences dialog box. and country. Click New. Choose Edit > Preferences (Windows) or Adobe Reader > Preferences (Mac OS). Distinguished Name shows the user attributes defined in your Digital ID. The image is cropped and scaled to fit in the signature field. click the Browse button. Select one of the following in the Configure Graphic section to define the signature's appearance: q No Graphic displays only the default digital signature icon and other information specified by the Configure Text options.) 4. q To edit or delete a signature appearance: 1. Click the File button. and then click OK (Windows) or Select (Mac OS). type a title for the signature appearance. Do one of the following: q To edit a signature appearance. In the Configure Signature Appearance dialog box. and click Edit. click Select. (When you sign a document. (See Setting up Palm OS appearance files. not the white space around it. 3.

the AcroSign.Setting up Palm OS appearance files To use a Palm OS appearance file for your digital signature. the AcroSign. Browse to the Palm Pilot folder in the Mac OS folder. Control-click the Adobe Reader 7. In Mac OS. you must add the Palm OS application file to your Palm™ Desktop application: q q In Windows.prc file is in the Program Files/Adobe/Acrobat 7. .0/Reader/ PalmPilot folder. For more information on importing images created on Palm OS devices.prc is inside the Acrobat application. see the Adobe website and your Palm OS documentation.0 icon and choose Show Package Contents.

the signature is deleted. You cannot use Adobe Reader to remove signature fields. To clear all signature fields in a document: In the Signatures tab. but the empty signature field remains.Clearing a digital signature from a signature field When you clear a signature field. choose Clear All Signature Fields from the Options menu. .

You can right-click (Windows) or Control-click (Mac OS) a signature field in the Signatures tab to do most signature-related tasks. including signing. or click the Signatures tab in the navigation pane. In some cases. the signature field may become locked after you sign it. To expand or collapse a signature in the Signatures tab: Click the plus sign (Windows) or triangle (Mac OS) to the left of the signature to expand it. The question mark icon indicates that the signature could not be verified. clearing. The digital signature icon along with the name of the field in the Signatures tab indicates the presence of the empty signature field. or you can expand it to see more information. Each signature has an icon identifying its current verification status. The blue ribbon icon indicates that the certification is valid. Icons identifying verification status To display the Signatures tab: Choose View > Navigation Tabs > Signatures. and validating signatures. The checkmark icon indicates that the signature is valid. indicates that the You can collapse a signature to see only the name. The warning sign icon document was modified after the signature was added.Using the Signatures tab The Signatures tab lists all the signature fields in the current document. date. and status. however. Click the minus sign (Windows) or the rotated triangle (Mac OS) to the left of the signature to collapse it. .

The Signature Validation Status describes the signature status. 5. must be in your list of trusted identities. and change other validation settings. (See Setting Digital Signature preferences. Third-party signature handlers may verify identities using other methods. 2. you can view a copy of the signed version in a separate document window. 3. the signer's certificate. You can specify whether document-specific settings or default settings are used for verifying documents. and then click Show Certificate to view the details of the certificate. Select the signature in the Signatures tab.Validating signatures When you validate a signature. Open the PDF document containing the signature. click Signature Properties. check to see if certification has been revoked. If you're working with self-signed digital IDs. add time stamps to signatures. or one of its parent certificates that was used to issue the signer's certificate. In the signature field or in the Signatures tab. you verify the signer's identity and assess any changes made after the document was signed. If you don't have the signer's certificate. the signature validity is unknown. check whether the warning sign icon appears next to the signature. the document may have been modified after it was signed. and it must not have expired or been revoked. and then click OK. (See Viewing previous versions of a signed document.) If the document has more than one signature. If the status is unknown.) Related Subtopics: Viewing previous versions of a signed document Setting Digital Signature preferences . click the Signer tab.) When you open a document. confirm that the certificate details are valid.) To validate a signature: 1. For an identity to be valid. (See Checking information on certificates. unless you turn off a preference setting. and then choose Validate Signature from the Options menu. 4. its signatures are validated automatically. (See Building a list of trusted identities. Click Legal Notice to learn more about the legal restrictions of this signature. The verification status appears on the document page and in the Signatures tab. If this icon appears.

The previous version opens in a new Adobe PDF file. choose the document name from the Window menu. and choose View Signed Version. To return to the original document. with the version information and the name of the signer in the title bar.Viewing previous versions of a signed document If a document is signed more than once. Right-click (Windows) or Control-click (Mac OS) the signature in the Signatures tab or document pane. all the signed versions are maintained in a single Adobe PDF file. Each version is saved as append-only so that it cannot be modified. All signatures and their corresponding versions appear in the Signatures tab. and choose View Signed Version from the Option menu. . To view a previous signed version: Do one of the following: q q Select the signature in the Signatures tab.

. and then click Advanced Preferences.) q Specify whether to trust all root certificates in the Windows Certificates feature when validating signatures. (See Building a list of trusted identities. Click the Windows Integration tab.) To set advanced digital signature preferences: 1. To require certificates to be checked against a list of excluded certificates during validation. containing lists of revoked but unexpired certificates. or the time the signature was created. In the Preferences dialog box. the time set by the default Time Stamp Server specified in the Security Settings. and do the following: q Specify whether you can import identities from the Windows Certificates feature into the list of trusted identities. select Require That Certificate Revocation Checking Be Done Whenever Possible When Verifying Signatures. and specify other advanced preferences.Setting Digital Signature preferences You can use the Security panel of the Preferences dialog box to change the appearance of your signature. 3. The Online Certificate Status Protocol (OCSP) and the Certificate Revocation List (CRL) are common schemes that maintain security of a network server. change validation settings. 2. If this option is not selected. select an option to determine whether the time that appears in the digital signature reflects the time the signature was validated (Current Time). the revocation status for nonauthor signatures is ignored. (See also Changing signature appearance. Under Verification Time. Be aware that selecting this option might compromise security. 4. specify a default security method. select Security on the left.

Digital IDs and Certification Methods About digital IDs and certification methods Managing digital ID certificates Setting Trust Manager preferences .

A certificate is a confirmation of your digital ID and contains information used to protect data. (See Managing digital ID certificates.About digital IDs and certification methods PDF authors can use Acrobat to let users sign a PDF document whether they use Adobe Acrobat or Adobe Reader. you can add a digital signature.) Related Subtopics: Obtaining a digital ID from a third party Creating digital IDs Finding and adding existing digital IDs Selecting digital IDs Using third-party digital IDs . You can get a digital ID from a third-party provider. If you open a PDF document with additional usage rights. or you can create a self-signed digital ID and share your signature information with others. you cannot use digital IDs or add signatures. which requires that you use a digital ID. credentials or profiles. Digital IDs are also referred to as private keys.) A digital ID lets you create digital signatures. (See About Adobe PDF documents with additional usage rights. If a PDF document does not have additional usage rights.

and then click Add ID. Select Get A Third-Party Digital ID. Click Advanced Preferences. digital IDs are issued by a third party for use in any official capacity. The provider of digital ID certificates is sometimes called a certificate authority or a signature handler. . To get information about third party digital IDs: 1. Choose a signing method from the Default Method To Use When Signing And Encrypting Documents menu. and then select Security on the left. and select the Creation tab. 3. Select Digital IDs on the left. Choose Edit > Preferences (Windows) or Reader > Preferences (Mac OS). and follow the instructions on the web page that appears. 2.Obtaining a digital ID from a third party In general. click Next. To specify a default signing method: 1. 3. such as your third-party provider. You may want to obtain more than one digital ID if you sign documents in different roles or with different certification methods. Choose Document > Security Settings. 2.

and then click Next. and then click Next: New PKCS#12 Digital ID File stores the information in a file that you can send to others. PKCS#12 file extensions are . or both. and a public key contained in a certificate.) . Click Finish. passwords are case-sensitive. and then specify Unicode values for the appropriate fields. | \ . (See Managing digital ID certificates. Select one of the following to specify where to store your digital ID. When you certify or sign a document. 11. 3. must contain at least six characters. To create a self-signed digital ID: 1. You can export and send your certificate file to those who need to validate your signature.pfx in Windows and . data encryption. Select Digital IDs on the left. 2048-bit RSA offers more security than 1024-bit RSA. Type a name and other personal information for your digital ID. Click Next. Click Next again. Click Next. < > _.p12 in Mac OS. Choose Document > Security Settings. and specify a a file name and location for the digital ID file. Type the same password in both the Choose A Password and Confirm Password boxes. Windows Certificate Store (Windows only) stores the file where other Windows applications can also retrieve it. and may not contain double quotation marks or the following characters: ! @ # $ % ^ & * . From the Use Digital ID menu. which is a standard encryption format. q q 5. 4. Type a password. which is stored in the Windows Certificate Store. You can create either a PKCS#12 digital ID. select Enable Unicode Support. you can create your own self-signed digital ID. 9. (Optional) To use Unicode values for extended characters. choose whether you want to use the digital ID for digital signature. The resulting file stores an encrypted private key used for signing or decrypting documents. which is used for validating signatures and encrypting documents. but 1024-bit RSA is more universally compatible. Choose a key algorithm from the menu.Creating digital IDs If you're not using a third-party digital ID. 6. Select Create A Self-Signed Digital ID. and then click Add. or a Windows Default Certificate digital ID. 10. the name appears in the Signatures tab and in the signature field. 8. 2. 7.

and then click Next.p12 in Mac OS. Select Digital IDs on the left. and click Open. If you select an . .Finding and adding existing digital IDs If you created a digital ID file that does not appear in your list of digital IDs. you can search for the missing digital ID file and add it to your list. Type the ID password. and then click Next. Select Find An Existing Digital ID.pfx file extensions in Windows and . Click Browse. 6. Choose Document > Security Settings. Click Finish. Digital ID files from some earlier versions of Acrobat use an . 4. PKCS#12. 3. 5. One of the common encryption methods that Acrobat uses. select a Digital ID.apf digital ID file. has . you may be prompted to convert the file to a supported file type. 2.apf extension. To find and add digital ID files: 1. and then click Add ID.

From the Set Default menu.Selecting digital IDs Before you sign a PDF document. 2. Choose Document > Security Settings. 3. To select self-signed digital ID file settings: 1. To avoid being prompted repeatedly. specify that you want to use the digital ID for signing. you can select a digital ID to use all the time or until you quit Adobe Reader. If you choose not to be prompted for the digital ID. you may be prompted to select a digital ID file. appears next to the . Select a digital ID on the left. the pen icon selected digital ID.

In addition. 5. you can use the Default Certificate Security. new menu commands may appear. If necessary. 3. Use these commands instead of. Choose the provider from the Default Method To Use When Signing And Encrypting Documents menu. or a third-party security method. Click OK. or in addition to. a Third-Party Preferences submenu may appear on the Edit menu (Windows) or on the Adobe Reader menu (Mac OS) so that you can change the provider's preference settings. and then click Security. .Using third-party digital IDs When you sign or validate a document. When you install a thirdparty signature provider. Click Advanced Preferences. To specify a third-party security method: 1. the Windows Certificate Security. 4. install a third-party signature provider. 2. the Manage Digital IDs commands. Choose Edit > Preferences (Windows) or Adobe Reader > Preferences (Mac OS). which lists all security methods installed in the Reader Plug-ins folder.

You can also configure Windows Certificate Security to trust identities in the common Windows Certificate Store. or these validation methods may be integrated with Adobe Reader. (See Validating signatures. Before other users can validate your signature on documents they receive. called trusted identities. Related Subtopics: Sharing your digital ID certificate Building a list of trusted identities Checking information on certificates Determining the trust level of a certificate Configuring identity search directories . (See Setting Digital Signature preferences. You cannot encrypt documents in Adobe Reader. for validating signatures.) Adobe Reader keeps track of the trusted identities that you build. they must have access to your certificate. Likewise. which you can share with them.) Third-party providers may validate identities using other methods. other users can share their certificates with you so that you can build a list of trusted user certificates.Managing digital ID certificates A digital ID certificate contains a public key that is used to validate digital signatures and to encrypt documents in Adobe Acrobat.

