FOIA APPEAL #200900535 Page 1 of 6 

 
Pamela Barnett
2541 Warrego Way
Sacramento, CA 95826
(415)846.7170


January 19, 2010

Chairman, Appeals Review Panel,
c/o Information and Privacy Coordinator/Appeals Officer,
U.S. Department of State, A/GIS/IPS/PP, SA-2
Washington, DC 20522-8100

RE: Case No.: 200900535 - Consular and Passport Records for Stanley
Ann Dunham (aka Obama) for the years 1959-1962

Mr. Chairman,

This is an urgent appeal of national importance in response to the Department of State’s
correspondence to me dated Dec. 10, 2010, from Alex Galovich.

I being duly sworn depose and say under penalty of perjury the following from
Sacramento County, California. I am a U.S. citizen over 18 years of age, and I am a
retired military officer with over 14 years experience working with federal government
policies and procedures. In the event of my untimely death or mental incapacity I
transfer all legal rights associated with this FOIA request to Christopher Strunk of
Brooklyn, NY, who has an active lawsuit against the DOS to obtain Stanley Ann
Dunham’s passport records. My summarized updated more detailed demand for
records appears at the end of this appeal request. This appeal letter will be publicized.

To be legally eligible to be President of the United States both parents must be U.S.
citizen and the child must be born on U.S. soil according to past Supreme Court rulings
as well as U.S. historic definition. The DOS has not made a reasonable effort to locate
records requested after two long years of obstructing the release of records that would
help prove whether or not Barack Hussein Obama (aka Soebarkah, according to his
mother’s passport records) (Exhibit 1) was born in Hawaii in 1961 as he states and
also prove who his biological father is and what his citizenship was. The DOS has NOT
made a good faith effort to locate records to fulfill my FOIA request and I fear unknown
agents with access to DOS records have engaged in selective document destruction of
documents that would have satisfied my request and helped confirm whether or not
Obama was born in the United States and who his father was on his official birth and
passport documents.

I urge you to order U.S. Marshalls to immediately secure all of the remaining paper
passport and consular documents, microfilms, and indexes regarding records for
FOIA APPEAL #200900535 Page 2 of 6 
 
Stanley Ann Dunham (aka Obama, further on to be referenced as SAD) before they
disappear as well. The processing of my original FOIA request is not complete as my
request for SAD’s consular and passport records was not addressed at all by the DOS.

Copied from my FOIA online request:

“I request all United States Passport and all consular records for Stanley Ann
Dunham aka Stanley Ann Obama aka Ann Dunham aka Ann Obama for the years
of 1959, 1960, 1961, 1962. Stanley Ann Dunham (Name variation could be
Anna),who was born in Wichita, Kansas, on November 29th, 1942.”

The DOS mailed to me six SAD (aka Soetoro) passport related documents that I did
NOT request, and they do NOT address my original request.

In the letter from Jonathan M. Rolbin, Director, he states that these documents were
“responsive to your request.“ I think this is an attempt to by Rolbin to try to try to
placate me for DOS’s complete lack of response to what I requested because of the
very unreasonable two years of waiting for documents of monumental importance.

Rolbin also stated “Many passport applications and other non-vital records from
that period were destroyed during the 1980s in accordance with guidance from
the General Services Administration.” This generalized, uncorroborated statement
creates more questions than answers.

Rolbin’s statement greatly concerns me for many reasons:
1. Calls passport applications non-vital, when they clearly are, as they are the
supporting documentation behind the issuance of a passport and are considered
Class A documents and contain evidence of proof of citizenship.
2. DOS states “that period”. What period is this? They provide no time frame.
3. Where’s the proof of the supposed destruction? Where’s the chain of title for
the destruction of millions of citizen’s personal passport documents without
notice? Where is the original policy document/directive that outlines this alleged
“document destruction program?”
4. If this alleged documentation destruction program was instituted, why is it not
reflected in the DOS Records Schedules? (Tasha M. Thian, DOS Records
Officer confirms that this destruction is not reflected in the DOS Record
Schedules.) Why did the DOS attorney Rolbin not produce a directive or policy
letter that outlines this alleged destruction?

The DOS entered an unsworn, uncorroborated alleged “communication” that discussed
an alleged “purge project” into federal court in response to the lawsuit Strunk v.State
Department DCD 08-cv-2234 (RJL). (Exhibit 2) I bring this to your attention because this
alleged correspondence and alleged “purge project” affects my FOIA request directly
and DOS entered it into evidence in a court of law. However, I am not surprised that this
FOIA APPEAL #200900535 Page 3 of 6 
 
document was not sent to me by DOS, because it is highly suspect as to its authenticity.
According to research (much of which is from DOS and National Archives and Records
Adminstration (NARA) policy and procedures), there was no such program to destroy
“many passport applications”. (See Exhibit 3 affidavits that discredit this DOS alleged
“purge project” program and alleged resulting “communication” from 1985.)
In addition to the attached affidavits, I provide additional questions and supporting
documentation that further discredits the alleged “purged project” and alleged resulting
communication.
First of all, I question the peculiarity of the “communication” based on who it is
supposedly to; Beirut and Kabul Embassies. Why just these two embassies when they
are in different diplomatic regions and both had wars waging around them along with
bombings? Why would DOS list two different embassies together on the
“communication” when they were going to two different locations? Why not a
communication addressed just to Kabul and another addressed just to Beirut? Kabul
didn’t even have an “official” embassy in the 1980s according to the Afghanistan
embassy. Routine correspondence is not a record type that requires long term storing
as you can verify with the Passport Record schedules. It would be highly unlikely for a
routine “correspondence” to not be destroyed before 25 years. (Exhibit 4)
According to this alleged “purge project correspondence” the passport records that DOS
wanted to destroy were located at the FRC before they moved them to an undisclosed
location to be destroyed. Passport records after 1925 are maintained by Passport
Services until they are scheduled to be transferred to National Archives at 50 years or
destroyed at 100 years according to Records Schedules on DOS’s website. (Exhibit 5)
If this alleged communication were factually correct, this would have meant that there
was an unscheduled transfer of passport documents from DOS to the “FRC”, because a
move to an FRC or WNRC is not included in the Passport Record Schedules. (Exhibit 5)
In order to transfer unscheduled records to an FRC, agencies must:
Inform NARA's Life Cycle Management Division (NWML) in writing prior to the transfer.
This can be done by sending NWML a copy of the SF 135 submitted for FRC
approval before transferring the unscheduled records to the FRC. (Exhibit 6)
Consequently, there should be paperwork that documents the unscheduled transfer of
documents. Today the form is known an SF135, however I am not sure if is the same
form that would have been used in the early 1980s but it has a Rev. 7-85 date on it.
(Exhibit 7) Another odd problem with the mention of the FRC (I’m assuming the Federal
Records Center, but does not mention which one.) is that the alleged communication
states “the more than 125 million records which had accumulated at FRC since 1925.”
According to the FRC website the FRC started in 1950. (Exhibit 8) The WNRC, the
FRC closest to Washington, D.C., was dedicated in 1966 and the DOS Passport
FOIA APPEAL #200900535 Page 4 of 6 
 
