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SAP Certification Exam Full Material

SAP Certification Exam Full Material

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08/10/2013

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What is Debit note and Credit note? What is the purpose? How we create?

1. A transaction that reduces Amounts Receivable from a customer is a credit memo.

For eg. The customer could return damaged goods. A debit memo is a transaction that

reduces Amounts Payable to a vendor because, you send damaged goods back to your

vendor.

2. Credit memo request is a sales document used in complaints processing to request a

credit memo for a customer. If the price calculated for the customer is too high, for

example, because the wrong scale prices were used or a discount was forgotten, you

can create a credit memo request. The credit memo request is blocked for further

processing so that it can be checked. If the request is approved, you can remove the

block. The system uses the credit memo request to create a credit memo.

You can use credit memos in Sales and Distribution (SD) for assigning credit memo

requests to the open invoices and in Financial Accounting (FI) for assigning credit

memos and payments to the open invoices and carry out clearing with them. If you

use both Financial Accounting (FI) and Sales and Distribution (SD), there is a 1:1

relationship between the credit memo request and the credit memo item posted in

Financial Accounting (FI). As soon as you bill the credit memo request together with

other sales orders, or distribute the items of one credit memo request to several billing

documents, the assignment is no longer valid and the system will not process it.

For credit memos, credit memo requests, and payments, you have the following

assignment options:

- Assignment to a single invoice

- Assignment of a partial amount to an invoice

- Assignment to several invoices

When you post credit memos, the payment programme processes them automatically.

If the credit memo is specifically related to a particular open invoice item, the

payment program automatically attempts to offset the credit memo against the open

item. If it is not possible to completely offset the credit memo against an invoice, you

can post a debit memo to the vendor, who is to reimburse the amount. Then you can

apply a multilevel dunning program.

3. Debit memo request is a sales document used in complaints processing to request a

debit memo for a customer. If the prices calculated for the customer were too low, for

example, calculated with the wrong scaled prices, you can create a debit memo

request. The debit memo request can be blocked so that it can be checked. When it has

been approved, you can remove the block. It is like a standard order. The system uses

the debit memo request to create a debit memo.

4. As mentioned above, creating a credit or debit memo request enables you to create

credit or debit memos based on a complaint. For this first create a sales document with

the order type for a credit or debit memo request. You can create the debit or credit

memo requests in the following ways:

± Without reference to an order

± With reference to an existing order

Here you enter which order the complaint refers to.

± With reference to an invoice

Here you enter which invoice the complaint refers to.

In all cases, you specify the value or quantity that should be in the credit or debit

memo

5. You can block the credit or debit memo request from being billed in Customizing.

Go to Sales -> Sales Documents -> Sales document header -> Define sales document

type and select the billing block field in the billing section. This request can later be

reviewed along with similar ones, - if necessary, by another department. The request

for a credit or debit memo can then be approved or rejected.

Tips by : Rajendran

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