To verify that your certificate information is correct. 3. select the digital ID you want to share. q Click Save The Data To A File. and then click Show Certificate Details. click Export Certificate. and click Save. 4. Do one of the following: q Select Email The Data To Someone. With the digital ID selected. click Email. Browse to specify a location for the certificate file. If you use a thirdparty security method. and then send the message in your email application. To share your digital ID certificate: 1. if necessary. and click Next to save the digital ID certificate in an FDF file. Specify the email address. Click OK to return to the dialog box. and click Next to send your digital ID certificate to another user.Sharing your digital ID certificate You can share your self-signed digital ID certificate with others by exporting your certificate as an FDF file. Choose Document > Security Settings. 2. 5. you usually don't need to share your certificate with others. or you can email your certificate directly. . Select Digital IDs on the left. See the documentation for the third-party provider.

and then click Show Certificate. 3. The preferred method of adding another user's certificate to your list of trusted identities is by importing the certificate from an FDF file that the user sends to you. 6. select Include My Certificates. select the desired options. To request a certificate from another user: 1. although this method may not be trustworthy. After you verify that the information is correct.) q Click Browse. Choose Document > Trusted Identities. Confirm with the certificate's originator that the information is correct. locate the certificate file. Click OK again. (See Setting Digital Signature preferences. You can also add a certificate directly from the PDF document signed by someone who used a self-signed digital ID. In the Certificate Attributes dialog box. 2. email address. Confirm with the certificate's originator that the information is correct. click Close. You can then search for specific digital ID certificates. and then click Close. specify trust options. Select the certificate. (See Configuring identity search directories. type the email address of the person you are requesting a certificate from. Click Email. select the appropriate directory and group. 7. Do any of the following: q If Windows Certificate digital IDs are allowed. 6. Click Signature Properties. After you verify that the certificate information is correct. 5. 4. Select whether you want to email the request or save it as a file so that you can email it later. Send this message in your email application. Type your name. Select the digital ID file to use. 8. and then click OK. Your list of trusted identities is like an address book that stores digital ID certificates. the certificate shouldn't be trusted. Open the PDF document containing the user's self-signed signature. Click the signature in the document to check whether it's valid. Choose Document > Trusted Identities. type a file name. q If you configured an identity search directory. 4. If the information isn't correct. click OK. click Trust Identity. 3. 5. and then click Set Contact Trust in the dialog box that appears. Choose Document > Trusted Identities. and then click Details. To delete a certificate from the list of trusted certificates: 1. 2. and click Delete. Select the added certificate in the Contact To Add list. Do one of the following: q If the Compose Email dialog box appears. To add a certificate from email to your list of trusted identities: 1. note the MD5 Fingerprint and the SHA-1 Fingerprint numbers. 2. If you're using the Certificates feature in Windows to organize certificates. and then click Next. q If the Export Data As dialog box appears. A new email message appears in your default email application with the certificate request attached. After a user sends you certificate information. specify trust options. Click Add To Contacts List. Click Request Contact. and then click Select. and then click OK again. . click OK. 2. select the Enable Import And Use Of Identities From The Windows Certificate Store option in the Security preferences. open the email attachment in Adobe Reader.Building a list of trusted identities You can keep a copy of other users' digital ID certificates in a list of trusted identities. note the MD5 Fingerprint and the SHA-1 Fingerprint numbers. select the appropriate directory and group. 4. and then click OK. To allow other users to add your certificate to their list of trusted identities. The list lets you validate the signatures of these users on any documents you receive. click Save. and type a subject. Click Add Contacts. and then click Import. Click the Windows Integration tab in the Digital Signatures Advanced Preferences. In the Certificate Viewer dialog box. Select trust settings. and then click Open. and contact information. click Trust. To add a certificate from a file to your list of trusted identities: 1. 3. Click OK. select the certificate. To add a certificate using a signature in a PDF document: 1. 5. choose a location for the certificate file in the Save In box. and then click OK.) 2. 7.

2. To check information on your own certificate: 1. Select Digital IDs on the left. the certificate's intended usage.Checking information on certificates The Certificate Attributes dialog box provides user attributes and other information on a certificate. When other users import your certificate. . Choose Document > Trusted Identities. Select the contact. they may ask you to check your fingerprint information against the information they receive with the certificate. and certificate data such as a unique serial number and public key method. and then click Certificate Details. and click Show Certificate. 2. To check information on a certificate: 1. You can check certificate information for your own digital ID files or for ID files that you import. Choose Document > Security Settings. and click Details. Select the name. 3. select your digital ID on the right. The Certificate Viewer dialog box provides the validation period in which the certificate is valid.

and click Details. q Embedded High Privilege JavaScript. To change the trust level of a certificate: 1. and other dynamic elements. 5. and click Edit Trust. and you can even trust a certified document's dynamic content and embedded JavaScript. if you have confidence in a certificate you received from someone else.Determining the trust level of a certificate You can change the trust settings of a certificate. links. 4. movies. 3. . For example. Select the contact on the left. Choose Document > Trusted Identities. Trusts embedded scripts. Trusts documents in which the author has certified the document with an author signature. select any of the following items to trust this certificate for: q Signatures And As a Trusted Root. and then click OK again. Trusts buttons. Click OK. 2. you can change the settings so that you explicitly trust digital signatures and certified documents created with this certificate. Select the name on the left. q Dynamic Content. q Certified Documents. In the Trust Settings tab.

Click New. and then click OK. For more information on server settings. By developing trusted digital ID certificate storage area. Select Directory Servers on the left. To configure an identity search directory: 1. 3. including LDAP (Lightweight Directory Access Protocol) servers. specify a directory name and server settings. 2. you or a member of your workgroup can facilitate the use of encryption in your workgroup. Choose Document > Security Settings. contact your system administrator. After you locate a digital ID certificate. you can add it to your list of trusted identities so that you don't have to look it up again. .Configuring identity search directories Identity search directories help you locate specific digital ID certificates from network servers.

3. see Setting Multimedia preferences. For information on setting general multimedia preferences.Setting Trust Manager preferences Use the Trust Manager panel of the Preferences dialog box to change multimedia security settings for trusted and nontrusted documents. 5. . you are prompted to add the document to this list when you try to play a media clip in which the permission is set to Prompt. Under Multimedia Permission Settings. select the player in the list. q Allow Document To Set Title Text In A Floating-playback Window. To set the media playback options. To change the permission settings for a particular multimedia player. 6. 4. and choose one of the following options from the Change Permission For Select Multimedia Player To menu: q Always to allow the player to be used without prompting. If a document is not trusted. All documents certified by this author are trusted. Select whether the trusted documents (or nontrusted documents) can open other files or launch applications. both the document and the author's certificate are added to the list. For example. Choose Edit > Preferences (Windows) or Adobe Reader > Preferences (Mac OS). 2. A document is trusted if it's added to the list of trusted documents and authors. q Allow Playback In Full-screen window. To set Trust Manager preferences: 1. choose whether you want to display security permissions for trusted documents or nontrusted documents. From the Display Permissions For menu. q Prompt to ask whether the player can be used. select any of the following options: q Allow Playback In A Floating Window With No Title Bars. you can allow multimedia files to be played in trusted documents and disallow them to be played in nontrusted documents. This option lets you decide whether to add a nontrusted document to the list of trusted documents when you try to play the media clip using the selected player. select Allow Multimedia Operations to allow media clips to be played. q Never to prevent the player from being used. If you decide to add a certified document to the list. and then select Trust Manager on the left.

ACCESSIBILITY AND REFLOW About accessibility and Adobe PDF documents Elements of accessible PDF documents Checking the accessibility of Adobe PDF documents Understanding Reflow Reflowing the contents of Adobe PDF documents .

To install the Accessibility update. to reduce required keyboard and actions. the Accessibility Setup Assistant.) Note: The Accessibility and Reflow features are available in the full version of Adobe Reader. or can be installed as an update. (See Reflowing the contents of Adobe PDF documents.) Visibility customization to make text and images easier to view for people with a limited range of vision. to view at high magnifications or on Portable Device Assistants (PDA).adobe.com.) Support for assistive technology (such as screen readers and screen magnifiers) that read content and convert it to speech or braille output. (See Using keyboard shortcuts for menu commands and navigation.) Reflow capability for text. . (See Using a screen reader and Outputting accessible text for a braille printer. q q q q q q Keyboard alternatives to mouse actions. (See Keys for general navigating.About accessibility and Adobe PDF documents Adobe Reader includes a set of accessibility features that help readers with motion or vision limitations navigate and view Adobe PDF documents more easily on Windows and Mac OS platforms. Many of these features can be adjusted by using a wizard. choose Help > Check For Updates Now.) For more information about using accessible features in Adobe Reader for PDF documents. (See Using the Read Out Loud feature. (See Setting accessibility preferences.) Speech functionality on systems without assistive technology.) Navigation through documents using auto-scroll. visit the Adobe website at http://access. (See Using high-contrast colors.

commenting. Tags add a logical structure to an Adobe PDF document that organizes the content. or editing text. and a table of contents provide an easy way for users to go directly to the section they want instead of reading through a document page by page. Save As Text. Use the Paper Capture feature in Acrobat 7. bookmarks. such as links. and interactive form fields can't be read by a screen reader unless they contain alternate text that describes the element. and graphs. and defines the intended reading order of the page. Adding permanent tags to a PDF file requires Adobe Acrobat 7. . they should include the following elements: q q Reading order: To effectively read information on a page.Elements of accessible PDF documents For Adobe PDF documents to be accessed reliably. Note: PDF documents that are created by scanning a printed page are inherently inaccessible because the document is an image. a screen reader or Text-toSpeech requires that content be structured. such as text blocks and other page elements. Security: PDF documents can be accessible while restricting users from printing. q q Navigation: Navigational aids in PDF documents. Adobe Acrobat 7. not text that can be tagged into a logical document structure or reading order. and links: Document features such as illustrations.0 Professional or Standard to convert scanned PDF documents into searchable text.0 Professional can add alternate text or tool tips to tagged PDF documents that use audio to describe these features to readers with visual or learning disabilities. To improve the reading order of a PDF document.0 Professional or Standard. form fields. or Read Out Loud command. Descriptions for images. extracting. copying. Adobe Reader may temporarily adds tags when you use assistive technology or use the Reflow.

Note: If the document is unstructured. the checker may suggest that you change the reading-order preference. or if it includes protection settings that prohibit access. To check a PDF document using Accessibility Quick Check: Choose Document > Accessibility Quick Check. (See Setting Reading preferences. if it's a scanned image (and therefore inaccessible). This feature determines if the PDF document includes tags.Checking the accessibility of Adobe PDF documents The Accessibility Quick Check feature quickly analyzes an Adobe PDF document for accessibility and returns a brief statement of any accessibility issues.) .

Reflow facilitates only the reading of documents.) . Vertical text reflows horizontally. smaller displays. paragraphs. and page artifacts.) All readable text reflows into the reflowed document in a logical sequential order. images. headers.Understanding Reflow In Adobe Reader. and formatted lists. digital signature fields. tables. and footers. comments. such as page numbers. or standard monitors at large magnifications. (See Reflowing the contents of Adobe PDF documents. Adobe Reader assigns a temporary tag structure to untagged PDF documents when you select Reflow to improve the reading order of the document. you can reflow a PDF document to read it on handheld devices. reflowed documents can't be printed or saved. Pages that contain both readable text and form or digital signature fields don't reflow. without having to scroll horizontally to read each line. (Tagged PDF documents already include a tag structure that helps the reading order of reflowed documents. Text that doesn't reflow includes forms. Readable text includes articles.

(See Understanding Reflow. Adobe Reader for PocketPC. the Fit Page button . To reflow an Adobe PDF document: 1. select either Single Page or Continuous. If you use a standard monitor.) Note: The process of downloading the file to a handheld device requires Adobe Reader for Palm OS. click the Actual Size button button . On the status bar or in the View > Page Layout submenu. or Adobe Reader for Symbian OS. increase the magnification to the desired amount. or the Fit Width . Choose View > Reflow. You can't save or print documents when they're in a reflowed state. or choose a related command from the View menu. Both Adobe Reader for Palm OS and Adobe Reader for PocketPC have two components: the desktop program for your computer. To return to unreflowed view: On the toolbar. .Reflowing the contents of Adobe PDF documents Adobe PDF documents reflow one page at a time in the document window. and the reader application for your handheld device. 2.

Customizing Adobe Reader for Accessibility About accessibility preferences Setting accessibility preferences Using keyboard shortcuts for menu commands and navigation Scrolling automatically Outputting accessible text for a braille printer Using a screen reader Using the Read Out Loud feature .

see About keyboard shortcuts. Specifically.About accessibility preferences Adobe Reader provides several settings that make PDF files more accessible for visuallyimpaired and motion-impaired users. you can set your Multimedia preferences to hear available descriptions for video and audio attachments. as well as preferences that aren't available by using the wizard.adobe. For more information about how users with disabilities access PDF documents. and your Reading preferences to read form fields out loud. visit the Adobe website at http://access. . For a list of keyboard shortcuts for Adobe Reader. The Accessibility Setup Assistant provides on-screen instructions for setting preferences in Adobe Reader. They also allow users to navigate documents using only keyboard shortcuts. You can select all of these settings in the Preferences dialog box.com. These settings change how PDF documents appear on-screen and are read by a screen reader.