Services stores passport records there. (Exhibit 9) This factual information conflicts
with the “purge project communication” that stated records accumulated at the FRC
since 1925.
The WNRC and other FRC’s were specifically created to store and destroy federal
records on a large scale, so it is very odd that the WNRC or other FRC would transfer
125 million (or whatever the amount was, as it is unclear from the alleged
communication) records back to the creator agency for destruction. The DOS is in the
business of diplomacy, international travel and citizen assistance overseas, it is not
common place to perform large scale document destruction. The DOS cannot use the
excuse that they needed specific DOS expertise to do the destruction because they
allegedly hired 40 new people and did not even say if they were contractors or
employees. It is very unlikely that only 40 people handled combing through 125 million
documents to destroy “many” in only 9 months (22 working days a month average) -that
equals 3,125,000 records per worker or approximately 15,782 records each day to
evaluate and then destroy targeted records. This would be an impossible task.
The DOS also alleged “significant savings” as the reason for destruction. If that were
the case, why weren’t the alleged documents destroyed on site at the “FRC” to avoid
the presumably large costs to transfer them to another location and why were 40 new
people hired instead of using the trained staff at the “FRC”?
Again, if the alleged “purge project” existed it would have had to been the result of an
“Unscheduled” transfer that caused this communication to be created and issued to the
embassies. I request a copy of this alleged directive and the Disposition Authorization
Number assigned to it. I also request certified copies of the SF 135’s that would have
been filled out and recorded by the “FRC” aka WNRC as well as a copy of the written
transfer notification to NWML.
Furthermore regarding SAD’s records, I request the passport indexes (certified
copies for SAD (aka Obama) from the years 1959-1962. The permanent paper
index cards would show ALL passports that were issued to Dunham and allow
those passport applications to be located.
I require you to search the paper and microfilm archives, not just the database, because
obviously a database can contain errors or omissions. Barack Obama’s passport
records were infiltrated by a contractor for his political appointee, John Brennan,
the Assistant to the President and Deputy National Security Adviser for Homeland
Security and Counterterrorism. Coincidentally or not so coincidentally, the DHS also
refuses to release records regarding Obama – they refuse to release the immigration
records for Barry Soetoro, Barack Obama’s name while he lived in Indonesia with his
adopted step father Lo Lo Soetoro. (FOIA Lawsuit Allen v. DHS, 4:09cv00373).
The infiltration of Obama’s passport files proves that the DOS passport database is
NOT secure and former Secretary of State Condi Rice admitted that the Dept. of
FOIA APPEAL #200900535 Page 5 of 6 
 
State cannot assure anyone that records in the database were not added,
changed, removed.
The DOS also hid the facts from the American people with extreme redactions of
the DOS investigation of the infiltration of Barack Obama aka Soebarkah aka
Barry Soetoro’s passport record file which includes birth place and parentage
information and passports issued from other countries. Lieutenant Quarles
Harris, Jr, with knowledge of this breach and cooperating with federal agents on
the investigation was murdered execution-style. This is public record.
If the alleged “purge project” was real, DOS should have kept SAD’s 1965 or earlier
passport applications because a pre-1967 application would have been the original
passport application with proof of citizenship. The “purge project” states “retaining
those records of permanent significance including those containing information on, or
documentation of, citizenship” which would include an original passport application.
Because the DOS said they destroyed Obama’s mother’s 1965 passport records
and possibly pre-1965 records, I request an unredacted full report of the
investigation of Obama’s passport records that could give insight of where
Obama aka Soebarkah aka Soetoro was born. This information will help to
provide insight of where Obama was born because the Governor of Hawaii Neil
Abercrombie has recently announced that he cannot locate an original birth
record for Obama, but he says he saw something “written down”. This is not
proof of birth in Hawaii to a American citizen father and mother.
To remain a natural born citizen a POTUS could not have become a citizen of
another country. The un-redacted investigation report could also let the
American people know if Obama was an Indonesian/British/Kenyan citizen at
birth (or through adoption) and past the age of 18 years old when he traveled to
Pakistan in the 1981 time frame when travel by U.S. citizens was highly
discouraged by the U.S. State Department, and when/if Obama legally regained
U.S. citizenship. If Obama had an Indonesian passport he would have had to
renounce his U.S. citizenship to have it.
The following is an updated request for records as it pertains to my original FOIA
request:
1. All paper passport applications for SAD (aka Obama) 1959-1962.
2. All Consular Reports of birth for SAD (aka Obama) 1959-1962 from index cards
and master index.
3. Consular Reports of birth master index for all citizens that gave birth abroad
1959-1962 in Kenya/Mombasa and Canada and other index data available for
SAD at these consular outposts/embassies.
4. Index cards for all SAD (aka Obama) passport applications 1959-1962.
5. Passport authorization lists in paper format for SAD (aka Obama) 1959-1962.
6. SF 135s transferring "purge project" 1925-1 970 year passport records from DOS
to "FRC".
7. SF 135s transferring "purge project" 1925-1970 year passport records from
"FRC" back to DOS.
8. FRC(WNRC) confirmation of destruction of documents in the "purge project".
9. FRC(WNRC) auto database printout and verification of passport applications in
the "purge project".
10. Transfer notification to WNRL for unscheduled record transfer of "purge project"
documents.
1 1. The alleged DirectiveIMandate for the "purge project" and the Disposition
Authorization Number assigned to it.
12. Report on the who, how, when, where of how the alleged "purge project"
communication was obtained for submission into the court case Strunk v. DOS.
According to DOS passport schedules and the National Archive, you should have all of
SAD'S passport applications and there i s no credible evidence that anv of her
applications were leqally destroyed. Were Stanley Ann Dunham's physical passport
records selectively destroyed to hide facts regarding the Obama birth story and
citizenship of other countries, agents within the DOS would be aiding and abetting the
on-going Usurpation of federal Executive actions and would be complicit in high crimes
against the United States.
Any Presidential Pardon that Obama may extend to the agent(s) tampering with his and
his mother's passport records, won't hold up in criminal court when justice finally comes
back to the United States of America. These agents should come clean and
immediately hire a conservative law firm and then take evidence of a cover-up to the
Republican leadership of the House judiciary committee and the DOS Inspector General
to gain whistle blower protection. They should be deposed immediately for their
protection. The citizens of this country deserve to know the truth regarding Barack
Obama's natural born citizenship status as he continues to reduce our defenses as
China and Russia build theirs'. A false claims lawsuit also could net millions of dollars.
According to Barack Obama on his own campaign website he is only a "native" born
citizen because he was born with British citizenship and became Kenyan at 2 years old.
The Democratic party lead by Nancy Pelosi certified Obama as a natural born citizen
even though he was not according to his own admittance. The Democrats under the
leadership of Nancy Pelosi cannot be trusted. Eric Holder, Obama's Attorney General
cannot be trusted as he has seen evidence of Obama birth document and social
security fraud and has not done anything about it for over a year now.
Your immediate and quick action in response to my requests is imperative for the
security of our country.
Sincerely, CPT Pamela Barnett, USA Retired
USPS Track~ng - 420205229405503699300473024274
FOlA APPEAL #200900535 Page 6 of 6
 
