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Order Cash

Order Cash

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Published by Lingeswararao Battu

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Published by: Lingeswararao Battu on Jan 10, 2011
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11/08/2013

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Complete 1. 2. 3. 4. 5.

Order Entering Booking

to

cash the the

cycle Sales Sales Pick

steps

including Order Order Release Confirm Invoice

Launch Ship Create

6. Create the Receipts either manually or using Auto Lockbox (In this article we will concentrate 7. 8. 9. Posting Transfer on to Journal Manual General creation) Ledger Import

Overview:

The below are the steps in short that we will go through in this article:

y y y

Enter the Sales Order Book the Sales Order Launch Pick Release y Ship Confirm

y

y Create Invoice Create the Receipts either manually or using Auto Lockbox ( In this article we will concentrate on Manual creation) y Transfer to General Ledger y Journal Import y Posting

Let¶s get into the details of each step mentioned above.

Enter the Sales Order:

Navigation: Order Management Super User Operations (USA)>Orders Returns >Sales Orders

Enter the Customer details (Ship to and Bill to address), Order type.

Click on Lines Tab. Enter the Item to be ordered and the quantity required.

Scheduling / un scheduling can be done manually by selecting Schedule/Un schedule from the Actions Menu. .Line is scheduled automatically when the Line Item is saved. You can check if the item to be ordered is available in the Inventory by clicking on Availability Button.

Order information is maintained at the header and line level. The header information is stored in OE_ORDER_HEADERS_ALL and the line information in OE_ORDER_LINES_ALL when the order is entered.Save the work. the FLOW_STATUS_CODE in OE_ORDER_HEADERS_ALL is µEntered¶ Book the Sales Order: Book the Order by clicking on the Book Order button. Underlying Tables affected: In Oracle. . The column called FLOW_STATUS_CODE is available in both the headers and lines tables which tell us the status of the order at each stage. At this stage.

Now that the Order is BOOKED. the status on the header is change accordingly. .

Key in Based on Rule and Order Number . Record(s) will be created in the table WSH_DELIVERY_DETAILS with RELEASED_STATUS=¶R¶ (Ready to Release) Also Record(s) will be inserted into WSH_DELIVERY_ASSIGNMENTS. At the same time DEMAND INTERFACE PROGRAM runs in the background and inserts into MTL_DEMAND Launch Pick Release: Navigation: Shipping > Release Sales Order > Release Sales Orders.Underlying tables affected: At this stage: The FLOW _STATUS_CODE in the table OE_ORDER_HEADERS_ALL would be µBOOKED¶ The FLOW _STATUS_CODE in OE_ORDER_LINES_ALL will be µAWAITING_SHIPPING¶.

In the Shipping Tab key in the below: Auto Create Delivery: Yes Auto Pick Confirm: Yes Auto Pack Delivery: Yes .

In the Inventory Tab: Auto Allocate: Yes Enter the Warehouse .

the below message would pop up as shown below. On successful completion. .Click on Execute Now Button.

.Pick Release process in turn will kick off several other requests like Pick Slip Report.

Click on VIEW/UPDATE Allocation. DELIVERY_ID is populated in the table WSH_DELIVERY_ASSIGNMENTS.Shipping Exception Report and Auto Pack Report Underlying Tables affected: If Auto create Delivery is set to µYes¶ then a new record is created in the table WSH_NEW_DELIVERIES. then Click TRANSACT button. Navigation: Inventory Super User > Move Order> Transact Move Order In the HEADER tab. The RELEASED_STATUS in WSH_DELIVERY_DETAILS would be now set to µY¶ (Pick Confirmed) if Auto Pick Confirm is set to Yes otherwise RELEASED_STATUS is µS¶ (Release to Warehouse). Pick Confirm the Order: IF Auto Pick Confirm in the above step is set to NO. Then Transact button will be deactivated then just close it and go to next step. . then the following should be done. enter the BATCH NUMBER (from the above step) of the order. Click FIND.

Click On Delivery Tab . Query with the Order Number.Ship Confirm the Order: Navigation: Order Management Super User>Shipping >Transactions.

Click on Ship Confirm. .

The Status in Shipping Transaction screen will now be closed. .