Forms. select Use Document Structure For Tab Order When No Explicit Tab Order Is Specified. 4. To set additional accessibility preferences in the Preferences dialog box: 1. Start the Accessibility Setup Assistant by doing one of the following: q Choose Help > Accessibility Setup Assistant.) 3. a wizard. Indicate the type of assistive device that you use to present the best options for your system. (See Using high-contrast colors. q Select Use Recommended Settings And Skip Setup to use the recommended settings for accessibility. The wizard presents accessibility preferences that most affect users with screen readers and magnifiers. q Select Set All Accessibility Options if you use a combination of assistive devices. you must start the Accessibility Setup Assistant from the Help menu. 3. the Accessibility Setup Assistant. Select the option that you prefer: q Select Set Options For Screen Readers if you use a device that reads text out loud or sends it to a braille output device. starts to help you set Adobe Reader preferences for better accessibility. q Select Set Options For Screen Magnifiers if you use a device that makes text appear larger on-screen. and Multimedia panels of the Preferences dialog box. Click Done. Adobe Reader uses default settings for accessibility (not recommended).) Related Subtopics: Accessibility options Using high-contrast colors Setting Reading preferences Selecting a reading order Enabling single key accelerators . Follow the on-screen instructions to select accessibility preferences. Select Accessibility. 5. To set accessibility preferences with the Accessibility Setup Assistant: 1. (See Accessibility options. Reading. Additional preferences may be set manually in the Accessibility. 4.Setting accessibility preferences If you start Adobe Reader for the first time in Windows while a screen reader or screen magnifier is running. (See Setting Reading preferences.) If you click Cancel at any point. 2. Select Reading. q (Windows only) Start Adobe Reader while a screen reader or screen magnifier is running. Select Multimedia. and select the Read Form Fields option and other appropriate options. and then select the accessibility preferences that you want. 2. If you use Mac OS or want to change your preferences later. and then select background or highlighting colors for form fields. Choose Edit > Preferences (Windows) or Adobe Reader > Preferences (Mac OS). Select any other preferences you want. Select Forms. To improve compatibility with documents that don't specify a tab order.

particularly in larger documents. Each time a PDF document is auto-saved. (See Using high-contrast colors. (See Selecting a reading order. depending on the type of assistive device you specify. You can manually select additional options in the Preferences dialog box. particularly if you use assistive technologies. The Setup Assistant includes the following options: Note: Some options may not be available. Select this option if you use a screen magnifier. the screen reader or magnifier must reload the document. or create your own. (See Selecting a reading order. Allows lowvision readers to read reflowed PDF documents more easily. Deselect for greater control when navigating a document in a screen reader. Use High-Contrast Colors For Document Text Lets you choose from a list of contrasting color combinations for text and background. . Deliver The Entire Document At Once opens the entire document and may negatively affect performance.) Override The Reading Order In Tagged Documents Uses the reading order specified in the Reading Preferences instead of that specified by the tag structure of the document. Reading Order (for untagged documents) Specifies the reading order of untagged documents.) Confirm Before Adding Tags To Document When selected.33-6400) to magnify documents on the screen. Deliver All Pages Only For Small Documents lets Adobe Reader selectively switch to Page Only mode if the document exceeds the page number limit that you set in Maximum Number Of Pages In A Small Document. Acrobat lets the user confirm the options that will be used before it prepares an untagged document for reading by assistive technology. Deliver Pages Or Document Deliver Currently Visible Pages opens one page or a few pages at a time (Page Only mode).Accessibility options The Setup Assistant helps you select several options that improve accessibility in Adobe Reader. Disable Document Auto-Save Select to disable the auto-save function. Reopen Documents To The Last Viewed Page Allows you to save your place in the document for the next time you open it. Use only for PDF documents that are poorly tagged. the Setup Assistant presents only options that are appropriate for your device. Default Display Zoom Set a percentage value (8. Always Use The Keyboard Selection Cursor Keeps the pointer on automatically instead of requiring the user to select the Select tool after a PDF document opens. Display PDF Documents In The Web Browser Opens PDF documents from the Internet in the web browser instead of a separate Adobe Reader window. Tagging can be a time-consuming procedure.) Disable Text Smoothing Makes text sharper and easier to read with a screen magnifier. Page Only mode is recommended for use with screen magnifiers but requires that you use keystroke commands in Adobe Reader (not in the screen magnifier) to navigate to new pages.

You can enlarge small type. or the commands on the View menu. Layout Grid. You can set the background color of pages and the color of the text in the Preferences dialog box. and adjust the colors and contrast of text and background. Select Replace Document Colors. and Spelling panels of the Preferences dialog box. document text. select Change Only The Color Of Black Text. (See Magnifying and reducing the view. 2. and then change the Page Background and Document Text colors by clicking the color swatch and then clicking a color in the color palette. Note: If you do not want to change the color of text that is already colored.Using high-contrast colors Adobe Reader provides various options for making text in Adobe PDF documents easier to see and read on-screen. Magnify the displayed document by using the Viewing toolbar. but they do not affect printing or what other users see when they view the same documents on another computer. and then choose a color combination from the pop-up menu.) The Accessibility preferences change only the colors for the page background. the Zoom options on the status bar. . Additional color options that affect other areas of the on-screen display are located on the Forms. In the Preferences dialog box. Full Screen. q Select Custom Color. and then click OK. You can enlarge or reduce the font size of your bookmarks with the Options menu on the Bookmarks tab. Preferences affect your view of all PDF documents. select Accessibility. and do one of the following: q Select Use High-Contrast Colors. and line art. q (Windows only) Select Use Windows Color Scheme to choose the standard color scheme for Windows. To change background and text colors: 1.

2. see About accessibility preferences. check boxes. Note: The Pitch and Words Per Minute options are available only when you deselect Use Default Speech Attributes. select the settings you want for Volume. In the Preferences dialog box. Voice. If you use a screen reader. Pitch. If you use Read Out Loud. To set reading preferences: 1. and choose between voices that come with the system or that are installed with speech engines (such as SAPI 4 and SAPI 5 on Windows). select Read Form Fields to have the Read Out Loud feature read text fields. (See Selecting a reading order. Set the volume and speed.Setting Reading preferences You can use the Reading preferences to determine how documents are read by screen readers or the Read Out Loud feature.) 4. and radio buttons in fillable forms.) 3. select Reading. (See Accessibility options. and choose whether to override the reading order in tagged documents. and Words Per Minute. Choose a reading order option. . select the options you want. Then. Note: For information on other preferences that affect accessibility. and in what order.

form fields are ignored and tables aren't recognized as such. This option analyzes text only. or type a large number for the Minimum Number Of Pages In A Large Document setting. the natural visual progression through blocks of text may be complicated. form fields are ignored and tables aren't recognized as such. Adobe Reader includes the following reading-order options: q q q q Infer Reading Order From Document (recommended) delivers words according to a sophisticated structure-inference process that determines the most likely reading order. by both screen readers and the Read Out Loud feature. Override The Reading Order In Tagged Documents. Choosing a reading order can improve how untagged Adobe PDF documents are read. especially if the page design is complex or if the document is poorly structured. Top-To-Bottom reading order reads the text according to its placement on the page and is faster than Infer Reading Order From Document. The reading order also affects the order of text when you choose File > Save As and select the Text (Accessible) *. This option analyzes text only. Select this option only if you encounter problems reading a tagged document. leave this option selected. or type a large number for the Minimum Number Of Pages In A Large Document setting.Selecting a reading order On pages with multiple columns or stories. You may use Document mode with this setting. Unless you experience unsatisfactory results with a specific document or have performance problems when using this option. Reading Order In Raw Print Stream delivers words in the order in which they were recorded in the print stream and reads documents faster than Infer Reading Order From Document. . Left-To-Right. You may use Document mode with this setting.txt option.

Most keyboard shortcuts in Adobe Reader don't require that you enable this option. 2. .Enabling single key accelerators You can improve the functionality of your keyboard by using single key accelerators. Select Use Single-Key Accelerators To Access Tools. (See Keys for selecting tools.) To enable single key accelerators: 1. In the Preferences dialog box. select General.

Using keyboard shortcuts for menu commands and navigation You can navigate by using the keyboard instead of the mouse. In Mac OS. In Windows. some of the keyboard shortcuts used to navigate in Adobe Reader may differ from those used in other Windows applications. See About keyboard shortcuts. several keyboard-access features are available. Related Subtopics: Setting up full keyboard access (Mac OS only) Using shortcuts within web browsers (Windows only) .

select Universal Access. Consequently. and select Keyboard & Mouse (Mac OS 10. some keyboard shortcuts may not be available for Adobe Reader or may not be available until after you shift the focus to the PDF document. To set up full keyboard access: 1. 4. keyboard commands are mapped first to the web browser. 2. q In Mac OS 10. choose System Preferences from the Apple menu. choose System Preferences.2).3) or Keyboard (Mac OS 10. you can navigate and interact within the Adobe Reader work area and Adobe PDF documents by setting up the appropriate system-level preferences.2.2).Setting up full keyboard access (Mac OS only) In Mac OS. Select the Turn On Full Keyboard Access option. 3.3) or Full Keyboard Access tab (Mac OS 10.3. . select Any Control and then exit the System Preferences. Do one of the following: q In Mac OS 10. and then select either Enable Access For Assistive Devices to use installed screen reader technology or Enable Text-To-Speech For Universal Access to use the Mac OS speech technology. On the Apple menu. Click the Keyboard Shortcuts tab (Mac OS 10. When you open Adobe Reader within a web browser.

Pressing Ctrl+Tab shifts the focus to the web browser. . so navigation and command keystrokes function normally. At first.Using shortcuts within web browsers (Windows only) You can use the keyboard to control Adobe Reader within Microsoft® Internet Explorer in Windows. the focus is on the PDF document and the Adobe Reader application. Pressing the Tab key shifts the focus back to the document.

To stop automatic scrolling. especially reflowed documents. Do any of the following: q To change the scrolling speed. To scroll automatically through a document: 1. 2. q To jump to the next or previous page. press the hyphen or minus sign key. press a number key (9 is the fastest. and 0 is the slowest). press the Left Arrow or Right Arrow key.Scrolling automatically The automatic scrolling feature makes it easier to scan through long PDF documents. . You can scroll through pages without using keystrokes or mouse actions. or press the Up or Down arrow keys. q To reverse the direction of the scrolling. Choose View > Automatically Scroll. press Esc or choose View > Automatically Scroll again.

Choose Text (Accessible) from the Format pop-up menu. To save a PDF document as accessible text: 1. . 2. and then click OK. Accessible text can be imported and printed out as formatted. grade 1 or 2 braille documents by using a braille translation application. See the documentation included with the braille translator for more information. name the file. Choose File > Save As Text.Outputting accessible text for a braille printer You can save the text in a PDF document to print on a braille printer.

) You may also change your reading settings for the current document when using a screen reader by choosing Document > Change Accessibility Reading Options. Adobe Reader may add temporary tags to open PDF documents to improve their readability.Using a screen reader Adobe Reader supports assistive technologies that enable visually impaired users to interact with computer applications.) Contact your vendor for more information about using a screen reader or screen magnifier with Adobe Reader. such as screen readers and screen magnifiers. . Use the Accessibility Setup Assistant to improve how Adobe Reader interacts with the type of assistive technology you use. (See Setting accessibility preferences. (See Setting Reading preferences. When assistive technologies are in use.

View > Read Out Loud > Stop. Navigate to the page you want to read. Note: When you type text into a text field. To read form fields out loud: 1. 3. 3. Read Out Loud doesn't read the new text until you press Tab to exit the text field. A description is read out loud. unless a reading order is specified with the Accessibility Setup Assistant or in the Preferences dialog box. Some systems may not support this feature. contact your operating system vendor for additional voices on Windows. 2. In the form. Choose one of the following: q View > Read Out Loud > Read This Page Only. and Shift+Tab to reenter the text field. To interrupt the Read Out Loud feature: Choose one of the following: q q View > Read Out Loud > Pause. Make sure that Read Form Fields is selected in the Reading preferences. (See Selecting a reading order. the reading order is inferred.) Read Out Loud uses the available voices installed in your system. Adobe Reader reads the state of selected check boxes and radio buttons. but is not a screen reader. Note: The Read Out Loud feature can read the text of a PDF file out loud. content is read in the order it appears within the logical structure. Read Out Loud reads the text in comment pop-ups and alternate text descriptions for images and fillable fields. To read a document out loud: 1.Using the Read Out Loud feature You can use the Read Out Loud feature to read aloud as many pages of an Adobe PDF document as you want. press Tab to select the first form field. 4. Press Tab to select each field until you complete the form. In tagged or structured PDF documents. (See Setting Reading preferences.) 2. you can choose them to read your PDF documents. In unstructured documents. Open an Adobe PDF document. q View > Read Out Loud > Read To End Of Document. . If you have SAPI 4 or SAPI 5 voices installed from text-to-speech or language applications. Make entries and selections as needed.

ADOBE PDF EDITING About editing Adobe PDF documents .

tables. However.) .0 to attach documents to a PDF document. Creators of PDF documents can use Adobe Acrobat 7.About editing Adobe PDF documents Adobe Reader lets you open and view Adobe PDF documents. you can edit and view PDF documents in the following ways: q Copy and paste text and images from a PDF document to another application. which is sometimes called an eEnvelope. To perform editing tasks such as adding bookmarks. and images. links. (See Playing movies and sound clips. (See About file attachments. you can play movies and sound clips that are embedded in a PDF document. tables. q q Open and view file attachments. If you have the appropriate hardware and software. you must use Adobe Acrobat. (See Copying text. You can open these document attachments in Adobe Reader. or images. and headers or footers.) Note: Secure PDF documents do not permit copying and pasting of page content. Use the Select tool to select text. and then copy the selection.) Open and view digital media.

and images . tables.Copying Content in Adobe PDF Documents Copying text.

In Adobe Reader 7. Related Subtopics: Copying text Copying tables Copying images Copying and pasting a combination of text and images as an image Saving documents as text . the Select tool lets you select any page item. tables. You can then paste the copied item into a document in another application. and images You can use Adobe Reader to select text.0.Copying text. or an image in an Adobe PDF document and copy it to the Clipboard. a table.