 
DOS FOIA APPEAL #200900535 
   
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
EXHIBIT 1 
 
 
DOS FOIA APPEAL #200900535 
   
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
EXHIBIT 2 
Case 1:08-cv-02234-RJL Document 37-2 Filed 07/29/10 Page 26 of 28
PAGE 01
ORIGIN PP'l'-Ol
INFO

CJ\-O:!
STl\'TE 036146
l\DS··OU SUR-OO
l\R]\- 00 5Y··06
SIG-03 FSI-OlJ
UNCLASSIFIED
55-00 AF-OO 01 10-15
01 EAP-OO hIT- 02 oes-GEi
.l\.S-02 /\-02 1052 R
9F'J\rrSD BY; CAl PPT IS: /CA/OCS/CCS/EAP: LMI'l.l\UCHOP£:
/\PPHOVBD UY: CA/ocslccs: C/\'Dl P1..l\CIDO
c/\/ocS/CCSjEAP: BTHOtl\l\S Sl\P/E>:: EPOLt<lON
NE!\/EX :H(\1GERLACH BUR/EX: CGARCZYN5KI
l\F'/EX:!HICKS
CA i EX : DK? l\.RSON S
------------------ltI400 060347Z !J8
R PEB 85 ZEX
SECSTATE NASIlDC
TO J\LL Dl PI,ONJ\TIC CONmJLl\R POSTS
]\J·tEMfiM3SY KABUL
At4S!'-1El\SSY BEIRUT
IN FORN CONSULS
E.O, 12356: N/A
1'1\GS: C?i\S
SUBJECT: PURGE OF PASS PORT RECORDS
.t, SUMt·1ARY.
IN JUNE 19B4 THE BtJRE,"'\U OF' CON'SULAR Afo:I,'],1RS BEGl\.N A
PRO,TEeT l'III'lED AT REDUCING THE VOLUNE OF NON-- PERI·1l\NENT
RECORDS BEIJ'JG STORED 7\'1' THE F'EDERAL RECORDS CENTER (F'RC)
IN SUITwIND, '1Al1.YL.AND. A STAFF OF' APPROXIW,TELY ·10
PERSONS ;jl\S !lIRED TO CULL THE t10RE T!Wl 125 MILLION
RECORDS NIlICH Hlill ACCUMULATED AT SINCE 192 5. THE
STJ\FF. tJORKING OIyr OF AN OFF-SITE LOC!{l'ION iN'
EYATTSVILLE, MARYLl'JID, ;1<,S CON!?LETED 11'5 \qORK ON RECORDS
m,CLASSI PIED
PAGE 02 STATE 036146
DATING ;;'RO)Vl APRIL 1925 TO .NOVm,mER 1961. THE 8URSAU
:SXP3.C'tS TIU\T TilE PIL,E PURGE PRO,JEC'l' vHLL RESULT IN
81 GNJFICI\NT SIWINGS 'fO THE GOVSRNi'1ENT IN RETRIEVAL COSTS
,\$ \lIELL /-\S REDUCED COSTS of HJ\V!NG TO STORE RECORDS WHICH
HAV!!: B8EN DE'!'ERt..o!!NED TO BE: AND
NON- EBSBNTL1\L TO CONSULl\E l\CTIVITIES. END sut"lMARY.
Dept. of State, ISS/IPS, Margaret P UNCLASSIFI ED
(lI) Release () Excise () J?WY () Declassify
Date. 1-;1.&-;2.0
10
Exemption'--___ -
GALQVICH DECLARATION
Civil Action NO,
Exhibit 7
1 of 3
1 of 3
EXHIBIT 7
Case 1:08-cv-02234-RJL Document 37-2 Filed 07/29/10 Page 27 of 28
UNCLASSIFIED
2 , 01\CKGROUND.
SINCE THG '8 TliS GENER1\L SERVICES IIWlINISTRJ\1'lON
HIID PRESSURED THE 8UR8l1U OF CONSULAR AFFAIRS TO R!WUCS
'rIlE VDL,UNE OF I'IISSPORT APPLICA'J'IONS l\ND RELJ\TED RECORDS
l\T PRe, 1\']' Ti{fi'!' 'rIME, ORIGIN"AL PASSPORT RECORDS
l'lER£!; I{ETAINF.D VOR A PSRIOD OF' lOO YEARS. THE RETENTION
PElnOD I1AS !'t!i;f)UCCD TO TWENTY YSIIIlS FOR
l\PPLJCN!'IOW; l\ND l"'1P1'EEN YeARS FOR 5-YEl\R
APPLICATIONS, IN 1982, JU'1"BR CONSU11'ING Nl'l'H hLL PP..H1I\RY
BUREIIU FILE USERS, TilE CA BUREAU DECIDED TO REDUCe: THS
1I0LDINGS OF 1-\1' F'Re BY ELIMINATING l\LL
NON-PERM;\NENT, ROUTINE RECORDS, RETAINING THOSE RECORDS
f)F PEr{M!\NENT SIGNIPJCl\NCE INCLUDING 'fIlOSIl CONTAINING
TNFORr1ATlON ON, OR DOCUNtlN'fATION 01", CITIZENSHIP,
" BEING HSTlIINi>D,
1\ :..,rSTJNG OF TilE PRIMl\f=!Y BEING RE'l'i\INED IS
FOLLONS,
- - REPOR'rs Of' BIRTH
