5 Cool ways to use Conditional Formatting in Microsof

1 Highlighting rows / columns in tables
2 No-nonsense project plans / gantt charts
3 Extreme Incell graphs
4 Highlight mistakes, errors, omissions, repetitions
5 Create intuitive dashboards
1. Highlighting rows / colums in tables

<select any cell in the tables and goto menu "format > conditional formatting" to view the formula det
Revenues
#
Month Andhra TN
K'taka
Gujarat Mah
MP
Rest of India
1
Jan07
1,000
1,000
1,000
1,000
1,000
1,000
1,000
2
Feb07
1,000
1,000
1,000
1,000
1,000
1,000
1,000
3
Mar07
1,000
1,000
1,000
1,000
1,000
1,000
1,000
4
Apr07
1,000
1,000
1,000
1,000
1,000
1,000
1,000
5
May07
1,000
1,000
1,000
1,000
1,000
1,000
1,000
6
Jun07
1,000
1,000
1,000
1,000
1,000
1,000
1,000
7
Jul07
1,000
1,000
1,000
1,000
1,000
1,000
1,000
8
Aug07
1,000
1,000
1,000
1,000
1,000
1,000
1,000
9
Sep07
1,000
1,000
1,000
1,000
1,000
1,000
1,000
10
Oct07
1,000
1,000
1,000
1,000
1,000
1,000
1,000

#
1
2
3
4
5
6
7
8
9
10

Month
Jan07
Feb07
Mar07
Apr07
May07
Jun07
Jul07
Aug07
Sep07
Oct07

Andhra
1,000
1,000
1,000
1,000
1,000
1,000
1,000
1,000
1,000
1,000

TN
1,000
1,000
1,000
1,000
1,000
1,000
1,000
1,000
1,000
1,000

K'taka
1,000
1,000
1,000
1,000
1,000
1,000
1,000
1,000
1,000
1,000

Revenues
Gujarat Mah
1,000
1,000
1,000
1,000
1,000
1,000
1,000
1,000
1,000
1,000
1,000
1,000
1,000
1,000
1,000
1,000
1,000
1,000
1,000
1,000

MP
1,000
1,000
1,000
1,000
1,000
1,000
1,000
1,000
1,000
1,000

Rest of India
1,000
1,000
1,000
1,000
1,000
1,000
1,000
1,000
1,000
1,000

Created by http://chandoo.org/wp - Point Haired Dilbert - Feel free to share / extend / mail / save / modify

ting in Microsoft Excel

ting" to view the formula details>
Andhra
1,000
1,000
1,000
1,000
1,000
1,000
1,000
1,000
1,000
1,000

TN
1,000
1,000
1,000
1,000
1,000
1,000
1,000
1,000
1,000
1,000

K'taka
1,000
1,000
1,000
1,000
1,000
1,000
1,000
1,000
1,000
1,000

Sales Growth
Gujarat Mah
1,000
1,000
1,000
1,000
1,000
1,000
1,000
1,000
1,000
1,000
1,000
1,000
1,000
1,000
1,000
1,000
1,000
1,000
1,000
1,000

MP
1,000
1,000
1,000
1,000
1,000
1,000
1,000
1,000
1,000
1,000

Rest of India
1,000
1,000
1,000
1,000
1,000
1,000
1,000
1,000
1,000
1,000

Andhra
1,000
1,000
1,000
1,000
1,000
1,000
1,000
1,000
1,000
1,000

TN
1,000
1,000
1,000
1,000
1,000
1,000
1,000
1,000
1,000
1,000

K'taka
1,000
1,000
1,000
1,000
1,000
1,000
1,000
1,000
1,000
1,000

Sales Growth
Gujarat Mah
1,000
1,000
1,000
1,000
1,000
1,000
1,000
1,000
1,000
1,000
1,000
1,000
1,000
1,000
1,000
1,000
1,000
1,000
1,000
1,000

MP
1,000
1,000
1,000
1,000
1,000
1,000
1,000
1,000
1,000
1,000

Rest of India
1,000
1,000
1,000
1,000
1,000
1,000
1,000
1,000
1,000
1,000

extend / mail / save / modify as you like

2. No-nonsense project plans / gantt charts

<select any cell in the tables and goto menu "format > conditional formatting" to view the formula det