If you want to extend the selection letter by letter. the font cannot be preserved. press Shift+Ctrl (Windows) or Shift+Command (Mac OS) and an arrow key. the Select tool is in column-select mode. or images before text. and move the pointer towards the column of text. To select text in more than one column. Ctrl+Alt-drag (Windows) or Command+Option-drag (Mac OS) a box over the block or column of text. and then choose Copy to Clipboard (or Copy With Formatting. a menu appears that lets you copy. the author of the PDF document may have set restrictions against copying text. The sensitivity with which the Select tool changes from text-select mode to column-select mode is set in the General preferences. which retains the document's multi-column layout. If the PDF document is tagged properly. (You can also click to create an insertion point. words or lines of text: 1. q Hold the pointer over the selection until a menu appears. it automatically functions as the Select tool. Select text by dragging from an insertion point to an end point or by dragging diagonally over text. your selection may include unwanted text. and choose Copy to Clipboard (or Copy With Formatting. 2. (See General preferences. and Shift-click to create a second insertion point. To force column selection rather than text selection. if the document is tagged). This method selects all the text on the page regardless of the page layout. You can revert to the Hand tool at any time by pressing Esc. then press Ctrl+A (Windows) or Command+A (Mac OS). 2. To select characters. press Shift and an arrow key. if the document is tagged). You can use the Copy and Paste commands to copy the selected text into another application. not as characters that you can select. 2. To copy selected text: 1. q Choose Edit > Select All. drag from the beginning of the text in one column to the end of text you want to select. you can use the Copy With Formatting command. press Ctrl (Windows) or Command (Mac OS). Do one of the following: q Choose Edit > Copy to copy the selected text to another application. In some situations. the text selection may include footer information if the document is not properly tagged. or if the text is part of an image. Choose Single Page for the page layout. among other options. The text between the two insertion points is selected. To select a column of text: 1. (See Viewing document properties. . If the PDF document was created using a scanner. Use the Select tool to select any amount of text on the page. q Click four times to select all the text in a page. spaces. Select the Select tool . q Triple-click to select a line of text. To select all the text on a page: 1. You can switch to the Hand tool temporarily by holding down the space bar. and drag a box over the block or column of text. all the text in the document is selected. q Click four times in the page. q Right-click (Windows) or Ctrl-click (Mac OS). Do one of the following: q q q Hold the pointer outside the text area so that the pointer changes to the Column icon . and choose Select All from the context menu.Copying text Use the Select tool to select text or columns of text in an Adobe PDF document. To extend a selection word by word. q Right-click (Windows) or Control-click (Mac OS). if any. and do one of the following: q Drag from the beginning to end of the text to be selected. Note: If Continuous or Continuous-Facing is selected for the page layout. Copy. Select the Select tool .) q Double-click to select a word. Note the following: q q q q q q You can specify in the General preferences that whenever the Hand tool is over text in an Adobe PDF document. while selecting text that spans two pages. When the pointer changes to the Column-select icon . If you hold the pointer over the text selection.) If the Cut. The missing font is substituted. For example. 2. and Paste commands are unavailable when you select text. You can also determine whether text is selected before images. or underline the text. highlight. the text may be recognized as an image.) If a font copied from a PDF document is not available on the system displaying the copied text. Select the Select tool . and do one of the following: q Select any amount of text on the page. You may want to ask the creator of the PDF document to use the Paper Capture command in Adobe Acrobat so that text can be selected.

. Paste the text into an open document another application. You can also use the Snapshot tool to copy an image of a table to the Clipboard or into an open document in another application. Click OK. Drag a box around the rows and columns to be copied. Paste the selection into an open document in another application. it is no longer editable. To copy a table as an image using the Snapshot tool: 1. Note: The table is copied as a bitmap. 2.Copying tables You can copy text from a table in a PDF document into another application. The selection is copied automatically to the Clipboard. 3. Use the Select tool to select text in the table. Select the Snapshot tool . 3. To copy text from a table: 1. Choose Edit > Copy. 2.

2. to another application. To copy an image using the Select tool: 1.Copying images You can copy and paste individual images from an Adobe PDF document to the Clipboard. choose the Select Images Before Text option in General Preferences. drag a box around the portion. Note: To deselect an image and start over. changes to the cross hair Note: If you cannot select an image because of overlapping text. Select the Select tool . click outside the selected image. and choose Copy Image To Clipboard. When the pointer the Select tool is in image selection mode. and place it over the image. When the cross hair one of the following: q To select the image. q To select a portion of the image. appears. or to a file using the Select tool. Right-click (Windows) or Control-click (Mac OS). do . click it. or drag a box around it.

You can open a file in another application and paste the copied selection directly into the target document. or both) to the Clipboard or to another application. and do one of the following: Click in the page to capture the content displayed on-screen. .Copying and pasting a combination of text and images as an image You can use the Snapshot tool to copy the contents of the selection (text. Colors in the selected area are inverted momentarily to highlight the selection. To copy an image or text in image format using the Snapshot tool: Select the Snapshot tool q q q . Drag a box within an image to copy just a portion of the image. Both text and images are copied as an image. an image. or a combination of both. images. Drag a box around the text.

. 2. you can use the Save As Text command instead of the Select tool. including any headers. footers. keep in mind that all the text in the document is copied.Saving documents as text If you have large amounts of text to copy. you can open it in any text editor or word-processing application to clean up the text. After you paste the saved text into the new document. Specify the name and location of the file. After you save it. However. and then choose Save. and footnotes. captions. To save a document as text: 1. deleting or moving any text that's out of place. Choose File > Save As Text. make sure that you clean it up.

Working with File Attachments About file attachments Opening and saving attachments Adding attachments to PDF documents Searching in attachments .

including the name. Document-level attachments are added by using . (See Adding attachments as comments. you can attach PDF and other files to the document so that the reader can open it for viewing. If you move the PDF document to a new location. the attachments automatically go with it. . You can view the number of attachments by placing the pointer over the icon. The Attachments tab lists all the attachments in the PDF document.) Comment. You can add two types of file attachments to PDF documents from the File toolbar: document-level attachments and page-level attachments. and the file size. the modification date.About file attachments If an Adobe PDF document includes additional usage rights. the File Attachment icon appears in the status bar. or the Speaker If a PDF document contains an attachment. or page-level. Page-level attachments are added as comments by using the Attach A File tool various tools to add sound files and documents. attachments display the File Attachment icon icon on the page where they're located. Page-level attachments also include the page number of their location. a description.

) To open an attachment: 1. specify a location. or choose Open from the Options menu. or choose Save from the Options menu. To save a copy of one or more attachments: 1. (See Saving modified files into the primary document. you must have an application installed that can handle the file format of the attachment.Opening and saving attachments Opening and saving attachments is simple in Adobe Reader. and then click Save. Related Subtopics: Saving modified files into the primary document . you have an option of opening or saving the file. select the attachment. Save the attachment: q To save a single attachment. 2. 2. opening the file starts the application that handles the file format of the attachment. In the Attachments tab. and then click Save. In the Attachments tab. Click Open. q To save multiple attachments. Instead. You can open a PDF attachment in Adobe Reader and make changes to it--if you have permissions to do so--and your changes are applied to the PDF attachment. However. specify a location. Any changes you make to a nonPDF attachment are not applied to the attachment. 3. and then reattach it to the primary PDF document. save changes to the file. When you open a non-PDF attachment. Click Save. name the file. select one or more attachments.

If you make any changes to the attachment. depending on the application you choose to open the attachment. .Saving modified files into the primary document If commenting is enabled in a PDF document. a new modified date appears in the Attachments tab of the PDF document. you can make changes to attachments in the document.

In the Add Attachment dialog box. q Click the Attachments tab. you can attach a PDF file or a file from other applications to the PDF document.Adding attachments to PDF documents If a PDF document includes additional usage rights. You can drag a PDF file to the Attachments tab of an open PDF file to attach it. . Do one of the following: q Choose Document > Attach A File. and click Open. and click the Add button . In Adobe Reader. see Adding attachments as comments. To attach a file to a PDF document: 1. select the file you want to attach. To attach a file as a comment. 2. you can attach a separate file to it.

To search PDF attachments from the Attachments tab: 1. Click the Search button in the toolbar to open the Search PDF window. 2. Search results from attachments appear in the Results list beneath the attachment file name. Click Use Advanced Search Options at the bottom of the window. 2. Type the word or phrase that you want to search for. and then click Search Attachments. In the Attachments tab. To search PDF attachments from the Search PDF window: 1. 3. The Search PDF window opens. choose Search Attachments from the Options menu. select the results option you want. you can include PDF attachments in your search. which includes the attachment icon. and then select Search In Attachments. . Use either the Search Documents & Attachments button in the Attachments tab or the advanced search options in the Search PDF window.Searching in attachments When searching for specific words or phrases. Non-PDF attachments are ignored by the search engine. and select the results option you want. Note: Full Search options are available only in the full version of Adobe Reader. Type the word or phrase that you want to search for.

Working with Digital Media in Adobe PDF Documents Playing movies and sound clips Setting Multimedia preferences Interacting with 3D content Using the Picture Tasks plug-in to work with pictures Using Photoshop Album Starter Edition to create slide shows .

) Note: If you have not downloaded the full version of Adobe Reader. or media clip poster. (See Setting Multimedia preferences. If the media clip includes player controls. . a media clip plays when you click a link or bookmark. A media clip may appear directly in the PDF document.Playing movies and sound clips You can play movies and sound clips that authors have added to PDF documents. To play media clips. In some cases. click the link. you must have the appropriate hardware and software installed. bookmark. You may also need to download a media player. click the Play button. you cannot play media clips. To play movies or sound clips: In the PDF document that contains a media clip. Choose Help > Check For Updates Now to install the necessary plug-ins.

select which special features are allowed to play. For example. some movie clips include subtitles. select an option to determine the default player that plays media clips. (For information on setting multimedia preferences for trusted documents. dubbed audio. 3. To change multimedia preferences: 1. Acrobat Professional is required to add movies and sounds to a PDF document. You cannot add media clips using Adobe Reader. or supplemental text captions. determine whether the Player Finder dialog box appears. and set multimedia accessibility options for visually impaired users. You can determine whether these items appear when the movie is played in your Adobe PDF document. and then select Multimedia from the left side of the dialog box. From the Preferred Media Player menu. specify the preferred language for the media in case multiple languages are available. Under Accessibility Options. see Setting Trust Manager preferences.Setting Multimedia preferences You can select the preferred media player to play movies and sound clips. and then click OK. 2. Choose Edit > Preferences (Windows) or Acrobat > Preferences (Mac OS).) .

use tools from the 3D toolbar that appears above the enabled 3D content. To tilt the view. q q q q Rotate lets you orbit around objects in a scene. Pan lets you move up. or away from. choose Help > Check For Updates Now and select the 3D package. you may need to enable the 3D content by clicking in the 3D canvas area with the Hand tool. Note: The full version of Adobe Reader includes 3D support. To interact with the 3D content. hold down the Ctrl key (Windows) or Command key (Mac OS) key. you can view and interact with high-quality. down. hold down the Shift key. You can also select tools by right-clicking (Windows) or Control-clicking (Mac OS) the 3D canvas. hold down the Shift key. Navigate lets you advance in any direction. To add 3D support. 3D content may initially appear as a two-dimensional poster image. objects in the scene. or from side to side. To increase the orbit distance.Interacting with 3D content In Adobe Reader. To navigate in 3D: Select a tool from the 3D toolbar and then drag in the canvas area: Note: If the 3D toolbar doesn't appear. Zoom moves you toward. . To move the view. 3D (three-dimensional) content created in professional 3D CAD (Computer Aided Design) or 3D modeling programs.

Note: Picture Tasks does not support JPEG-formatted PDF files created from other applications.0. or Adobe PDF files with ZIP compression created using Photoshop Elements 2. or send them to an online service provider and have the prints mailed directly to you. With Picture Tasks. Adobe Photoshop Elements 2. you can export and save the pictures to your local computer and edit them using Photoshop or Photoshop Elements.0. Related Subtopics: Installing Picture Tasks and other plug-ins Using Picture Tasks features Exporting pictures Editing pictures Sharing or ordering prints online (Windows only) Printing pictures on a local printer . You can also print them locally using standard photo-print sizes and layouts. or Adobe Acrobat.Using the Picture Tasks plug-in to work with pictures The Picture Tasks plug-in lets you extract JPEG images sent to you in an Adobe PDF file that was created with Adobe Photoshop® Album.

(See Playing movies and sound clips. 2.Installing Picture Tasks and other plug-ins If you are not using the full version of Adobe Reader and try to open a Picture Tasksenabled Adobe PDF file for the first time. The Multimedia plug-in lets you play sounds and movies. and click Install. .) To install the plug-ins prior to opening a file: 1. The Image Viewer plug-in lets you view Adobe PDF multimedia slideshows and eCards (personal greetings sent via email) that were created with Adobe Photoshop Album. Select Multimedia Package. or as a package with two other plug-ins: the Image Viewer plug-in and the Multimedia plug-in. You can download and install the Picture Tasks plug-in alone. Choose Help > Check For Updates Now. you are prompted to install the Picture Tasks plug-in.

You can open the Picture Tasks page in the How To window for links to key features. Picture Tasks page in the How To window and Picture Tasks menu (Windows) . Choose How To Picture Tasks from the Picture Tasks pop-up menu Note: The Picture Tasks menu is available only if the current document is Picture Tasksenabled. . Click the Picture Tasks button on the toolbar.Using Picture Tasks features Picture Tasks features are activated in the toolbar every time you open a Picture Tasksenabled Adobe PDF file. To open the Picture Tasks page in the How To window: Do one of the following: q q q Choose Help > How To > Picture Tasks.

select a location. 2. 4. In the File Names section. and then click Export. In the Export To Slideshow dialog box. and click OK (Windows) or Choose (Mac OS). or click Select All to export all pictures. 3. For example. Each picture is saved with the common file name and appended with a number to differentiate the pictures. and Sunset3. transitions. 5. or click Select All to include all pictures. On the toolbar.jpg. and then click Save. Select the slideshow preferences you want to use for slide duration. and music. choose Export To Slideshow from the Picture Tasks pop-up menu . choose Export Pictures from the Picture Tasks pop-up menu .jpg. if you choose to export three pictures and assign the file name "Sunset.jpg. To export pictures to a slideshow: 1. Sunset2. select a location for the file. To change the location where the pictures are saved. do one of the following: q Select Original Names to save the pictures using their original file names. In the Export Pictures dialog box. To export pictures: 1. select each picture you want to export. and enter a base file name to save the pictures using a file name common to all the pictures. Name the slideshow. 3. click Change. On the toolbar.Exporting pictures Use the export function of the Picture Tasks plug-in to save any number of pictures contained within an Adobe PDF file to your local machine. 4. q Select Common Base Name." the pictures are saved as Sunset1. 2. Click Export. You can also export the pictures to a slideshow. . select the images you want to include in the slideshow.

jpg. To change the editing application. select each picture you want to edit. and click OK. On the toolbar. and Sunset3. opening all the pictures you selected. Sunset2. or another image-editing application. select Original Names. and automatically opened in an image-editing application. or click Select All to edit all the pictures. select Common Base Name. click Change. 6. 3. In the Export And Edit Pictures dialog box.jpg. and enter the base file name in the box. the changes you make are not reflected in the PDF file that contains the original pictures. You can then edit and save them separately. 2. The editing application launches. and click Open. 4." the pictures are saved as Sunset1. q To save the pictures using a name common to all the pictures.jpg.Editing pictures You can edit exported pictures on your local machine using Adobe Photoshop. Photoshop Elements. If you use the Export And Edit Pictures command. Note: When you export pictures from an Adobe PDF file and then edit pictures in an image-editing application. Select an application to edit the pictures. To export and edit pictures: 1. do one of the following: q To save the pictures using their original file names. 5. Click Edit. the pictures are exported. For example. Each file name is appended with a number to differentiate the pictures. In the File Names section. . locate the new editing application. saved. To change the location where the pictures are saved. select the location. if you choose to export three pictures and assign the file name "Sunset. choose Export And Edit Pictures from the Picture Tasks pop-up menu . click Change.