- - CERYl VICl\TES OF WITNESS TO MARRTJ\GE
--CERTIPICNTBS Of LOSS OF (1'/I'l'H ATTACHED
2"ILf:;sl
- REPORTS OF Di!:l\TH
-APPLIC]\TIONS DELJ\YBD F.lIRTH c:r':RTI PICi\TES OR
tn-K'Ll\SSl
PAGE 03 S'fNI'E 03 (,} 4 6
SPECIAl. REGISTRATIONS ATTACHED
· -J\PPLICilTIONS (NilTIVU; BORN) InTH SECONDARY EVIDENCll
OF BIRTH/ IDENTITY ATTACHED
• -APPLICATIONS OF Ff)Rr::IGN BORN CITIZENS
INC1JUDING rOREIGN BORN Cl'lTZBNS
- -APPLICA1'10NS OF I'lOI-1EN ACQUIRING CITIZENSHIP TIiROUGH
HARIUAGE
- -1\PPLIClI'rIONS TO RESUNE CITIZENSHIP (VOTING IN ITIIr.IIIN
E],ECTlONS BETNEeN 1/1/46 AND 4/1S/'18)
TO TAKE OATH OF I\LLEGI!u'ICB !\ND
RSNUNCIATION (SERVICE IN CANADI!\N ARMY)
- -APPLICATIONS rClR REGI5TRII'l'ION, INCLUDING IIPpr,I C/\'[IONS
FOR CERTlnClITiOS OR CARDS OF IDENTITY, OR CARDS
ISSUED l"OR BORDER CROSSING PURPOSES,
- - REGTST1V\'!'TON APPLICi\TIONS
· ,·l\I,L PHI LI Pl'lNf; PASSPORT R!!:CORDS
--LOOK-OUT (.'l\SES
-POSSIBLE LOSS, NON-l\CQUISITJON, NON-RETENTION.
DENIALS, LIM1TA'I'IONS, REVOCATIONS, QUBSTIONABLE
CI'fIZ8NSJlIP ETC, (NI'l'1I ATTACHBD FILES)
UNCLASSIFIED
2 oi 3
2 of 3
Case 1:08-cv-02234-RJL Document 37-2 Filed 07/29/10 Page 28 of 28
UNCLASSIFIED
• FRAUDULENT CJ:'fI ZENSHll' OR CJI.SES JNVOLVING
F'Rl\TJDUJ.J-EN'f USE OF PASS E'ORT
• ·OUTSTANDING
CLASSIFIED
·1. BEING
1\ r,niTJNG 017 1'118 PRINARY lJOcurvmNTs OEING BLH·lINATED
F'OLLO\'lS:
- -RUUTINE !?t\SSl'ORT l\PPt .. lCA'l'lONS FOR NATIVE BORN Cl'l'lX,gNS
(lVITII OR l'JJ:1'HOU1' BIRTII CSRTU'lCl\l'l':S OR PIiOTOSTlIl'lC
CO!'U:S OF BIRTH CERTIFICATES
· -\lOUn,'E RENEvll\L l\PPLICA'I'lONS
• • ROUTINE: l\PPLIChTlONS FOR PASSrOR1'S ['OR Ni';TrVE BORN
CITIZENS VJHER£ PREVIOUS PASSPORT USED AS EVIDENCB
UNCLM1SI1"IBD
S'l'J\TE 0361·16
-cormr::SPONDENCE OF NON-CITIZENSHIP" NATURE
SHEETS 8EFORE 1969,
5. STA'l'U!-J.
RECORns DATING FROM 1,PR1L 1925 THROUGfi NOVEHBER 1961 lllWE
BEEN PURGED, l'BE PROJBCT STAPP IS CURRENTLY WORKING ON
OECSl'1BER 1961 - 1965. THE FILE
PURGE PNOJEC"l' WILL, THROUGH YSI\.R 1 %8' S RECOHDS.
POS'l'S SHOU! .. D 8E J\\1l\.RE: '!'HAT PASSPOl('l' APPLICATIONS _LIS'!'[!;D
1 DATING l--ROI1 bPRIJ., J.925 THROUGH NOVEMBER 1961 NO
LONGER EXIST. RECORDS DATED r-d!1'BR 1968 NILL BE RETAINED
UNDER TilE CURRI'N'J' lS/:,O-YEAR DISPOSAL SCHEDUl"E, I\!,L
1925 1. 966 RECORDS IN PARA 3 ABOVE {l}XLl; CONTiNUE
TO BE lIVbIL"m,E UPON REQUEST, SHULTZ
UNCLASSTFIED
.: < END OF »
UNCLASSIFIED
3 of 3
3 of 3
 
 
DOS FOIA APPEAL #200900535 
   
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
EXHIBIT 3 
EXHIBIT 2























Butterdezillion’s note: The documents released are included on Scribd but are
redacted here for space concerns.


















































































































































(BUTTERDEZILLION NOTE: ENLARGED TO SHOW DETAIL)
















































































 
 