Project Plan for Bootcamping a start-up
#
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15

Activity
Findout what to do
Dig a little deep
Scope out junk
Write a spec
Sit and design
List out can't dos
Scope out dreams
Update specs
Update design
Start coding
Test
Fix bugs
Test again
Roll out
Cha-ching

Day >
Start End 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18
1
2 1 1
2
3
1 1
4
4
1
5
6
1 1
7
8
1 1
8
8
1
9
9
1
9
10
1 1
10
11
1 1
12
26
1 1 1 1 1 1 1
20
26
21
32
26
32
33
35
36
36

Created by http://chandoo.org/wp - Point Haired Dilbert - Feel free to share / extend / mail / save / modify

" to view the formula details>

19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36

1 1 1 1 1 1 1 1
1 1 1 1 1 1 1
1 1 1 1 1 1 1 1 1 1 1 1
1 1 1 1 1 1 1

nd / mail / save / modify as you like

1 1 1
1

3. Extreme In-cell Graphs
Highlight the rows that have more than average number of visits
Web traffic details for Chandoo.org/wp [PHD] Jan & Feb 2008
Date
# Visits Graph
1-Jan 08
151
||||||||||||||||||||||||||||||
2-Jan 08
131
||||||||||||||||||||||||||
3-Jan 08
150
||||||||||||||||||||||||||||||
4-Jan 08
158
|||||||||||||||||||||||||||||||
5-Jan 08
85
|||||||||||||||||
6-Jan 08
107
|||||||||||||||||||||
7-Jan 08
154
||||||||||||||||||||||||||||||
8-Jan 08
168
|||||||||||||||||||||||||||||||||
9-Jan 08
151
||||||||||||||||||||||||||||||
10-Jan 08
171
||||||||||||||||||||||||||||||||||
11-Jan 08
192
||||||||||||||||||||||||||||||||||||||
12-Jan 08
139
|||||||||||||||||||||||||||
13-Jan 08
137
|||||||||||||||||||||||||||
14-Jan 08
232
||||||||||||||||||||||||||||||||||||||||||||||
15-Jan 08
186
|||||||||||||||||||||||||||||||||||||
16-Jan 08
194
||||||||||||||||||||||||||||||||||||||
17-Jan 08
204
||||||||||||||||||||||||||||||||||||||||
18-Jan 08
199
|||||||||||||||||||||||||||||||||||||||
19-Jan 08
104
||||||||||||||||||||
20-Jan 08
162
||||||||||||||||||||||||||||||||
21-Jan 08
308
|||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
22-Jan 08
259
|||||||||||||||||||||||||||||||||||||||||||||||||||
23-Jan 08
263
||||||||||||||||||||||||||||||||||||||||||||||||||||
24-Jan 08
240
||||||||||||||||||||||||||||||||||||||||||||||||
25-Jan 08
199
|||||||||||||||||||||||||||||||||||||||
26-Jan 08
171
||||||||||||||||||||||||||||||||||
27-Jan 08
187
|||||||||||||||||||||||||||||||||||||
28-Jan 08
246
|||||||||||||||||||||||||||||||||||||||||||||||||
29-Jan 08
226
|||||||||||||||||||||||||||||||||||||||||||||
30-Jan 08
168
|||||||||||||||||||||||||||||||||
31-Jan 08
191
||||||||||||||||||||||||||||||||||||||
1-Feb 08
186
|||||||||||||||||||||||||||||||||||||
2-Feb 08
138
|||||||||||||||||||||||||||
3-Feb 08
156
|||||||||||||||||||||||||||||||
4-Feb 08
201
||||||||||||||||||||||||||||||||||||||||
5-Feb 08
184
||||||||||||||||||||||||||||||||||||
6-Feb 08
204
||||||||||||||||||||||||||||||||||||||||
7-Feb 08
374
||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
8-Feb 08
231
||||||||||||||||||||||||||||||||||||||||||||||
9-Feb 08
116
|||||||||||||||||||||||
10-Feb 08
140
||||||||||||||||||||||||||||