3. On the toolbar. Choose a service from the list in the Online Services Wizard. The online service list may be updated each time you send images. and follow the prompts. or to share the images with others online.) The template you use to create the project determines which online service providers are available. 3. choose Order Pictures Online or Order Project Online from the Picture Tasks pop-up menu . Click Agree to continue. (A PDF project file is an Adobe PDF file that was created using a specific template in Photoshop Elements 2. You can share. such as a calendar or photo album. you can view it and select options for sharing.0 or Photoshop Album 1. an End User License Agreement appears. If you need help. To share pictures or a project online: 1. refer to the service provider's customer service or help system. or order prints from. Click Agree to continue. . choose Share Pictures Online or Share Project Online from the Picture Tasks pop-up menu . an End User License Agreement appears. Click Next. 2.0. Once you've uploaded the file. Note: The first time you use an online service.Sharing or ordering prints online (Windows only) Use the Online Services features to send your images to online printing service providers to order prints to be sent to you. refer to the service provider's customer service or help system. 2. On the toolbar. Choose a service from the list in the Online Services Wizard. and follow the prompts. Note: The first time you use an online service. Adobe PDF files or Adobe PDF project files. so check it occasionally for new services. If you need help. or select print options and complete the order process on the online service provider's website. Online Services dialog box To order pictures or a project for printing: 1. Click Next.

Print Pictures dialog box To print pictures: 1. Select Print Only One Image Per Page if you want only one picture per page. 3. q q q q On the toolbar. Specify the desired options. Type a number in the Use Each Image [#] Times box to indicate how many of each picture you want to print. or click Select All to print all pictures. If you select the Picture Package option. Note: When you make changes in the Print Pictures dialog box. you will be prompted to choose another option.Printing pictures on a local printer You can print pictures to a local printer from an Adobe PDF file in just a few steps. . the changes are applied to all selected pictures. Select Crop And Rotate To Fit if you want the image to fill the selected print size. This option eliminates any extra white space around a picture that may result from the differences between the picture size and the chosen print size. choose Print Pictures from the Picture Tasks pop-up menu . Print any number of pictures using standard photo print sizes by using the Print dialog box. In the Select Pictures dialog box. click Layout Size to determine the paper size and layout. select each picture you want to print. 4. 5.) Note: If the print layout exceeds the available print area on the paper. 2. (See Printing Adobe PDF documents. click Change Settings under Printer Setup. set the desired options. and then click Next: Select a Print Size option to determine the size of the pictures on the page. Click Next. and click OK. To change the paper size for all other options. In the Print dialog box.

Using Photoshop Album Starter Edition to create slide shows

With Adobe Photoshop Album 2.0 Starter Edition, you can freely explore the basic features of Photoshop Album 2.0. Photoshop Album 2.0 Starter Edition makes it easy to find, fix, and share your digital photos. You can organize your digital photos in a snap, fix photo flaws in just a click or two, easily share your memories in a captioned slide show, or email individual photos to family and friends. If Photoshop Album 1.0 or Photoshop Album 1.0 Starter Edition is already installed on your computer, Photoshop Album 2.0 Starter Edition automatically creates a copy of your existing catalog. Photoshop Album 2.0 Starter Edition is available as an update by choosing Help > Check For Updates Now. For information about using Photoshop Album 2.0 Starter Edition, see the Help menu in Photoshop Album Starter Edition.

SPECIAL FEATURES

About searching Adobe PDF documents About Digital Editions

About searching Adobe PDF documents

Acrobat provides several ways for you to find what you're looking for. You can search within PDF documents to find a word fragment, word, or phrase. You can search the text, comments, bookmarks, and document information (metadata).You can search from within Adobe Reader or your web browser. You can search one file or multiple files, and you can even search PDF documents without opening them. To search solely in the document that you have open, use the Find command. You can limit your search by matching only whole words or making the search case-sensitive, or you can extend the search by searching bookmarks and comments as well as text. (See About searching text.) To extend the search to documents other than the one you have open or to access more advanced search features, including the use of Boolean operators such as AND, OR, and NOT to further refine your search, use the Search command. (See Searching across multiple Adobe PDF documents and Using Boolean queries in multiple-document searches.) If you have the full version of Adobe Reader and if the collection of documents that you are searching has been indexed using Acrobat Catalog, you can search the index for a word rather than searching each document. A full-text index search is much faster than searching all the text in the documents. For information on searching non-English language PDF files, see Working with nonEnglish languages in Adobe PDF files.

About Digital Editions

Adobe Digital Editions (eBooks) are PDF files that have been specially packaged to protect the copyright of the author or publisher. Adobe Digital Editions can be purchased from retailers, borrowed from libraries, or exchanged among users. You can also obtain PDF versions of magazines and periodicals by subscribing to a Digital Editions service. As with any Adobe PDF file, Digital Editions can be moved, copied to a folder or a CD, posted on the web, or sent as an email attachment. To read a Digital Edition, you must have a license to open and read the Digital Edition (generally provided by the seller or lender) and you must activate the Reader application. (See Activating Adobe Reader.)

Searching for Text in Adobe PDF Documents

About searching text Searching for words in a PDF document Searching across multiple Adobe PDF documents Setting Search preferences

and image XIF (extended image file format) metadata.(See Searching for words in a PDF document. bookmarks. attachments. XMP metadata. PDF files on the Internet. digital signatures. comments. custom document properties. You can search PDF documents for words in the text.) . object data. layers. Several of these items are searched by default while others require you to select particular options or use a particular search tool. indexed structure tags. form fields. or a catalog of indexed PDF documents.About searching text You can search for specific words in the text of an open Adobe PDF document. document properties. a set of PDF documents in a specified location.

click the Find Previous button to go backward or forward through the document. All other searchable areas display the Search Result icon . Set options as desired. it searches document properties and XMP metadata by default but only when searching multiple PDF documents or a PDF index. If you want to perform an advanced search.) If you prefer using the advanced search options in the Search PDF window. In addition.) To search for words in a document using the Find dialog box: 1. To see more results. Click Search. or use the Back button the Search PDF window to move forward and backward through search panes. See Search options and Advanced search options. the Search PDF window also searches object data. and digital signatures in the PDF document. or the Attachment Result icon . In the Find box. show a few words of context.) You can set a preference to open Advanced Search options instead of Basic Search options when you click Search. provides more advanced options. the Comment Result icon . words. 5. you must run a new search. 3. It does not close the Search PDF window or delete the Results list. both the Find toolbar and the Search PDF window search the text. 2. The occurrence is highlighted. (See Setting Search preferences. Choose Edit > Search Results > Next Result or Edit > Search and the Next button at the top of Results > Previous Result. 2. click an item in the Results list.Searching for words in a PDF document You can use either the Find toolbar or the Search PDF window to locate a word. and image XIF (extended image file format) metadata. 7. To view each search result. Note: During a search. type the word. By default. 3. If you want to switch to the Search PDF feature for additional search options. click Use Advanced Search Options. (See Search options. you can click a result or use keyboard shortcuts to navigate the results without interrupting the search. (See Advanced search options. By default.) or the Find Next button 5. The results appear in page order and. From the Find Options menu select options as desired. the Search PDF window searches more PDF areas than the Find toolbar. To search for words in a PDF document using the Search PDF window: 1. or partial word in the active Adobe PDF document.) Clicking the Stop button under the search-progress bar cancels further searching and limits the results to the occurrences already found. series of words. See Setting Search preferences. both features also let you include bookmarks and comments in the search. Note: Adobe PDF documents can have multiple layers. selecting that occurrence displays an alert that asks if you want to make that layer visible. or PDF files on the Internet (see Searching Adobe PDF documents on the Internet). set the Search preference to display these options by default. or part of a word that you want to search for. Related Subtopics: Search options Advanced search options Closing the Search PDF window . it searches indexed structure tags but only when searching a PDF index. right-click (Windows) or Ctrl-click (Mac OS) in the toolbar area and select Find. To display the page that contains a search result. if applicable. If the search results include an occurrence on a hidden layer. 4. To display the Find toolbar. choose Open Full Reader Search from the Find Options menu in the Find toolbar. (See Keys for general navigating. dock the toolbar to the Adobe Reader toolbar area to make it always available. If you prefer using the Find toolbar. or partial word that you want to search for. Open the document. Click the Search button on the File toolbar. the Search PDF window lets you include attachments in the search. 6. form fields. and lets you search for text in one or more PDF documents. Each result displays an icon to identify the type of occurrence: the Bookmark Result icon . (See Customizing the work area. layers. Type the word. The Find toolbar provides a basic set of options for searching for text in only the current PDF document. Open the document. words. the Layer Result icon . an index of PDF files. 4.

For example. the words web or WEB aren't found. Case-Sensitive finds only occurrences of the words that are in the case that you typed. Include Bookmarks searches the text in the Bookmarks tab as well as in the document. For example. if you search for the word Web. if you search for the word stick. the words tick and sticky aren't found. .Search options The Find toolbar provides the following search options in the toolbar's Find Options menu. Include Comments searches the text in comments and in the document. The Search PDF window provides these options in either the basic or advanced search mode: q q q q Whole Words Only finds only occurrences of the complete word you enter in the text box.

or Acrobat indexes. of. and so on. the results include any instances in which one or both of the two words appear: each. see Search options. q q q Proximity returns documents that contain two or more words that you specify and in which the range of words between the specified words is lower than the number specified in the Search preferences. Include Bookmarks. but the number of words between them is not more than 900.Advanced search options The Advanced Search options in the Search PDF window can either broaden or restrict your search results. each of. ed. (For information about these additional options. if you type of each. the results list only instances of Adobe Acrobat (both words. see Searching in attachments.) . For example. Note: The options Whole Words Only. the results don't include color or Colors. but not er. Match Any Of The Words searches for any instances of at least one of the words typed. Stemming finds words that contain part (the stem) of the specified search word. For example. the search finds all instances that contain the words Adobe and printer. For example. ion. This option is available only for a search of multiple documents or index definition files. For example. in English. Case-Sensitive. You can view Advanced Search options by clicking Use Advanced Search Options at the bottom of the Search PDF window when the window displays Basic Search options. the results include instances of of each and each of. You cannot use wildcard characters (*. and if Match All Of The Words is selected. additional options appear under Use These Additional Criteria. next to each other. if you type each of. ?) in stemming searches. in the order in which they appear in the text box. an index. Search In Attachments searches all PDF files that are attached to the current PDF document. or a location on your computer. This option is available only for searching in a designated location.) The options under Use These Additional Criteria let you restrict the search parameters according to the criteria you specify. or of each. The Return Results Containing menu lets you restrict your search results according to the option you choose: q q q q Match Exact Word Or Phrase searches for the entire string of characters. but not necessarily in the order you type them. (For information on searching attachments by using the Attachments tab. For information on these options. If you choose to search an index or a location on your computer. including spaces. if you select Whole Words Only and Case Sensitive for a search of the word Color. This option applies to single words. and in that order). x. The results include instances that match all of the selected criteria only. For example. (See Using Boolean queries in multiple-document searches. and Include Comments are also available when the window is in basic search mode. This option is available only for a search of multiple documents or index definition files.) The Look In menu lets you restrict the search to the current document. if you type Adobe Acrobat. This option is not available in searches for phrases in indexes created with Acrobat 5. Match All Of The Words searches for instances that contain all your search words.0 or earlier. stemming finds instances of the search word that end in ing. if you search for the words Adobe printer and set the Proximity preference to 900. and phrases when conducting a search in the current PDF. see Using advanced search options for multiple-document searches. For example. Boolean Query searches for terms or phrases you indicate using Boolean operators. not for single-document searches. Find In Folder.