DOS FOIA APPEAL #200900535 
   
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
EXHIBIT 4 
U.S. Department of State Records Schedule
Chapter 13: Passport Records
Requests for Authorization
Disposition: Destroy when 1 year old. (ref. NC1-59-77-17)
DispAuthNo: N1-59-04-2, item 6
A-13-001-06
Description: Communications between the passport agencies and Passport Services requesting
authorization from the Department to issue or extend passports, granting such
authorizations, and forwarding applications. These communications are routine in
nature and not a part of the individual case file.
Date Edited: 3/2/2006
Authorizations for a No-Fee Passport
Disposition: Destroy when 4 years old. (ref. N1-59-96-5, item 7)
DispAuthNo: N1-59-04-2, item 7
A-13-001-07
Description: Original copies of requests from other government agencies for renewal,
modification, or amendment of an existing no fee passport (not original issue).
Date Edited: 3/2/2006
Blank Passport Correspondence and Receipts File
Disposition: Destroy when 2 years old. (ref. N1-59-96-5, item 8)
DispAuthNo: N1-59-04-2, item 8
A-13-001-08
Description: Consists of receipts for passports, certificates and cards of identity and registration;
correspondence between the Department, posts and passport agencies on the
requisitioning, forwarding and receipting of blank passports; reports of the number
of blank passports on hand, together with inclusive serial numbers; reports on
mutilated passports; correspondence regarding the transfer of blank passports from
one post to another; other routine correspondence on the maintenance and
accounting of an adequate supply of passports at the post or agency.
Date Edited: 3/2/2006
General Passport Correspondence
Disposition: Destroy when 1 year old. (ref. N1-59-96-5, item 9)
DispAuthNo: N1-59-04-2, item 9
A-13-001-09
Description: Correspondence pertaining to such matters as requests for passports, routine
explanations of the legal restrictions on the issuance of passports, requests for
information regarding the availability and cost of transportation, with replies thereto,
subject to Freedom of Information and Privacy Act protection.
Date Edited: 3/2/2006
Routine Requests
Disposition: Destroy when reply is made. (ref. N1-59-96-5, item 10)
DispAuthNo: N1-59-04-2, item 10
A-13-001-10
Description: Requests for application blanks, copies of passport rules and regulations, visa
regulations, and other travel information.
Date Edited: 3/2/2006
 
 
DOS FOIA APPEAL #200900535 
   
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
EXHIBIT 5 
U.S. Department of State Records Schedule
Chapter 13: Passport Records
Passport Records
Passport Case Files - Passport and Citizenship Case Files, 1925-1970.
Disposition: Permanent. Transfer to the National Archives when 50 years old.
DispAuthNo: NC1-59-79-12, item 2a
A-13-001-
01a(1)
Description: a. Case files containing one or more of the following types of records: passport
applications; Reports of Birth of American Citizens Abroad; Certificates of Witness
to Marriage; Applications for Amendment or Extension of Passport; Certificates of
Loss of Nationality; and other supporting forms, documents and correspondence
pertaining to each case.
(1) Reports of Birth of American Citizens Abroad, Certificates of Witness to
Marriage, Certificates of Loss of Nationality, and Oaths of Repatriation.
Date Edited: 2/24/2009
Passport Case Files - Passport and Citizenship Case Files, 1925-1970.
Disposition: Destroy when 100 years old. (Supersedes NN 165-119, item 1)
DispAuthNo: NC1-59-79-12, item 2b
A-13-001-
01a(2)
Description: a. Case files containing one or more of the following types of records: passport
applications; Reports of Birth of American Citizens Abroad; Certificates of Witness
to Marriage; Applications for Amendment or Extension of Passport; Certificates of
Loss of Nationality; and other supporting forms, documents and correspondence
pertaining to each case.
(2) All other records.
Date Edited: 2/24/2009
Passport Case Files - Passport Case Files, 1978-1982.
Disposition: Transfer to WNRC in quarterly accumulations after it has been determined that
the microfilm copies have been made in accordance with GSA and NARA
regulations and are adequate substitutes for the paper records. Destroy when 15
years old.
DispAuthNo: NC1-59-79-12, item 1a
A-13-001-
01b(1)
Description: b. Consist of passport applications with photograph attached; applications for
amendment or extension of passports; and related correspondence.
(1) Paper records that have been microfilmed (beginning in 1978).
Date Edited: 2/24/2009
 
 
DOS FOIA APPEAL #200900535 
   
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
EXHIBIT 6 
Exhibit 3 SAD DOS FOIA Appeal Page 1 of 8 
 
FRC Unscheduled Records FAQs from the NARA Website


In order to transfer unscheduled records to an FRC, agencies must:
• I nform NARA' s Life Cycle Management Division ( NWML) in writ ing prior
t o t he t ransfer. Thi s can be done by sendi ng NWML a copy of
t he SF 135 submi t t ed f or FRC appr oval bef or e t r ansf er r i ng t he
unschedul ed r ecor ds t o t he FRC. Be sure t o include on t he SF 135
t he dat e you not ified NWML, or include t he number of a pending SF
115, Request for Disposit ion Aut horit y. NWML' s address is: 8601
Adelphi Road, Room 2200, College Park, MD 20740.
• I nclude t he official series t it le ( if applicable) or a general descript ive
t it le for t he records in it em 6( f) : series descript ion on t he SF 135.
• I nclude a folder t it le list of t he box cont ent s or equivalent det ailed
records descript ion. This descript ion can be list ed under it em 6( f) :
series descript ion or included as an at t achment .
• I ndicat e "U" for unscheduled records under it em 6( i) disposal dat e on
t he SF 135.
• See 36 CFR 1228. 152 and 154, Code of Federal Regulat ions
Part 1228 - - Disposit ion of Federal Records
Subpart I - - Transfer of Records t o Records St orage Facilit ies
Part 1228, Subpart I was last amended on 1/ 14/ 05.
1228. 150 Where can a Federal agency t ransfer records for st orage?
1228. 152 Under what condit ions may Federal records be st ored in
records st orage facilit ies?
1228. 154 What requirement s must an agency meet when it t ransfers
records t o a records st orage facilit y?
1228. 156 What procedures must an agency follow t o t ransfer
records t o an agency records cent er or commercial records st orage
facilit y?
Exhibit 3 SAD DOS FOIA Appeal Page 2 of 8 
 

Subpar t I - - Tr ansf er of Recor ds t o Recor ds St or age Faci l i t i es
§1228.150 Wher e can a Feder al agency t r ansf er r ecor ds f or
st or age?
Federal agencies may st ore records in t he following t ypes of records
st orage facilit ies, so long as t he facilit ies meet t he facilit y st andards
in subpart K of t his part . Records t ransferred t o a records st orage
facilit y remain in t he legal cust ody of t he agency.
( a) NARA records cent ers. NARA owns or operat es records cent ers
for t he st orage, processing, and servicing of records for Federal
agencies under t he aut horit y of 44 U. S. C. 2907. These NARA records
cent ers include a Nat ional Personnel Records Cent er which cont ains
designat ed records of t he Depart ment of Defense and t he Office of
Personnel Management and ot her designat ed records pert aining t o
former Federal civilian employees. A list of NARA records cent ers is
available from t he NARA web sit e
( ht t p: / / www. archives. gov/ locat ions/ ) and also in t he U. S.
Government Manual, which is for sale from t he Superint endent of
Document s, U. S. Government Print ing Office, Mail St op: SSOP,
Washingt on, DC 20402- 9328, and is available online
( ht t p: / / www. access. gpo. gov/ nara) .
( b) Records cent ers operat ed by or on behalf of one or more Federal
agencies ot her t han NARA.
( c) Commercial records st orage facilit ies operat ed by privat e ent it ies.