Created by http://chandoo.org

11-Feb 08
12-Feb 08
13-Feb 08
14-Feb 08
15-Feb 08
16-Feb 08
17-Feb 08
18-Feb 08
19-Feb 08
20-Feb 08
21-Feb 08
22-Feb 08
23-Feb 08
24-Feb 08
25-Feb 08
26-Feb 08
27-Feb 08
28-Feb 08
29-Feb 08

160
209
191
145
192
125
159
217
219
229
137
159
154
194
229
224
191
165
160

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Created by http://chandoo.org/wp - Point Haired Dilbert - Feel free to share / extend / mail / save / modify as you like

e / modify as you like

4. Highlight Errors / Repitions / Mistakes / Omissions
Highlight Repitions as you type / paste
Start typing to experiment
List of Indian Cities
Delhi
Surat
Ahmedabad
Chennai
Ranchi
Mumbai
Kolkata
Hyderabad
Mysore
Bangalore
Mysore
Surat
Ranchi
Chennai
Kochin
Dehradun
Coimbattore
Delhi

Highlight Errors
X
12
82
6
121
0
web
does this
12
89

Y
13
10
89
0
83
2.0
work?
cool
89

X by Y
0.92
8.2
0.07
#DIV/0!
0
0
#DIV/0!
#DIV/0!
1

Created by http://chandoo.org/wp - Point Haired Dilbert - Feel free to share / extend / mail / save / modify

Highlight Omissions on Master list from list A & B
List A
Google
Yahoo
Technorati
Youtube
flickr
myspace
orkut
facebook
cnn
rediff

List B
Microsoft
Oracle
SAP
Peoplesoft
Seibel
Salesforce.com
MySQL
SUN

Master List
Google
MSN
Yahoo
flickr
myspace
linkedin
orkut
facebook
cnn
rediff
nytimes
ibnlive
wsjonline
Microsoft
Oracle
SAP
Peoplesoft
Intel
AMD
TI
Seibel
Salesforce.com
MySQL
Onyx
SUN
GNU
Mozilla

o share / extend / mail / save / modify as you like

5. Create Intuitive Dashboards
Instead of pasting data in raw tables …
Sales of ACME Widgets - RAW DATA
Monthly sales
Month
AP
TN
K'taka
Goa
Jan-07
566
792
471
939
Feb-07
549
627
37
747
Mar-07
246
288
299
220
Apr-07
499
940
608
638
May-07
247
702
977
181
Jun-07
818
529
891
213
Jul-07
359
329
201
408

ROI
951
990
885
947
602
439
256

AP
32%
52%
44%
74%
47%
16%
27%

Market Share
TN
K'taka
Goa
72%
62%
72%
48%
53%
96%
8%
51%
13%
99%
86%
31%
57%
72%
25%
10%
25%
15%
59%
90%
21%

Indicate sales performance graphically on a dashboard
Sales of ACME Widgets - Dashboard
Monthly sales
Month
AP
TN
K'taka
Goa
Jan-07
566
792
471
939
Feb-07
549 ▼ 627 ▼
37 ▼ 747 ▼
Mar-07
246 ▼ 288 ▼ 299 ▲ 220 ▼
Apr-07
499 ▲ 940 ▲ 608 ▲ 638 ▲
May-07
247 ▼ 702 ▼ 977 ▲ 181 ▼
Jun-07
818 ▲ 529 ▼ 891 ▼ 213 ▲
Jul-07
359 ▼ 329 ▼ 201 ▼ 408 ▲

ROI
951
990 ▲
885 ▼
947 ▲
602 ▼
439 ▼
256 ▼

AP
32%
52% ▲
44% ▼
74% ▲
47% ▼
16% ▼
27% ▲

Market Share
TN
K'taka
Goa
72%
62%
72%
48% ▼ 53% ▼ 96% ▲
8% ▼ 51% ▼ 13% ▼
99% ▲ 86% ▲ 31% ▲
57% ▼ 72% ▼ 25% ▼
10% ▼ 25% ▼ 15% ▼
59% ▲ 90% ▲ 21% ▲

Created by http://chandoo.org/wp - Point Haired Dilbert - Feel free to share / extend / mail / save / modify

Share
ROI
67%
50%
42%
3%
53%
28%
96%

Share
ROI
67%
50% ▼
42% ▼
3% ▼
53% ▲
28% ▼
96% ▲
extend / mail / save / modify as you like

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