.Closing the Search PDF window There are several methods of closing the Search PDF window: q q q (Windows Only) Click Hide at the top of the Search PDF window. click the Back button until that page reappears. The How To window returns to its state before you clicked Search. If you accidentally close the Search PDF window. Click Done at the bottom of the Search PDF window. simply reopen it to view your most recent search results. you can click the Search button Edit > Search Results > Next Result or Edit > Search Results > Previous Result. If a How To page was open before you started searching. If you accidentally close the Search PDF window while reviewing the results of a to display the results. The document pane returns to its larger size. The most recent search results remain until you do another search or close Adobe Reader. You can also choose search.

in prepared Adobe PDF index files. Related Subtopics: Searching all Adobe PDF files in a specific location Using advanced search options for multiple-document searches Refining results of multiple-document searches Searching Adobe PDF index files Using Boolean queries in multiple-document searches Searching Adobe PDF documents on the Internet . or Adobe PDF files on the Internet.Searching across multiple Adobe PDF documents You can use the Search PDF window to find words in Adobe PDF files stored in a specific location on your hard disk or network. Adobe PDF indexes. open the Adobe Reader application from your desktop rather than within your web browser window. and in Adobe PDF files on the Internet. Note: To search for words in multiple Adobe PDF documents.

Click a result. To search Adobe PDF documents in a specific location: 1. such as a folder on your hard disk or local network. You do not need to open the files before running your search. select Browse For Location to find the location you want to search. Or. 4. Note: If documents are encrypted (have security applied to them). Open Adobe Reader on your desktop (not in a web browser window). The results appear nested under the document names and paths. For the Look In option (Advanced Search) or Where Would You Like To Search option (Basic Search). 2. . In the Search PDF window. you can select All PDF Documents In (Basic Search) and then select a location from the pop-up menu. click the plus sign (+) (Windows) or the triangle (Mac OS) next to a document name to expand the list of results for that document. 3. 2. However. documents encrypted as Digital Editions are an exception and can be searched as part of a multiple-document search. You can sort the results of a multiple-document search in a number of ways. The document opens to the appropriate page and highlights the occurrence. you cannot search them as part of a multiple-document file search. Click the Search button or choose Edit > Search. Filename or Location. To review the results of a multiple-document search: 1. Results can be sorted by Relevance Ranking. Click Search. and type the word or phrase you want to search for. Select an option from the Sort By menu near the bottom of the Search PDF window. You must open those documents first and search them one at a time.Searching all Adobe PDF files in a specific location You can search multiple Adobe PDF files that are in a specific location. Date Modified.

including the author. 2. type the value of the criterion. three sets of additional search criteria are available under Use These Additional Criteria. keywords. Specify a search criterion: Choose a document property from the first pop-up menu. without entering a search word. file name. You can search just using document characteristics. you could search your local disk for all Adobe PDF documents that you created after a certain date. Searching multiple PDF documents provides additional search criteria. in Advanced Search options. image metadata. These options let you restrict the results to those that match specified date criteria or that contain additional words in a particular document property. In the box. you can also click the pop-up menu to select the date from an interactive pop-up calendar. In the Search PDF window. If you choose Date Created or Date Modified in step 2. object data. If you want to add additional document characteristics to the search criteria. title. and indexed structure tags.Using advanced search options for multiple-document searches When you choose to search multiple PDF documents. subject. To add document characteristics to the search criteria: 1. 3. comments. and then choose a value from the adjacent pop-up menu. select the check box adjacent to a set of search criteria. XMP metadata. For example. 4. . repeat steps 13. bookmarks.

The result is a subset of documents by the specified author and that contain the search string. click Refine Search Results at the bottom of the Search PDF window. 2. you can first search for all documents by a specific author and then define a search query for that subset of documents. and click Refine Search Results. you can use the Refine Results pane to reduce the number of search results by adding additional criteria. You can continue to refine the results by repeating this procedure. This can save time. . because only the existing results are searched. Note: The Search In Bookmarks and Search In Comments options are not available on the refine results pane. To refine the results of a multiple-document search: 1. With the results of the first search still listed.Refining results of multiple-document searches After you search more than one document. Select the options you want. For example.

information provided by the builder.) Once you've selected an index to search in. you can search the index for a word rather than searching each individual document. select the index name. and then click OK. To search an index: 1. In the Index Selection dialog box. locate the index file (. and the index status. you must open Adobe Reader as a stand-alone application. indexes created with some older versions of Acrobat are not compatible and cannot be searched in Adobe Reader 7. you can choose Currently Selected Indexes in step 3. not within your web browser. Note: To search an Adobe PDF index.pdx) you want. A full-text index is an alphabetized list of all the words used in a document or. until the indexes are updated. location. If a full-text index is available for a set of Adobe PDF documents. using the current Search feature. click OK. the build date. 4. An index search produces a results list with links to the occurrences of the indexed documents. For Look In. Type the word you want to find. number of documents in the index. The information includes the title. creation date.0. 6. more typically. in a collection of documents.Searching Adobe PDF index files Note: This feature is not available unless you have the full version of Adobe Reader. 2. Select the index you want to use. click Info. If you want to view information about an available index. or click Add. to select that particular index to search. select Select Index. An Adobe PDF index is a specially prepared file that catalogs multiple Adobe PDF files and is available through Search. In Mac OS. (See Advanced search options. Selecting the Match Whole Word Only option when searching indexes significantly reduces the time taken to return results. 3. click Use Advanced Search Options. and then proceed with your search. . At the bottom of the Search PDF window. instead of the Select Index command. and then click Open. Searching an index is much faster than searching all the text in the documents. 5.

2. The query processor performs an OR query on whale and ahab. Or. For Return Results Containing. alternate words. the Any Of The Words option produces the same results. 4. type white & (whale | ahab). and excluded words. but not both. the All Of The Words option produces the same results. and other Boolean operators that you can use in your searches. For example. Use the NOT operator before a search term to exclude any documents that contain that term.Using Boolean queries in multiple-document searches A Boolean search offers more options for searching for exact phrasing. For Look In. To use a Boolean query with multiple-document searches: 1. syntax. For example. To learn more about Boolean queries. type NOT kentucky to find all documents that do not contain the word kentucky. select Boolean Query.0 indexes. For example. website. select the location you want to search. For simple AND searches. type paris AND france to identify documents that contain both paris and france. Use the OR operator to search for all occurrences of either term. 5. In your query. 3. Use parentheses to specify the order of evaluation of terms in a query. For example. type paris NOT kentucky to find all documents that contain the word paris and do not contain the word kentucky. Choose Edit > Search or click the Search button . type cat ^ dog to find all documents with occurrences of cat or dog but not both cat and dog. . type email OR e-mail to find all documents with occurrences of either spelling. or other resource with complete Boolean information. and then performs an AND query on the result with white. Use ^ (exclusive OR) to search for all occurrences that have either operator. refer to any standard text. you can use commonly used Boolean operators. Select any additional criteria you want to use. For simple OR searches. For the search terms. and then click Search. Note: You cannot do wildcard searches using asterisks (*) or question marks (?) when searching Acrobat 7. For example. type the query. including the following examples: q q q q q Use the AND operator between two words to find documents that contain both terms. using Boolean terms and syntax. and click Use Advanced Search Options.

select a search criteria option. Type the word or phrase that you want to find. 6. Click an item to examine that document. Click Search The Internet. you can use the web for Adobe PDF files meeting your search criteria. At the bottom of the Search PDF window. To search for Adobe PDF documents on the Internet: 1. click Search PDFs On The Internet. 2. . 5. Choose Edit > Search. or click the Search button . 4.Searching Adobe PDF documents on the Internet If you have an active Internet connection. After a pause. your default web browser opens to a page of results. To limit the search results. 3.

and the Basic Search options display is not available. To set search preferences: 1. Click Search. The cache then speeds the search process the next time you search the same file. Range Of Words For Proximity Searches Limits the search results to those in which the number of words between the specified words isn't more than the number you specify. Purge Cache Contents Deletes the Fast Find option's entire temporary cache of search information. The default value is 20. .000. don't set the value of the Maximum Cache Size option too high. Ignore Diacritics And Accents Finds both cafe and café when you type cafe as the search text. but you can enter any number from 1 to 10. When the cache size starts to exceed the size specified. and click OK. You can enter any number from 1 to 10. but you can enter any number between 5 and 10. To avoid excessively large caches.Setting Search preferences You can set preferences for the Search feature. typing cafe does not find café. Maximum Number Of Documents Returned In Results Limits the search results to a specific number of documents.000. 3. for example. Always Use Advanced Search Options Makes the Advanced Search options the default display. Enable Fast Find Automatically generates a cache of information from any Adobe PDF file that you search. 2. The default value is 100. Maximum Cache Size Limits the temporary cache of search information for the Fast Find option to the specified size in megabytes. the least-recently used cache information is deleted. If this option is not selected. which can slow overall performance. Select the options you want. Those settings apply to all subsequent searches. Choose Edit > Preferences (Windows) or Adobe Reader > Preferences (Mac OS).000. Ignore Asian Character Width Finds both half-width and full-width instances of the Asian language characters in the search text.

Buying and Viewing Digital Editions About Digital Editions Activating Adobe Reader Upgrading Digital Editions Obtaining Digital Editions Reading Digital Editions Using My Digital Editions .

. and you must activate Adobe Reader. or exchanged among users. borrowed from online lenders. you must have the full version of Adobe Reader.About Digital Editions Adobe Digital Editions (eBooks) are PDF files that have been packaged by the Adobe Content Server to protect the copyright of the author or publisher. Digital Editions are typically bought from online bookstores. you must have a license to open and read the Digital Edition (generally provided by the seller or lender). You can also subscribe to periodicals in digital edition format. To read a Digital Edition.

NET Passport login. If you're not using the full version of Adobe Reader. On the Welcome To The Digital Media Store web page.adobe. and follow the onscreen prompts to complete the full activation.) A congratulatory web page prompts you to complete the full activation using an Adobe ID or .NET Passport ID: 1. To activate Adobe Reader using an Adobe ID or . download and install Adobe Reader for Palm OS or Pocket PC by visiting the Adobe website at www. 6. 3. click the Sign In And Reactivate button.adobe. In Adobe Reader. do one of the following: q If you have just completed an Easy Activation. To read an Adobe Digital Edition on a Palm OS mobile device. sign in using your Adobe ID or . Note: To activate Adobe Reader. you must complete the full activation using an Adobe ID or .NET Passport ID and password. While connected to the Internet. In Adobe Reader. 2. you must first install the Digital Editions plug-in by choosing Help > Check For Updates Now and select Digital Editions and Accessibility Package. choose File > Digital Editions > Authorize Devices. and follow the on-screen prompts to complete the full activation. and download it. Follow the on-screen instructions to select a free Digital Edition to download. you need your Adobe ID and password or your Microsoft . click the link that lets you download a free Digital Edition. Connect to the Internet. 4.adobe.NET Passport ID and follow the on-screen instructions to activate Adobe Reader. choose File > Digital Editions > Adobe Digital Media Store. 2. On the Adobe DRM Activator website.html. and follow the on-screen prompts. q Go to the Adobe website at http://aractivate.NET Passport login. To activate a mobile device: 1.Activating Adobe Reader You must activate Adobe Reader before you can use it to purchase or read Digital Editions.com. Adobe Reader automatically starts an Easy Activation the first time you attempt to open a protected Digital Edition. com/products/acrobat/readermain. To activate Adobe Reader for the first time (Easy Activation): 1. click the Sign In And Reactivate button on the congratulatory page that appears after the Easy Activation process. To move documents to other computers. Click the Activate Palm OS Or Pocket PC Device button .com if you are using the basic version of Adobe Reader. . add the Digital Edition to your order. If you don't have either ID. 5. On the congratulatory web page. follow the onscreen prompts to create an ID and password. or visit http://digitalmediastore. (The Easy Activation process begins. 3. choose File > Digital Editions > Authorize Devices. q In Adobe Reader. Place the mobile device in its synchronization cradle.

Upgrading Digital Editions If you owned and read Digital Editions using an earlier version of Adobe Reader.0.0. you need to migrate these files to Adobe Reader 7. Follow the on-screen prompts. you are prompted to migrate files. . The first time you open My Digital Editions bookshelf or try to read a Digital Edition using Adobe Reader 7.

You can also subscribe to periodicals in digital edition format. To display the Adobe Digital Media Store. borrowed from libraries. Related Subtopics: Downloading Digital Editions Subscribing to a Digital Editions service Sharing Digital Edition subscriptions Borrowing Digital Editions from an online library Sending Digital Editions to another device Sharing Digital Editions with others . you can choose Adobe Digital Media Store from the File menu or the Digital Editions menu.com. or exchanged among users. You can download free Digital Editions from the Adobe Digital Media Store at http://digitalmediastore.Obtaining Digital Editions Adobe Digital Editions can be purchased from retailers.adobe. To display the Digital Editions task button on the toolbar: Choose View > Task Buttons > Digital Editions.

By default. On the Adobe Digital Media Store website. Digital Editions download to the My Documents\My Digital Editions folder (Windows) or to the Documents/Digital Editions folder (Mac OS). If a Digital Edition downloads partially. Connect to the Internet. and then click the Adobe Digital Media Store button in the dialog box. Adobe Reader is automatically activated. In Adobe Reader.) To download Digital Editions: 1. q If a download fails. you need to activate Adobe Reader using an Adobe ID or . q Choose File > Digital Editions. . do one of the following: From the Digital Editions task button . (See Activating Adobe Reader. choose Adobe Digital Media Store. a message appears in the thumbnail view of the Digital Edition in the My Digital Editions bookshelf. 3. follow the on-screen links and prompts to buy or borrow Digital Editions. prompting you to finish the download.NET Passport. the dialog box times out and you can retry the download later. To be able to read Digital Editions on other mobile devices.Downloading Digital Editions When you first download a Digital Edition. 2.