§1228.152 Under w hat condi t i ons may Feder al r ecor ds be
st or ed i n r ecor ds st or age f aci l i t i es?
Exhibit 3 SAD DOS FOIA Appeal Page 3 of 8 
 
The following chart shows what records can be st ored in a records
st orage facilit y and t he condit ions t hat apply:
Type of Record Conditions
(1) Permanent records (i) Any storage facility that meets the
provisions of subpart K of this part.
(2) Unscheduled records (i) Any storage facility that meets the
provisions of subpart K of this part.
( ii) Also requires prior not ificat ion t o
NARA ( see §1228. 154( b) ) .
(3) Temporary records
(excluding Civilian Personnel
Records)
(i) Any storage facility that meets the
provisions of subpart K of this part.
(4) Vital records (i) Storage facility must meet the provisions
of subpart K of this part and 36 CFR part
1236.
(5) Civilian Personnel Records (i) May only be transferred to NPRC, St.
Louis as required by this part.
§1228.154 What r equi r ement s must an agency meet w hen i t
t r ansf er s r ecor ds t o a r ecor ds st or age f aci l i t y ?
An agency must meet t he f ol l ow i ng r equi r ement s w hen i t
t r ansf er s r ecor ds t o a r ecor ds st or age f aci l i t y :
( a) Ensure t hat t he requirement s of subpart K of t his part are met .
Special at t ent ion must be paid t o ensuring appropriat e st orage
condit ions for records on non- paper based media ( e. g. , film,
audio t ape, magnet ic t ape) , especially t hose t hat are scheduled
for long- t erm or permanent ret ent ion, as t hose records
t ypically require more st ringent environment al cont rols ( see 36
CFR part s 1230 t hrough 1234) .

( b) To t ransfer unscheduled records, not ify NARA ( NWML) in
writ ing prior t o t he t ransfer. The not ificat ion must ident ify t he
Exhibit 3 SAD DOS FOIA Appeal Page 4 of 8 
 
records st orage facilit y and include a copy of t he informat ion
required by paragraph ( c) of t his sect ion.
( c) Creat e document at ion sufficient t o ident ify and locat e files.
( 1) Such document at ion must include for each individual records
series spanning one or more consecut ive years t ransferred t o
st orage:
( i) Creat ing office;
( ii) Series t it le;
( i i i ) Descr i pt i on ( i n t he case of per manent or unschedul ed
r ecor ds, t he descr i pt i on must i ncl ude a f ol der t i t l e l i st of t he
box cont ent s or equi val ent det ai l ed r ecor ds descr i pt i on) ;
( iv) Dat e span;
( v) Physical form and medium of records ( e. g. , paper, mot ion pict ure
film, sound recordings, phot ographs or digit al images) ;
( vi) Volume;
( vii) Cit at ion t o NARA- approved schedule or agency records
disposit ion manual ( unscheduled records must cit e t he dat e t he
agency not ified NARA or, if available, t he dat e t he SF 115 was
submit t ed t o NARA) ;
( viii) Rest rict ions on access if applicable;
( ix) Disposit ion ( "permanent , " "t emporary, " or " unscheduled; SF 115
pending") ;
( x) Dat e of disposit ion act ion ( t ransfer t o t he Nat ional Archives of t he
Unit ed St at es or dest ruct ion) ;
( xi) Physical locat ion, including name and address of facilit y; and
( xii) Cont rol number or ident ifier used t o t rack records.
( 2) I n t he case of per manent and unschedul ed r ecor ds,
pr ov i de copi es of such document at i on t o NARA and adv i se
Exhibit 3 SAD DOS FOIA Appeal Page 5 of 8 
 
NARA i n w r i t i ng of t he new l ocat i on w henever t he r ecor ds ar e
mov ed t o a new st or age f aci l i t y .
( d) Ensure t hat NARA- approved ret ent ion periods are implement ed
properly and t hat records document ing final disposit ion act ions
( dest ruct ion or t ransfer t o t he Nat ional Archives of t he Unit ed St at es)
are creat ed and maint ained as required by 36 CFR 1220. 36.
( 1) Ret ain t emporary records unt il t he expirat ion of t heir NARA-
approved ret ent ion period and no longer, except as provided for in
§1228. 54.
( 2) Transfer permanent records t o t he Nat ional Archives of t he
Unit ed St at es in accordance wit h §1228. 260.
( e) Provide access t o appropriat e NARA st aff t o records wherever
t hey are locat ed in order t o conduct an evaluat ion in accordance wit h
36 CFR 1220. 50 or t o process a request for records disposit ion
aut horit y.
( f) Move t emporary records t hat are subsequent ly reappraised as
permanent t o a facilit y t hat meet s t he environment al cont rol
requirement s for permanent records in §1228. 232 wit hin one year of
t heir re- appraisal, if not already in such a facilit y. ( Paper- based
permanent records in an exist ing records st orage facilit y t hat does
not meet t he environment al cont rol requirement s in §1228. 232( b)
on Oct ober 1, 2009, must be moved from t hat facilit y no lat er t han
February 28, 2010. )


§1228.156 What pr ocedur es m ust an agency f ol l ow t o
t r ansf er r ecor ds t o an agency r ecor ds cent er or commer ci al
r ecor ds st or age f aci l i t y?
Exhibit 3 SAD DOS FOIA Appeal Page 6 of 8 
 
