85+ Keyboard Shortcuts for Microsoft Excel

Version 2 February 27, 2007

Formatting
Keystroke [Ctrl]B [Ctrl]I [Ctrl]U [Ctrl]5 [Alt] and ' [Ctrl]1 [Ctrl][Shift]~ [Ctrl][Shift]$ [Ctrl][Shift]% [Ctrl][Shift]# [Ctrl][Shift]@ [Ctrl][Shift]! [Ctrl][Shift]^ [Ctrl][Shift]& [Ctrl][Shift] and _ Function Bold the selection Italicize the selection Underline the selection Strike through the selection Open the Style dialog box Open the Format Cells dialog box Apply General format Apply Currency format Apply percentage format Apply Date format Apply Time format Apply Number format Apply Exponential number format Apply an outline border to selection Remove outline border from selection

Navigation
Keystroke [Ctrl][Page Down] [Ctrl][Page Up] Function Move to the next worksheet in a workbook Move to the previous worksheet in a workbook

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Inc.85 Keyboard Shortcuts for Microsoft Excel [Ctrl][F6] Arrow keys Cycle between open workbooks Move one cell up. please visit www.com . down. or right Navigation (continued) [Ctrl] and an arrow key [Home] [Ctrl][Home] [Ctrl][End] [F6] [Ctrl][Backspace] [Enter] [Shift][Enter] [Shift][Tab] [Ctrl] and . For a free BNET membership. left.bnet. (period) Move to the edge of the data region Move to the beginning of a row Move to the beginning of a worksheet Move to the end of the used portion of a worksheet Move between panes in a split worksheet Display the active cell Move down a cell in a selected range Move up a cell in a selected range Move one cell to the left in a selected range Move from corner cell to corner cell in a selected range Selection techniques Keystroke [Shift][Spacebar] [Ctrl][Spacebar] [Ctrl]A [Shift][Home] [Shift][End][Enter] [Ctrl][Shift][Home] [Ctrl][Shift][End] [Ctrl] and * [Ctrl][Shift]O [Ctrl] and [ Function Select a row Select a column Select an entire worksheet Select from current cell(s) to the beginning of the row Select from current cell(s) to last used cell in row Select from current cell(s) to the beginning of the worksheet Select from current cell(s) to the end of the used portion of a worksheet Select the data region surrounding the active cell Select all cells that contain a comment Select cells that a selected formula directly references Page 2 Copyright ©2007CNET Networks. All rights reserved.

please visit www. All rights reserved. (semicolon) Function Complete an entry and move to the next cell Insert a new line within a cell Enable editing within a cell Fill selected cells with an entry you type Fill data down through selected cells Fill data through selected cells to the right Create a name Insert a hyperlink Insert the current date Page 3 Copyright ©2007CNET Networks.com .bnet. For a free BNET membership. Inc.85 Keyboard Shortcuts for Microsoft Excel [Ctrl] and ] Select formulas that directly reference the active cell Workbook basics Keystroke [Ctrl]O [Ctrl]N [Ctrl]S [F12] [Ctrl]P [Ctrl]W [Shift][F11] [Ctrl]9 [Ctrl][Shift]9 [Ctrl]0 [Ctrl][Shift]0 [Ctrl]F [Ctrl]H [F7] Function Open a workbook Create a new workbook Save a workbook Open the Save As dialog box Print a workbook Close a workbook Insert a new worksheet Hide selected rows Display hidden rows in selection Hide selected columns Display hidden columns in selection Open the Find tab of the Find And Replace dialog box Open the Replace tab of the Find And Replace dialog box Run a spelling check on a worksheet or selected text Working with data Keystroke [Enter] [Alt][Enter] [F2] [Ctrl][Enter] [Ctrl]D [Ctrl]R [Ctrl][F3] [Ctrl]K [Ctrl] and .

please visit www. All rights reserved.(hyphen) [F11] Insert the current time Cut the selected text or objects to the Clipboard Copy the selected text or objects to the Clipboard Paste the contents of the Clipboard Repeat last action Undo last edit Delete from the insertion point to the end of the line Add blank cells Delete selected cells Create a chart from a range of data Formula shortcuts Keystroke = [Ctrl][Shift][Enter] [Shift][F3] [F3] [Alt]= Type a function in the Formula bar and press [Ctrl]A [Ctrl][Shift] and " [Ctrl] and ' [Ctrl] and ` [F9] [Shift][F9] [Esc] Function Begin a formula Enter a formula as an array Display the Insert Function dialog box (Paste Function in Excel 97) Paste a defined name into a formula Insert a SUM AutoSum formula Display the Function Arguments dialog box Copy the value from the cell above the current cell into the current cell Copy a formula from the cell above the current cell into the current cell Toggle between display of formulas and cell values Calculate values for sheets in all open workbooks Calculate values for the current worksheet Cancel an entry you're making in a cell or in the formula bar Page 4 Copyright ©2007CNET Networks.85 Keyboard Shortcuts for Microsoft Excel Working with data (continued) [Ctrl] and : (colon) [Ctrl]X [Ctrl]C [Ctrl]V [Ctrl]Y [Ctrl]Z [Ctrl][Delete] [Ctrl][Shift]+ [Ctrl].bnet. For a free BNET membership. Inc.com .

you may want to print them for safekeeping. 7. This technique also works with network shortcuts. Inc. Although Excel doesn't include a simple "Print Formulas" button. Click OK. 8. Just place the workbook (or a shortcut to the workbook) in the XLStart folder. the result is that the formulas. Tell us what you think BNET downloads are designed to help you get your job done as painlessly and effectively as possible. 2.bnet. we need your feedback. go to the Format menu. Click the Merge button. Click OK. You can then select the tab you want. copy the style from one workbook to another: 1. For a free BNET membership.85 Keyboard Shortcuts for Microsoft Excel Faster access to worksheets When working with large workbooks in which all of the worksheet tabs are not visible. In both cases. 9. Thanks! —The BNET Team Page 5 Copyright ©2007CNET Networks. Open the source workbook and the destination workbook. 4. Here's how to find it: 6.com . You'll find the XLStart folder in the same place as the Excel program files—typically C:\Program Files\Microsoft Office\Office. will appear in the worksheet. Right-click on any of the tab-scrolling buttons (to the left of the sheet tabs) and a shortcut menu will pop up. and choose Style. Printing formulas If you have invested time in writing numerous formulas. 3. Within the Merge Styles dialog box. If you have formatted a workbook in a particularly useful way and want to continue to use the format in other workbooks. Please take a minute to drop us a line and tell us how well this download worked for you and offer your suggestions for improvement. Within the section called Window Options on the View tab. please visit www. Click Options. Press [Ctrl]~. Opening a workbook at startup If you spend much of the day working in a specific workbook. After placing the file or shortcut in the XLStart folder. you can designate that workbook to open each time Excel launches. select the source workbook from the Merge Styles From list box. select Formulas. restart Excel to see the file pop open automatically. functionality is built in. There is also a keyboard shortcut for this function. 5. Copying styles between workbooks Creating formatting styles is a real timesaver. All rights reserved. rather than their results. Because we're continually looking for ways to improve the usefulness of these tools. Make sure that the destination workbook is active. you may get frustrated with scrolling to find the sheet you need. Go to the Tools menu.