Click the Subscription icon on the thumbnail of the Digital Edition issue in the My Digital Editions bookshelf. If you click No. you receive a first issue. Do any of the following: q Select Check Over The Network Every. Activation of Adobe Reader is required.Subscribing to a Digital Editions service Websites may offer Digital Edition subscriptions. To renew or cancel a subscription: Click the Subscription icon on the thumbnail of the Digital Edition issue in the My Digital Editions bookshelf. To specify how to check for new issues: 1. and you may download any issue after the start date if the current date is earlier than the end date. the issue is marked as Refused and is no longer available to you. A Digital Edition subscription has a start date and an end date. Click the Subscription icon on the thumbnail of the Digital Edition issue in the My Digital Editions bookshelf.) The subscription issue appears in the My Digital Editions bookshelf and has a subscription icon on the issue icon. you are asked if you want the option to download issues in the future. 3. click Yes if you want to download a new issue. (See Activating Adobe Reader. as a set of documents or issues. You download this issue in the same way you download any other Digital Edition. To check for new issues manually: 1. q Select Mark The Digital Edition Thumbnail Only to highlight the Subscription icon in yellow whenever a new issue is available. 2. When you register to receive a subscription. q Select Display A Message to open a dialog box from which you can download available issues immediately. Checking and downloading of issues occurs in the background when Adobe Reader is running. which allow you to download Digital Editions as periodicals--that is. Click the Check For New Issues button in the Subscription Preferences dialog box. The issue opens automatically after it has downloaded. In the New Issues Available dialog box. each of which has an issue date. and enter a number in the Days box to specify how often to automatically check for new issues. and click the Visit Subscription Website button in the Subscription Preferences dialog box. 2. . If you click No again. You can read and store issues and exercise any subscription features on any computer activated with the same ID.

Sharing Digital Edition subscriptions Your Digital Edition issues appear in the My Digital Editions bookshelf with your other Digital Editions. they are directed to the publisher's website to obtain ownership of the document or register for a personal subscription. . You can forward a copy of the PDF file to a friend or you can email a copy directly from the My Digital Editions bookshelf. When the recipient tries to open the issue.

You can click the Time-out icon to Time-out icon see when the Digital Edition expires. you can't return the Digital Edition from the mobile device. click Return To Lender. but does let you manually return a Digital Edition to the online library that lent it to you. To return a Digital Edition to an online library: 1. Borrowed Digital Editions expire at the end of the loan period and are returned or "checked in" automatically. The website for each online library provides its own particular instructions for selecting. so you never have to worry about overdue fees. borrowing. Note: Digital Editions borrowed from a library generally cannot be sent by email or shared with other users. Connect to the Internet. and in the Document Expiration dialog box. Borrowed Digital Editions appear in the My Digital Editions bookshelf with the next to the thumbnail of the book. Because some online libraries limit the number of Digital Editions that you can borrow at a time. 2. however. . Click the Time-out icon next to the Digital Edition thumbnail. The Digital Edition continues to honor the expiration settings and expires when due. you may want to return a borrowed Digital Edition before it is due. Note: The Time-out icon also appears on Digital Editions that you have purchased but that are packaged with an expiration date.Borrowing Digital Editions from an online library You can borrow or "check out" Digital Editions from a Digital Editions library in the same way that you borrow printed books. You can send a borrowed Digital Edition to a mobile device. the My Digital Editions bookshelf doesn't automate those processes. and downloading Digital Editions.

q In the My Digital Editions bookshelf. The procedures that follow step 2 depend on the type of mobile device you have installed. Note: Non-DRM PDF documents can't be sent to a mobile device from the My Digital Editions bookshelf. and select Send To Mobile Device. If the devices are activated with the same login. . choose My Digital Editions from the Digital Editions menu q Choose File > Digital Editions > My Digital Editions. click the Send To Mobile Device button . Do one of the following: q q . To send a Digital Edition to a mobile device: 1. Follow the on-screen instructions. follow the on-screen instructions to establish ownership of the transferred Digital Edition. (This button is not available if you don't have a PDA activated. Do one of the following: On the toolbar. 2.Sending Digital Editions to another device You can send Digital Editions to any computer or mobile device that has Adobe Reader or Acrobat installed and activated.) Right-click (Windows) or Control-click (Mac OS). no further action is required. If the devices are not activated with the same login or with Easy Activation.

To email a Digital Edition: 1. right-click (Windows) or Control-click (Mac OS) and select Email. Select the thumbnail or the book title in the My Digital Editions bookshelf. If the recipient tries to open a Digital Edition for which they don't have a license or permission. and click OK. 2. Do one of the following: q Click the Email button.Sharing Digital Editions with others You can email a Digital Edition to someone else if it contains a URL for the Digital Edition retailer. q In the thumbnail view. a dialog box prompts them to obtain the license from the retailer. 3. Select the email option you want to use. .

(See About adding comments. While reading a Digital Edition you may want to do the following: q q q q Use the Read Out Loud feature if the publisher of the Digital Edition allows this. Related Subtopics: Opening Digital Editions Opening Digital Editions that you don't own Smoothing text for improved readability Checking the meaning of words in a Digital Edition . (See Smoothing text for improved readability. (See Using the Read Out Loud feature. See Searching for words in a PDF document.Reading Digital Editions You read a Digital Edition in much the same way you read any other PDF document. adding notes.) Smooth text to improve readability.) Search the Digital Edition to find a word or phrase.) Annotate the Digital Edition by highlighting text. and copying text and objects.

it opens at the last page you viewed. locate the Digital Edition. Choose File > Digital Editions. and then double-click the Digital Edition or select the . right-click (Windows) or Control-click (Mac OS) and select Read. q . To open a Digital Edition: Do one of the following: q q Choose File > Open. and double-click to open the file.Opening Digital Editions You can open a Digital Edition directly from your Digital Editions folder or from the My Digital Editions bookshelf. Digital Edition and click the Read button In the Thumbnail view. If you close a Digital Edition and reopen it later.

the available options are different. the Cannot Open Document dialog box appears. and then click the Obtain Ownership button. If the Digital Edition is restricted to one computer. Adobe Reader opens a dialog box that offers you the opportunity to visit the owner's or publisher's website.Opening Digital Editions that you don't own If you try to open a Digital Edition that you don't own. Click OK and follow the on-screen instructions to obtain ownership of the Digital Edition. The Adobe DRM Activator website displays instructions on how to reactivate Adobe Reader to allow sharing or restoring of documents. and then click the Obtain Ownership button. . Click I Own It And I Copied It To This Computer Or Restored It From A Backup. To open a Digital Edition Issue that you don't own: Do one of the following: q q Click Someone Else Gave It To Me And I Would Like to Own It.

and images can improve the quality of the display on-screen. To set Page Display preferences: 1. especially with larger text sizes. and select Page Display in the Preferences dialog box. 2. Click OK to apply the settings and close the Preferences dialog box. Select Use CoolType if you want to adjust Adobe PDF text display to work optimally with your monitor.Smoothing text for improved readability You can set preferences for smoothing text. choose Edit > Preferences (Windows) or Adobe Reader > Preferences (Mac OS). In Adobe Reader. . line art. The default is to smooth both text and images. by minimizing the contrast between the background and the text or image. or images. and images. Select whether to smooth text. line art. 3. line art. Smoothing text. This option is recommended for laptops and mobile devices. as well as determining whether CoolType is used to improve readability. 4.

Your browser starts automatically and opens Dictionary. and choose Look Up [selected word].Checking the meaning of words in a Digital Edition You can check the meaning of words on the Internet. Right-click (Windows) or Control-click (Mac OS) the word. and the selected word or phrase is checked. Use the Select tool to select the word or phrase you want to check. To check the meaning of words: 1. .com (English only). 2.

My Digital Editions bookshelf To open the My Digital Editions bookshelf: Choose File > Digital Editions > My Digital Editions. Related Subtopics: Viewing the contents of My Digital Editions Viewing permissions for a Digital Edition Adding Adobe PDF documents to My Digital Editions Organizing Digital Editions Backing up Digital Editions on your computer .Using My Digital Editions You access and manage your Digital Editions. To close the My Digital Editions bookshelf: Click the Close button. as well as other Adobe PDF files. using the My Digital Editions bookshelf.

access. and number of pages appears at the bottom of the My Digital Editions bookshelf.Viewing the contents of My Digital Editions The contents of your library appear in the My Digital Editions bookshelf as a series of thumbnails or as a list of book titles with author. and category information. access information. to list the title. title. To change the display of the library contents: Do one of the following: q q Click the Thumbnail View button Click the Detail View button books in the library. to display thumbnails of all the books in the library. Detail View B. author. and category of all Library contents A. Thumbnail View To sort the library contents in Detail View: Select the column heading to sort the Digital Editions by title. or category in ascending or descending order. author. publisher. information such as the author. . date last accessed. When you select a Digital Edition.

These permissions are saved with the document and downloaded when you borrow or purchase a Digital Edition. In the Document Security section of the Document Properties dialog box. Choose File > Document Properties. . To view permissions settings: 1. 2. and when the document expires. click Show Details. Note: You cannot change the Security Method or Security Settings for Adobe DRM documents. whether the document can be read aloud by Acrobat. Open a Digital Edition. 3. and then click the Security tab.Viewing permissions for a Digital Edition All Digital Editions contain permissions set by the publisher that specify how many times you can print and copy a Digital Edition.

For example. locate and select the PDF document. In My Digital Editions. To add a PDF document to the My Digital Editions bookshelf: 1. and then click Add. In the Add File dialog box. . 2. you might want to include technical papers in Adobe PDF in your library. You can open and manage these PDF documents in the same way as you open and manage Digital Editions.Adding Adobe PDF documents to My Digital Editions You can also add PDF documents to the My Digital Editions bookshelf. click Add File.

and then click OK: q To add a new category. In the Digital Editions Categories dialog box. 3. select it. and click Delete. do one of the following. a Digital Edition on resolving conflict might be stored under "Business" and "Self-improvement. q To assign the Digital Edition to a second category. You can use the predefined categories or define your own. q To delete a category. 2. For example. select a category from the Category 1 menu. type its name in the text box and click Add. Select a Digital Edition. and then choose Edit Categories from the category menu at the top of the My Digital Editions bookshelf. You may need to scroll down the menu. . Do one of the following: q To assign the Digital Edition to one category. select a category from the Category 2 menu. To assign categories: 1. Choose File > Digital Editions > My Digital Editions. 2.Organizing Digital Editions You can organize your Digital Editions into categories to make them easier to manage. Digital Editions can be assigned one or two categories." Category menu in My Digital Editions To add or edit categories: 1. Choose File > Digital Editions > My Digital Editions.

verify that you want to remove the Digital Edition from your bookshelf. Choose File > Digital Editions > My Digital Editions. 2. Select Include User Comments And Markup if you want to save comments and markups that you have made in the Digital Editions. and select Remove. Note that the Digital Edition is not deleted from the My Digital Editions folder on your disk. Choose File > Digital Editions > My Digital Editions. 3. 2. select the icon or title of the Digital Edition. and click Save. To back up Digital Editions: 1. To save a copy of an individual Digital Edition: 1. and browse to choose a location in which to store the backed up library. 2. Note: Adobe Reader must be activated before you can back up or restore the library. To restore a Digital Edition: 1. 3. . all documents. and then select Restore. 4. You can back up any of the Digital Editions you have stored in the My Digital Editions bookshelf. and from the Backup menu. In the My Digital Editions bookshelf. In My Digital Editions bookshelf. To remove a Digital Edition: 1. Click the Save A Copy button . In the confirmation dialog box. Click the Backup button. In the Save Copy dialog box. Locate the folder that contains the content you want to restore. hardware failures. or specific categories. Click OK. 3. Select Include User Comments And Markup if you want to restore the comments and markups that you have stored in the Digital Edition. 2.Backing up Digital Editions on your computer It is a good idea to create backup copies of Digital Editions and other Adobe PDF files to protect against accidental deletion. Click the Backup button. right-click (Windows) or Control-click (Mac OS) the Digital Edition. 4. and then click OK. choose whether to back up all Digital Editions. select the folder in which you want to save the Digital Edition. and other losses.

Keyboard Shortcuts About keyboard shortcuts Keys for selecting tools Keys for editing Keys for working with comments Keys for moving through a document Keys for general navigating Keys for working with navigation tabs Keys for navigating the Help window Keys for navigating the How To window .

. Note: To use these shortcuts. If you can't find the shortcut you're looking for in this section.About keyboard shortcuts Many keyboard shortcuts appear next to the command names in menus. you must select the Use Single-Key Accelerators To Access Tools option in the General panel of the Preferences dialog box. look in the menus.

Dynamic Zoom Current zoom tool Temporarily select Zoom In tool Temporarily select Dynamic Zoom tool (when Zoom In or Zoom Out is selected) Windows Action Mac OS Action H Spacebar V G Shift+Z Z Ctrl+Spacebar Shift H Spacebar V G Shift+Z Z Command+Spacebar Shift . Zoom Out.Keys for selecting tools Tool Hand tool Temporarily select Hand tool Current selection tool Snapshot tool Cycle through zoom tools: Zoom In.

Keys for editing Result Select all content Deselect all content Browse for a folder Fit page Move focus to status tray when focus is in document pane Windows Action Mac OS Action Ctrl+A Ctrl+Shift+A Ctrl+9 Ctrl+0 Shift+F5 Command+A Command+Shift+A Command+9 Command+0 Shift+F5 .