Feder al agenci es must use t he f ol l ow i ng pr ocedur es t o
t r ansf er r ecor ds t o an agency r ecor ds cent er or commer ci al
r ecor ds st or age f aci l i t y :
( a) Agreement s wit h agency records cent ers or cont ract s wit h
commercial records st orage facilit ies must incorporat e t he st andards
in subpart K of t his part and allow for inspect ions by t he agency and
NARA t o ensure compliance. An agency must remove records
prompt ly from a facilit y if deficiencies ident ified during an inspect ion
are not correct ed wit hin six mont hs.
( b) For t emporary records, t he agency must make available t o NARA
on request t he document at ion specified in §1228. 154. For
permanent records, t he agency must t ransmit t his document at ion t o
NARA ( NWML) no lat er t han 30 days aft er records are t ransferred t o
t he agency records cent er or commercial records st orage facilit y. For
unscheduled records, t he agency must t ransmit t he informat ion t o
NWML wit h t he SF 115 before t he records are t ransferred as required
by §1228. 154( b) .
( c) Agencies must est ablish procedures t hat ensure t hat t emporary
records are dest royed in accordance wit h NARA- approved schedules
and t hat NARA- approved changes t o schedules, including t he
General Records Schedules, are applied t o records in agency records
cent ers or commercial records st orage facilit ies in a t imely fashion.
Procedures must include a requirement t hat t he agency records
cent er or commercial records st orage facilit y not ify agency records
managers or t he creat ing office prior t o t he disposal of t emporary
records unless disposal of t emporary records is init iat ed by t he
agency.
( d) Agencies must est ablish procedures t o ensure t hat t he agency
records cent ers or commercial records st orage facilit ies t ransfer
Exhibit 3 SAD DOS FOIA Appeal Page 7 of 8 
 
permanent records t o t he Nat ional Archives of t he Unit ed St at es as
individual series spanning one or more years and in accordance wit h
t he provisions of §1228. 272.
( e) Agencies must ensure t hat records t hat are rest rict ed because
t hey are securit y classified or exempt from disclosure by st at ut e,
including t he Privacy Act ( 5 U. S. C. 552a) , or regulat ion are st ored
and maint ained in accordance wit h applicable laws, execut ive orders,
or regulat ions.
( f) Agencies must ensure t hat disposable records, including
rest rict ed records ( securit y classified or exempt ed from disclosure by
st at ut e, including t he Privacy Act , or regulat ion) , are dest royed in
accordance wit h t he requirement s specified in §1228. 58.
( g) Agencies must ensure t hat emergency operat ing vit al records, as
defined in 36 CFR 1236. 14, t hat are t ransferred t o an agency records
cent er or commercial records st orage facilit y are available in
accordance wit h 36 CFR part 1236.
Unschedul ed Recor ds
I n or der t o t r ansf er unschedul ed r ecor ds t o an FRC, agenci es
must : I nf or m NARA' s Li f e Cy cl e Management Di vi si on
( NWML) i n w r i t i ng pr i or t o t he t r ansf er . Thi s can be done by
sendi ng NWML a copy of t he SF 135 submi t t ed f or FRC
appr oval bef or e t r ansf er r i ng t he unschedul ed r ecor ds t o t he
FRC. Be sure t o include on t he SF 135 t he dat e you not ified NWML,
or include t he number of a pending SF 115, Request for Disposit ion
Aut horit y. NWML' s address is: 8601 Adelphi Road, Room 2200,
College Park, MD 20740.
I nclude t he official series t it le ( if applicable) or a general descript ive
t it le for t he records in it em 6( f) : series descript ion on t he SF 135.
Exhibit 3 SAD DOS FOIA Appeal Page 8 of 8 
 
I nclude a folder t it le list of t he box cont ent s or equivalent det ailed
records descript ion. This descript ion can be list ed under it em 6( f) :
series descript ion or included as an at t achment .
I ndicat e "U" for unscheduled records under it em 6( i) disposal dat e
on t he SF 135.
See 36 CFR 1228. 152 and 154, Code of Federal Regulat ions
( www. archives. gov/ about / regulat ions/ part - 1232. ht ml)
 
 
 
DOS FOIA APPEAL #200900535 
   
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
EXHIBIT 7 
General Information

FRC Toolkit
FRC Communications Archive
Box Assembly
NARA Records Management Guidance
NARA Records Management Training
ARCIS

Learn about ARCIS
ARCIS FAQs
Sign up for ARCIS
Get training on ARCIS
ARCIS Manual

Forms

SF 135: Records Transmittal & Receipt
OF 11: Reference Request
More Forms
Contact Us

Account Representatives
Local FRC Directors
Find Your Local FRC
E-mail FRC
CIPS

Accessing CIPS
CIPS User Manual
CIPS Registration Form
Preparing the Standard Form 135 (SF 135), Records Transmittal and Receipt