This will kick off concurrent programs like. Bill of Lading Underlying tables affected: RELEASED_STATUS in WSH_DELIVERY_DETAILS would be µC¶ (Ship Confirmed) FLOW_STATUS_CODE in OE_ORDER_HEADERS_ALL would be "BOOKED" FLOW_STATUS_CODE in OE_ORDER_LINES_ALL would be "SHIPPED" Create Invoice: Run workflow background Process. Navigation: Order Management >view >Requests Workflow Background Process inserts the records RA_INTERFACE_LINES_ALL with . Packing Slip Report. INTERFACE TRIP Stop. Commercial Invoice.

.INTERFACE_LINE_CONTEXT = ¶ORDER ENTRY¶ INTERFACE_LINE_ATTRIBUTE1 = Order_number INTERFACE_LINE_ATTRIBUTE3 = Delivery_id And spawns Auto invoice Master Program and Auto invoice import program which creates Invoice for that particular Order. The Invoice created can be seen using the Receivables responsibility Navigation: Receivables Super User> Transactions> Transactions Query with the Order Number as Reference.

. The column INTERFACE_LINE_ATTRIBUTE1 will have the Order Number.Underlying tables: RA_CUSTOMER_TRX_ALL will have the Invoice header information. RA_CUSTOMER_TRX_LINES_ALL will have the Invoice lines information. The column INTERFACE_HEADER_ATTRIBUTE1 will have the Order Number. Create receipt: Navigation: Receivables> Receipts> Receipts Enter the information.

Click on Apply Button to apply it to the Invoice. .

Navigation: Receivables> View Requests Parameters: Give in the Start date and Post through date to specify the date range of the transactions to be transferred.Underlying tables: AR_CASH_RECEIPTS_ALL Transfer to General Ledger: To transfer the Receivables accounting information to general ledger. run General Ledger Transfer Program. . y Specify the GL Posted Date. defaults to SYSDATE.

invoices. credit memos. If you select µYes¶. then the program creates one journal entry for each general ledger account. then the General Ledger Interface program creates at least one journal entry in the interface table for each transaction in your posting submission. .y Post in summary: This controls how Receivables creates journal entries for your transactions in the interface table. otherwise follow the topic Journal Import to import the journals to General Ledger manually. and receipts to the GL_INTERFACE table. commitments. debit memos. y If the Parameter Run Journal Import is set to µYes¶. the journal import program is kicked off automatically which transfers journal entries from the interface table to General Ledger. Underlying tables: This transfers data about your adjustments. If you select µNo¶. chargeback .

Specific Group ID: To import data for a specific source/group ID combination. y Define the Journal Import Run Options (optional) Choose Post Errors to Suspense if you have suspense posting enabled for your set of books to post the difference resulting from any unbalanced journals to your suspense account. Use this option to import multiple journal batches for the same source with varying group IDs. run the Journal Import program from Oracle General Ledger. Use this option if you specified a NULL group ID for this source. General Ledger imports all data from the specified journal entry source. Navigation: General Ledger > Journal> Import> Run Parameters: y Select the appropriate Source.Journal Import: To transfer the data from General Ledger Interface table to General Ledger. All Group IDs: To import all data for that source that has a group ID. Choose a specific group ID from the List of Values for the Specific Value field. If you do not specify a Group ID. Enter one of the following Selection Criteria: y No Group ID: to import all data for that source that has a group ID. where the Group_ID is null. period. Choose Create Summary Journals to have journal import create the following: ‡ One journal line for all transactions that share the same account. and that has a debit balance currency and .

General Ledger imports all journals data. Choose whether to Import Descriptive Flex fields. If you do not specify a date range. .‡ One journal line for all transactions that share the same account. period. and currency and that has a y y credit balance . GL_JE_LINES Posting: We have to Post journal batches that we have imported previously to update the account balances in General Ledger. GL_JE_HEADERS. Enter a Date Range to have General Ledger import only journals with accounting dates in that range. Underlying tables: GL_JE_BATCHES. Click on Import button. and whether to import them with validation.

select one journal at a time and click on Post button to post the journal.Navigation: General Ledger> Journals > Enter Query for the un posted journals for a specific period as shown below. . From the list of unposted journals displayed.

.

If you know the batch name to be posted you can directly post using the Post window Navigation: General Ledger> Journals> Post Underlying tables: GL_BALANCES. .

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