CrossOut Text. Result Note tool Stamp tool Current highlighting tool Cycle through highlighting tools: Highlighter.Keys for working with comments Note: Commenting tools are only available in Adobe Reader if the Comments feature is enabled in the Adobe PDF document. Underline Text Attach File tool Move focus to comment Move focus to text in comment Move focus to next comment Open pop-up window for comment that has focus Window Actions Mac OS Action S K U Shift+U J Tab F2 Shift+Tab Spacebar S K U Shift+U J Tab Shift+Tab Spacebar .

then click Ctrl+Shift+Spacebar Ctrl+M Command+equal sign Command+hyphen Command+Spacebar. then click Command+Shift+Spacebar Command+M .Keys for moving through a document Result Previous screen Next screen First page Windows Action Page Up Page Down Home or Shift+Ctrl+Page Up or Shift+Ctrl+Up Arrow Mac OS Action Last page Previous page Next page Previous view Next view Previous document Next document Scroll up Scroll down Scroll (when Hand tool is selected) Zoom in Zoom out Zoom in temporarily Zoom out temporarily Zoom to Page Up Page Down Home or Shift+Command +Page Up or Command+Shift +Up Arrow End or Shift+Ctrl+Page End or Shift+Command Down or Shift+Ctrl+Down +Page Down or Command Arrow +Shift+Down Arrow Left arrow or Ctrl+Page Up Left arrow or Command +Page Up Right arrow or Ctrl+Page Right arrow or Command Down +Page Down Alt+Left arrow Option+Left arrow Alt+Right arrow Option+Right arrow Alt+Shift+Left arrow Option+Shift+Left arrow Alt+Shift+Right arrow Option+Shift+Right arrow Up Arrow Up Arrow Down Arrow Down Arrow Spacebar Ctrl+equal sign Ctrl+hyphen Ctrl+Spacebar.

Move to next open document (when focus is on document pane) Move to previous open document (when focus is on document pane) Close current document Close all open windows Move focus to document pane Move focus to next pane or panel Move focus to previous pane or panel Move focus to next tab in a tabbed dialog box Move to next search result and highlight it in the document Select text (when Select tool is selected) Select next word or deselect previous word (when Select tool is selected) Move cursor to next/previous word (when Select tool is selected) Move focus to status bar when focus is in document pane Windows Action F9 F10 Shift+F8 Ctrl+E Spacebar or Enter Mac OS Action Shift+Command+M F10 Shift+F8 Command+E Spacebar or Enter Shift+F10 F10 Esc Ctrl+F6 Control+click Esc Command+ ~ (tilde) Ctrl+Shift+F6 Command+Shift+F6 Ctrl+F4 Ctrl+Shift+W F5 F6 Shift+F6 Ctrl+Tab F3 Command+F4 Command+Shift+W F5 F6 Shift+F6 F3 Shift+arrow keys Shift+Ctrl+Right Arrow or Left Arrow Shift+arrow keys Shift+Command+Right Arrow or Left Arrow Ctrl+Right Arrow or Left Command+Right Arrow or Arrow Left Arrow Shift+F5 .Keys for general navigating Result Show/hide menu bar Move focus to menus Move focus to toolbar in browser Open Properties toolbar Activate selected tool. or command Open context menu Close context menu Return to Hand tool. Move focus to document pane. item (such as a movie or bookmark).

Close box. and tab Move to next navigation tab and make it active (when focus is on the tab) Move to next navigation tab and make it active (when focus is anywhere in the navigation pane) Expand the current bookmark (focus on Bookmarks tab) Collapse the current bookmark (focus on Bookmarks tab) Expand all bookmarks Collapse selected bookmark Move focus to next item in a navigation tab Move focus to previous item in a navigation tab Windows Action F4 Ctrl+Shift+F5 F6 Mac OS Action F4 Command+Shift+F5 Tab Tab Up Arrow or Down Arrow Up Arrow or Down Arrow Ctrl+Tab Option+Tab Right Arrow or Shift+plus Right Arrow or Shift+plus sign sign Left Arrow or minus sign Left Arrow or minus sign Shift+* Forward Slash (/) Down Arrow Up Arrow Shift+* Forward Slash (/) Down Arrow Up Arrow .Keys for working with navigation tabs Result Open/close navigation pane Open and move focus to navigation pane Move focus among the areas of the document: document. yellow Document Message bar. and How To window Move focus to next element of the active navigation tab: Options menu. tab contents. navigation panes.

press Ctrl+Tab or Shift+Tab to move the focus to the navigation pane Toggle focus between active tab and tab contents Move to next element in active tab Windows Action F1 Ctrl+W or Alt+F4 Right Arrow or Left Arrow Mac OS Action Command+? Command+W Right Arrow or Left Arrow Tab Tab Up Arrow or Down Arrow Up Arrow or Down Arrow . If necessary. Search.Keys for navigating the Help window Result Open Help window Close Help window Move focus among tabs: Contents. Index.

Keys for navigating the How To window Result Open/close How To window Open and move focus to How To window Close the How To window Go to How To home page Move focus between the elements of the How To window and the header of the How To window Move focus down through the elements of the How To window Move focus up through the elements of the How To window Go to next page in How To window Go to previous page in How To window Windows Action Shift+F4 Shift+F1 Esc Home Ctrl+Tab or Ctrl+Shift+Tab Mac OS Action Shift+F4 Shift+F1 Home Tab Shift+Tab Right Arrow Left Arrow Tab Shift+Tab .

Legal Notices Copyright .

All Rights Reserved Proximity technology Inc. 345 Park Avenue. electronic. LTD.F. 1997 . PostScript 3. LLUIS DE YZAGUIRRE I MAURA DATABASE © Copyright 1991 Dr. GoLive. Government end users (a) only as Commercial Items and (b) with only those rights as are granted to all other end users pursuant to the terms and conditions herein. special. DATABASE © Copyright 1990 Munksgaard International Publishers Ltd. 1990. as a result of the reproduction. stored in a retrieval system. OpenType. Consistent with 48 C. Inc.101. USA. Please be sure to obtain any permission required from the copyright owner. Distiller.All Rights Reserved Proximity Technology Inc. THE PROXIMITY/WILLIAM COLLINGS SONS & CO.7202-1 through 227. Mac and Macintosh are trademarks of Apple Computer. 1997 Van Dale Lexicografie bv © Copyright 1990. §12." as that term is defined at 48 C. Ltd. STROMBERG AB DATABASE © Copyright 1989 C. 1997 . Inc.S. is furnished under license and may be used or copied only in accordance with the terms of such license. THE PROXIMITY/MORPHOLOGIC INC. the Adobe logo. California 95110. Llus de Yzaguirre i Maura © Copyright 1991 .F. Inc. This product contains either BISAFE and/or TIPEM software by RSA Data Security. CA 95110-2704.All Rights Reserved Proximity Technology Inc. and the regulations at 41 CFR Parts 60-1 through 60-60. MS-DOS. as well as the software described in it. in any form or by any means. Government End Users. recording. as applicable. mechanical. Apple. THE PROXIMITY / WILLIAM COLLINS SONS & CO./ Franklin Electronic Publishers Inc. © Copyright 1994. PostScript. and should not be construed as a commitment by Adobe Systems Incorporated. THE PROXIMITY/ BERTLESMANN LEXICON VERLANG DATABASE © Copyright 1997 Bertlesmann Lexicon Verlang © Copyright 1997. THE PROXIMITY/MERRIAM WEBSTER DATABASE© Copyright 1984.A. USA. incidental. THE PROXIMITY / VAN DALE LEXICOGRAFIE BV DATABASE © Copyright 1990.R. PageMaker. Except as permitted by any such license. Classroom in a Book. © Copyright 1990 . registered in the United States and other countries. All other trademarks are the property of their respective owners. or otherwise. as amended.. The TWAIN Toolkit is distributed as is.All Rights Reserved Proximity Technology Inc. Please note that the content in this guide is protected under copyright law even if it is not distributed with software that includes an end user license agreement. if appropriate. The Software and Documentation are "Commercial Items. THE PROXIMITY /HACHETTE DATABASE © Copyright 1992 Hatchette © Copyright 1992 . Adobe. Reader.All Rights Reserved Proximity Technology Inc.R.All Rights Reserved Proximity Technology Inc.S. and Version Cue are either registered trademarks or trademarks of Adobe Systems Incorporated in the United States or other countries.DATABASE © Copyright 1994 Franklin Electronic Publishers Inc. 1996. San Jose. Adobe Garamond.All Rights Reserved Proximity Technology Inc. © Copyright 1988. Adobe Systems Incorporated assumes no responsibility or liability for any errors or inaccuracies that may appear in the informational content contained in this guide. and Section 503 of the Rehabilitation Act of 1973. The unauthorized incorporation of such material into your new work could be a violation of the rights of the copyright owner.All Rights Reserved Proximity Technology Inc. 1990. UNIX is a trademark in the United States and other countries. Adobe agrees to comply with all applicable equal opportunity laws including. 345 Park Avenue. Neither the developers nor the distributors will be liable for damages..212 or 48 C. this guide. THE PROXIMITY/ RUSSICON COMPANY LTD. the Commercial Computer Software and Commercial Computer Software Documentation are being licensed to U. DATABASE © Copyright 1989. THE PROXIMITY / MUNKSGAARD INTERNATIONAL PUBLISHERS LTD. MS. Government End Users. THE PROXIMITY /EDITIONS FERNAND NATHAN DATABASE © Copyright 1984 Editions Fernand Nathan © Copyright 1989 . §12. Adobe® Reader® 7. THE PROXIMITY /IDE A. 1990 ./ FRANKLIN ELECTRONIC PUBLISHERS INC. without the prior written permission of Adobe Systems Incorporated. and are copyrighted. as amended. Symbian and all Symbian based marks and logos are trademarks of Symbian Limited. Unpublished-rights reserved under the copyright laws of the United States. InCopy. THE PROXIMITY/ZANICHELLI DATABASE © Copyright 1989 Zanichelli © Copyright 1989 . . DATABASE © Copyright 1984. Please remember that existing artwork or images that you may want to include in your project may be protected under copyright law. is subject to change without notice. The affirmative action clause and regulations contained in the preceding sentence shall be incorporated by reference. ATM. Notice to U. This software is based in part on the work of the Independent JPEG Group. LTD. §§227.All Rights Reserved Proximity Technology Inc. §2. THE PROXIMITY/ S. Adobe Systems Incorporated. Stromberg AB © Copyright 1989 . the implied warranties of merchantability. as applicable. indirect. San Jose. Adobe Systems Incorporated. © Copyright 1997 . the provisions of Executive Order 11246.R. THE PROXIMITY /FRANKLIN ELECTRONIC PUBLISHERS INC.F. InDesign.All Rights Reserved Proximity Technology Inc. no part of this guide may be reproduced. The content of this guide is furnished for informational use only. FrameMaker. or transmitted. 1990 Merriam-Webster Inc. or other use of the TWAIN Toolkit. Apple Information Access Toolkit software included. 1997 . or consequential./BERTLESMANN LEXICON VERLANG DATABASE © Copyright 1986/1997 William Collins Sons & Co. modification. Any references to company names in sample templates or images are for demonstration purposes only and are not intended to refer to any actual organization. express or statutory warranties including.s. Adobe Studio. Windows and Windows NT are either registered trademarks or trademarks of Microsoft Corporation in the United States and/or other countries. THE PROXIMITY/C. whether direct.All Rights Reserved Proximity Technology Inc. THE PROXIMITY /TEXT & SATZ DATENTECHNIK DATABASE © Copyright 1991 Text & Satz Datentechnik © Copyright 1991 . noninfringement of third party rights and fitness for a particular purpose. Inc. All rights reserved.7202.S. 1990 William Collins Sons & Co. Adobe Systems Incorporated.212 or 48 C.0 for Windows® and Macintosh If this guide is distributed with software that includes an end user agreement.7202-4.S. §227. DATABASE © Copyright 1997 Morphologic Inc. licensed exclusively through X/Open Company.R. Inc. Section 402 of the Vietnam Era Veterans Readjustment Assistance Act of 1974 (38 USC 4212). distribution. 1990 IDE a. 1993 . Illustrator. 1999 All Rights Reserved Proximity Technology Inc. The developer and distributors of the TWAIN Toolkit expressly disclaim all implied.All Rights Reserved Proximity Technology Inc. OS/2 is a trademark of International Business Machines Corporation in the United States and/or in other countries. THE PROXIMITY /Dr. © Copyright 1994.All rights Reserved Proximity Technology Inc./ Bertlsmann Lexicon Verlang © Copyright 1997 . Portions of Adobe Acrobat include technology used under license of Verity. and 60-741. © Copyright 1984. Palm OS is a registered trademark of Palm.R.A. © Copyright 1995 .All Rights Reserved Proximity Technology Inc. consisting of "Commercial Computer Software" and "Commercial Computer Software Documentation. Ltd.All Rights Reserved Proximity Technology Inc. For U. without limitation. 60-250. DATABASE © Copyright 1993-1995 Russicon Company Ltd. THE PROXIMITY / MERRIAM WEBSTER INC. Microsoft. e_Db is a licensed product from Simple Software Solutions. DATABASE © Copyright 1990/1994 Merriam-Webster Inc. Acrobat.All Rights Reserved Proximity Technology Inc. © Copyright 1989. 1997 .F. the Adobe PDF logo. 1995. FISCHER VERLAG DATABASE © Copyright 1983 S.F. 345 Park Avenue.All Rights Reserved Proximity Technology Inc.All rights Reserved Proximity Technology Inc. Fischer Verlag © Copyright 1997 . California 95110. USA. Photoshop.Copyright © 2004 Adobe Systems Incorporated. THE PROXIMITY/ESPASSA-CALPE DATABASE © Copyright 1990 Espassa-Calpe © Copyright 1990 ." as such terms are used in 48 C. Ltd. San Jose.

Sign up to vote on this title
UsefulNot useful