General Instructions for Suitland (WNRC)
Items to be Completed by Federal Agencies:
Item 1: Complete the e-mail Address: suitland.transfer@nara.gov
Item 2: Original signatures, if required by your agency, should be included on a copy of the SF 135 placed in the first box of the shipment.
Item 3: Provide the name and commercial telephone number, including area code, of the person to contact concerning the records. An e-mail address is also required so the approved SF-135
can be returned by e-mail.
Item 5: Please provide the complete mailing address for the office retiring the records.
Item 6: (a) The NARA record group number assigned to the records of the agency making the transfer and (b) the last two digits of the current fiscal year.
Item 6: (c) In most centers, regional staff assign a sequential number in this column. At WNRC, agency records officers typically control and assign transfer numbers, except to some military
agencies.
Item 6: (d) For transfer and billing purposes, a standard-size box equals one cubic foot.
Item 6: (e) Agency box numbers column can be used to indicate the inclusive range of numbers (e.g., 1-30).
Item 6: (f) - The Series Description should describe the records in sufficient detail to allow records center personnel to verify compliance with your records schedule. A complete series
description includes the closing date (or inclusive dates) of the records. Include the organizational component that created the records when it is other than that shown in item 5. Item 6(f)
should include a detailed box-by-box listing, if the records are scheduled for permanent retention, unscheduled, or if disposition instructions indicate sampling or screening of records is
necessary. You must indicate if the series of records is Subject to the Privacy Act. Since SFs 135 are public records, information included on SFs 135 should not be subject to the Privacy
Act.
Stratified Report Invoicing: For agencies participating in Stratified Report Invoicing a caret (^) followed by a valid two digit charge code must be placed at the beginning of the series
descriptions.
Special description requirements apply for certain records and should be stated in item 6f:
Site Audit Records: State "GAO Site Audit" if the records have been so designated by the General Accounting Office and indicate whether the site audit records do or do not pertain to Native
Americans.
Non-paper based Records: These are other than paper records, such as microfilm, engineering drawings (because of the special format), etc.
Item 6: (g) - Restriction: complete this section using one of the following codes:
Code Restriction
Q Security classification
T Top Secret security classification
S Secret security classification
C Confidential security classification
R Restricted use - witnessed disposal not required (specify in column (f))
W Restricted use - witnessed disposal required (specify in column (f))
N No restrictions
Unclassified Privacy Act System Records - Code "W" should be used for unclassified Privacy Act System records. Explain any special restrictions at the bottom of the page, if needed.
Restricted Data (RD) or Formerly Restricted Data (FRD) records - Please add "E" to designate Restricted Data (RD) or Formerly Restricted Data (FRD) records. This must be shown as well as
the appropriate classification (Top Secret, Secret, Confidential) set forth in EO 12356. These restriction codes apply to documents pertaining to National Security Information rather than
information of a proprietary nature.
Sensitive Compartmented Information (SCI) records - Please add "SCI" to designate Sensitive Compartmented Information records. This must be shown as well as the appropriate
classification (Top Secret, Secret, Confidential) set forth in EO 12356. These restriction codes apply to documents pertaining to National Security Information rather than information of
proprietary nature.
Vault-type Storage at Agency Request - Use "A" code for records that are not national security classified, but vault-type storage is being requested at an additional storage fee.
Records Management Home Archives.gov Home
FRC News & Events Contact FRC FRC Locations FRC Site Map
Page 1 of 2 SF 135 Instructions for WNRC
1/20/2011 http://www.archives.gov/frc/forms/sf-135-suitland-instructions.html
Archives.gov Home Contact the National Archives Privacy Policy Accessibility Freedom of Information Act No FEAR Act Top of Page
Item 6: (h) - Cite the appropriate schedule identifier and item number in your agency records schedule, job number or the General Records Schedule (GRS). For accountable officers' records,
cite the appropriate item from GRS 6. Also, use the General Records Schedules (36 CFR 1228.42) when dealing with records common to most offices such as contracts, civilian personnel
records, travel and transportation records. Contact center staff for additional information.
Unscheduled Record Series: Consistent with 36 CFR 1228.154(c )(vii), records centers can accept unscheduled record series that have a SF 115, Request for Records Disposition Authority,
registered and pending with NARA's Life Cycle Management Division (NWML). Customer agencies should cite the pending job number and the date it was submitted to NARA and the series
item that corresponds to the transfers. The customer should type "pending" in block 6h.
Also attach a copy of the pending job number with the SF 135.
Item 6: (i) Follow the instructions on your record schedule to compute the disposition date. Because disposal is accomplished in quarterly cycles (i.e. January, April, July and October),
advance the date to the beginning of the next calendar quarter to obtain the actual date of disposal. Permanent records are offered to NARA on an annual basis; no month is shown in the
disposition date field. Place "P" after the offer year.
Items to be Completed by Records Center:
Item s 4, 6j thru m.
Specific Instructions for the MS Word Electronic SF 135
Specific Instructions for the Electronic SF 135

NOTE: You must have a full version of Adobe Acrobat in order to save the annotations made to this electronic form.

PDF files require the free Adobe Reader.
More information on Adobe Acrobat PDF files is available on our Accessibility page.
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FRC Training
Local Federal Records Centers offer training on FRC services (including transfer, disposition and reference procedures), either at records centers or onsite at agency facilities.

Please contact your local FRC for more information.

In addition, NARA's records management team offers a comprehensive certification course for Federal employees on records management.

Page 2 of 2 SF 135 Instructions for WNRC
1/20/2011 http://www.archives.gov/frc/forms/sf-135-suitland-instructions.html
 
 
DOS FOIA APPEAL #200900535 
   
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
Exhibit 8 
Exhibit 6
About the Federal Records Centers
http://www.archives.gov/frc/about.html
Copy and pasted from website and underlined and bolded by Requestor in Microsoft Word.
Nobody knows Federal records better than NARA's Federal Records Centers Program. Since 1950, we
have safeauarded the nation's records. includina citizen tax returns. Official Military
Personnel Folders, Dassoort a~~l i cat i ons, and TOD Secret military records. Every day, NARA's
Federal Records Centers del i ver on t he agency's mi ssi on t o provi de ready access t o essential evidence.
We are Federal employees who proudl y serve our Federal customers. We hel p customers navi gate t he
intricacies of Federal regulations t o ensure t hat t he Nation's records are protected and remai n
available for thei r scheduled life.
We mai ntai n facilities t hat are ful l y compl i ant wi th t hat protect records f rom fire,
theft, pests, water damage and natural disasters.
We provi de high-quality, cost-effecti ve storage and servicing of records f or our Federal
customers.
We are developing state-of-the-art technol ogy t o ensure t hat we will be able t o conti nue t o
serve Federal agencies' needs f or electronic records management i n t he di gi tal era.
Key statistics about the Federal Records Centers:
17 facilities in 9 reaions throushout the United States
Total holdings of 27 mi l l i on cubic feet of records
13 mi l l i on reference requests serviced annually
18,000 tons of paper recycled annually
Professional staff of approxi matel y 1,100 Federal employees
Nearly 400 Federal agency customers
For more ~nf or mat i on on t he NARA Federal Records Centers Program, please contact us:
Federal Records Center
National Archives
8601 Adelphi Road, Sui te 3600
College Park, MD 20740
Telephone: 301-837-2950
Fax: 301-837-1617
E-mai l :
 
 
DOS FOIA APPEAL #200900535 
   
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
Exhibit 9 
NARA - Washington National Records Center (WNRC)
4205 Suitland Road
Prince George's County
Suitland, Maryland 20746
(30 1 ) 778- 1 600
Director: Alan Kramer, Director
Department: (Independent)
Parent Agency: National Archives and Records Administration (NARA)
Employees: 90
History: The Washington National Records Center was dedicated in 1966. It encompasses
approximately 789,000 square feet of space and has a capacity t o hold over 3.9 million cubic feet of
federal records.
WNRC provides records management services t o headquarters and field offices of federal agencies
located in the District of Columbia, Maryland, Virginia and West Virginia. It also serves federal courts
located in the District of Columbia and armed forces worldwide.
NARA is charged with preserving and documenting government and historical records and with
increasing public access t o those documents. NARA is officially responsible for maintaining and
publishing the legally authentic and authoritative copies of acts of Congress, presidential proclamations
and executive orders, and federal regulations. The chief administrator of NARA, the Archivist of the
United States, not only maintains the official documentation of the passage of amendments t o the U.S.
Constitution by state legislatures, but has the authority t o declare when the constitutional threshold for
passage has been reached, and therefore when an act has become an amendment.

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